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Home My WebLink About07/17/2018 VB Agenda PacketBoardDocs® Pro Page 1 of 2 Mo.,a h w»p 3 Tuesday, July 17, 2018 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Village of Mount Prospect Village Hall - 3rd floor Board Room 50 S. Emerson Street Mount Prospect, IL 60056 1. CALL TO ORDER 1.1 ROLL CALL 1.2 PLEDGE OF ALLEGIANCE — Trustee Zadel 1.3 INVOCATION — Trustee Grossi 2. APPROVAL OF MINUTES 2.1 Minutes of the Special Meeting for July 10, 2018 3. MAYOR'S REPORT 3.1 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. {This Ordinance will increase the number of Class F-8 licenses by one (1) HOMESTEAD HOSPITALITY GROUP LLC. D/B/A THE RED BARN RESTAURANT & BREWERY located at 303 E. KENSINGTON} 3.2 REAPPOINTMENT TO BOARDS AND COMMISSION — Sandra DiCaro and Christina Greco reappointment to the Special Events Commission 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD S. CONSENT AGENDA 5.1 Monthly Financial Report - June 2018 5.2 List of Bills - June 27 - July 10, 2018 6. OLD BUSINESS 6.1 None 7. NEW BUSINESS 7.1 A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2018 ACTION PLAN 7.2 PZ -09-18 / 621 N. Main Street / ALA Architects & Planners, Inc. / 1st reading of AN ORDINANCE GRANTING A CONDITIONAL USE FOR A DAYCARE CENTER FOR PROPERTY LOCATED AT 621 N. MAIN STREET, MOUNT PROSPECT, ILLINOIS 7.3 AN ORDINANCE AMENDING CHAPTER 13 "ALCOHOLIC LIQUORS" OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT TO CREATE LIQUOR LICENSES FOR ESTABLISHMENTS WITH VIDEO GAMING. In Workflow Step: 3 of 3 Submitted by: Alex Bertolucci Waiting for: Michael Cassady https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 BoardDocs® Pro Agenda Item Details Page 1 of 1 Meeting Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 1. CALL TO ORDER Subject 1.1 ROLL CALL Access Public Type Procedural Public Content Administrative Content Executive Content https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/13/2018 BoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Public Content Page 1 of 1 Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. CALL TO ORDER 1.2 PLEDGE OF ALLEGIANCE — Trustee Zadel Public Procedural Administrative Content Executive Content https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 BoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Public Content Page 1 of 1 Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. 1. CALL TO ORDER 1.3 INVOCATION — Trustee Grossi Public Procedural Administrative Content Executive Content https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 BoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Public Content Page 1 of 1 Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. 2. APPROVAL OF MINUTES 2.1 Minutes of the Special Meeting for July 10, 2018 Public Action, Minutes Administrative Content Executive Content https://www.boarddoes.com/il/vomp/Board.nsf/Private?open&login 7/13/2018 BoardDocs® Pro Page 1 of 2 SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, July 30, 2018) Generated by Karen Agoranos on Tuesday, July 10, 2018 1. CALL TO ORDER Mayor Pro Tem Grossi called the meeting to order at 7:05 PM. Mayor Pro Tem Grossi stated Mayor Juracek is unable to attend tonight's meeting. 1.1 ROLL CALL Members present: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Members absent: Arlene Juracek, Eleni Hatzis 1.2 PLEDGE OF ALLEGIANCE - Trustee William Grossi let the Pledge of Allegiance 1.3 INVOCATION - Trustee Richard Rogers provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting of June 19, 2018 Motion by Paul Hoefert, second by Richard Rogers Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT Mayor Pro Tem Grossi thanked all those responsible for the successful 4th of July parade and Lion's Club Festival, 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None S. CONSENT AGENDA 5.1 List of Bills - June 13 - June 26, 2018 5.2 Motion to accept proposal for for design and construction management services for Public Works HVAC replacement not to exceed $33,550. Accept the proposal for design and construction management services related to Public Works HVAC replacement as submitted by CS2 Design Group of Elk Grove Village, Illinois in an amount not to exceed $33,550. VBA 34-18 5.3 Motion to accept bid for 2018 Streetlight Painting Project in an amount not to exceed $28,578. Accept the lowest cost, responsive bid for the 2018 Streetlight Painting Project submitted by Bill's Painting & Tuckpointing of Mount Prospect, Illinois in an amount not to exceed $28,578. VBA 35-18 5.4 Motion to authorize the Village Manager to execute a settlement agreement in the case of Kraman v. Hoskinson Authorize the Village Manager to execute a settlement agreement in the case of Kraman v. Hoskinson in the amount of $145,000. VBA 36-18 5.5 APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS — Reappointment of Fire Chief Brian Lambel to the Firefighters Pension Board for a term to expire April, 2021 Motion by Michael Zadel, second by Richard Rogers to adopt the consent agenda as presented Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 6. OLD BUSINESS None 7. NEW BUSINESS None S. VILLAGE MANAGER'S REPORT 8.1 Motion to accept bid for rehabilitation of 1 million gallon water storage tank at Booster Pumping Station 5 in an amount not to exceed $533,830. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/13/2018 BoardDocs® Pro Agenda Item Details Page 1 of 2 Meeting Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 3. MAYOR'S REPORT Subject 3.1 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. {This Ordinance will increase the number of Class F-8 licenses by one (1) HOMESTEAD HOSPITALITY GROUP LLC. D/B/A THE RED BARN RESTAURANT & BREWERY located at 303 E. KENSINGTON} Access Public Type Action Public Content Information On Wednesday April 4, 2018, the Village Manager, Assistant to the Village Manager, Executive Assistant, Mount Prospect Chamber of Commerce President and Community Development Director met with owner Donald Harrington and Frank Madaras regarding their request for the creation of a new Class "F-8" liquor license for the above referenced establishment which was previously occupied by "Bogies Ale House". The Class 7-8" license provides for the full service of alcohol in a restaurant that brews beer on its premise. The Village first met Mr. Harrington when he opened Bar Louie as General Manager in 2010. While manager he developed and implemented many of Bar Louie's operational liquor standards, which are still in place today. In addition, while with Bar Louie Mr. Harrington took an active role in the community and Mount Prospect Chamber of Commerce. Mr. Madaras currently possesses three Tax and Trade Bureau (TTB) permits for microbreweries. He owns the Itasca Brewing Company opened since 2015, with plans for microbreweries located in Arlington Heights and Mount Prospect. A complete interior renovation of this 10,000 square foot building is currently underway. This rehab will feature two bars with a multitude of entertainment in the form of a game room that will encompass pool tables, a library of board games, dart and shuffle boards and live bands on weekends. The idea is to have an inviting atmosphere where families can come and be social with friends. The Red Barn will be open daily serving lunch and dinner. The restaurant will feature a full service menu specializing in BBQ, pizza, burgers and beers. The brewpub will feature 30 taps of macro and micro brews including root beer for the kids. An August opening is anticipated for the restaurant. Once Mr. Madaras finalizes all state brewery requirements he will apply for the local Class S-8 brewery license and anticipates the operations of a brewery opening the end of 2018. Among the items discussed with the applicant were the requirements of the Village's Liquor Code including the need to be mindful of sales to minors as well as obviously intoxicated persons. Also discussed was the need for new managers to be fingerprinted and all employees involved in the delivery of alcohol to complete a certified liquor servers training course. Per village code, Mr. Harrington has successfully completed a certified liquor servers' training course. The requirements of the Village's Fight Ordinance were discussed and emphasized was the need for appropriate controls to be in place to insure that restaurant employees do not inadvertently violate code requirements. Alternatives 1. Motion to approve the Ordinance 2. Action at discretion of Village Board. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/13/2018 r yL M f t4C M C 4. y r M 1!' i A ORDO CODE ■ o, UtO f VILLA13F O. r. VILLAG�■ y� i Ar r M R.y �p BOA r r. Code M R illyCoUt4 f Licenses k 13 '� Y w • * w C -f ISG ter 13 0( the '� rUCenses oE VT . M '. * •... • P, - , COOK r shall.. sr.�. Authoritiesith cordaricu e, dif Liquor T"a,t inw M' . m '�. he w iar . Of E iy,,. 0 ` lasSIM,• • �e •Wd inerea „ «w *°•. UP ` rI License auth Class p2 Licens wr w 3 Licenses•r, ss Five ( T en (10) ClassP- Class P" License One i1) Zero 40) C3assF-1 License Class F-2 License Zero (0) Thirteen X10) Class '. � i�nse Class 4 License Five (5) T'Wenty-five 2) Ltcanse class Ctass F.8 License One (1) Three () Class Fal License C1 as F-8 License -Two (2) one (1) Class S.1 License Cass S-2 Licenses one (1)S one 1) -Licenses Class S License Class One 41) One S1) Class S-License G ass S� .8 License -zero (0) One �1) License' Ctass S_7 icith conditions as Class -8 to License) Five '(8) Attached Zero (()) e„ approval, Zero (0) and eller its assn full force and effect from shaft be in rovtded y fay. TWO. That this Ordtnann the manner p EEyicati�ran in pamphlet form and AYES NAYS: 92018. ASSENT: day of � PASSED and APPROVED this f�tkaor ATTEST. 9L BoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Page 1 of 1 Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. 3. MAYOR'S REPORT 3.2 REAPPOINTMENT TO BOARDS AND COMMISSION — Sandra DiCaro and Christina Greco reappointment to the Special Events Commission Public Action Public Content Information cial (Even Commiis ion Reappointment: Sandra DiCaro Term to expire July 2022 116 S. Lancaster Christina Greco Term to expire July 2022 411 S. Maple ommendation: Mayor Arlene Juracek recommends the above -listed individuals be reappointed and feels they will represent the Village fairly and objectively. h.fly reappoiintrneirts.gad (37 KB) Administrative Content Executive Content https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: BOARD OF TRUSTEES VILLAGE MANAGER MICHAEL CASSADY VILLAGE CLERK KAREN AGORANOS SPECIAL EVENTS COMMISSION CHAIRS: TERESA VANOPDORP-FRED STEINMILLER FROM: MAYOR ARLENE JURACEK DATE: JULY 11, 2018 SUBJECT: REAPPOINTMENT TO BOARDS AND COMMISSIONS I hereby nominate the following individuals for reappointment to the following Board and Commission: Special iEvents Commission Reappointment.- Sandra eappointment.Sandra DiCaro 116 S. Lancaster Christina Greco 411 S. Maple Term to expire July 2022 Term to expire July 2022 I recommend the above -listed individuals be reappointed and believe they will represent the Village fairly and objectively. Q, 944et� ARLENE A. JURACEK AJ/dj Mayor BoardDocs® Pro Agenda Item Details Page 1 of 2 Meeting Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.1 Monthly Financial Report - June 2018 Access Public Type Action (Consent) Preferred Date Jul 17, 2018 Absolute Date Jul 17, 2018 Fiscal Impact No Budgeted No Recommended Action Accept the monthly financial report for June 2018. Public Content Information The monthly financial report contains a Cash Position Report and Fund Financials for the month ended June 30, 2018. Alternatives 1. Accept the monthly financial report for May 2018 2. Action at discretion of Village Board. Staff_Recom n ation Staff recommends the Village Board accept the monthly financial report for June 30, 2018. Combined Il::i nanurr uan i n p:"D 6 3:I.-2018.iad1f (7 41 KB) Administrative Content Executive Content https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/13/2018 VILLAGE OF MOUNT PROSPECT BUDGET AVENUE EXPENDITURE SUMMARIES June 1— June 30, 2018 Accomt Gass. Ca"o^ Fund 002 - Debt Service Fund RDIENUE Property Taxes Other Taxes Intergovernmental Revenue Investment Income Ocher Revenue Other Financing Sources Lo;atg^ B_ C I ['IeC': eo liP'e":t '`r6"t" P-? YTD Bucget - s U `!G Uvec 3(.€cei t?"'E^ "'e'�' v�b et '"sac�or's �- ('il;`ances T.ansac o"?c€c Rec d PC[C_-lea-'-I' 2,380,000.00 .00 2,380,000.00 .00 .00 1,161,758.37 1,218,241.63 49 1,247,493.01 1,012,518.00 .00 1,012,518.00 227,816.55 .00 428,295.12 584,222.88 42 201,763.93 1,618,150.00 .00 1,618,150.00 .00 .00 109,988.37 1,508,161.63 7 123,142.51 1,000.00 .00 1,000.00 774.20 .00 2,318.21 (1,318.21) 232 541.94 .00 .00 .00 .00 .00 .00 .00 +++ .00 .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $5,011,668.00 $0.00 $5,011,668.00 $228,590.75 $0.00 $1,702,360.07 $3,309,307.93 34% $1,572,941.39 Fund 002 - Debt Service Fund Totals $5,011,668.00 $0.00 $5,011,668.00 $228,590.75 $0.00 $1,702,360.07 $3,309,307.93 $1,572,941.39 Z M 5 z , , 1, _ rM' Repoft Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing Mooted BLdap� A:-::-_.-Ced -LN-ent �2o-th Y -D YTD Bucoet - uD % Usec..' Account Classification Budget Annendmems Budget Transactions Encu- b,.:-:ces Transactions Transactions Rec'd Prior Year Y. D Fund 023 -Street Improvement Construc Fund PREVENIUr Other Taxes 1,980,000.00 .00 1,980,000.00 353,892.36 .00 843,814.13 1,136,185.87 43 574,366.61 Licenses, Permits & Fees 1,650,000.00 .00 1,650t000.00 45,749.50 .00 1,511,906.50 138,093.50 92 1,533,101.00 Intergovernmental Revenue .00 .00 .00 22,733.81 .00 22,733.81 (22,733.81) +++ .00 Fines & Fuifeits .00 .00 .00 .00 .00 .00 .00 +++ .00 Investmen[ Income 2,000.00 .00 2,000.00 560.26 .00 1,609.15 390.85 80 1,246.36 Reimbursements .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Revenue 30,000.00 .00 30,000.00 1,592.96 .00 177,716.26 (147,716.26) 592 25,242.63 Other Financing qouices .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTALS $3,662,000.00 $0.00 $3,662,000.00 $424,528.89 $0.00 $2,557,779.85 $1,104,220.15 70% $2,133,956.60 Fund 023 - Street Improvement Construc Fund Totals $3,662,000.00 $0.00 $3,662,000.00 $424,528.89 $0.00 $2,557,779.85 $1,104,220.15 $2,133,956.60 adopted Budget vended Current Porth .r -FD Budget -'y7D % :Used/ Accaunt v_ass `icat or BudgeBudgei Amendments Budget Transact o 's .1noumb2nces Transactions=nsactiors Recd Prior `jean t __ G Fund 040 use Disposal Fund REV_NUE Property Taxes .00 .00 .00 .00 .00 .00 .00 +++ .00 Charges For Seivices 4,175,000.00 .00 4,175,000.00 487,828.50 .00 2,091,482.94 2,083,517.06 50 2,075,410.12 Fines & Forteits 46,000.00 .00 46,000.00 2,179.34 .00 17,863.49 28,136.51 39 19,030.53 Investment Income 4,000.00 .00 4,000.00 822.74 .00 3,642.06 357.94 91 2,147.89 Reimbursements 1,000.00 .00 1,000.00 270.52 .00 270.52 729.48 27 203.89 Other Revenue 111,000.00 .00 111,000.00 10,614.45 .00 58,843.31 52,156.69 53 73,048.34 REVENUE TO. ALS $4,337,000.00 $0.00 $4,337,000.00 $501,715.55 $0.00 $2,172,102.32 $2,164,897.68 50% $2,169,840.77 Fund 040 - Refuse Disposal Fund Totals $4,337,000.00 $0.00 $4,337,000.00 $501,715.55 $0.00 $2,172,102.32 $2,164,897.68 $2,169,840.77 51, Repoft Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing 8 ;costed I ucget fime-re d L_—e.-:t Monffi 'I Tu Y -get - YT % Usedr AC -Count Cl ss is -$ Cin vueget ."endme"E6 Budget c m br2nces r a n S a at€,O S ra Jn5 ^R. Phor Year t D Fund 042 - CDBG RF `I=NU Intergovernmental Revenue 378,666.00 .00 376,666.00 .00 .00 .00 378,666.00 0 41,556.03 Investment Income .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Revenue 60,000.00 .00 60,000.00 .00 .00 25,000.00 35,000.00 42 59,437.73 <EIf NUE TOTALS $438,666.00 $0.00 $438,666.00 $0.00 $0.00 $25,000.00 $413,666.00 6% $100,993.76 Fund 042 - CDBG Totals $438,666.00 $0.00 $438,666.00 $0.00 $0.00 $25,000.00 $413,666.00 $100,993.76 8 ACco nt C assiftation Fund 044 - Federal Equi Ale Share Funds REVENUE Repoft Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing eo tec 0 diet ^€nded C_ eat Month = YT's Budget - --�D % Used/ IILr enceTt cet 3act`o^s =-cu trees —`a^soot` os Tri_act:one Re.'d F o_ lea 0 Fines & Forfeits 1,800.00 .00 1,800.00 M .00 .00 1,800.00 0 .00 Investment Income 200.00 .00 200.00 6.32 .00 64.77 135.23 32 71.51 REVENUE C`A;S $2,000.00 $0.00 $2,000.00 $6.32 $0.00 $64.77 $1,935.23 3% $71.51 Fund 044 - Federal Equitable Share Funds Totals $2,000.00 $0.00 $2,000.00 $6.32 $0.00 $64.77 $1,935.23 $71.51 10 Account Olass fcation Fund 046 - Foreign Fire Tax Board Fund RE 'E1t E Ado ted 6_d¢e' Amended _..Lin - Acnth YFO v"` Budget- v 7 !: Used Burin t Arnendmen Budoe" Trar.s.-ctlons EnCi3mbrances Transactions Transactio^ Recd or "ear YTD Other Taxes 90,000.00 .00 90,000.00 .00 .00 .00 90,000.00 0 10,322.57 Investment Income 2,000.00 .00 2,000.00 313.54 .00 1,430.41 569.59 72 766.07 Other Revenue .00 .00 .00 .00 .00 M .00 +++ .00 Other Financing Sources .00 .00 .00 .00 .00 ,00 .00 +++ .00 REVENUE IOTAS $92,000.00 $0.00 $92,000.00 $313.54 $0.00 $1,430.41 $90,569.59 2% $11,088.64 Fund 046 -Foreign Fire Tax Board Fund Totals $92,000.00 $0.00 $92,000.00 $313.54 $0.00 $1,430.41 $90,569.59 $11,088.64 12 a Report Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing 14 Adooted Bucket Amencec CL "eiit Month `TD {TQ Suceet - "-0 % Usec Account C:a&s'„ ca cn OLdget Amendments Pr e —- ;ars mt'v-s Eel d a^ems ` a-sact'o-s -ra act one Fe'd Fria- Year YTD Fund 049 -Prospect and Main TIF District REVENUE Property Taxes 253,953.00 .00 253,953.00 .00 .00 .00 253,953.00 0 .00 Irivestmentlncome .00 .00 .00 7,415.75 .00 36,943.19 (36,943.19) +++ .00 Othei Revenue .00 .00 .00 33,159.77 .00 33,159.77 (33,159.77) +++ .00 Other Financing Sources 1,600,000.00 .00 1,600,000.00 .00 .00 7,318,879.30 (5,718,879.30) 457 .00 ps-=r,Us-0-AF5 $1,853,953.00 $0.00 $1,853,953.00 $40,575.52 $0.00 $7,388,982.26 ($5,535,029.26) 399% $0.00 Find 049 - Prospect and Main TIF District Totals $1,853,953.00 $0.00 $1,853,953.00 $40,575.52 $0.00 $7,388,982.26 ($5,535,029.26) $0.00 14 •.cccunt Classification Fund 051 - Village Parking System Fund REVENUE Other Taxes Charges For Services Investment Income Other Revenue Other Financing Sources t '.enr ',jo ni" M ' D B_` ge` - 1M % t -ed/ Budget=1n`end—erts Budciet Transaetons Fncumlrances Transactions Transactions RecA pn--- gear -YTD .00 .00 .00 .00 .00 .00 .00 +++ .00 193,600.00 .00 193,600.00 14,773.80 .00 97,168.80 96,431.20 50 102,118.60 1,000.00 .00 1,000.00 304.69 .00 1,354.84 (354.84) 135 653.55 3,000.00 .00 3,000.00 274.05 .00 1,446.55 1,553.45 48 1,527.40 .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE TOTAFS $197,600.00 $0.00 $197,600.00 $15,352.54 $0.00 $99,970.19 $97,629.81 51% $104,299.55 Fund 051 - Village Parking System Fund Totals $197,600.00 $0.00 $197,600.00 $15,352.54 $0.00 $99,970.19 $97,629.81 $104,299.55 16 77� Z ;7F "It z Report Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing 18 Adopted Budaet Amended Current Month YTD YTID Budget - 'T`TD % lised! A. -Count C'ass ffication Bwget Amendments Budget ransactions L ncurnorance-s an S a --t on. 5 Transactions Recd Prior Year YTD Fund 060 - Vehicle Maintenance Fund RII Charges For Services 2,040,827.00 .00 2,040,827.00 170,068.90 .00 1,020,413.40 1,020,413.60 50 1,014,982.02 Investment Income 3,000.00 .00 3,000.00 553.14 .00 2,406.25 593.75 80 1,563.45 Other Revenue .00 .00 .00 .00 .00 .00 .00 ... .00 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 —I'VENUE TOTALS $2,043,827.00 $0.00 $2,043,827.00 $170,622.04 $0.00 $1,022,819.65 $1,021,007.35 50% $1,016,545.47 Fund 060 - Vehicle Maintenance Fund Totals $2,043,827.00 $0.00 $2,043,827.00 $170,622.04 $0.00 $1,022,819.65 $1,021,007.35 $1,016,545.47 18 ccLnt CbsSification Fund 062 - Computer Replacement Fund R t'ENUE Report Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing Adopted B-dget A"e-dec CL:--en:t Mont' —D Oudget- D 9% UseC.I 0uager A—,e nCIT. n=s Bwaet —,afacl ons rd mb,a-ces 4r a tions s 'ons Rec` Pno�'.ea-�TID Charges For Services 205,097.00 .00 205,097.00 17,091.41 .00 102,548.46 102,548.54 50 120,414.54 Investment Income 1,500.00 .00 1,500.00 482.16 .00 2,043.16 (543.16) 136 1,004.22 Other Financing Sources .00 .00 .00 .00 .00 .00 .00 +++ .00 REVENUE $206,597.00 $0.00 $206,597.00 $17,573.57 $0.00 $104,591.62 $102,005.38 51% $121,418.76 Fund 062 - Computer Replacement Fund Totals $206,597.00 $0.00 $206,597.00 $17,573.57 $0.00 $104,591.62 $102,005.38 $121,418.76 ca Account Class .: at`on Fund 070 - Police Pension Fund REVENUE Repoft Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current month YTD YTD Budget - YT-- c/e Used/ S dgel Amendmen.v Budget Transactions E---u—B,ances Transactions Transactions Recd nrcrvec _-n Charges For Seivices .00 .00 .00 .00 .00 .00 .00 +++ .00 Investment Income 5,261,000.00 .00 5,261,000.00 188,503.84 .00 1,260,492.19 4,000,507.81 24 4,397,847.73 Other Revenue 4,484,500.00 .00 4,484,500.00 56,777.77 .00 2,253,252.68 2,231,247.32 50 2,145,636.40 REVENUE OTALa $9,745,500.00 $0.00 $9,745,500.00 $245,281.61 $0.00 $3,513,744.87 $6,231,755.13 36% $6,543,484.13 Fund 070 - Police Pension Fund Totals $9,745,500.00 $0.00 $9,745,500.00 $245,281.61 $0.00 $3,513,744.87 $6,231,755.13 $6,543,484.13 22 Expense Budget by Account Classification Repoft Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing eco`ed Budget Amended Cwn-e-,t Monlrl k D V O Buece' - ID % Lyse ¢ccou t Cass f c_tion vudoet Amendn ente B_dgE Transactions Encumbrances Transactions Transactions Recd Prior Year'TD Fund 001 - General Fund EtPE N S,E Personal Services, Scheduled Salaries & Wages 26,905,037.00 .00 26,905,037.00 2,048,733.52 .00 12,394,175.72 14,510,861.28 46 12,033,351.97 Employee Benefits 14,494,234.00 .00 14,494,234.00 605,261.99 .00 7,261,040.99 7,233,193.01 50 6,707,650.28 Other Employee Costs 568,539.00 .00 568,539.00 41,237.30 24,654.06 232,365.37 311,519.57 45 236,095.91 Pension Benefits 46,950.00 .00 46,950.00 484.89 .00 2,909.34 44,040.66 6 23,389.80 Contractual Services 8,639,276.00 11,800.00 8,651,076.00 563,569.02 688,107,63 3,561,720.64 4,401,247.73 49 3,864,846.74 Utilities 334,056.00 .00 334,056.00 11,377.03 .00 83,721.55 250,334.45 25 71,156.31 lnswance 417,611.00 .00 417,611.00 34,776.42 .00 208,567.66 209,043.34 50 200,640.52 Commodities & Supplies 754,125.00 3,780.00 757,905.00 68,184.98 35,935.70 339,188.73 382,780.57 49 295,980.62 Other Expenditures 683,456.00 .00 683,456.00 .00 .00 .00 683,456.00 0 503,473.00 Bwlding Improvements 15,828.00 (6,400.00) 9,428.00 3.86 .00 392.16 9,035.84 4 1,551.15 Office Equipment 54,776.00 9,000.00 63,776.00 4,718.50 154.00 14,223.11 49,398.89 23 79,717.55 Other Equipment 253,530.00 6,400.00 259,930.00 13,775.78 39,769.45 125,878.31 94,282.24 64 76,659.78 Distnbuhon Systems .00 .00 .00 .00 .00 .00 .00 +++ .00 lnfiastructure 898,000.00 162,438.00 1,060,438.00 19,726.51 579,285.89 140,167.35 340,984.76 68 144,495.77 Interfund Transfers 750,000.00 .00 750,000.00 .00 =00 .00 750,000.00 0 .00 EXPENH TOTALS $54,815,418.00 $187,018.00 $55,002,436.00 $3,411,849.80 $1,367,906.73 $24,364,350.93 $29,270,178.34 47% $24,239,009.40 Fund 001 - General Fund Totals $54,815,418.00 $187,018.00 $55,002,436.00 $3,411,849.80 $1,367,906.73 $24,364,350.93 $29,270,178.34 $24,239,009.40 1 account Gassl4ica o- Fund 020 - Capital Improvement Fund _IDENSE q1I 1111111111 11111111111111,1111 111111111! 11111111111 Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing Adopted BLdcet Amended Current Month -D 4 7 `3Ldcet - -D /a used: Budget Amendments Budget Transactions EncLTUra^des Transactions Transactions Recd prior `ear E ContractualSeivices 78,030.00 110,000.00 188,030.00 .00 75,000.00 .00 113,030.00 40 65,663.80 Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ 17,351.20 Land Improvements 200,000.00 115,000.00 315,000.00 .00 .00 .00 315,000.00 0 77,566.21 Budding Improvements 480,000.00 58,225.00 538,225.00 983.20 18,661.77 25,972.42 493,590.81 8 120,563.45 Office Egwpinent .00 .00 .00 .00 .00 ,00 .00 +++ .00 Motor Equipment .00 .00 .00 .00 .00 .00 .00 +++ .00 Other Equipment 412,247.00 .00 412,247.00 10,603.91 .00 128,171.85 284,075.15 31 141,315.08 Infrastructure 1,179,000.00 478,121.00 1,657,121.00 89,016.65 225,655.85 99,132.15 1,332,333.00 20 25,219.30 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 1XIDENSE `OTAL- $2,349,277.00 $761,346.00 $3,110,623.00 $100,603.76 $319,317.62 $253,276.42 $2,538,028.96 18% $447,679.04 Fund 020 - Capital Improvement Fund Totals $2,349,277.00 $761,346.00 $3,110,623.00 $100,603.76 $319,317.62 $253,276.42 $2,538,028.96 $447,679.04 3 AI-CCLn' L, assl`'cabo- Fund 024 - Flood Control Construction Fund E DENSE Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing copied Budget Amerded burr ^t t'or:t D Y UOucdget TD Used/ St^get Ame".`ments Bwoet [r gsactimns Enc_lb`a"ces s.a.-S c ons T--- -ctoi:q kec_d Dr_n. Fear �D Contractual Services 124,296.00 .00 124,296.00 7,306.62 7,320.50 16,860.62 100,114.88 19 19,532.20 Utilities 2,550.00 .00 2,550.00 1,300.20 .00 1,711.05 838.95 67 957.08 Commodities & Supplies 5,306.00 .00 5,306.00 .00 .00 880.81 4,425.19 17 27.90 Other Expendrtwes 5,306.00 .00 5,306.00 .00 .00 1,000.00 4,306.00 19 440.00 Other Equipment .00 .00 .00 .00 .00 .00 .00 +++ .00 Distribution Systems 102,000.00 53,775.00 155,775.00 800.00 40,090.00 1,400.00 114,285.00 27 1,012.80 Infrastructure 580,500.00 247,445.00 827,945.00 4,863.57 322,050.69 107,242.07 398,652.24 52 42,252.20 ExE' SE TOTALS $819,958.00 $301,220.00 $1,121,178.00 $14,270.39 $369,461.19 $129,094.55 $622,622.26 44% $64,222.18 Fund 024 - Flood Control Construction Fund Totals $819,958.00 $301,220.00 $1,121,178.00 $14,270.39 $369,461.19 $129,094.55 $622,622.26 $64,222.18 5 Acceu-t C ass `alio- It 7 Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Curre-.t MWb YTD YTD Budget - '1—D 9% Used/ Bouget A-e-d^e-ts 3Ldget Transactions Encumbrances ra-S2etc-s Trarsactens RecdYear Prior :ear u --D Fund 041 - Motor Fuel Tax Fund XPENSc Contractual Services 353,111.00 .00 353,111.00 11,307.14 121,422.35 114,364.30 117,324.35 67 71,394.17 Utilities 165,612.00 .00 165,612.00 15,850.02 .00 67,727.83 97,884.17 41 86,817.61 Commodities & Supplies 350,000.00 .00 350,000.00 .00 14,818.97 210,076.48 125,104.55 64 1,949.62 Bwlding Improvements .00 .00 .00 .00 .00 .00 .00 +++ .00 Infrastructure 600,000.00 330,659.00 930,659.00 14,272.50 168,351.00 767,094.00 (4,786.00) 101 139,620.03 EXPENSs- TC T A. $1,468,723.00 $330,659.00 $1,799,382.00 $41,429.66 $304,592.32 $1,159,262.61 $335,527.07 81% $299,781.43 Fund 041 - Motor Fuel Tax Fund Totals $1,468,723.00 $330,659.00 $1,799,382.00 $41,429.66 $304,592.32 $1,159,262.61 $335,527.07 $299,781.43 7 Account Ciassiticatio- Fund 043 - Asset Seizure Fund EXPENSE Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing ccotec Sucuet -ence Curee ' holt Y E Y71D 3ucq-t - Y C� % Used; Budget "mend -rents Budget T;ansactio-s ncum b rances Tra sactio-s Transactons Re -_`c =riorYea- `i0 Other Employee Costs 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 12,857.70 Contractual Services 15,500.00 .00 15,500.00 .00 .00 7,108.88 8,391.12 46 .00 Commodities & Supplies 24,400.00 .00 24,400.00 957.17 .00 13,066.27 11,333.73 54 .00 Other Equipment 3,000.00 .00 3,000.00 .00 .00 5,857.82 (2,857.82) 195 .00 _X-IENSE TOTALS $43,900.00 $0.00 $43,900.00 $957.17 $0.00 $26,032.97 $17,867.03 59% $12,857.70 Fund 043 -Asset Seizure Fund Totals $43,900.00 $0.00 $43,900.00 $957.17 $0.00 $26,032.97 $17,867.03 $12,857.70 0 Ac€1_n' Cassscation Fund 045 - DUI Fine Fund EYE; ti`E Othei Employee Costs Contractual Services Other Egwpment Interlund Transfers Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Amended Current Month YTD Y -FD Budget - ` ? 0/_ Used;` Budget Amendments budget Transactions E-w—.prances Transactions Tra nsactions Recd Yror Year Y D 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 6,373.29 1,000.00 .00 1,000.00 .00 .00 ,00 1,000.00 0 .00 1,000.00 4,000.00 5,000.00 .00 .00 3,330.30 1,669.70 67 917.23 .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS $3,000.00 $4,000.00 $7,000.00 $0.00 $0.00 $3,330.30 $3,669.70 48% $7,290.52 Fund 045 - DUI Fine Fund Totals $3,000.00 $4,000.00 $7,000.00 $0.00 $0.00 $3,330.30 $3,669.70 $7,290.52 11 Expense Budget by Account Classification Repoft Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing Adopted Budge` Amended Cul-ren- Month _ Budget - f % Used/ icvL t �� CCL'?:^: 3 ^ct e^L e a _� dC $ eC,' S _'c c es an _o:ns wSic 4 s cc` C_ Yea' Fund 048 - Business District Fund EXPENSE Bond Puncipal .00 .00 AO .00 .00 .00 .00 +++ .00 Interest Expense 1,523,000.00 .00 1,523,000.00 360,057.24 .00 517,168.72 1,005,831.28 34 177,152.68 EXPENSE9GT;FS $1,523,000.00 $0.00 $1,523,000.00 $360,057.24 $0.00 $517,168.72 $1,005,831.28 34% $177,152.68 Fund 048 - Business District Fund Totals $1,523,000.00 $0.00 $1,523,000.00 $360,057.24 $0.00 $517,168.72 $1,005,831.28 $177,152.68 13 Fund 050 - Water and Sewer Fund EXP-' SE 1111 1 1 loll 111 111 lillillilillill Pill iiiiiiiiii � Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing Adoptec Budget Arne -decd Current -Month '`TD �D BL act - Y -D % Used, =_t{�G CarBudget Ame-d-nq B,caet "sa.01. .ub. 4r�auy Personal Services, Scheduled Salaries & Wages 2,318,148.00 .00 2,318,148.00 168,384.54 .00 1,111,414.80 1,206,733.20 48 946,179.23 Employee Benefits 929,223.00 .00 929,223.00 108,370.48 .00 495,239.86 433,983.14 53 400,373.41 Other Employee Costs 43,599.00 .00 43,599.00 4,961.79 1,674.50 30,311.55 11,612,95 73 30,037.24 Contractual Services 8,885,882.00 .00 8,885,882.00 788,280.13 219,759.61 3,658,044.37 5,008,078.02 44 3,412,269.07 Utilities 171,292.00 .00 171,292.00 15,039.94 .00 58,617.58 112,674.42 34 59,365.93 Insurance 94,942.00 .00 94,942.00 7,911.84 .00 47,471.04 47,470.96 50 50,021.04 Commodities & Supplies 329,969.00 .00 329,969.00 13,026.79 40,966.22 54,833.02 234,169.76 29 116,688.63 Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ .00 Buildings .00 .00 .00 .00 .00 .00 .00 +++ .00 Building Inproveinents 70,000.00 .00 70,000.00 .00 4,800.00 1,450.00 63,750.00 9 .00 Office Equipment 1,060.00 .00 1,060.00 .00 .00 .00 1,060.00 0 326.19 Other Equipment 172,381.00 101,000.00 273,381.00 22,830.00 7,468.00 74,395.31 191,517.69 30 101,151.09 Drstiibutron Systens 5,462,414.00 242,500.00 5,704,914.00 42,806.74 1,633,103.94 185,005.06 3,886,805.00 32 282,808.24 Infrastructure 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 .00 Bond Principal 115,000.00 .00 115,000.00 .00 .00 .00 115,000.00 0 .00 Interest Expense 182,546.00 .00 182,546.00 .00 .00 74,297.58 108,248.42 41 .00 Interfund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 E\P:=-1SETO:.I=S $18,786,456.00 $343,500.00 $19,129,956.00 $1,171,612.25 $1,907,772.27 $5,791,080.17 $11,431,103.56 40% $5,399,220.07 Fund 050 - Water and Sewer Fund Totals $18,786,456.00 $343,500.00 $19,129,956.00 $1,171,612.25 $1,907,772.27 $5,791,080.17 $11,431,103.56 $5,399,220.07 15 Account Cla=s f ca ;;,r Fund 052 - Parking System Revenue Fund ��?ERCE Expense Budget by Account Classification Report Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing cootee Buds et rmended cuere t Month v �O Bdo E`'YTn Used. Budget rerdrrents s- d^n' Tra-saci o -s Br cumbrance_ Trarsac Ions Transactlor s Recd Pr o- ear O -�_ Personal Services, Scheduled Salaries & Wages 28,275.00 .00 28,275.00 2,114.82 .00 13,456.21 14,818.79 48 12,489.09 Employee Benefits 13,097.00 .00 13,097.00 1,008.72 .00 6,435.15 6,661.85 49 5,991.92 Contractual Services 108,898.00 .00 108,898.00 1,080.04 9,681.61 28,660.13 70,556.26 35 31,992.56 Utilities 11,387.00 .00 11,387.00 365.62 .00 2,308.63 9,078.37 20 2,760.09 Insurance 967.00 .00 967.00 80.58 .00 483.48 483.52 50 691.02 Commodities 3 Supplies 10,585.00 .00 10,585.00 213.45 .00 213.45 10,371.55 2 1,692.25 Other Expenditures .00 .00 .00 .00 .00 .00 .00 +++ .00 Buildings .00 .00 .00 .00 .00 .00 .00 +++ .00 Building hnprovernents .00 .00 .00 5,773.75 23,560.00 9,783.35 (33,343.35) +++ .00 Interfund Transfei s .00 .00 .00 .00 .00 .00 .00 +++ .00 EX=E :SE `0T Ls $173,209.00 $0.00 $173,209.00 $10,636.98 $33,241.61 $61,340.40 $78,626.99 55% $55,616.93 Fund 052 - Parking System Revenue Fund Totals $173,209.00 $0.00 $173,209.00 $10,636.98 $33,241.61 $61,340.40 $78,626.99 $55,616.93 17 Account Classllica."o.n Fund 061 -Vehicle Replacement Fund EXPENSE Expense Budget by Account Classification Report Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing Adopted vu_get Amendea C_`=ent Month D D 3_dget - r D % tlsed 3udeet Amendments 0udget Transactions Enoumorances Transaotlons Transa tlorrs Recd °r or ea ``_ Other Expenditwes .00 .00 .00 .00 .00 .00 .00 +++ .00 Motor Egwpineiit 2,386,000.00 572,446.00 2,958,446.00 7,501.59 1,093,710.15 75,119.03 1,789,616.82 40 1,419,829.71 Interfund Transfers .00 .00 ,00 .00 .00 .00 .00 +++ .00 E\DENS T OTA:S $2,386,000.00 $572,446.00 $2,958,446.00 $7,501.59 $1,093,710.15 $75,119.03 $1,789,616.82 40% $1,419,829.71 Fund 061 -Vehicle Replacement Fund Totals $2,386,000.00 $572,446.00 $2,958,446.00 $7,501.59 $1,093,710.15 $75,119.03 $1,789,616.82 $1,419,829.71 19 Account Classification Fund 063 - Risk Management Fund Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing dmpted Budget tamemdedCurrent Month ,`TO � C Budget - YfI) % Usedi Budget Amendments Budget Transactions=ncumurances Transactions Transano s oi- .._. Re --'d "TO EXPENSE Contractual Services 27,000.00 .00 27,000.00 .00 .00 .00 27,000.00 0 9,800.00 Insurance 8,566,338.00 .00 8,566,338.00 752,677.93 .00 5,438,028.76 3,128,309.24 63 4,529,961.26 Commodities & Supplies 20,000.00 .00 20,000.00 824.85 .00 1,520.35 18,479.65 8 2,452.13 Other Equipment .00 .00 .00 .00 .00 1,112.65 (1,112.65) +++ .00 Interlund Transfers .00 .00 .00 .00 .00 .00 .00 +++ .00 EX EtbSETOTA_5 $8,613,338.00 $0.00 $8,613,338.00 $753,502.78 $0.00 $5,440,661.76 $3,172,676.24 63% $4,542,213.39 Fund 063 - Risk Management Fund Totals $8,613,338.00 $0.00 $8,613,338.00 $753,502.78 $0.00 $5,440,661.76 $3,172,676.24 $4,542,213.39 21 Account Clay _'c e Expense Budget by Account Classification Report Through 06/30/18 Prior Fiscal Year Activity Included Summary Listing Adopted Budget Ame;-ded Cu--er' Monih Y"Q 17D B_dget - VTD % Used./ Budget Amendments BLcget T rrsa t' rs Erc mt anCes e s ct=ens T r a; t ors ReCd P -'c- Year � D Fund 071 - Fire Pension Fund EXPENSE Pension Beiiefits 5,601,610.00 .00 5,601,610.00 489,761.51 .00 2,916,659.09 2,684,950.91 52 2,671,650.39 Contractual Services 133,500.00 .00 133,500.00 3,405.00 .00 53,244.17 80,255.83 40 45,980.59 Insurance 15,000.00 .00 15,000.00 .00 .00 .00 15,000.00 0 .00 Commodities & Supplies 100.00 .00 100.00 .00 .00 .00 100.00 0 .00 Other Expenditwes 10,000.00 .00 10,000.00 .00 .00 8,190.00 1,810.00 82 8,795.00 EXPENSE TC ALS $5,760,210.00 $0.00 $5,760,210.00 $493,166.51 $0.00 $2,978,093.26 $2,782,116.74 52% $2,726,425.98 Fund 071 - Fire Pension Fund Totals $5,760,210.00 $0.00 $5,760,210.00 $493,166.51 $0.00 $2,978,093.26 $2,782,116.74 $2,726,425.98 Grancl Totals $123,691,763.00 $2,505,254.00 $126,197,017.00 $8,707,107.41 $8,016,976.23 $55,072,942.99 $63,107,097.78 23 $46,682,604.78 'y;uow ay; Jo; 8Zl,' l,60' l,$;o assajoep a sl sly! 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'840Z '0£ aunt Papua y;uow ay; Jo} 96ellln ay; ;o s;uawa;e;s;uaw;sanu! pue uol;lsod yseo ay; aje o;ajay payOe;;y 860Z 3Nnr—1210c! ] IVIONVNl3 AIH1NOIN d03rens 860Z'zl,Ai if :31` G 210103&0 30NVN13 IMMAJ NOISSIWWOO 30NVNIJ S931Sf121130 auvo8 (]NV 1N3(]IS321d 39VIIIA :01 Wfl(INVHOWHN H3I33O'HaINII F IL s!ou!III `Iaadso.ad;unoW laadmid JunOW Jo a2l"IIiA Monthly Financial Report — June 2018 July 12, 2018 Page 3 $136,102,320 invested in a combination of fixed income and equity instruments. A detail list of holdings is included with this report. Escrow refunds are processed two times per month. Investment of the Village's pension funds is governed by an Investment Policy adopted by each Pension Board. Investments for the Police and Firefighter Pension Funds consist of various fixed income securities as well as equity mutual fund accounts. Wells Fargo is the third -party holder of the fixed income securities. The funds are managed by three investment management firms, Galliard, Segall Bryant and Mesirow Financial. Segall Bryant holds approximately half of the fixed income investments for the two pension funds while Galliard and Mesirow manage the balance of fixed income investments for these two funds. Each manager maintains a small portion of their portfolio in cash to help facilitate liquidity and trading. Investments in equities consist of mutual funds spread across various sectors (small, mid and large -cap stocks) as well as investment philosophies (value, core and growth). The funds also invest a small amount in international stocks. Each year the investment mix is evaluated for optimal diversification to meet pension fund investment policy goals and objectives. Equity investments held by the Police Pension Fund are managed by Sawyer Falduto Asset Management. A breakdown of where pension funds are invested is included with this report. Conclusion This cash position report is intended to provide a snapshot of the Village's cash position as of a particular month end date. Using this report, we are able to provide trend information to support cash management and maximize investment earnings while ensuring availability of funds to meet the Village's commitments. This report is provided to the Village Board and Finance Commission on a monthly basis. Please do not hesitate to contact me with any questions. David O. Erb Finance Director VILLAGE OF MOUNT PROSPECT GOVSRNI MENTAL AND EN: aR°YISL FUNDS TRUST A C AGEN- � lfe �? Oi e CAPITA. -_ v { € €`RE ANO OTHER T=..€_ib- R-`=V,' ucr PROJECT TisSP= L > TS Pt[OFOG AGENCYFRR f FUND FUND UNs� UND FUNDS SERVICE FUNDS FUNDS PENSIONS FUNS TOTAL CASH TEWAL _. _ T e=_e s a-nvesn-ents 3.995,6 � « F_ = e ansfels;a v sere—td ___ _ _< DisbusemeP*d-o'lle` __--fit ,-rG 08, - _� - Disbul-se,mentflex(. penc! rg - > _ s s J- DSbv—seen _.'s a3'"_ -F, , :. �:�: 921 - `_" -. 9-- .'3i .a 56'1 s'a Csz;C" _-4 EcCc7L€':is payabie '- C9v =, ''39 8,458 9 -_€ t �KG 842-- -_ r �73___ 7 8,3'65-31 -- - - _ d- a -4,845,55-1 .3 is 3 a , - -8 }< - adv 99 [NV=ST ENTS IV: S T-easur. anc -'gercv Notes a -d # [Rates of Deposit J. 472,f!62 uv 2 _ _- �. 6.:92.., €J 22 n els I':2,90 ;-vest-_or-°s _ .. _ 451 139 537 Gn i fu t v ;.--Lilts 9--962,7K, 71 Ln TOTAL CASH AND INVESTMENTS $ 17,318.013.72 $ 9,894,350.15 $ 1,582,791.50 $ 4,433,840.16 $ 14,235,047.62 $ 11,947,685.70 59,4-1,728-85 $137.934.158.77 $ 1,205,377.78 $198,551,265.40 =is €s arms BoardDocs® Pro Agenda Item Details Page 1 of 1 Meeting Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.2 List of Bills - June 27 - July 10, 2018 Access Public Type Action (Consent) Public Content Information Please find the attached list of bills for July 10, 2018, Alternatives 1. Approve List of Bills for July 10, 2018. 2. Action at discretion of Village Board. Staff RgpQ- ,m-endation Approve List of Bills - June 26 - July 10, 2018 - $1,047,120.73, Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. https://www.boarddoes.com/il/vomp/Board.nsf/Private?open&login 7/13/2018 VILLAGE OF MOUNT PROSPECT List of Bills June 27 - July 10, 2018 Fund Vendor Name Invoice Description Amount 001 General Fund A & J Sewer Service Equipment Maintenance $ 315.00 Equipment Maintenance 315.00 Equipment Maintenance 315.00 ACS State & Local Government Solutions Illinois State Disbursement Unit 5,449.46 Active Alarm Company, Inc. 3rd qtr. alarm monitoring at the CCC 73.50 Air Comfort Corporation HVAC repairs 1,385.00 Air One Equipment, Inc. Wang Helmet Repair 88.00 MSA TIC Lanyard 235.00 Airgas, Inc. Oxygen 356.33 Allscape, Inc. Turf Mowing 9,103.50 Alpha Prime Communications Radio Antenna for station 12 consolette 1,416.00 American Landscaping Inc. Grass cutting -304 N. Elm 100.00 Grass cutting - 311 S. Albert 180.00 Grass Cutting - 1425 Birch 528.00 Grass Cutting - 1620 Burning Bush 1,380.00 American Soccer Company, Inc. Soccer equipment for Kickin' It with the Cops program 457.64 Angarola, Michael Reimburse training expenses 06/06-07/18 24.00 Arlington Power Equipment Saw chain 256.99 Arrowhead Scientific Inc. ET Supplies 464.10 Baudville, Inc. Office Equipment 2,485.74 Bear Estates #1, LLC Prisoner meals - May, 2018 168.22 Bedco Mechanical HVAC repairs 562.35 HVAC repairs 310.50 HVAC repairs 287.50 HVAC repairs 2,624.10 HVAC repairs 994.65 HVAC repairs 325.10 HVAC repairs 345.00 Black Cow Kitchen & Bar Inc. Employee Recognition 6/27/18 400.00 Bound Tree Medical, LLC. Ambulance first in bags, megamover chairs 700.18 Brown, Christina Transfer Stamp Rebate 856.00 Canon Financial Services, Inc. Copier Lease Payment 210.23 Cardinal Fence & Supply Inc. Equipment Maintenance 564.00 Carioti, Francis Edit Mount Prospect Update 160.00 Edit Mount Prospect Update 128.00 CBS Awards Retirement plaque 70.00 Retirement plaque 70.00 CDW LLC Surface Pro Adapters 252.06 Surface Ruggedized Cases 108.76 Checkpoint Press Firefighter/Paramedic Recruitment Listing 298.00 Chem -wise Ecological Pest Mgmt. Inc. Pest Control 215.00 Pest Control 30.00 Pest Control 215.00 Pest Control 30.00 Chen, Paul Refund Overpayment Police Ticket #P3962479 30.00 Chief Supply Corp. Traffic templates 140.99 Clifford -Wald & Co., Inc. - A KIP Company Equipment Maintenance 65.00 Crystal Maintenance Services Corp. Custodial Services 7,474.56 CVS Pharmacy, Inc. Prisoner medication #18-7032 11.99 Dennison Leafblad, Deborah Camera Operator 4th of July 300.00 Dynegy Energy Services, LLC Electrical Service Delivery 312.44 Eckert, Lisa Ad Design for Journal & Topics 1,825.00 Designs of Ads, Poster, and banners 1,400.00 Design & Layout May/June Newsletter 2,020.00 Design & Layout July/August Newsletter 1,995.00 Design of Event Logo 350.00 Eldredge, Candace Garnishment 706.15 Equipment Management Company Annual service on extrication equipment 1,446.20 Page 1 of 9 VILLAGE OF MOUNT PROSPECT List of Bills June 27 - July 10, 2018 Fund Vendor Name Invoice Description Amount McKesson Medical -Surgical Inc. Inv. 29634991- Cholesterol Supplies 249.46 Melendez, Jose Reimburse expenses: Basic ET course 06/18-22/18 60.00 001 General Fund (continued) Menard Inc. Building Maintenance 47.65 Maintenance and Repair Supplies 56.90 Power supply cord 7.99 Street Basin Supplies 50.67 Metro Door and Dock, Inc. Door repairs at PW 762.23 Door Maintenance - Door #52-72 1,682.84 Metro Federal Credit Union MP Fire Local 4119 Dues 2,433.28 Metropolitan Alliance - Police MP Police Association Dues 1,338.00 Michael Wagner & Sons, Inc. Maintenance and Repair Supplies 7838 Maintenance and Repair Supplies 41.64 Mobile Print Inc. Trading cards of K-9 Unit 189.15 Calibration charts 89.24 Business Cards - Allen 106.70 Field Contact cards 122.00 Municipal Emergency Services, Inc. Cassidy Gear 1,816.00 Murillo, Daniel Refund Vehicle Sticker Fee & Refund Police Ticket #P3962377 25.00 Nationwide Mutual Insurance Company Nationwide 457 14,584.19 Neopost USA Inc. Postage Machine Replenishment -7/5/18 3,000.00 NICOR 1709 - 5/21- 6/20/18 - Acct: 03-35-77-9926 5 - 28.47 1711- 4/20 thru 6/20/18 - Acct: 97-78-90-2800 4 61.92 1713 - 4/20 thru 6/21/18 - Acct: 04-18-88-1317 6 65.62 Northeastern III. Regional Crime Lab Membership assessment & maintenance agreement 43,879.00 Northshore University Healthsystem Medical exam 453.00 0 & R Medical Sales and Service Inv. 25425 - INR Supplies 231.70 Inv. 25516 - INR Supplies 228.00 Oliva, Rolando Transfer Stamp Rebate 680.00 Oriental Trading Co. Inc. Special Events Supplies 376.15 Paddock Publications, Inc. PZ -9-18 legal notice 87.75 Panzica, Nicolas Transfer Stamp Rebate 330.00 Pesche's Flower Shop Flowers/Tree Replacement 27.93 Petty Cash Petty Cash - June 2018 123.65 Petty Cash June 2018B 3.93 Police Pension Fund Police Pension 31,064.79 Popovici, Florentina Refund Ched Permit Fee (Permit R618-0948) 75.00 Prosafety, Inc. Custodial Supplies 209.50 Other Employee Expenses 75.00 Ray O'herron Co., Inc. Patch replacement 24.00 Uniform supplies 135.42 Rebel's Trophies, Inc. Retirement Service Plaques 125.00 Retirement Service Plaque 35.00 Rhode, Diane Reimburse expenses: Police/Fire picnic 93.00 Rose City Label Police patch stickers 418.61 Russo Hardware, Inc. Lawn Care Equipment 342.99 Salveo Inc. Recording postage 6/25/18 9.63 Postage 10.59 Schaps, Lee Reimburse clothing expenses 81.99 Schroeder, William WMS Misc. Expenses 936.41 State of Illinois Monthly Internet 724.00 Steiner Electric Company Street Light Supplies 257.64 Sterling Codifiers, Inc. Recording 1,726.00 Steve Piper & Sons, Inc. Parkway Tree Stump Removal 4,489.92 Parkway Tree Stump Removal 2,705.58 Parkway Tree Stump Removal 3,260.34 Systems Forms, Inc. Inspection Report Forms 517.92 Operating license reply envelopes 220.00 Reply envelopes rental license 220.00 Page 3 of 9 VILLAGE OF MOUNT PROSPECT List of Bills June 27 - July 10, 2018 Fund Vendor Name Invoice Description Amount ICMA Retirement Trust - 457 ICMA 457 35.00 Illinois Department of Revenue IL State Withholding 456.43 Internal Revenue Service Federal Withholding 2,781.68 International Union of Operating Engineers IUOE PW Membership Dues 129.77 040 Refuse Disposal Fund (continued) Jakupovic, Kristina Reimbursement 148.35 KC Printing Services Inc. HHW Mailing 1,889.03 Nationwide Mutual Insurance Company Nationwide 457 222.16 RHW Customized Graphics & Promotions Special Events Supplies 1,057.33 Special Events Supplies 244.97 Third Millennium Assoc.inc. 06-15-18 & 06-30-18 Utility Bills 848.23 Village of Mount Prospect Flex - Medical 182.30 040 Refuse Disposal Fund Total $ 8,073.71 041 Motor Fuel Tax Fund Dynegy Energy Services, LLC Electrical Service Delivery $ 15,596.36 Electrical Service Delivery 253.66 H & H Electric Co Traffic Signal Maintenance 219.92 Traffic Signal Maintenance 414.67 Traffic Signal Maintenance 2,377.50 Hampton, Lenzini and Renwick, Inc. Central Road Street Lighting 10,675.50 041 Motor Fuel Tax Fund Total $ 29,537.61 042 CDBG Illinois Department of Revenue IL State Withholding $ 86.03 Internal Revenue Service Federal Withholding 427.60 King, Robert 2nd draw on Birch Manor 748-745 Dempster 15,000.00 1st draw on Birch Manor 754-762 Dempster 10,000.00 042 CDBG Total $ 25,513.63 043 Asset Seizure Fund Scientific Animal Feeds Supplies for K-9 Alex $ 44.79 043 Asset Seizure Fund Total $ 44.79 045 DUI Fine Fund International Association of Chiefs of Police Register for training class $ 550.00 045 DUI Fine Fund Total $ 550.00 046 Foreign Fire Tax Board Fund Tivlin Holdings, Inc. Gold Leaf lettering for new engine 516 $ 952.28 046 Foreign Fire Tax Board Fund Total $ 952.28 050 Water and Sewer Fund Burns & Mcdonnell Engineering Co. Water distribution tank repair $ 5,339.68 Professional Engineering 3,399.73 Christine Moore Utility Refund - 204 S Edward St 56.67 Ciorba Group Inc. Sewer Lift Station Rehab 8,584.54 Dynegy Energy Services, LLC Electrical Service Delivery 6,340.67 Giant Maintenance & Restoration, Inc. Hydrant Painting 19,657.00 Guitar Center Stores, Inc. Maintenance and Repair Supplies 387.17 HBK Water Meter Service Meter Installation 9,231.00 Meter Installation 8,952.54 Meter Installation 1,845.34 HD Supply Facilities Maintenance LTD Maintenance and Repair Supplies 631.79 Home Depot U.S.A., Inc. Maintenance and Repair Supplies 327.17 ICMA Retirement Trust - 457 ICMA 457 1,230.47 Illinois Department of Revenue IL State Withholding 3,706.81 Internal Revenue Service Federal Withholding 21,796.31 International Union of Operating Engineers IUOE PW Membership Dues 1,209.66 Page 5 of 9 VILLAGE OF MOUNT PROSPECT List of Bills June 27 - July 10, 2018 Fund Vendor Name Invoice Description Amount Arlington Heights Ford 2732 hub lock 193.19 P-35 door lock lever 12.83 4503 hub assembly 189.23 4503 hub vacuum valve 68.27 P-9 bracket and bolts 28.18 Arlington Power Equipment Vehicle Maintenance Supplies 192.43 060 Vehicle Maintenance Fund (continued) Bamjak Inc., Heat shrink tubing 97.80 Fuel Hose 47.55 4558 U -bolts 5.96 P-54 headlights 19.20 Chicago Parts & Sound LLC Vehicle Maintenance Supplies 78.32 2758 HVAC actuator 36.13 2758 throttle pedal 95.55 Cabin filters 57.00 Oil & air filters 86.64 P-9 axle shaft 156.88 Elliott Auto Supply Co, Inc. Vehicle Maintenance Supplies 58.14 Vehicle Maintenance Supplies 299.50 Fleetpride, Inc. Vehicle Maintenance Supplies 117.21 Vehicle Maintenance Supplies 42.80 Global Emergency Products 517 transmission oil cooler 2,190.12 ICMA Retirement Trust - 457 ICMA 457 1,450.00 Illinois Department of Revenue IL State Withholding 1,623.13 Internal Revenue Service Federal Withholding 9,253.61 International Union of Operating Engineers IUOE PW Membership Dues 623.60 Interstate Battery of Western Chicago 2741 battery 173.95 Kelley Williamson Co. Maintenance and Repair Supplies 186.45 Leach Enterprises, Inc. Vehicle Maintenance Supplies 86.13 Liberty Automotive Technologies, LLC Vehicle Maintenance Supplies 343.50 Mcmaster-carr Supply Co. 516 chain 52.33 Stainless screws 34.23 Stainless pan screws, washers and lock nuts 154.40 Hose Fittings 114.87 Key fob Batteries 18.96 Velcro 338.12 Washers and spacers 44.92 Napleton's Arlington Heights Motors Inc. P-7 fuel pump o -ring 27.60 P-7 fuel pump 345.60 NCH Corporation Maintenance and Repair Supplies 433.95 Overhead Material Handling II., Inc. Vehicle Maintenance Supplies 266.43 Emergency Repair 618.03 Patlin Incorporated Bolts, nuts and washers 251.00 Pomp's Tire Service, Inc. Vehicle Equipment Maintenance 533.56 4550 Tire repair 45.00 Ronco Industrial Supply Maintenance and Repair Supplies 186.00 Rubber Inc. Vehicle Maintenance Supplies 456.09 Rush Truck Centers of Illinois, Inc. Vehicle Maintenance Supplies 953.55 Credit (949.07) Sanders Hardware Supply Vehicle Maintenance Supplies 245.70 Sauber Mfg. Co. Vehicle Maintenance Supplies 65.75 Standard Equipment Company Vehicle Maintenance Supplies 50.17 Maintenance and Repair Supplies 146.79 Vehicle Maintenance Supplies 1,967.96 Vehicle Maintenance Supplies 6.45 Credit (1,387.65) Standard Industrial Auto Equip Vehicle Maintenance Supplies 496.00 Superior Signals, Inc. Vehicle Maintenance Supplies 143.00 Verizon Wireless Services LLC Cellular Service & Equipment Charges 6/20/18 - 7/19/18 299.15 Page 7 of 9 VILLAGE OF MOUNT PROSPECT List of Bills June 27 - July 10, 2018 Fund Vendor Name Invoice Description Amount Krueger's Concrete & Excavation Refund Escrow Permit # RB18-0395 (211 Eastwood Ave) 100.00 Lacson, Robert Refund Escrow Permit # RB18-0940 (1726 Verde Dr) 100.00 Lincoln Hancock Restoration LLC Refund Escrow Permit # 17-1289 (932 Boxwood Dr #B) 250.00 LMC Landscaping Refund Escrow Permit # RB18-0353 (602 Dogwood Ln) 100.00 Maigler, John Refund Escrow Permit # RB18-0880 (633 S Albert St) 100.00 Maximized Restoration Refund Escrow Permit # 17-2122 (649 Pickwick Ct) 100.00 Mueller, Victoria Refund Escrow Permit # RB18-0773 (2904 Briarwood Dr) 100.00 Noland's Landscaping Inc. Refund Escrow Permit # RB18-0374 (232 Hatlen Ave) 100.00 073 Escrow Deposit Fund (continued) Old State Mechanical Refund Escrow Permit # RB18-0592 (810 S Albert St) 100.00 One Hour Heating Refund Escrow Permit # 17-0758 (320 Eastwood Ave) 125.00 Pave Masters Inc. Refund Escrow Permit # RB18-0703 (1823 Hopi Ln) 100.00 Pavestone Brick Paving Inc. Refund Escrow Permit # RB18-0209 (320 S Albert St) 100.00 Refund Escrow Permit # RB18-0626 1508 S Pine St) 100.00 Psiuk, Mieczslawa Ramsey, Michael Ricks Sewer & Drainage Russo, Stephanie M Sign 4 U The Fair Plumber Third District Circuit Court TS Landscaping Value Pro Mechanical Ventura's Brick Paving Inc. Xttrium Laboratories Inc. Zych, Dariusz 073 Escrow Deposit Fund Total Grand Total Refund Escrow Permit # RB18-0633 (1506 Catalpa Ln) Refund Escrow Permit # RB18-0418 (1900 Hopi Ln) Refund Escrow Permit # CB18-0047 (1003 Cardinal Ln) Refund Escrow Permit # RB18-0597 (602 George St) Refund Escrow Permit # RB18-0431 (201 S Can Dota Ave) Refund Escrow Permit # SGN18-0004 (1764 W Algonquin Rd) Refund Escrow Permit # 17-2462 (1739 Verde Dr) Refund Escrow Permit # RB18-0690 (219 S Edward St) Bond Check 6/28/18 Bond Check 7/3/18 Bond Check 7/5/18 Bond Check 7/10/18 Refund Escrow Permit # RB18-0462 (623 S Albert St) Refund Escrow Permit # CB18-0148 (1701 E Kensington Rd) Refund Escrow Permit # RB18-0445 (2004 W Lonnquist Blvd) Refund Escrow Permit # CB18-0138 (1200 Business Center Dr) Refund Escrow Permit # 17-0552 (306 N Maple St) Page 9 of 9 100.00 100.00 125.00 100.00 100.00 125.00 125.00 100.00 100.00 500.00 575.00 606.00 100.00 125.00 100.00 100.00 200.00 $ 7,956.00 $ 1,047,120.73 BoardDocs® Pro Page 1 of 1 Agenda Item Details Meeting Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 6. OLD BUSINESS Subject 6.1 None Access Public Type Public Content Information Alternatives 1. 2. Action at discretion of Village Board. Administrative Content Executive Content https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 Bo&dDocs® Pro Page 1 of 3 Agenda Item Details Meeting Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 7. NEW BUSINESS Subject 7.1 A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2018 ACTION PLAN Access Public Type Action Preferred Date Jul 17, 2018 Absolute Date Jul 17, 2018 Fiscal Impact Yes Dollar Amount 366,338.00 Budgeted Yes Budget Source CDBG grant allocation (HUD funds), program income and carryover funds Recommended Action Approve a Resolution to Approve the Program Year (PY) 2018 Action Plan for the Community Development Block Grant Program. Public Content BACKGROUND INFORMATION The Village of Mount Prospect is an entitlement community that receives an annual allocation from the Department of Housing and Urban Development (HUD) for our Community Development Block Grant (CDBG) Program. As an entitlement community, the Village was required to develop a Consolidated Plan that provides an outline for community development needs and strategies over a five-year period. Each year the Village is required to submit an annual Action Plan to HUD, which proposes eligible activities for the upcoming program year, which address the priority needs described in our 2015-2019 Consolidated Plan. The Village's responsibility is to ensure that Mount Prospect residents, specifically those considered as low/moderate-income, are benefiting from the CDBG grant. Attached for your review and consideration of the Program Year (PY) 2018 Action Plan, are the following documents: • Annual Action Plan PY2018 - for the time period of October 1, 2018 to September 30, 2019 • Proposed CDBG Budget PY2018 • Birch Manor Condominium Documentation (Fire Dept. and KTJ) • May 24, 2018 Planning & Zoning Commission Meeting Minutes PY2018 ACTION PLAN BUDGET HUD has indicated our PY2018 allocation for the CDBG Program will be $244,793. Other revenue sources that contribute to program funding include program income and carryover funds. Program income is generated from repayment of outstanding 0% interest rehabilitation loans. With our carry-over funds and an estimated $60,000 in program income, the total anticipated amount available for projects in PY2018 is $366,338. Please see the proposed CDBG Budget PY2018 attached. PROPOSED FUNDING FOR NON -VILLAGE AGENCIES https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/13/2018 BoardDocs® Pro Page 3 of 3 In addition to the Planning and Zoning Commission public hearing on May 24, 2018, a required 30 day public review period took place from June 7 through July 6, 2018. The Draft Action Plan was available on the Village website and hard copies were available at the Library and at Village Hall. No additional comments were received. Alternatives 1. Approve the Resolution to Approve the 2018 Annual Action Plan for the Community Development Block Grant Program. 2. Action at discretion of Village Board. a eccxa mer�dation Staff recommends approval of the resolution to approve the PY2018 Annual Action Plan for the Community Development Block Grant Program. AAP l:1Y2018 is ra f .l.: df (811. KB) VB ResoU:iion PY201.3.pdf (86 NQS) Birch Pllanor C DB G1 Menno,p df (1 76 KB) 1::11na;h Manor 1:m11::1B(.3 LIIe: r no ,..i"J.p:adf (39 KB) Proposed (:T)BG p:."1aua:pget l: gY2018.pd11 (1.22 K1::1( Administrative Content p: &Z Meeting Nliirnu.ntes,pd (d1::15 KB) Executive Content Hira, this needs to be moved to New Business given the negative recommendation. https://www.boarddoes.com/il/vompBoard.nsf/Private?open&login 7/13/2018 Village of Mount Prospect, Illinois Community Development Block Grant Program Year 2018 Action Plan For the Period of October 1, 2018 through September 30, 2019 Prepared by: Community Development Department 50 S. Emerson Street Mount Prospect, IL 60056 P: (847) 818-5328 F: (847) 818-5329 Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 1 This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. The Village of Mount Prospect identified seven community priorities in their Strategic Plan through the needs assessment and public participation: 1. Affordable Housing 2. Homelessness/Continuum of Care Services 3. Public Service Needs 4. Public Improvement Needs 5. Public Facility Needs 6. General Administration and Planning Costs 7. Economic Development Mount Prospect's entitlement grant is limited; thus, not all programs will be funded with CDBG funding. In the Consolidated Plan, the Village of Mount Prospect included programs that do not receive funding to ensure that the priorities of the community are met through a variety of resources. The Community Needs are listed by HUD codes and categories. Priorities are assigned as follows: • High- Currently funded (with CDBG funds) • Low- Reliant upon outside support and resources 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. Performance Measurements have been developed for each program funded through CDBG. Every program has been assigned an objective, outcome, and indicators. The three objectives are: suitable living environment, decent housing, and creating economic opportunities. The three outcome categories are: availability/accessibility, affordability, and sustainability. Accomplishments for all programs are reported in the Integrated Disbursement and Information System (IDIS). At the end of each Program Year a Consolidated Annual Performance and Evaluation Report (CAPER) is submitted to the U.S. Department of Housing and Urban Development (HUD) and posted on the Village website which identifies the accomplishments and level of progress in meeting the priorities and goals identified in the five year Consolidated Plan for that year. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) PR -05 Lead & Responsible Agencies - 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Table 1— Responsible Agencies _...._m__ _�._..... _---_.. __ _._.... ........................_...._._ _...... ._ Agency Role Name Department/Agency CDBG Administrator MOUNT PROSPECT Community Development Department Narrative The Lead Agency and CDBG Administrator is the Village of Mount Prospect Consolidated Plan Public Contact Information Village of Mount Prospect Community Development Department 50 S. Emerson Street Mount Prospect, IL 60056 847-818-5328 Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 5 Outreach Services, Health Education, Lifeline, Home Companion Program and the Nurse's Lending Closet. Social service activities are coordinated through the Village's Human Services Department in conjunction with the Planning Division and the Police Department. The Human Services Department works with several agencies, both locally and statewide, to help the clients that need assistance. Examples include working with agencies that provide substance abuse treatment, townships that provide social services, DCFS, etc. The Village's Human Services Department does not have the capacity to deal with those individuals with severe mental illness. However, the Human Services Department does work with Alexian Brothers, Resources for Community Living, Search Inc. and the Kenneth Young Center, which provides specific services to individuals with severe mental illness. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The Alliance to End Homelessness in Suburban Cook County, which is the Continuum of Care Coordinator for Suburban Cook County, provided the Village with its most recent strategic plan (A Strategic Plan Forward to End Homelessness 2014-2017 Strategic Plan, July 2014) as well as homeless data that pertains to Mount Prospect. Finding affordable housing with access to transportation and services is the overall goal of the Continuum of Care. The Village of Mount Prospect will continue to work with the Alliance to End Homelessness in Suburban Cook County to address all components of the Continuum of Care. Prevention of homelessness is an important component of the Continuum of Care. The Village of Mount Prospect will continue to support existing programs and services designed to prevent first time or recurring homelessness through rent or mortgage assistance, and utility assistance, mediation programs for landlord -tenant disputes, communicating landlord -tenant rights and responsibilities, and other programs and prevention activities. Another component of the Continuum of Care components is outreach to inform the public about services available and distributing information to residents about available services to help avoid homelessness or shorten the length of time a person is homeless. The Village of Mount Prospect helps to publicize information relating to homelessness and homelessness prevention through the Human Services Department located in Village Hall, the Community Connections Center located at 1711 W. Algonquin Road, and by maintaining a strong referral network of social service agencies. The Village places a high priority on providing basic shelter to homeless or at -risk homeless persons. Emergency housing and foreclosure prevention are issues to which the Village continues to monitor. The Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) Table 2 —Agencies, groups, organizations who participated 1 Agency/Group/Organization Village of Mount Prospect Agency/Group/Organization Type Other government -Local What section of the Plan was addressed by Housing Need Assessment Consultation? Market Analysis Public Improvement Needs Briefly describe how the Agency/Group/Organization The Community Development Department consulted with other Village was consulted. What are the anticipated outcomes of Departments including Human Services, Finance Department, Fire I the consultation or areas for improved coordination? Department and Public Works, the anticipated outcome is an Action Plan and goals supported by all departments. 2 Agency/Group/Organization Northwest Compass, Inc. Agency/Group/Organization Type Services - Housing Services -Children Services -Elderly Persons Services -Persons with Disabilities Services -Persons with HIV/AIDS Services -Victims of Domestic Violence Services -homeless Services -Health Services -Education Services -Employment Service -Fair Housing Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 4 Agency/Group/Organization WINGS Agency/Group/Organization Type Services -Housing Services -Children 9 Services -Victims of Domestic Violence Services -homeless Services -Education Services -Employment Services - Victims ' What section of the Plan was addressed by Homeless Needs - Families with children Consultation? Homelessness Strategy Briefly describe how the Agency/Group/Organization The agency submitted an application for funding which describes their was consulted. What are the anticipated outcomes of organization and services and was invited to a public hearing to discuss what the consultation or areas for improved coordination? impact their services provide in our community. The anticipated outcome is I better understanding of how this organization can address the identified needs in our community. 5 Agency/Group/Organization Children's Advocacy Center Agency/Group/Organization Type Services -Children Services -Victims of Domestic Violence i Services - Victims i What section of the Plan was addressed by Non -Homeless Special Needs Consultation? Briefly describe how the Agency/Group/Organization The agency submitted an application for funding which describes their was consulted. What are the anticipated outcomes of organization and services and was invited to a public hearing to discuss what the consultation or areas for improved coordination? impact their services provide in our community. The anticipated outcome is better understanding of how this organization can address the identified I needs in our community. Annual Action Plan 2018 11 OMB Control No: 2506-0117 (exp. 07/31/2015) i Briefly describe how the Agency/Group/Organization I The agency submitted an application for funding which describes their I was consulted. What are the anticipated outcomes of organization and services and was invited to a public hearing to discuss what the consultation or areas for improved coordination? impact their services provide in our community. The anticipated outcome is better understanding of how this organization can address the identified needs in our community. 9 Agency/Group/Organization i Search Inc. I Agency/Group/Organization Type Housing Services -Persons with Disabilities What section of the Plan was addressed by Housing Need Assessment Consultation? Briefly describe how the Agency/Group/Organization The agency submitted an application for funding which describes their was consulted. What are the anticipated outcomes of organization and services and was invited to a public hearing to discuss what the consultation or areas for improved coordination? impact their services provide in our community. The anticipated outcome is [ better understanding of how this organization can address the identified needs in our community. Identify any Agency Types not consulted and provide rationale for not consulting N/A Other local/regional/state/federal planning efforts considered when preparing the Plan Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 13 AP -12 Participation - 91.401, 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal -setting Refer to PR -15 in the Village's 2015-2019 CDBG Consolidated Plan for the Village's Citizen Participation Plan. Regarding the Program Year 2018 Action Plan, a Request for Proposals was published in the Daily Herald Newspaper on March 15, 2018, applications for funding were sent to all organizations that had requested one. Public Notice of the Action Plan draft and Planning and Zoning Commission meeting was published in the Daily Herald Newspaper on May 09, 2018. Proposed allocations were discussed at the Planning and Zoning Commission Public Hearing on May 24, 2018, which is also televised on the Village's cable station. See the PY2018 Action Plan Public Participation Attachments for minutes of the Planning and Zoning Commission meeting. On June 7, 2018, the Daily Herald Newspaper published Public Notice of the 30 day public review period which took place from June 7, 2018 through July 6, 2018. The draft Action Plan was also available on the Village website and hard copies were available at the Mount Prospect Public Library and at Village Hall. No additional comments were received during the public review period. Before the Village adopted the Annual Action Plan, the Village made available information (including the amount of assistance anticipated, the various activities that will be undertaken, and the amount that will benefit persons of low - and moderate -income) to citizens, public agencies and other interested parties. Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 15 Expected Resources AP -15 Expected Resources — 91.420(b), 91.220(c) (1, 2) Introduction The Village's CDBG allocation is a major source of funding for addressing housing needs and other identified needs of our low -moderate income residents. Anticipated Resources Table 5 - Expected Resources — Priority Table Program Source of Funds Uses of Funds Expected Annual Allocation: $ Amount Program Income: $ 60,000 Available Year 2 Prior Year Total: Resources: $ $ 61,545 366,338 I Expected Amount Available Reminder of ConPlan $ 366,338 Narrative Description [ For Program Years 5: CDBG public - Acquisition 244,793 I federal Admin and Planning $244,793 Estimated Economic Development ;annual allocation + $60,000 Estimated Housing program income+ Public Improvements $61,545 Estimated Public Services prior year funds= $366,338 Estimated annual funds x 1 Year= $366,338 Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied CDBG funds are leveraged by many sources. Sub -recipient agencies receiving funding leverage the funding in their budgets to assist more residents. The Environmental Health Division and Human Services Department offer many resources for improving the quality of life for low- and moderate -income residents through housing inspections, tenant rights information, food pantries, health clinics, and emergency financial Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 17 Annual Goals and Objectives AP -20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information Table 6 - Goals Summary Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 19 4 Infrastructure 2015 2019 Public Improvement Low/Mod Public CDBG:Public Facility Activities Needs census tracts I Improvement $125,000 or Needs i Infrastructure I Activities other than Low/Moderate Income Housing i Benefit: 2000 Persons i Assisted 5 Housing with 2015 2019 Affordable Housing Village Wide Affordable CDBG: Public Facility Supportive Services Housing ` $20,000 or Infrastructure Activities for Low/Moderate Income Housing Benefit: 1 I I Households Assisted 6 General 2015 2019 General Village Wide General CDBG: Other: 0 Other Administration Administration I Administrative $54,400 and Planning Costs Annual Action Plan 2018 21 OMB Control No: 2506-0117 (exp. 07/31/2015) 4 Goal Name Infrastructure Activities I Goal Description The public Improvements in PY2018 will consist of the removal of hazardous and deteriorated public sidewalk and replacement with new concrete sidewalk, within qualifying low/moderate income census tracts. 5 Goal Name I Housing with Supportive Services Goal Description HUD defines group homes that provide housing and supportive services for adults with disabilities, as public facilities. One group home, or public facility, for Search Inc. will be renovated in PY2018. 6 Goal Name General Administration Goal Description Overall CDBG program management for PY2018. Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 23 • The activity must address a priority identified in the Village's CDBG 2015-2019 Consolidated Plan. Because of limited funding available to public service agencies, funding requests were further evaluated by staff members of the Community Development Department and the Human Services Department based on: • To what extent do they address the priority needs identified in our Consolidated Plan; • How do they broaden the scope of supportive services to our residents, beyond those offered by our Human Services Department; and • How much of an impact will our CDBG funding have on this organization and what other funding sources do they have available for the program. All of the public service agencies provide invaluable services to our residents, special consideration was given to those organizations that address multiple priorities and provide comprehensive services to aid our residents, and will use CDBG funding towards direct client costs as opposed to the payroll of employees providing the client services. Because of the reporting burden, HUD has also provided direction to fund fewer organizations for large amounts, rather than to fund many organizations for small amounts. The Village recently annexed property from unincorporated Cook County that includes the Birch Manor Condominium complex at the intersection of Dempster Street and Linneman Road, and is located in a low/moderate income census tract. Birch Manor includes eight building, each with 36 units and a common basement. These buildings do not meet fire code requirements and pose a life safety risk. As a result, the Fire Department is requiring the building owner/management to install a fire alarm system in the general area of the building. To alleviate some of the housing cost burden for the residents, and keep their housing affordable, CDBG funding has been allocated toward these high priority health/safety improvements. Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 25 Description The Emergency Repair Program assists eligible households that face an emergency condition or serious health and safety issue. Target Date 9/30/2019 Estimate the number An estimated 2 households will benefit from our Emergency Repair and type of families Program that will benefit from the proposed activities Location Description The program is available Village -wide to qualifying households Planned Activities Homes of extremely low, low, and moderate income homeowners will be rehabilitated. Project Name Birch Manor Condominium Rehab Target Area Goals Supported Maintain/Improve existing Housing Stock Needs Addressed Affordable Housing Funding CDBG: $56,000 ...... ..... io- Description ....... .. The Village recentlyannexed property from unincorporated Cook County that includes the BirchManor Condominium complex at the intersection of Dempster Street and Linneman Road, and is located in a low/moderate income census tract. Birch Manor includes eight buildings, each with 36 units and a common basement. These buildings do not meet fire code requirements and pose a life safety risk. As a result, the Fire Department is requiring the building owner/management to install a fire alarm system in each building to ensure they are code compliant. The project would consist of a fire alarm system installation for each building to include the IFC required smoke detection in the general areas of the building. To alleviate some of the housing cost burden for the residents, and keep their housing affordable, CDBG funding has been allocated toward the health/safety improvements. The estimated cost for each building is $28,000. The Village is proposing to do the work over a 2 year period. In PY2018 the allocated $56,000 will assist with the cost of two buildings and the condominium association would be responsible for the other two. The same would be recommended for the second year. Target Date 9/30/2019 Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 27 Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 29 Estimate the number Pads to Hope Inc had requested $15,000 of CDBG funding in PY2018 to and type of families assist 40 income qualified residents; $9,500 of funding is allocated, so that will benefit from the estimated number of residents served with those funds is reduced the proposed to 27. activities Location Description Programs and services are based out of their location at 1140 E Northwest Hwy in Palatine 60074 Planned Activities 6 Project Name WINGS Target Area Goals Supported Homeless/Continuum of Care Services Needs Addressed Homelessness/ Continuum of Care Funding CDBG: $9,500 Description Housing and support services to women and their children who are homeless due to domestic violence or other causes. Target Date 9/30/2019 Estimate the number WINGS had requested $15,000 of CDBG funding in PY2018 to assist 15 and type of families income qualified residents; $9,500 of funding is allocated, so the that will benefit from estimated number of residents served with those funds is 9. the proposed activities Location Description WINGS has shelters located throughout the north and northwest suburbs and an emergency shelter in Chicago. Planned Activities 7 Project Name Northwest CASA Target Area Goals Supported Supportive Services (Public Services) Needs Addressed Public Service Needs Funding CDBG: $3,719 Description Their Sexual Assault Intervention Program provides specialized counseling, crisis intervention and advocacy services for Mount � Prospect residents who are victims of sexual abuse and sexual assault. . .Y g ate Target D 9/30/2 019 Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 29 Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 31 Estimate the number SPHCC had requested $4,000 of CDBG funding in PY2O18 to assist 5 and type of families income qualified residents; $2,500 of funding is allocated, so the that will benefit from estimated number of residents served with those funds is 3. the proposed activities Location Description Physicians, laboratory/radiology sites and Walgreen pharmacies are available throughout suburban Cook County suburbs. Planned Activities 10 Project Name www Community Connections Center (CCC) Target Area Goals Supported Supportive Services (Public Services) Needs Addressed Public Service Needs Funding CDBG: $2,500 Description Funding will support the Center's programs focused on education, health and wellness, and safety. Target Date 9/30/2019 Estimate the number Approximately 200 residents will benefit from the proposed activities and type of families that will benefit from the proposed activities Location Description The Community Connection Center provides programs for Mount Prospect residents in the low/moderate income neighborhoods surrounding the Center, located at 1711 W. Algonquin Road in Mount Prospect. Planned Activities 11 Project Name Low/ Mod Area Sidewalk Improvements Target Area Goals Supported Infrastructure Activities Needs Addressed Public Improvement Needs Funding CDBG: $125,000 Description This project involves the removal of hazardous and deteriorated public sidewalk and replacement with new concrete sidewalk. Target Date 9/30/2019 Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 31 Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 33 Description Overall program management, coordination, monitoring, and evaluation. Village staff time includes providing information about CDBG programs, preparing program budgets, schedules, agreements, reports and other costs for goods or services needed for administration of the CDBG Program. Target Date 9/30/2019 Estimate the number N/A and type of families that will benefit from the proposed activities Location Description N/A Planned Activities Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 33 AP -85 Other Actions - 91.420, 91.220(k) Introduction Actions planned to address obstacles to meeting underserved needs HUD allows entitlement communities to use a maximum of 15% of CDBG Entitlement funds plus 15% of the previous year's program income for public service programs. Currently the Village uses close to the maximum amount allowed. The Village had an increase in the requested funding amounts. The sub - recipients provide invaluable services and activities for the low- and moderate -income residents of Mount Prospect. Therefore, the Village will continue to monitor sub -recipients to ensure that CDBG funds are used efficiently and effectively to meet the underserved needs of the Mount Prospect community by identifying funding overlaps, gaps, and administrative capacity of the sub -recipient agencies. An obstacle to meeting underserved needs is the limited amount of developable land, rental units, and affordable housing for low- and moderate -income residents. The Village's Handyman Program and CDBG Rehab Programs alleviate some of the obstacles to affordable housing by providing financial assistance to eligible low- and moderate -income residents of Mount Prospect to rehabilitate and fix their homes. CDBG funding is also proposed to help homeowners with the required health/safety improvements at the newly annexed Birch Manor Condominiums. The Village continues to work with developers interested in building a mix of housing options including senior housing and housing for residents with special needs. Another obstacle in the delivery of services is the identification of populations and individuals who might be in need of and eligible for assistance such public services offered or the CDBG rehab programs. The Community Connections Center will continue to provide information to residents and businesses to ensure the population is aware of all services available by the Village, other units of government, and social service organizations. Actions planned to foster and maintain affordable housing The State of Illinois determined that 20% of the Village's housing stock is affordable. Mount Prospect is investigating options to keep the housing affordable. In PY2018, the Village expects to provide at least 6 households with affordable housing through rehabilitation and emergency repair programs, and assist the homeowners at the newly annexed Birch Manor Condominiums with required health/safety improvements. The organizations funded through Public Service Programs will increase the amount of affordable units by providing rental assistance and other housing activities. The Village has recently supported two affordable housing projects. Myers Place is a mixed-use Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 35 investigate ways to keep housing affordable. Actions planned to reduce lead-based paint hazards Refer to SP -65 Actions planned to reduce the number of poverty -level families Refer to SP -70 Actions planned to develop institutional structure Refer to SP -40 Actions planned to enhance coordination between public and private housing and social service agencies Communication between the public, private and not-for-profit agencies is a key element in the provision of housing and community development programs in the Village. Without open communication between these groups, it is unlikely that the housing strategies set forth in this plan will be successful. The Village of Mount Prospect coordinates with different entities to provide the resources necessary to meet the community's needs. Monthly meetings with service providers and governmental organizations are held at the Village's Human Services Department. The group discusses upcoming events and trends that they are observing in their respective fields. The Community Connections Center is another way to communicate with other governmental and social service agencies by hosting communication meetings and by encouraging partnerships between local service providers. The Northwest Suburban Housing Collaborative is also working to develop relationships between the Public and Private sector to address housing related issues. Discussion Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 37 Attachments Proposed CDBG Budget PY2O18 Birch Manor Condominium Documentation Planning and Zoning Commission Minutes from May 24, 2018 Annual Action Plan 2018 OMB Control No: 2506-0117 (exp. 07/31/2015) 39 RESOLUTION NO. A RESOLUTION APPROVING THE PROGRAM YEAR (PY) 2018 ACTION PLAN COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM WHEREAS, the Village of Mount Prospect has approved a 2015-2019 Consolidated Plan which provides an outline for community development needs and strategies over a five-year period. A 2018 Annual Action Plan has been prepared which proposes eligible activities to be undertaken in the upcoming program year, October 1, 2018 to September 30, 2019; and WHEREAS, the Village of Mount Prospect is entering its thirty eight year as an entitlement community under the federal Community Development Block Grant Program; and WHEREAS, in the past thirty seven years the Village has used its Community Development Block Grant entitlement to implement various projects to address the community development and housing needs of low and moderate -income and elderly residents, to reduce and prevent the occurrence of deterioration in the Village, to increase accessibility for the handicapped, and to address other community needs in conformance with the objectives of the Community Development Block Grant Program; and WHEREAS, the Village of Mount Prospect expects to be allocated $244,793 for Program Year 2018 from the U.S. Department of Housing and Urban Development and expects to generate $60,000 in annual program income, and anticipates carry-over funds in the amount of $50,000; WHEREAS, the President and Board of Trustees have determined that the Consolidated Plan and the use of CDBG funds can be of benefit in providing for residents' health, safety and welfare and in meeting the community and housing needs of its citizens: NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: The Mayor and Board of Trustees of the Village of Mount Prospect hereby approve the attached 2018 Action Plan. The Action Plan anticipates spending Community Development Block Grant funds in the amount of $366,338: Affordable Housing $116,000 Homeless/Continuum of Care $27,000 Supportive Programs for Persons w/Special Needs $15,219 Public Facility Needs $20,000 Neighborhood Safety/Public Improvements $120,000 General Administration $60,958 PY 2018 CDBG TOTAL FUNDS COMMITTED Count Prospect MF - i?) TO: FROM: DATE: SUBJECT: Village of Mount Prospect Fire Department INTEROFFICE MEMORANDUM CONSUELO, ARGUILLES CDBG COORDINATOR BRYAN LOOMIS ASSISTANT FIRE CHIEF APRIL 14, 2018 BIRCH MANOR CONDOMINIUMS — FIRE ALARM PROJECT Illustrated below are the requirements for a fire alarm system for Birch Manor Condominiums. There are currently eight buildings located in the complex. Each building has 36 units with a common basement. The State of Illinois has adopted the Life Safety Code (LSC), 2000 Edition, as a minimum standard that all fire departments and municipalities must comply with. This code is valid for existing and new buildings. Condominium buildings with greater than three units are defined as apartment buildings according to the Life Safety Code (LSC). LSC Section 31.3.4.1 states "Apartment buildings with more than three stories or with more than 11 dwelling units shall be provided with afire alarm system in accordance with section 9.6, except as modified by 31.3.4.2 through 31.3.4.5". Section 31.1.1 allows four options for apartment buildings in regards to fire alarm requirements. At a minimum, option one requires a fire alarm system, with manual pull station and notification devices. Based on a review of the building(s) this would be the minimum requirement (Option 1). The International Fire Code (IFC), 2012 Edition, Existing Building Section 1103.7.6 states "A manual fire alarm system that activates the occupant notification system in accordance with section 907.5 shall be installed in all existing Group R-2 (condominium buildings) occupancies with more than three stories in height or with more than 16 dwelling units or sleeping units. This section would apply to the Birch Manor building(s) and would at a minimum require a fire alarm system, manual pull stations, smoke detection and notification devices. The IFC is formally adopted by the Village of Mount Prospect under section 24.102A of the Mount Prospect Fire Prevention Code. Based on the review of these buildings, they do not meet fire code requirements and pose a life safety risk. As a result of these factors, the Fire Department is requiring the building owner to install a fire alarm system for these buildings to ensure they are code compliant. OEM K I E � N, 11110 R P 9, JENIKI Attoieys at t..aw April 14, 201; 4'O N. Wacker Unvc, Slu 1660 &-)606 21-XJ3 1 3 984 64(jo r 984 ()4-1,1 VIA P\EGULAR MAIL AND EMAIL (i mountprospect.org) . ..... . . --- . ...... -- . . . . ...... AIL _ Usaewertn Janet Sae,,vert, Neighborhood Plamier Village of Mount Prospect 50 S. Emerson St, Mount Prospect, IT, 60056 RE: Birch Manor Condomininni Complex Dear Ms. Saewei:L: 3 1-101 U !" Ravivi�l AI .'le 110 Odin Irjwl fl�:Iva, Hhm)Is W46),T'A f 108 3,'N 3FW�8 F 7C)B 619 PjOb viww,ktjIaw.(.-,orn This letter is regarding the Birch Manor Condoirdniurn complex located in Mount Prospect at the intersection of Dempster Street and Linnernan Road. There are currently eight buildings located in the complex. Each I-nii1ding has 3(-') units with a common basement. The State of Illinois has adopted the Life Safety Code (LSC), 2000 Edition, as a minimum standard that all fire departments and municipalities must comply ivith. This code is valid for existing and new buildings. The Village of Mount Prospect has also adopted the International Fire Code (IFC) 2015 Edition, under section 24.102-A of the Village of T\-Iount Prospect Fire Prevent -ion Code. The IFC locally adopted code also has existing and 1101V building requirements in regards to fire alarm systems. Both of these codes are required to be enforced Linder the State a-nd locally adopted ordinance(s) of the Village of Mount Prospect. In this case, the IFC is the more restrictive code and will require additional smoke detection in order to achieve compliance. Due to the fact that the LSC applies smte,,vide and the fact tl-iaL Birch Manor has now been anvlexed to the Village of Mount Prospect, [lie LSC 2000 and JFC 2015 take precedence over the fire regulations applicable in unincorporated Cook County. KLEIN, TI- ORPE AND JENKINS., LTD, [.1-/ince C. Malliltil NIOUnt Prospect Village Attorney cc: Michael Cassady, Village Manager (pic, i �,sa (1 1 rio k l I Up rwq %ec 1 c� n",O) Brvan Loomis, Fire Marshal (blot 37W(AA MT,A Eemil.d PY2I17 CDBG PIN -I income: 11 W,000 2 P,,- II,-. A 91.11.1-A fan -y"It If W-116119 ON, 1-111t loans 3, PY2018 MAPS Nl..U.P . $2.I9,79S M I The ,, by HID AI 1171 Admill'In (20%d DIED me -d all�borl) plus $12,099 (20-K d MAAW ' PW -111 "'I'm dPIN- Y-1) 5 T,,. m, allowed by HUD I,, �20 0 P,blb: $36,719 (AS% & MEG --d P11,; $7500 (15% If $50,000 PIIII-1 VWs PIPR-1 I -PI) 6 N -b- ,0 "are s.b,.t to 0-gI PROPOSED CDBG BUDGET PY201S 301:2019) ... . . . . ........ Priority Needs PY 2017 Fundin ...... RftWGfta PY 291I PrOV0.6d DiAdEl"t GENERAL ADMINISTRATION' _2j2OjJSFUadkftQ SAWTOTAL $54,700 beemm NA PUBLICSERVICE PROGRAMS N1N Compass inf., - Hogging - - $7,359 - -------- $10,090 $15,000 $9,500 NINOProgram Im. H-6- - I. $12,250 $15,000 $9,500 . POOL. S-1.. Need.. _ en,ld-S OxNe,CS'.Y C-1- . . ................. - __I $0 - ------ - - $4,000 - --------------- - . . . . .......... $?.,Soo - ------------ - - -- Aifordable Housing Opbon, 1, $6,130 $3,060 $5,000 $7,000 $3,719 $9,000 • w^1 r'iHeAlVe US11-C • $3,060 $4,000 $2,500 n �S- 111 $4,900 $4,000 52,500 See SUB -TOTAL $49,000 $43'229 rvae 05 AFFORDABLE HOUSING Single Family Rehab & $100,000 $80,000 $50,000 Ill -..d carry over funds finr PY2018 Im-Y Repm Arp 'Wen 10,000 %10.000 B- 1101 HIOIM & NSOMW$56,000 $56,000 SUB -TOTAL 0661 PUBLIC FACILITY NEEDS 3"'m $20,000 $20,000 . . . ......... ............. .. . . Fumm impRow mj�Lr . ............ . . ....... -.- 4..Ivw Am rft.04, $176,038 -- $200,000 $125,000 �Su!:m -- $200,000 $125,940 TOTAL FUNDS COMMITTED j487,738 --$430I900 6364,171 HIS All-b7n7-- Qn�738 S244,793 511 I -Te #3 Pro ram 'Ile W4,006 260,000 See P.1be 1, 92 C.,V ave, F.ndb, On $100,000 -- CSnY over funds, available W TOTAL WAGS AVAILABLE $124,0001,141 140 na ....... . .... MT,A Eemil.d PY2I17 CDBG PIN -I income: 11 W,000 2 P,,- II,-. A 91.11.1-A fan -y"It If W-116119 ON, 1-111t loans 3, PY2018 MAPS Nl..U.P . $2.I9,79S M I The ,, by HID AI 1171 Admill'In (20%d DIED me -d all�borl) plus $12,099 (20-K d MAAW ' PW -111 "'I'm dPIN- Y-1) 5 T,,. m, allowed by HUD I,, �20 0 P,blb: $36,719 (AS% & MEG --d P11,; $7500 (15% If $50,000 PIIII-1 VWs PIPR-1 I -PI) 6 N -b- ,0 "are s.b,.t to 0-gI MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION Public Service Requests Hearing Date: May 24, 2018 PROPERTY ADDRESS: 50 S. Emerson Street PETITIONER: Village of Mount Prospect PUBLICATION DATE: May 9, 2018 REQUEST: Public Service Community Block Grant Funding Requests for Program Year 2018 Action Plan MEMBERS PRESENT Agostino Filippone Thomas Fitzgerald William Beattie Walter Szymczak Joseph Donnelly, Chair MEMBERS ABSENT: Sharon Otteman Lisa Griffin Norbert Mizwicki STAFF MEMBERS PRESENT: Consuelo Arguilles-Deputy Director of Community Development Hira Aamir-Neighborhood Planner INTERESTED PARTIES: Various Public Service Organizations Chairman Donnelly called the meeting to order at 7:00 pm. Commissioner Beattie made a motion seconded by Commissioner Fitzgerald to approve of the minutes from the Planning and Zoning Commission meeting on April 26, 2018. The minutes were approved 5-0. Chairman Donnelly introduced Item A on the Agenda, Public Service Community Block Grant Funding Requests for Program Year 2018. Mrs. Arguilles gave a brief background on the Community Development Block Grant (CDBG) and how the Village of Mount Prospect has benefited from the grant. She also gave a brief summery regarding the 2018 program year and the action plan and the program income for the program year. Mrs. Arguilles gave a brief explanation of the criteria Staff took into consideration while reviewing the funding requests. She stated that Staff is recommending the Planning and Zoning Commission recommend approval of the proposed funding amounts as shown on Attachment 3, to be proportionally adjusted once the PY2018 allocation is confirmed. Commissioner Filippone questioned the funding request from Birch Manor. He wanted more information regarding the request and the sub -recipient. Planning and Zoning Meeting- May 24, 2018 Public Service Requests- CDBG Joseph Donnelly, Chair Upon Roll Call Ayes: Fitzgerald, Beattie, Filippone, Szymczak, Donnelly Nays: None The Planning and Zoning Commission gave a positive recommendation (5-0) to Village Board. Chairman Donnely made a motion seconded by Commissioner Donnelly to approve the funding allocation for Birch Manor proposed in Attachment 3, to be proportionally adjusted once the PY2018 allocation is confirmed. Upon Roll Call Ayes: Fitzgerald, Szymczak Nays: Beattie, Filippone, Donnelly The Planning and Zoning Commission gave a negative recommendation (2-3) to Village Board. Hearing no further discussions, Commissioner Beattie made a motion seconded by Commissioner Filippone and the meeting was adjourned at 7:56 pm. Jenna Noder Jenna Moder- Community Development Planning and Zoning Meeting- May 24, 2018 Public Service Requests- CDBG Joseph Donnelly, Chair BoardDocs® Pro Page 1 of 2 Agenda Item Details Meeting Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 7. NEW BUSINESS Subject 7.2 PZ -09-18 / 621 N. Main Street / ALA Architects & Planners, Inc. / 1st reading of AN ORDINANCE GRANTING A CONDITIONAL USE FOR A DAYCARE CENTER FOR PROPERTY LOCATED AT 621 N. MAIN STREET, MOUNT PROSPECT, ILLINOIS Access Public Type Action Preferred Date Jul 17, 2018 Absolute Date Aug 07, 2018 Fiscal Impact No Recommended Action Approval of a Conditional Use permit for a daycare center at 621 N. Main Street, Case No. PZ -09-18, subject to the conditions listed in the staff report. Public Content Information The Petitioner, Chris Russo of ALA Architects & Planners, Inc., is proposing to construct a daycare facility on the parcel located at 621 N. Main Street (the "Subject Property"). The project requires conditional use approval. The Subject Property is located at the northeast corner of N. Main Street and Judith Ann Drive and is zoned B3 Community Shopping. The Subject Property was formerly occupied by Quinlan & Fabish music store. It is currently vacant with an existing parking lot. It is bordered by the B3 Community Shopping District to the north and south, the R3 Low Density Residence District to the east, and the RA Single Family Residence District to the west. The Petitioner has purchased and demolished the vacant structure on the property, and is proposing to reconfigure the parking lot and construct a new daycare center with related improvements. Village staff believes that the Petitioner's conditional use request complies with the conditional use standards and is supportive of that request. Other departments reviewed the Petitioner's proposal and did not object to the use, found that it would not adversely impact traffic, and that is acceptable to consider the Global Syn -Turf as pervious. The proposed use complies with the Comprehensive Plan and will not be a detriment or endanger the welfare of the general public. However, staff has concerns that the proposed elevations presented to the Planning and Zoning Commission were not consistent with the surrounding neighborhood and will cause harm to properties in the immediate vicinity. Staff recommended elevations be modified to minimize impact on the surrounding neighborhood. On July 12, 2018, the petitioner submitted a revised elevation which muted the colors of the proposed roof and turrets; this new elevation is also attached [Modified Rendering]. Staff has not received any comment to date, written or otherwise, from the public voicing concern about the development. The Planning and Zoning Commission voted to approve the project unanimously by a vote of 7-0, subject to the conditions in the staff report. Alternatives 1. To Approve: 1. A Conditional Use permit for a daycare center at 621 N. Main Street, Case No. PZ -09-18, subject to the following conditions: https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/13/2018 Prepared For: III Pro Li N o w it N Prindle Ave N Wolf Rd N Wolf Rd N Forrest Ave N Wolf Rd N r 'o c N Gibbons Ave 5 5 S o 1C S Stratford Rd Or d ; Yates Ln � u mE N', z m Stevenson Ln E ul uor N w m � tl w ed N Arthur Ave °+y inyuy N c J Dr r, Center «fi`�S Horner Ln �° T u,o N Stratton Ln Sar w ° Pd off -,m N Rd w `o N We9"Ple <j juniper Ln S pe p v N Westgate Rd ¢ L 3 0 2 WW c w o mm Ln a' y� v u � ��tock � m y o u 3 < a C Q\d\,p ` Ob Enc Cl Q,ospect Rd m = Gruen r;°J .$I M. a' wp, S Nben Sl c� N Crabtree Ln O J G c fr to a ge v S GeorS Z o� y � ro laluaO S ¢ '. f7 = U +++ w N Whee\� N Louis St w m ' P& 6ugaayM NEastman Or fp eD _ Boxwood Dr b dgyspM m N Owen Sl S", 3 N School St N School St S a wb � N Elm SI N Elm S S Elm St T c c a rn m N Maple S ¢ m V1 w E ? m N Emerson SI to U W l'q k4au^I St W I s wiil,f W 1dl +, `gut ":I I A { rcsr Sl m y ° $ oNWilleS W Y T �aIINN 9Dosw �¢ 5 N Pine S Fo x N Russel St ; N Elmhurst Ave N Elmhurst Ave a5 N Eastwood Ave N Eastwood Ave a d v ° N Prospect Manor Ave r c ¢ = w' O ;p m S Wa Pella Ave N Forest Ave N Forest Ave a ¢ c �c N Oak Ave m ;t,a'"" .' t r Blvd W 61,^�,. „�' Ma - LU Dale Ave Dale Ave m p N Lancaster SI S We GoSva S Evanston Ave U S t N,U9:"I in N Waverly PI m Id 6paneM S S Rammer Ave t S Donald Ave N Kendwonh Ave S N Waterman Ave S Waterman Ave S Waterman Ave ; S 4Yazt�,r to ¢ S Phelps Ave 6 61 ��} S Weller Ln Pro Li N o w it N Prindle Ave 6 S Pnndle Ave ri N Forrest Ave Y any lsat�od S w Busse Rd N Gibbons Ave any suoggiD S N Stratford Rd N Stratford Rd S Stratford Rd Or N Wilshire Ln Windsor S m ut wwItwq y > ul timO N w N Windsor Of N Arthur Ave °+y inyuy N Pro Li N Existing transportation conditions in the vicinity of the site were documented based on field visits conducted by KLOA, Inc. in order to obtain a database for projecting future conditions. The following provides a description of the geographical location of the site, physical characteristics of the area roadway system including lane usage and traffic control devices, and existing peak hour traffic volumes. Site Location The site is located in the northeast corner of the intersection of Main Street with Judith Ann Drive. Land uses within the vicinity of the site are primarily residential and commercial with MB Financial Bank to the north, townhomes to the east, single-family homes to the west, and the Liberty Plaza retail center to the south. Existing Roadway System Characteristics The characteristics of the existing roadways near the development are described below and illustrated in Figure 3. Main Street (IL 83) is a north -south, other principal arterial roadway that becomes in the vicinity of the site generally provides two lanes in each direction. At its unsignalized intersection with Judith Ann Drive, Main Street provides an exclusive through lane and a combined through/right- turn lane on the northbound approach. On the southbound approach, Main Street provides an exclusive through lane and a combined through/left-turn lane. On -street parking is not allowed on either side of the road. Main Street is under the jurisdiction of the Illinois Department of Transportation (IDOT), has a posted speed limit of 35 mph, is designated as a Strategic Regional Arterial (SRA), and carries an Average Daily Traffic (ADT) volume of 15,800 (IDOT 2015) vehicles. Judith Ann Drive is an east -west local road that provides one lane in each direction. At its "T" intersection with Main Street, Judith Ann Drive provides one inbound lane and one outbound lane with outbound movements under stop sign control. Approximately 9 perpendicular on -street parking spaces are provided on the northside of the street in the vicinity of the site. Judith Ann Drive ends approximately 500 feet east of its intersection with Main Street. Judith Ann Drive has a posted speed limit of 10 mph and is under the jurisdiction of the Village of Mount Prospect. 4 Ko nrgl k. Pr d5y .row,(:)"NArarr a, KIWOA ExistingTraffic Volumes In order to determine current traffic conditions in the vicinity of the site, KLOA, Inc. conducted peak period traffic counts using Miovision Scout Collection Units on Wednesday, January 10, 2018 during the weekday morning (7:00 A.M. to 9:00 A.M.) and weekday evening (4:00 P.M. to 6:00 P.M.) peak periods at the intersection of Main Street with Judith Ann Drive. The results of the traffic counts showed that the weekday morning peak hour of traffic occurs from 7:30 A.M. to 8:30 A.M. and the evening peak hour of traffic occurs from 4:45 P.M. to 5:45 P.M. Figure 4 illustrates the existing peak hour traffic volumes for both peak periods that the counts were performed. Copies of the traffic count summary sheets are included in the Appendix. Crash Anallysis KLOA, Inc. obtained accident data for the most recent available past five years (2011 to 2015) for the intersections of Main Street with Judith Ann Drive. A review of the accident data revealed there were no fatalities were reported at any intersection during the reviewed period. Table 1 shows a summary of the accident data. Table 1 MAIN STREET WITH JUDITH ANN DRIVE - ACCIDENT SUMMARY DISCLAIMER: The motor vehicle crash data referenced herein was provided by the Illinois Department of Transportation. The author is responsible for any data analyses and conclusions drawn. 6 KuimfqA.d eerdypa�son,�h'P°6urra^�,a'1 p�arn¢yri;� leap.. Frequency "A - - - -------------- - - - - mm M, 2011 0 1 1 0 0 0 2 2012 0 1 1 1 2 0 5 2013 0 0 0 0 1 0 1 2014 1 0 1 0 0 0 2 2015 0 1 1 0 0 1 3 Total 1 3 4 1 3 1 13 Average/Year <1.0 <1.0 <1.0 <1.0 <1.0 <1.0 1.6 DISCLAIMER: The motor vehicle crash data referenced herein was provided by the Illinois Department of Transportation. The author is responsible for any data analyses and conclusions drawn. 6 KuimfqA.d eerdypa�son,�h'P°6urra^�,a'1 p�arn¢yri;� leap.. Ar ;a Trraffic Observations Traffic flow in the area was observed during the peak periods, particularly the northbound queues on Main Street at its intersection with Kensington Road and the westbound queues on Judith Ann Drive at its intersection with Main Street. Based on KLOA, Inc.'s observations northbound queues on Main Street at Kensington Road did not extended past the existing northern site access drive during the weekday morning and evening peak hours. Further, it was observed that westbound queues on Judith Ann Drive did not exceed one vehicle during the weekday morning and evening peak hours and were able to exit onto Main Street efficiently. Elm A gap study was performed on Main Street at its intersection with Judith Ann Drive during the weekday morning and evening peak hours in order to determine the availability of gaps or interruptions in the Main Street traffic stream. The gap study was conducted on Wednesday, January 10, 2018 during the morning and evening peak hours. The study examined gaps in the southbound direction along Main Street, which would allow vehicles to turn left from Main Street onto Judith Ann Drive and right from the development or Judith Ann Drive onto Main Street, as well as gaps in both directions that would allow vehicles to turn left from Judith Ann Drive onto Main Street. The results of the gap study, showing the total number of potential movements based on gaps available for the peak hours, are summarized in Table 2. Table 2 CTAP STI JDY SUMMARY MAIN STREET Left Turn from Main Street Left Turn from Judith Ann Drive Right Turn from Access Drive and Judith Ann Drive 946 786 489 379 207 144 Children 's I'and I care 14(papil 8 KAL&A 9raarag 1.d�rr0spras Yu,�A"'#�9u¢cr�l4Parr�,�adrre,9ovx Dircrcfla:nal Distrilbuutian The directions from which employees and parents will approach and depart the site were estimated based on existing travel patterns, as determined from the traffic counts. Figure 5 illustrates the directional distribution of the development -generated traffic. Pc,ak l lour 'J'raffiic olu:uu'm�" The volume of traffic generated by a development is based on the type of land uses and the size of the development. The number of peak hour vehicle trips estimated to be generated by the proposed development of a 139 -student daycare was based on vehicle trip generation rates contained in Trip Generation Manual, 9th Edition, published by the Institute of Transportation Engineers (ITE). Table 3 shows the site -generated traffic volumes for the proposed development. Table 3 PROJECTED SITE -GENERATED TRAFFIC VOLUMES Daycare 564 56 (139 Students) 50 106 47 53 100 n,"_°hihh'ei'i s /.and peri car lel° uni Praspecl, l,lhnoi's 10 Koniq,8.,6"dr ,prwB.%�Klwpo�h The total projected traffic volumes include the existing traffic volumes, increase in background traffic due to growth, and the traffic estimated to be generated by the proposed subject development. Development Trafflk, Assignment The estimated weekday morning and evening peak hour traffic volumes that will be generated by the proposed development were assigned to the roadway system in accordance with the previously described directional distribution (Figure 5). The traffic assignment for the development is illustrated in Figure 6. l ack ;rou�und Traffic Conditions The existing traffic volumes (Figure 4) were increased by a regional growth factor to account for the increase in existing traffic related to regional growth in the area (i.e., not attributable to any particular planned development). Based on ADT projections provided by the Chicago Metropolitan Agency for Planning (CMAP) in a letter dated January 17, 2018, the existing traffic volumes are projected to increase by 0.25 percent per year. As such, traffic volumes were increased 1.5 percent (one-year buildout plus five years) to represent Year 2024 conditions. A copy of the CMAP projections letter is included in the Appendix. Total Projected T'raffic Volumes The development -generated traffic was added to the existing traffic volumes accounting for background growth to determine the Year 2024 total projected traffic volumes, as shown in Figure 7. It should be noted that although the typical morning drop-off and evening pick-up times occur mostly outside of the peak hours of adjacent roadway traffic, it was assumed to occur at the same peak hour times in order to provide a conservative analysis. 12 /rim 0' A knrdiry,� 0...deialw�rarr�,fA"➢•pnran„J4.Nwrnenv raa.lnr. 14 Table 4 C'APAC'ITY ANALYSIS RESULTS — EXISTING CONDITIONS - UNSIGNALIZED Table 5 CAPACITY ANALYSIS RESULTS — PROJECTED CONDITIONS - UNSIGNALIZED Main Street with Judith Ann Drive • Westbound Approach • Southbound Left Turns Judith Ann Drive with Full Access Drive • Eastbound Left Turns • Southbound Approach Main Street with R1/R0 Access Drive • Westbound Approach LOS = Level of Service Delav is measured in seconds. Chddrvn 1,�1(mrl P (� l.pf �:" C 23.4 D 32.1 A 1.6 A 1.6 A 6.3 A 4.8 A 8.5 A 8.5 B 10.6 B 11.3 16 )rim K-9IkH;p,.4..�ie rv9 pr'u Mn ,Y`y drr�a�„t'+ga�luA�o-rn r� Briar. Table 6 shows the total number of potential movements compared to the number of required gaps that are needed to accommodate the projected traffic turning to and from the proposed access road. As shown in Table 6, there are more than sufficient gaps in the Main Street traffic stream to accommodate the southbound left turns onto Judith Ann Drive, westbound right turns onto Main Street from Judith Ann Drive and the right-in/right-out access, and westbound left turns onto Main Street from Judith Ann Drive for the weekday morning and evening peak hours of adjacent roadway traffic. These results indicate that these movements will be completed without significant delays and further confirms the results of the capacity analysis and simulation runs. Table 6 REOU [RED GAPS — MAIN STREET Left Turn from Main Street 946 35 786 37 Left Turn from Judith Ann Drive 489 30 379 41 Right Turn from Access Drive and 207 36 144 37 Judith Ann Drive 18 K"i6 g,k,6, rNg ren,�C�IfIWIO!U Based on the preceding analyses and recommendations, the following conclusions have been made: The proposed development, given its size and type, will generated a limited amount of traffic during the peak hours. The results of the capacity analysis indicate that the roadway system has adequate reserve capacity to accommodate the increase in traffic. The proposed access system will be an improvement over existing conditions and will be adequate in accommodating the site -generated traffic. The results of the gap study indicate that adequate gaps exist in the Main Street traffic stream to accommodate the projected site traffic. The proposed number of parking spaces will be adequate in accommodating the projected peak parking demand. C dr d° s/ u doe N � r tl:"Oy"C 20 K xpikry ,L. d59 vin,Cp'Harax A R�i1QPXMP,.ReR er, Traffic Count Summar Sheets AMA6 WIN Kenig Lindgren O'Hara Aboona, Inc 9575 W. Higgins Rd., Suite 400 Rosemont, Illinois, United States 60018 (847)518-9990 Turning Movement Peak Hour Data (7:30 AM) Count Name: Main Street with Judith Ann Drive Site Code: Start Date: 01/10/2018 Page No: 2 Start Time [ U -Tum Left Judith Ann Drive Westbound R':-ttt Peri _App T.dsa'+-Tum T hru Main Street Northbound ?T;. €1i is App, Total U -Tum Left Main Street Southbound Thru Peds Ag7pTotalInt. Tot. 7:30 AM 0 0 2 2 € 0 128 0 128 0 2 178 U 160 1 310 7:45 AM j 0 1 1 2 0 150 1 151 0 0 153 0 153 1 306 8:00 AM 8.15AM Total 0 0 0 1 2 4 3 4 � - 10 0 4 6 140 0 0 160 116 554 1 3 5 161 119 559 ' 0 0 0 0 3 5 205 _ 144 680 �. -�-� 205 147 685 1 370 272 126 � - Appmatn % 0.0 28.6- 71.4 - 0.0 99.1 0.9 - 0.0 0.7 99.3 Total % 0.0 03 0.8 1 1 0.0 440 0.4 44.4 0.0 0.4 541 54.5 - PHF 0.000 0.500 0-625 0.583 ! 0.000 0_.866 0..417 0.868 0.000 0.417 0.829 0.835 0.850 LghU [ % Lilts 0 - 4 1000 10 100,0 14 100.0 0 528 95.3 5 1000 533 953 0 - 5 100-0 640 94.1 645 942 1192 9418 Buses 0 0 0 0 0 9 0 9 0 0 27 27 35 % Buses Site -Unit Trucks - - - 0 0.0 0 0.0 0 0.0 0 0 t.6 15 0,0 0 1.6 15 s 0 0.0 0 40 B 3.9 8 2:9 23 % Si Te-Umt Twckc - 00 0..0 0.0 2.7 0.0 2.7 - 0,0 1,2 1.2 i 1-8 Articulated Trucks 0 0 0 0 s 0 2 D 2 0 0 5 5 i 7 Ariicst'4ted TrzXS -_ 0.0 _ _ 0-0 0-0 - 0.4 0.0 04 0.0 0.7 0.7 9,5 S�-yes olt d 0 0 0 0 0 0 0 0 0 0 0 0 _ 0 % Bicpctes on Road ° - 0.0 0.0 0.0 0.0 00 00 - 00 00 00 00 uPjd ails Aivululljoid CMAP Pro' ection Letter Level of Service Criteria CV,acity Analysis Summar Sheets HCM Unsignalized Intersection Capacity Analysis 1: Main Street & Judith Ann Drive 01/19/2018 Children's Land Daycare Mt. Prospect 7:00 am 01/19/2018 Existing Morning Peak Synchro 9 Report ANB Page 1 j- 4-, I /0� Movement- W L WBR NBT NBR BL ' 8BT Lane Configurations Traffic Volume (veh/h) 4 10 554 5 5 680 Future Volume (Veh/h) 4 10 554 5 5 680 Sign Control Stop Free Free Grade 0% 0% 0% Peak Hour Factor 0.85 0.85 0.85 0.85 0.85 0.85 Hourly flow rate (vph) 5 12 652 6 6 800 Pedestrians Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right tum flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 1067 329 658 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 1067 329 658 tC, single (s) 6.8 6.9 4.1 tC, 2 stage (s) tF (s) 3.5 3.3 2.2 p0 queue free % 98 98 99 cM capacity (veh/h) 219 673 939 ir(iah� La9�"t I � IV'1 ,C� 1 B 2 Volume Total 17 435 223 273 533 Volume Left 5 0 0 6 0 Volume Right 12 0 6 0 0 cSH 418 1700 1700 939 1700 Volume to Capacity 0.04 0.26 0.13 0.01 0.31 Queue Length 95th (ft) 3 0 0 0 0 Control Delay (s) 14.0 0.0 0.0 0.3 0.0 Lane LOS B A Approach Delay (s) 14.0 0.0 0.1 Approach LOS B Intrti�rrw rt�m� _ Average Delay 0.2 Intersection Capacity Utilization 32.3% ICU Level of Service A Analysis Period (min) 15 Children's Land Daycare Mt. Prospect 7:00 am 01/19/2018 Existing Morning Peak Synchro 9 Report ANB Page 1 HCM Unsignalized Intersection Capacity Analysis 1: Main Street & Judith Ann Drive 01/1912018 Children's Land Daycare Mt. Prospect 4:45 pm 01/19/2018 Existing Evening Peak Peak Synchro 9 Report ANB Page 1 4 k, t / i N cve� n VVBL, WBIR NBT NV811 8BL ' BT Lane Configurations Traffic Volume (veh/h) 11 7 747 15 10 734 Future Volume (Veh/h) 11 7 747 15 10 734 Sign Control Stop Free Free Grade 0% 0% 0% Peak Hour Factor 0.94 0.94 0.94 0.94 0.94 0.94 Hourly flow rate (vph) 12 7 795 16 11 781 Pedestrians Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right tum flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 1216 406 811 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 1216 406 811 tC, single (s) 6.8 6.9 4.1 tC, 2 stage (s) tF (s) 3.5 3.3 2.2 p0 queue free % 93 99 99 cM capacity (veh/h) 174 600 824 !rection,Lane ;1 N81 NB,2 S81 88 Volume Total 19 530 281 271 521 Volume Left 12 0 0 11 0 Volume Right 7 0 16 0 0 cSH 236 1700 1700 824 1700 Volume to Capacity 0.08 0.31 0.17 0.01 0.31 Queue Length 95th (ft) 7 0 0 1 0 Control Delay (s) 21.6 0.0 0.0 0.5 0.0 Lane LOS C A Approach Delay (s) 21.6 0.0 0.2 Approach LOS C Nr�t�se(i S�ratim Average Delay 0.3 Intersection Capacity Utilization 37.4% ICU Level of Service A Analysis Period (min) 15 Children's Land Daycare Mt. Prospect 4:45 pm 01/19/2018 Existing Evening Peak Peak Synchro 9 Report ANB Page 1 HCM Unsignalized Intersection Capacity Analysis 1: Main Street & Judith Ann Drive 01/2512018 0, 'kBL, "B Bi SOL,,,, I $T Lane Configurations Traffic Volume (veh/h) 29 15 552 33 33 690 Future Volume (Veh/h) 29 15 552 33 33 690 Sign Control Stop Free Free Grade 0% 0% 0% Peak Hour Factor 0.85 0.85 0.85 0,85 0.85 0.85 Hourly flow rate (vph) 34 18 649 39 39 812 Pedestrians Lane Width (ft) Walking Speed (fUs) Percent Blockage Right turn flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 1152 344 688 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 1152 344 688 tC, single (s) 6.8 6.9 4.1 tC, 2 stage (s) tF (s) 3.5 3.3 2.2 p0 queue free % 82 97 96 cM capacity (veh/h) 186 658 916 Li � et(r u tl i 'N81 NB1, Volume Total 52 433 255 310 541 Volume Left 34 0 0 39 0 Volume Right 18 0 39 0 0 cSH 247 1700 1700 916 1700 Volume to Capacity 0.21 0.25 0.15 0.04 0.32 Queue Length 95th (ft) 19 0 0 3 0 Control Delay (s) 23.4 0.0 0.0 1.6 0.0 Lane LOS C A Approach Delay (s) 23.4 0.0 0.6 Approach LOS C Average Delay 1.1 Intersection Capacity Utilization 49.7% ICU Level of Service A Analysis Period (min) 15 Children's Land Daycare Mt. Prospect 7:00 am 01/19/2018 Projected Morning Peak Synchro 9 Report ANB Page 1 HCM Unsignalized Intersection Capacity Analysis 3: Judith Ann Drive & Full Access 01125/2018 Children's Land Daycare Mt. Prospect 7:00 am 01/19/2018 Projected Morning Peak Synchro 9 Report ANB Page 3 Movement, SSL SR Lane Configurations Traffic Volume (veh/h) 56 10 14 0 0 30 Future Volume (Veh/h) 56 10 14 0 0 30 Sign Control Free Free Stop Grade 0% 0% 0% Peak Hour Factor 0.85 0.85 0.85 0.85 0.85 0.85 Hourly flow rate (vph) 66 12 16 0 0 35 Pedestrians Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right tum flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 16 160 16 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 16 160 16 tC, single (s) 4.1 6.4 6.2 tC, 2 stage (s) tF (s) 2.2 3.5 3.3 p0 queue free % 96 100 97 cM capacity (veh/h) 1602 797 1063 Dk dtiop Lane I Volume Total 78 16 35 Volume Left 66 0 0 Volume Right 0 0 35 cSH 1602 1700 1063 Volume to Capacity 0.04 0.01 0.03 Queue Length 95th (ft) 3 0 3 Control Delay (s) 6.3 0.0 8.5 Lane LOS A A Approach Delay (s) 6.3 0.0 8.5 Approach LOS A Intersection umma _ Average Delay 6.1 Intersection Capacity Utilization 20.3% ICU Level of Service A Analysis Period (min) 15 Children's Land Daycare Mt. Prospect 7:00 am 01/19/2018 Projected Morning Peak Synchro 9 Report ANB Page 3 HCM Unsignalized Intersection Capacity Analysis 1: Main Street & Judith Ann Drive 01/2512018 f k, Lane Configurations Traffic Volume (veh/h) 37 12 758 38 34 745 Future Volume (Veh/h) 37 12 758 38 34 745 Sign Control Stop Free Free Grade 0% 0% 0% Peak Hour Factor 0.94 0.94 0.94 0.94 0.94 0.94 Hourly flow rate (vph) 39 13 806 40 36 793 Pedestrians Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right tum flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 1294 423 846 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 1294 423 846 tC, single (s) 6.8 6.9 4.1 tC, 2 stage (s) tF (s) 3.5 3.3 2.2 p0 queue free % 74 98 95 cM capacity (veh/h) 150 585 800 Dei�or, Large,# ,t I"1B °1 B 2 Volume Total 52 537 309 300 529 Volume Left 39 0 0 36 0 Volume Right 13 0 40 0 0 cSH 184 1700 1700 800 1700 Volume to Capacity 0.28 0.32 0.18 0.05 0.31 Queue Length 95th (ft) 28 0 0 4 0 Control Delay (s) 32.1 0.0 0.0 1.6 0.0 Lane LOS D A Approach Delay (s) 32.1 0.0 0.6 Approach LOS D vSuM . Average Delay 1.2 Intersection Capacity Utilization 55.6% ICU Level of Service B Analysis Period (min) 15 Children's Land Daycare Mt. Prospect 4:45 pm 01/19/2018 Projected Evening Peak Synchro 9 Report ANB Page 1 HCM Unsignalized Intersection Capacity Analysis 3: Judith Ann Drive & Full Access 01/25/2018 'A � 4— k, \,, M vem nt EBL EBT WBT ' BR 'SBL B Lane Configurations Traffic Volume (veh/h) 47 25 18 0 0 31 Future Volume (Veh/h) 47 25 18 0 0 31 Sign Control Free Free Stop Grade 0% 0% 0% Peak Hour Factor 0.94 0.94 0.94 0.94 0.94 0.94 Hourly flow rate (vph) 50 27 19 0 0 33 Pedestrians Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right tum flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 19 146 19 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 19 146 19 tC, single (s) 4.1 6.4 6.2 tC, 2 stage (s) tF (s) 2.2 3.5 3.3 p0 queue free % 97 100 97 cM capacity (veh/h) 1597 820 1059 0!*66n, n, Lane EB, 1 W'B,1 "I Volume Total 77 19 33 Volume Left 50 0 0 Volume Right 0 0 33 cSH 1597 1700 1059 Volume to Capacity 0.03 0.01 0.03 Queue Length 95th (ft) 2 0 2 Control Delay (s) 4.8 0.0 8.5 Lane LOS A A Approach Delay (s) 4.8 0.0 8.5 Approach LOS A lntersetticrro Surma Average Delay 5.1 Intersection Capacity Utilization 20.6% ICU Level of Service A Analysis Period (min) 15 Children's Land Daycare Mt. Prospect 4:45 pm 01/19/2018 Projected Evening Peak Synchro 9 Report ANB Page 3 Judith Ano .Drive and Maio Street (Left Turn, Adjusted for Four Lanes) 800 700 Left -Turn Treatment Should be Considered Left -Turns in VA VA= Totaladvancing traffic volume which includes all turning traffic Vo = Total opposing traffic volume which includes all turning traffic tpa7 Instructions The family of curves represent the percent of left turns in the advancing volume (VA ). The designer should locate the curve for the actual percentage of left turns. f Jf�f� f)i, Jr �I? �,� When this is not an even increment of five, the 1 designer should estimate where the curve lies. 2.. Read VA and Vo into the chart and locate the intersection of the two volumes, " 401 3. Note the location of the point in u2 relative to the curve in a1. If the point is to the right of the curve, then ❑ left -turn lane should be considered_ If the point is to the left of the curve,then a left turn lane is not warranted based on traffic volumes, Left -Turn 100 ent Nott Necessary � 100 200 300 400 500 600 700 800 VA —Advancing Volume (VPH) During Design Hour VOLUME GUIDELINES FOR LEFT -TURN LANES AT UNSIGNALIZED INTERSECTIONS ON TWO-LANE HIGHWAYS (40 mph Design Speed) Figure 36-3.G Judith Ann hive and .wain Street (dight Turn) Illinois of INTERSECTIONS Right -Turn Lane May Not be Necessary 60 NA kjur X96, 8) Right -Turn Lane Should be Considered d 70I ;1CD 400 600 800 1000 1200 1400 DHV. In One Direction (VPH) Note: For speeds less than 50 mph (80 km/hr), see Section 36-3.01(a). October 2015 GUIDELINES FOR RIGHT -TURN LANES AT UNSIGNALIZED INTERSECTION ON FOUR -LANE HIGHWAYS (Design Speed of 50 mph (80 km/hr) or Greater) Figure 363.13 )0 HARD COPIES UNCONTROLLED 36-33 It Village of Mount Prospect Community Development Department 50 S. Emerson Street Mount Prospect, Illinois 60056 Phone: (847) 818-5328 Zoning Request Application ��I officiammIT Use Only (To be completed by Villa Datge e of Sua bm 1)101 t� He —S i o n. Case Number: P&Z i-s54��_(') Project Name/Address: 1. Subject Property Address es -S 0 Property Area (Sq.Ft. and/or Acreage): Zoning District (s): Parcel Index Number(s) (PIN(s 11, Zoning Request(s) (Check all that apply) vconditional Use: For El Variation(s), To ❑ Zoning Map Amendment: Rezone From To ❑ Zoning Text Amendment: Section(s) [_1 Other: III I Summary , , of , Proposal. us , 0 separate sheet if necessary) - - --- ------ IV, Applicant (all correspondence will be sent to the applicant) Corporation Name: Address: City, State, zip Code: C kt'rSr*L LAW E i Phone: Interest in Property: Alizc6k�TEcr—, (e g- owner, buyer, eveloper, essee, 1 Email AeW i;acts f M_Jesi, I -_K x-- RUSSo 1R)ALAA9c1Ve'CTS-G0T etc...) MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ -09-18 PROPERTY ADDRESS: PETITIONER: PUBLICATION DATE: REQUEST: MEMBERS PRESENT MEMBERS ABSENT: STAFF MEMBERS PRESENT: INTERESTED PARTIES: Hearing Date: June 28, 2018 621 N. Main Street ALA Architects & Planners, Inc. June 13, 2018 Conditional Use to allow a daycare center Thomas Fitzgerald Agostino Filippone William Beattie Norbert Mizwicki Walter Szymczak Lisa Griffin Joseph Donnelly, Chair Sharon Otteman Consuelo Arguilles-Deputy Director of Community Development Jason Shallcross-Development Review Planner ALA Architects & Planners, Inc. Chairman Donnelly called the meeting to order at 7:00 pm. Commissioner Beattie made a motion seconded by Commissioner Mizwicki to approve of the minutes from the Planning and Zoning Commission meeting on May 24, 2018. The minutes were approved 6-0 with Commissioner Mizwicki abstaining. Chairman Donnelly introduced case, PZ -09-18 as 621 N. Main Street and stated the case is Village Board final. Mr. Shallcross gave a brief description of Subject Property and explained the Petitioner has purchased and demolished the vacant structure on the property and is proposing to reconfigure the parking lot and construct a new daycare center with related improvements. He further stated that the project requires a conditional use. He gave a brief description of Staff's comments and stated that Staff finds that the daycare center meets the conditional use standards subject to complying with the conditions listed below and that granting such requests would be in the best interest of the Village. He further explained based on these findings, Staff recommends that the Planning and Zoning Commission make a motion to adopt staff's findings as the findings of the Planning and Zoning Commission and recommend :tam -oval of the following motion: Planning and Zoning Commission Meeting- June 28, 2018 PZ -09-18 Joseph Donnelly, Chair Ms. Cahill gave a brief description of the existing elevations and explained that it is the company's branding and "signature" colors. She gave some examples of other buildings around town that uses bright colors. Mr. Field explained that the red roof is a characteristic of all the locations; however, the Petitioner is willing to work with staff to comply with code but would like to stay in the scheme of the colors of their brand. There is one location that currently doesn't have the branding but will be going through renovations shortly. There was general discussion between the Petitioner and the Commissioners regarding the longevity of the business. Commissioner Filippone questioned the Petitioner's opinion of the other locations. He stated that the Subject Property is surrounded by residential properties and the design of the proposed building will not conform. There was in depth conversation between the Commissioners and the Petitioner regarding the color scheme of the proposed building. Commissioner Beattie urged the Petitioner to work with staff as to what would be acceptable to both parties when it comes to compromising on the color scheme. Commissioner Fitzgerald suggested the Petitioner have a representative to discuss the traffic study at Village Board. Chairman Donnelly opened the meeting up to the public. Citizens to be heard: Dean Shauwalter (4 E. Judith Ann Drive)- Mr.Shauwalter stated his concerns about fencing and the current brick retaining wall; he also asked the petitioner to address water runoff and traffic. Megan (4 E. Judith Ann Drive)- She stated her concerns with the liquor store across the street from the Subject Property and the broken liquor bottles in the parking lot. She also stated that the Village should send out a notice to surrounding properties letting residents know that a building is going to be demolished as a courtesy. Hearing no further questions, the Petitioner addressed the residents' concerns as follows: • The east fence line is a six foot (6') solid privacy fence • The brick retaining wall will be either removed or repaired • The water runoff will remain on the property • Snow will be contained in the 3 extra parking spaces and or will be trucked off site Mrs. Arguilles addressed the residents' concerns as follows: The Village can provide the applicant with a list of address labels of the surrounding property for further notification of the construction process Shc encouraged the residents to call the Village when they have concerns of property maintenance at the liquor store, and ensured the resident that the Community Development Department would follow up on her complaint Planning and Zoning Commission Meeting- June 28, 2018 PZ -09-18 Joseph Donnelly, Chair Responses to Applicable Standards 1. That the establishment, maintenance, or operation of the conditional use will not be detrimental to, or endanger the public health, safety, morals, comfort or general welfare: The establishment, maintenance and operation of this children's daycare center will not endanger the public health, safety, morals, comfort or general welfare, but rather, enhance same. First, this proposed daycare facility has strict and thorough rules regarding illnesses and any injuries that may occur. For example, if a child is suffering from the flu, the child must stay at home. If a child becomes sick with the flu during the day when he is at the daycare facility, parents are required to pick up the child in an effort to prevent the spread of any illness. Second, given that the daycare center focuses on the care of children, safety is of paramount, utmost importance. Our other existing daycare operations are extremely safe. The daycare center has a strict protocol that in the event that a child is hurt, the child's parents are notified promptly. A description of any injury that occurs is uniformly provided to the parents and the daycare center's personnel are trained that, if an injury is serious, to call 911 as soon as possible. Next, the curriculum and atmosphere of the daycare center is carefully developed to enhance the morals of the children by fostering values of sensitivity, caring and interacting with other children and being respectful toward daycare care providers and parents. A critical part of our operation is to provide comfort to the children at this young age and to provide assurance to the parents who entrust us with the care of their children that people who are conscientious and sensitive to their children's needs will be taking care of them during the day. The daycare center will fulfill a need in the community for childcare and thus will not be detrimental to the general welfare of the area. 2. That the conditional use will not be injurious to the uses and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood in which it is to be located: The daycare operation will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted for several reasons. First, the daycare center is located in a distinct triangular area with other commercial properties and will have no adverse impact on same. Second, the daycare center is across the street from a substantially residential neighborhood which we anticipate having a need for child care and which would view the child care center as an attractive amenity. The daycare center will not substantially diminish or impair property values within the neighborhood in which it is proposed insofar as people will appreciate the services that we provide. Our proposed design for our daycare operation will enhance the neighborhood's aesthetics. In fact, a daycare facility is a desirable conditional use that people will look forward to having in their neighborhood. In fact, by virtue of the childcare facility being categorized as a conditional use in this zoning district, the Village has acknowledged that the proposed daycare center is an appropriate use. Importantly, we have never had any issues with neighbors or landowners with our other daycare facilities. 7. That the conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located, except as such regulations may, in each instance, be modified pursuant to the recommendations of the Planning & Zoning Commission: The daycare facility will conform to the applicable regulations of the district in which it is located. Z.\C\Childrens Land IneWount Prospect\Responses to Applicable Standards.docx Village of Mount Prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING & ZONING COMMISSION JOSEPH DONNELLY, CHAIRPERSON FROM: JASON C. SIIALLCROSS, DEVELOPMENT REVIEW PLANNER DATE: JUNE 20, 2018 HEARING DATE: JUNE 28, 2018 SUBJECT: PZ -09-18 / 621 N. MAIN STREET / CONDITIONAL USE (DAYCARE CENTER) BACKGROUND A public hearing has been scheduled for the June 28, 2018 Planning & Zoning Commission meeting to review [lie application by Chris Russo from ALA Architects & Planners, Inc. (the "Petitioner""), regarding the property located at 621 N, Main Street (the "Subject Property"). "J'he Petitioner is seeking a conditional use to allow a daycare center. The P&Z Commission hearing was properly noticed in the June 13, 2018 edition of the Daily Herald newspaper. In addition, the Petitioner completed the required written notice to property owners within 250 -feet and staff posted public hearing signs on the Subject Property. PROPERTY DESCRIPTION The Subject Property is located at the northeast comer of N. Main Street and Judith Ann Drive. The Subject Property is vacant with an existing parking lot. The Subject Property is zoned 133 Community Shopping. It is bordered by the B3 Community Shopping District to the north and south, the R3 Low Density Residence District to the east, and the RA Single Family Residence District to the west. The Subject Property was formerly occupied by Quinlan & Fabish music store, which closed its doors in early 2018. SUMMARY OF PROPOSAL The Petitioner has purchased and demolished the vacant structure on the property, and is proposing to reconfigure the parking lot and construct a new daycare center with related improvements. The project requires conditional use approval to allow the proposed dayearc center. The various elements of the proposal are outlined below. 5i " i , e I " I " hu " i — The site plan indicates the building would be placed at the northeast corner of the site, away from the intersection of N. Main Street and Judith Ann Drive. The building would be setback seventy-three feet, six inches (73'-6") from the west property line, which is the front line. The building would be set back thirty-six feet, two and one-half inches (36'-214") from the from the north interior lot line,17he building would be set back twenty feet (20') from the eastern (rear) lot line and thirty-six feet, one and one-half inches (36'-11/2") from the exterior side (southern) lot line. The proposed building meets all setback requirements. The parking lot meets the minimum required ten foot (10') parking lot setback. One of the points of ingress and egress is being moved from Main Street to Judith Ann Drive, and the other is being reduced to a right -out only. PZ -09-18 Planning & Zoning Commission Meeting June 28, 2018 Page 4 �c ltl�r�4rl frd I.INpsty grw�,laurrl;1, — The plans indicate all rooftop mounted mechanical/utility equipment will be screened. The plans do not indicate any ground mounted mechanical/utility equipment. 1kr¢Is.;11ir1g — The proposed landscape plan would not comply with all of the Village Code's landscape requirements. The landscape plan will be required to be revised to provide additional perimeter landscaping. A revised landscape plan will be required at time of building permit application. The Zoning Ordinance requires the installation of an automatic underground sprinkling system. An irrigation plan was not submitted and will be required for the proposed development. (, glr�ing, — The photometric plan indicates the proposed lighting for the development. The proposed illumination levels along the southern lot 1 ine exceed the allowed two foot-candles (2 fe.). The Petitioner is not seeking variations to the lighting requirements and will be subject to comply with the Village Code. Traffic — Staff requested and received a traffic study for this project due to concerns about potential traffic impacts. Daycare centers are busiest during peak times, and there are no dedicated left turn lanes on either N. Main Street or E. Judith Ann Drive for ingress or egress. The report, created by Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA), finds that there will not be any detrimental impacts on traffic in the area as a result of this project. Engineering staff have reviewed the traffic study and concurs with the results. ADDITIONAL STAFF COMMENTS Fire — A fire sprinkler system in accordance with NFPA 13 and a fire alarm system will be required. All new sprinkler risers and associated equipment shall be located in a separate room with a minimum of one hour construction. �drauJ,gc,!I,W,plg — Public Works has no objection to the construction and operation of a daycare facility at 621. N. Main Street. Because the site is greater than one-half of an acre (0.5 ac), the MWRD will require a Watershed Management Permit including volume control measures. It is not clear how the MWRD will consider the synthetic turf in determining the amount of volume control needed. No space is indicated on the plan for the volume control measures that will be required by the MWRD. COMPREHENSIVE PLAN DESIGNATION The Village Comprehensive Plan designates the Subject Property as a neighborhood center. This land use designation is appropriate for a mix of business offices, small-scale retail, restaurants, daycares, professional, service, and other commercial uses. The proposed land use will be consistent with the Comprehensive Plan's designation. CONDITIONAL USE STANDARDS The standards for conditional uses are listed in Section 14.203.F.8 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a conditional use. The following list is a summary of these findings: • The conditional use will not have a detrimental impact on the public health, safety, morals, comfort or general welfare; • The conditional use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; • There is adequate provision for utilities, drainage, and design of access and egress to minimize congestion on Village streets; and April 6, 2018 GREENING PLANET EARTH Mr. Carl Anderson Carl Anderson Construction Services 411 Liberty Street West Dundee, IL 60118 RE: Site Permeability Dear Mr. Anderson, Thank you for taking interest in Global Syn Turf and our Pet Turf. As you see from our ASTM test results, our Pet Turf will allow over 121 inches of water through the turf per hour. The permeability of the entire turf system, including stone base and drainage, is what needs to be evaluated. The design of the system can be done and built in a way that will allow for almost 100% permeability if the correct materials and drain field is put in place. Please call me any time to discuss your plans and we can make sure it is being done the way your client wants it done. Sincerely, Greg Weitz 14 ■ PH ,Q e .& ERONT amN . « ;� ? JEIEELV! m » RE M CALPIN INC Railing Fence Baltimore d Columns Gates Browse Catalog Instructions, literature, and other information Gilpin Inc. 1819 Patterson Street Decatur, IN 46733 (260)724-9155 (800)348-0746 Fax: (260) 724-9849 ts(ggilpininc .com {F Pickets Like Pa sq I"sq. Rails Rails 1" x 1" 15/8" x 1 5/8" Posts " sq. x.060" 2 1/2" sq. x.070" %.� 2" sq. x.125" Gilpin Inc. abouts years ago 7 8 1 Gilpin Inc. about 5 Baltimore fence offers a unique style. Baltimore has a smooth top with alternating spear point pickets. Most heights are the standard 3 -bar style. If Baltimore is 6' or taller, a fourth bar is added at the bottom. Available in a variety of heights, you are sure to find the fence that will complement your home or business. Baltimore gates are available to match your fence. Gates are available from a small walk gate, to a double drive gate. Cantilever gates are available in Elite (Commercial) grade Baltimore. Baltimore is available in two grades. The 1-5/8" cross bars and 1" pickets make Elite Grade ideal for commercial use. The Standard Grade utilizes 1" cross bars with 5/8" pickets. Powder coated in your choice of black, white or bronze, your Baltimore Aluminum Fence will require minimal maintenance. Product Specifications Part Numbers Other Information Pickets 5/8" sq. sq I"sq. Rails Rails 1" x 1" 15/8" x 1 5/8" Posts " sq. x.060" 2 1/2" sq. x.070" Gate Post 2" sq. x.125" 1/2" sq. x.125" MAMAAM��Il� ME 7:7 11 111 MINI EcoStone fence panels available in: " Tx 6' 36" High x 72" Wide • 4'x 8' 48" High x 96" Wide • 6'x 6' 72" High x 72" Wide 8' x 8' Two 48" High x 96" Wide Panels Stacked " rrr. rr"r�. All panels contain high-grade galvanized steel in both top and bottom rails. Panel heights cannot be modified; however, panels can be cut to any custom width. Our panels have been engineered to allow stacking to create 8ft, 12ft and 16ft high walls. Posts available in: 8.5'(102") Posts • 102" t irk. Line Post 5" x 5" Outer Diameter x 102" Long 102" Corner Posh Corner Post 5" x5" Outer Diameter x 102" Long • 102"En Post End Post 5" x 5" Outer Diameter x 102" Long 12'(142") Posts • 142" Line 'Post Line Post 5" x 5" Outer Diameter x 142" Long *142" End Post End Post 5" x 5" Outer Diameter x 142" Long ul W II co z CL < z 1� LLI U) z 4 i4 0 CL LU 0 z xi xk IL ul W II co z CL < z LLI U) z 4 i4 0 CL LU 0 z xi xk IL ■ REVIEW m \\ owe.° NOT m _mU m � ƒ\\ 2R« \\\ �\ ■. �a � RARDSCAPE HARDSCAPE PLAY PLAY _ SURFACE - SURFACE f � m 3 ... d. OIL E S n a Sig PROPNEW \ \ ol SED N BUILDING�� vATWO-WAY AISLE 11,026 $F �\ ■ _ \\ PLAY !$ "�' _ SURFACE e Lanbscape Screening with ,� _ —SPLs: Ornamental Tref and, PardnnlaUGroundcover 71 HARDSCAPE �. •Y ........ PLAY ~� 'HARDSCAPE f �. \ - SURFACE PLAI Suq�e_ It fi �N VAvM JUDITH ANN DRIVE CHILDREN'S LAND DAYCARE X11 INI N'I(111 nl.l.i 1 PROPOSED SI f E PUN S100 0oandary and o og aphic Snmcy SYMM "ND ABBREVIATION LEGEND fi .. ..-_. - 4 tee_ �a , u ... j 3c+s c= c LINE TYPE LEGEND 0oandary and o og aphic Snmcy , u ... j s 3 Page 1 of 1 m https://www.boarddocs.com/il/vomp/Board.nsf/files/B2M4E474A810/$file/Modified%20Rendering.jpg 7/13/2018 lo qmw—w , III" w ME V IN Page I of I https://www.boarddoes.com/il/vomp/Board.nsf/flles/B2M4EE74B78C/$flle/Original%2ORenderingjpg 7/13/2018 ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE FOR A DAYCARE CENTER FOR PROPERTY LOCATED AT 621 NORTH MAIN STREET MOUNT PROSPECT ILLINOIS WHEREAS, ALA Architects & Planners (`Petitioner), is seeking a conditional use to construct a daycare facility on the parcel located at 20 W. Northwest Highway and legally described as: LOT 1 IN OLSON'S SUBDIVISION OF THE WEST 252.87 FEET OF THE NORTH 177.54 FEET OF THE SOUTH 636.08 FEET OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 34, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, EXCEPT THE PORTION TAKEN FOR PUBLIC HIGHWAY, IN COOK COUNTY, ILLINOIS PIN: 03-34-200-073-0000 WHEREAS, the "Petitioner" seeks a Conditional Use to construct a daycare facility as shown on the site plan attached as exhibit "A", and WHEREAS, a Public Hearing was held on the request for a Conditional Use being the subject of PZ -09-18 before the Planning and Zoning Commission of the Village of Mount Prospect on the 28th day of June; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect have given consideration to the request herein and have determined that the request meets the standards of the Village and that the granting of the Conditional Use to allow a daycare would be in the best interest of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That the recitals set forth hereinabove are incorporated herein as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. SECTION TWO: The Mayor and Board of Trustees of the Village of Mount Prospect grant a Conditional Use permit for a daycare center at 621 N. Main Street, subject to the following conditions: a. The utility sheds shall be at least six feet (6) from any side and rear lot lines; b. Compliance with all Development, Fire, Building, and other Village codes and regulations c. Submittal of a landscape, irrigation, and photometric plan that comply with Village Code requirements; d. Development of the site in general conformance with the site plan prepared by ALA Architects & Planners, Inc. dated June 7th, 2018; and e. Development of the building in general conformance with the elevation plans prepared by ALA Architects & Planners, Inc. dated February 28th, 2018, 0 Yll BoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Page 1 of 2 "t,.n$I PPn^jj o Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.. 7. NEW BUSINESS 7.3 AN ORDINANCE AMENDING CHAPTER 13 "ALCOHOLIC LIQUORS" OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT TO CREATE LIQUOR LICENSES FOR ESTABLISHMENTS WITH VIDEO GAMING. Public Action Recommended Action Approve an ordinance creating liquor licenses for establishments with video gaming. Video gaming revenues shall be restricted to property tax abatement and pay -down of callable debt issues. Public Content Information At the March 13, 2018 Committee of the Whole (COW) meeting the Village Board reviewed video gaming; local establishments owners and operators were present to discuss the business need for video gaming in Mount Prospect. Permitting video gaming would provide local establishments the opportunity to offer their customers the same entertainment value afforded in surrounding municipalities like Elk Grove, Buffalo Grove, Prospect Heights. Afterwards, staff with the Village Attorney created a draft ordinance with a variety of possible local restrictions and several restated Illinois Video Gaming Act (the "Act") restrictions. The Economic Development Commission (EDC) reviewed video gaming and the draft ordinance on May 9, 2018. The EDC supports permitting video gaming to provide eligible local restaurants access to another revenue source which could be used to support operations and improvements. EDC's recommendation and feedback on the drafted ordinance were presented to the Village Board at the June 12 COW meeting. The draft ordinance was revised after the June 12 COW meeting and represented at the July 10 COW meeting. Overall, the proposed ordinance requires eligible establishments to have a video gaming license issued by the Illinois Gaming Board and comply with all provisions of the Act and all rules, regulations and restrictions imposed by the Illinois Gaming Board. The proposed ordinance restates a few Act restrictions, which include: • The operation of video gaming terminals shall not be permitted during the hours alcoholic liquor sales are prohibited as provided in Section 13.403; • Video gaming is prohibited in any establishment located within 100 feet of any school or place of worship as defined under the Illinois Video Gaming Act 230 ILCS 40/1 et seq.; • The total number of video gaming terminals located in the establishment shall not exceed five (5); Home -rule municipalities have authority to further regulate video gaming beyond the Act. The proposed local restrictions were refined through EDC and Village Board discussion. These restrictions are also found in surrounding communities' video gaming codes. • Prohibiting Video Gaming Cafes; • Requiring the type of barrier utilized to segregate the video gaming area and the site plan to be approved by the Village Manager; • Unlawful to advertise for video gaming via any sign visible from any street, public right-of-way, etc; • The establishment shall install, operate and maintain a video camera surveillance system capable of recording the segregated video gaming area; https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE OF MOUNT PROSPECT'S MUNICIPAL CODE, "ALCOHOLIC LIQUORS," SPECIFICALLY SECTIONS 13.101, 13.204 AND 13.204.1; CHAPTER 23 OF THE VILLAGE OF MOUNT PROSPECT'S MUNICIPAL CODE, "OFFENSES AND MISCELLANEOUS REGULATIONS," SPECIFICALLY SECTION 23.503.1; AND APPENDIX A, DIVISION II OF THE VILLAGE OF MOUNT PROSPECT'S MUNICIPAL CODE TO CREATE LIQUOR LICENSES FOR ESTABLISHMENTS WITH VIDEO GAMING WHEREAS, the Village of Mount Prospect ("Village") and its officials are authorized pursuant to the provisions of Section 4-4 of the Illinois Liquor Control Act of 1934, (235 ILCS 5/4-1, et seq.), to provide for the control, management and licensing of the sale of alcoholic beverages within the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the Village has determined it is necessary and desirable to provide additional classes of liquor licenses, which would allow its recipients to operate video gaming in the Village; and WHEREAS, the President and Board of Trustees find it is in the best interests of the community of the Village of Mount Prospect to approve the Ordinance as herein amended. NOW, THEREFORE, BE IT ORDAINED by the President and the Board of Trustees of the Village of Mount Prospect, County of Cook, State of Illinois: SECTION A: Section 13.101 of the Mount Prospect Municipal Code, "WORDS AND PHRASES," is hereby amended to include a new definition of "Educational Facility" and "Video Gaming Cafe" to read as follows: e!ill„ l ft;ro CAIf:.. / n eslabfiau8n�rrn��ai....^�\��r...ltM��;�� m �;;�n��: �a�� u�#uJ.-S Kiel -fin gr�!M th � �� aa��.l Coois incidental to thc�� ii.��ypmdeo �g—a:1141dea� ;a ° i..".:it: ,�@ _ kN�ut�4c l in Il ii. w iVV iae 0f" VivauugLPr0Sj.!i,, m SECTION B: Section 13.204 of the Village of Mount Prospect's Municipal Code, "CLASSIFICATIONS," is hereby amended to read in its entirety as follows: A. Licenses: Liquor licenses in the Village shall be divided into the following classifications: 1. Pucka e Licenses (P'); Class P-1 General package license ....... Class P-2 Secondary package license. Class P-3 Wine and beer only package license. 394112,11 1. Management entity certification. 2. Outdoor certification. SECTION C: Section 13.204.1 of the Mount Prospect Municipal Code, "DESCRIPTIONS AND RESTRICTIONS," is hereby amended to read in its entirety as follows: The restrictions on a particular license, permit or certification classification shall be binding on the licensee and no premises or activity may be operated in violation of the classification restrictions and regulations. No license, permit or certification may be issued unless the applicant's business is specific to one of the following classifications: . aM.� m. l �. s ,�� lmum�m3lllrrumr rurmmwlll authorize v'ly rr�rxmw mturrumfl' l he Ulllm:lrvmrm �.: wtm m tmsmuu t l trr mll Ill imrm mm .n.,.,� illmrzrmummplr tll 1trCm°mmw arm°mS, em„,.nm. ,, m�:�tn�H�11uisll rrient �m�, sl iiav a yiuh a Vu ” � ai muu rmll.� VCura m mm ;, u. Tile Board un a,earrmmmlal,iiU, wit t_he,_l�rrllmm lllmm� mt�:.w�Hmnl �ium�lmr �:u��mmiitm ct�..,,,3.0 ll C...�m...'lQ/I t to ytu.ml m�u°mmu and restrrmc tuiomms iuui' m L!La sed 'b tmmill g B oIm��lll lm. ,Video Glhlmioamumg_. rrw� � ru wdefjn dll umm Sectia"llm l leeeeal Q� 11 r r lam l gut m9 �3 rulr�ula1 � Stullll'll rarrmt l m m t��l�� (luwur m�m��m fli GwptirF ;. � ll..ro�lli°u ul�wi�uw dmf°..mmlu�mrrt�imurt .... mull..l lrrrllaimm Illu irrmmmm4`�6u emit, i Er IL u m m' ��nu. _upmmSeclj g 13.40 3 mJ. Videohi,.;�;mmmny lablisf�gi uut �,��reat d wil ku „! 010 feel of ail s h0 � � l i la ul ... lmm llntl dt.°Iljlwued told u..iibelll�inoiiis Video t:�rrtliitlg m,1-. 9 ll t S ml0 l et yllt�um° rrw. Vmmt;lcgmg. ur°r°ming, s[j is jj. r.lm m. mtm l„uru m,rgml m ttltll..,mlm m m mt _r tijeted 31"'m...u'm:9m1a..3..!>lu�lm.luuwau�ml„s1t9rufll_dluiuWwgmdu_,m,lmu_atul,lmu,�ro„ll lmul:'C local, 'allll video 9 ��q��3..mu��.,,lm u�m�uum��u3uu �mm�'ll ��1 3x �o l.m�lrriee to �uaillz to &�eure ��ut�e la.m�lm,�uauul rr3...m ....,�..� flu mmm i u mw L dftjgwe =a� tau u.�.. sucli_ l�awlwgje s iall....111A m.�3mr�trtict the VicN of die Niueeo �mmumirmma m7m �m m lm mHmialllI b vu ulatlt,.., to Mtm lml tra m rmt Ai(wmwtmr rolqu l,a lml arl such _i; , ish�lll.,a1111V�t mem �f�,r�°tl�wmn �wrr tlmt.,.,"~13�uMn��1� ��llla�am� m.muw m�l��mm�m�m mm.... Flie...total mmturil)er mtf'Vialc.ogg! ),jij j� ��m� gals located In [lie emltablishnmwerl3m.” luill n, (,A c x mm eme� R....f.3.:3 lam 1011.3 ..lstalYr 4miuyiegi shdl„ mummummll li11 aIl.....” j119au_x�si n_:um�uu6m;u�ual�m� .un1V it slml.be f6lll to �ujv m;tis m1m)nr....viud o m��rrmuuum a7ig lai2y_sii,lml...Kisiblll firo mm u~u�.m°1�street �mllm y_.l m„ mmrmM� ._...��„� mtr�� r uOLI m1 rrlu at[1in lite 'lll�tt f The ostablkliriiert ilv,ill be t rrualr l 2 nl �-, LD...gjlj cmt ._dull lmlu,l tmtm�au.....1 ideo m„Munw l,a surveillance wu�ui._W..'camummla"lt. of recorrdinuuuclbslumum tm d.lro4ticmttm 111 °;. Egprt'Scitadom mud flmml se;Are ated area of..tp,,mm... estimbliswlmummtrlmt �Njlere dw termuIinals are Gr>su 1 1 1 � lelahl the video recOII- lull. ,; Baum (.umnlmal ed �';lp�u�ITjj,,mmmum�ufm r a 111u�im�mmIUM Of' tllmml M. ll �l u u l ktq rcgjm<j._,.s shlm,lll b Muu,"ui tmm uum lmm iurrrmla m t@amu rol.ice t�l�.l�:rrutmt��u'm� rm�tr�� r�uu^�l.tl,l��ttlr.: L �lm�le , '�l�mw�lNl�luu�� ill Miall be cLgtl)l2m d vfth"rl...mluumol t cmma~e t lmµtirgiaau_ �t.Wumi.. systeiri...tci;',. twrl."tliwest (_l mmimral Dis'ptmtch iii.io starices of in )e °�¢tmmmted w mum Nto time mslablirlmmm,�.mit, ��puWlm �«ar�m��mm�t� m�lm�tl� �m��llt,��mlllr�l� lmiy �kmr� rlumm;l`mml 2�mu�m�w,3 394112„„1 c. Wine And Beer Only Package License: Class P-3, for the delivery only of wine and beer in its original package. Regulations specific to the Class P-3 license: (1) No Class P-3 license shall be issued for a premises whose primary business is the sale of groceries or other products not related to the sale of alcohol unless the premises occupies at least ten thousand (10,000) square feet of floor area. d. Wine Only Package License: Class P-4, for delivery only of wine in its original package. Regulations specific to a Class P-4 license: (1) No Class P-4 license shall be issued for a premises whose primary business is the sale of groceries or other products unless the premises occupies at least ten thousand (10,000) square feet of floor area. e. Home Delivery License: Class P-5, for the storage or loading within the Village of alcoholic beverages that are to be delivered to residences. Regulations specific to a Class P-5 license: (1) Only beer and wine may be delivered within the Village pursuant to a Class P- 5 license. (2) Delivery within the Village must be made directly into the hands of an actual individual and may not be "dropped off' at an address. B. Class F Licenses (Food Service): Restrictions Applicable To All Class F Licenses: a. The premises shall be primarily devoted to the preparation, cooking and serving of meals. b. The premises must have a kitchen, dining room, staff and equipment as deemed adequate by the Village health authority. c. Full food service including dinner and/or luncheon menus shall be offered at all times while alcoholic beverages are served. d. See subsection E2 of this section for off site catering privileges. e. See subsection F 1 a of this section for outdoor service of alcoholic beverages at establishments that are within three hundred feet (300') of a residential zoning district and subsection 14.311 B of this Code for regulation of outdoor dining areas in other parts of the Village. See section 13.408 of this chapter for the holding of events for civic organizations. f. Spirits may not be sold, delivered or served by the bottle. (See banquet facility exception at subsection B2e(2) of this section.) g. Infused beverages may be delivered only in accordance with State regulations. 2. Specific Class F Licenses: a. Restaurant Without Lounge License: Class F-1, for service of alcoholic beverages at a restaurant. Regulations specific to a Class F-1 license: (1) Consumption or allowing of consumption of alcoholic beverages at any place other than dining tables is specifically prohibited. (2) Service of alcoholic beverages shall be limited to those patrons dining in the restaurant. _._° �• 0/ 1 ��"��lm¢�m�_��:m��i��t! a��_�l�ipa°u;�d underunder�ku�; ��b:��c�n" '��,� w� �:�agmui� ,�� '�.�� w, ,....n,� 3941121 n mL R sta iarant t %n Wlmrc nrrnn w License: nn e: :;Maass t 3 �man.�.. �alraivalViunata �� cn4lc cnitcnml�il� ana�n..t.a n4 wa"�nRCn�nTnt nnntt�g9m llnnnn 'n' to �a Jaaa'�Ctt Qan nR a% '!!1 ' alp"��'�'�rize I C 0b ,q 147n o �wa�__.._. n. „m.., ate, �_l_.. .... �. �.�..._.w..... _ .,. .......,,,, gain�u de Ise ., :Lw ± is .nnsed j[�niisesR qL,, kLn _ awnkn n mina ndn �u; k im a m in (lie na n ml ;�nnno „ r the j2!: inniinayes shall b Hci, ntct _taa thus pnaa�aamtaa� clnnlinn hl t,lnc nama,�lrrnauannnt � .).. llccaholllcn beverages jjrlna....,.'ra�,a gd in thelka�m�innn�r�nnnm°�un�� tkunw.lsnmarnais s it .' ..m.. _i._.' mmic;Iw orwithout tlil� �c irr"�ca � nta` lancncl.... )..�1 he total loungarea shall I)e no nnWnorrrl�yl`dnn lloor area, Ld tl c naa nnuil na ra. l hn ,, ncstaatntlnant �'n, �._ �._._. z' awns i �.... ° �ro °cnaaauc �arnlnldr ��naaauun Vuc;cnu°a n... Sana Ian l uilncau aunnnnn�l.� ctvnncb 'hi accoidance y/mk i tKn vo��^� on of the Video Gaanfine �ct, 230 ILCS 4011 n ew and sh'lk cn,om a with nl� cn~�isjion s o tlae Illinois _ .�a_..__ dac t and _. ..a � �"�nB�.nn t�nntnnnnnn�� .e. aall nnnke n nn nn n a�p�r¢ms and rest icti nn mn�mt��t�s t�, � �flnn ka�nnn �� t��tn�nre�anl .,ltn,'Lkla . d. Private Club License: Class F-4, for providing of alcoholic beverages at a private club. Regulations specific to a class F-4 license: (1) Service of alcoholic beverages may be only to: a) members; and b) guests of a specific member if that member is also on the premises. (2) The organization must own or lease a premises of sufficient size and character for the reasonable and comfortable use and accommodation of its members and their guests. (3) The licensee's affairs and management must be conducted by a board of directors, executive committee or similar body chosen by the members at an annual meeting. (4) No member or any officer, agent or employee of the club may be paid or directly receive as compensation, any profits from the distribution or sale of alcoholic beverages at the club, beyond the amount of such salary as may be fixed and voted at any annual meeting by the members or by its board of directors or other governing body out of the general revenue of the private club. ' Video t mq�,n`�n:an nes dethiled mm�'mnmhIe tern: 1WVlnng.y: w'n,deo ttjnnin:A! 230 11—t..S 40/1 antt c sh;�nllll not dna allowed ina C' tai F4 Hceilr�na a��pnre nnisc s. a nl-all ,'H n lVaft._m!1�lUb License.,p ,..hiss N...^'ll . f6rr° lnnmm�r~tnwridirig (11 �ln«� lic)gnn ��n ��s � nn snit atm.lt�l � nt r. club _a riid reaurlth(Irirzc, die as ncnrantiona cel n iclla"o..N an�nunnaa allt_✓n ass uapg!2 th w �uara nn �ccl,_ c nnn� as .. lt.e nl<al,tnn ,, laecifi� �o a class l :1. ' liccnse. .� �W ��...�,....a mm � d atenr n ('uta t llna,hi na nnts a�,' annll li inn al....�n�ntc nann�l. �tanlln...... annc..... �nnnclV Ihaa a nn �a�.. a:iefjn�c.a'l...l) �kan.r �acln as �ana�nnnnc� c t . � ��NI�N� �t �i� md.,. t µca ,�a0 �e c llw�w�uiWe to rec�aWnive ��.� A ac Glass IF -4 V l for ew!rre. n acc car gull o'8mclWll..i.4. Ilkn °nc lnT, � ; be �nn�n�ll„V tcn: anwa�ll Paaamnfln, Unnan�"u�mts�nwa� igl�nt_aantnww�o�s,�npncn�;rnn tlnanWfa;a.u�nK.y. .Q ,H Lc )rgg1I;MWlGOn 11111st own Or lease a 'Calisa s f suffl 11 ntms6ze alntj c11karriwter 16'..the nt rnu�aann n�a�� nnro��_�arnwanlrrtrrf�m�a�nn tnse and aaMauotaignodati nt of its me nta n s and �;;�ma�laiam n�aru,a��ntnn. ...tic nn, e 's tnflaairs amll nn°lnnuaa�^uyg nWen t wwun�ast be coa"dgcte(lll [�Py an bcnanucl..mof' dunaa tcaaarr c c antra a° counnardite can shnmaallla laod clnnnr�Lr ' _ a , ..... . a � Ihn Linc nacc mm�l�ncn � atan �nunnnurlal nleeti1-111— nun�.. 3941121 1.-'2 1ima r....:j�� mmm aS dCfiimm0j UnCm 11 tfic 11kunw;wmwusmVk1eo Ga ctmm230 ILCS 44 r'.1 al al. sh aH math..be pmlovved mn a 'ISS �mm licensed h. Brewpub License: Class F-8 for service of alcoholic beverages at a restaurant which brews beer on its premises. Regulations specific to an F-8 license: (1) All regulations applicable to a class F-3 license shall apply to an F-8 license. (2) The licensee must be in compliance with state regulations applicable to a state brewpub license. (3) Growlers and howlers. (A) May be filled only with beer manufactured on the premises; and (B) Shall be filled and sanitized according to all applicable laws and regulations; and (C) Shall be sealed with a tamperproof seal; and (D) May be sold for off premises consumption only. 'll.lw...iideo arr imma as k1e i" died Um1 r the x,11'1 inou.„u Vk,1eO:m,Qaq uint,A t 230 11. CS 410/II ua m la alllll not be aall owc(:lll in ra Class 1�"...3 Vulwwe_m scd_ .� mmmmrr _a Lt. nnnfa mr mm ac, CIlass F 8 lain„�,rriic1 (4mll ol.ia),u bmmr m m ,�,m!� rim� �......;m m N�mu�aw;'�h°m brc%%as beer awa on ama,maaa t avid at,g "n'a tj e th 'a iktn.moti o vii o gug ni n ..devise ra )amau plat. % maa)TmgMk ReMflatlmum sxl:,mfi to ""In 1`4-v lmcmnsc III o „11.1 me; „uullam�mamma mllllama, Ilan a na„ lr:as 1 1...N lura;,m.se slmall �a r�m..l� m'r atm 1. iCen e. ('21) a+ Diana aw,a. wngsll be imi (']oj mrrum ✓i llstat.f-jktl�.�ns Zlgj is al°rlmd to a qg lauaai� 0 license. n:se. . 1 pro lers, and liovders... l l..lm aan ,p A a m mnaml w 1� 1 mww ma lu to l uu l awaam the JrILL!msgs: pan lel ° I'm 111 m :.. mlllll mall„ m�u mpmMn mrn�l �m aaaa li;mi lo, etIII;Q„ aallac alflll !Il rsmn(m �1l. r�r�lma�'mamaa�, t111a�1 lma�mll g , a ,litnd ll ma 'Oorseal. and be...sold For ofl' tw ryw"� t.sw.00k1,amt;u !L! 'M1Y ll...l lma m r r. au a a ld.lamai a vaalett l as mmmmam ftense a iied W�"a'.µ,111-e..1'VG�u a i u� �aa;mig, (. ,. Boamalll "n accordance e MtWt:...fficm m�o�am�_s ofifie VWeo.GamlmiuiutgS _ ll/..I. al,. ally shall .rmmmminllr ung malllpaoAjsnlnns o tlmu�...Iffiaa�ois ViaJ<r,��w��;�umamaaa��m ..m m � �aal(lll ll'IJ'll maaV nm nr ugiwaa�iia�maa! am al restoitt'.;omrs..11t. .mfr gm (L,at��m , �;� iivarmar �tatawmiiau tnnm�l..:. C. Specialty Licenses: See section 13.408 of this chapter for the holding of events for civic organizations. The following restrictions apply to all Class S Licenses which allow Video Gaming: 1. Hotel License: Class S-1, for the service of alcoholic beverages to guests of the hotel. Regulations specific to the class S-1 license: a. Alcoholic beverages may be served, consumed or allowed to be consumed only in guestrooms, hospitality suites and other areas of the hotel that are designed, designated and used as lounges or food service areas. b. If the hotel premises is used for private events, then the regulations applicable to class F-5 (banquet facility) shall apply. 3941121 4. Gourmet Beverage Shop License: Class S-4, the regulations governing class P (package license) shall apply, except as follows: a. A gourmet beverage shop license shall be available only in a B-5 zoning district. b. No "spirits", as defined by this chapter, may be served. c. Glasses or flights of wine or beer may be served on the licensed premises under the following conditions: (1) Hors d'oeuvres must be available for consumption with the wine or beer. (2) No more than ten (10) ounces of wine or twenty (20) ounces of beer may be served to any individual during any day. (3) Each glass or flight of wine may contain no more than five (5) ounces and each glass or flight of beer may contain no more than ten (10) ounces. d. A class S-4 licensee may conduct off premises winetasting upon securing a daily or annual sampling license endorsement and in accord with the regulations for such endorsement. On premises samplings do not require a sampling endorsement, but nonetheless must be conducted in accord with the regulations of subsection E1 of this section. e. A class S-4 licensee may serve wine and beer at an event where the sponsor has obtained a permit even if the event is not on the S-4 licensed premises. f. A class S-4 licensee may serve wine or beer at a Mount Prospect licensed business which does not otherwise possess a Mount Prospect liquor license under the following conditions: (1) Such service may take place at a promotional event inside the business premises only. (2) The business must have obtained an ad hoc permit. (3) Such service at any single business may be made at not more than two (2) such events in any license term. (4) The S-4 licensee may not conduct such service for a total of more than twenty (20) times in any license term. The licensee shall notify the commissioner, in writing, not less than fourteen (14) days in advance of any such service event. ., ' Wee Q arrj�as cgs deflned ogder tfie fflirlois Vid a� :uku &� L il�i °., IT et ss 1;:.. sh,,illll utot be a IN owa d;,.iin as Class S -4lic errs Lljj[�,116SCIS 5. Movie Theater License: Class S-5, for delivery of alcoholic beverages at a movie theater. Restrictions specific to a class S-5 license: a. Service of alcoholic beverages shall be limited to a designated customer bar. b. Service of alcoholic beverages may be made only to persons wearing a wristband approved by the village of Mount Prospect police department ("alcohol wristband"). The person dispensing alcohol wristbands shall have completed a certified alcohol awareness training course as set forth in subsection 13.407F of this chapter. The alcohol wristband shall be valid only for the date on which it is obtained from the movie theater. This subsection C5b may be waived, in writing, by the commissioner if the commissioner is of the opinion that other procedures instituted by the licensee provide acceptable substitute measures to assure that underage persons are not served. This waiver may be made only after a review of the written statement of practices that the applicant intends to institute. If there is such a waiver, the waiver may be withdrawn by the Commissioner at such time as the Commissioner makes a finding of service of alcohol to an underage person pursuant to this chapter. 394112 1 11 provided by the licensee or brought to the licensed premises by the patron. No alcoholic liquor beverages other than wine, sparkling wine, champagne or beer are permitted. e. It shall be unlawful for the licensee, its agents, and employees to permit any patron to leave the licensed premises with an open container of wine or beer regardless of whether the container is provided by the licensee or brought to the licensed premises by the patron, except as otherwise allowed by section 13.410 of this chapter related to an unsealed and partially consumed bottle of wine brought to the licensed premises by a patron. f. All employees of the licensee serving alcohol must have successfully completed online BASSET certification. g. The licensee must maintain host liability insurance as required by subsection 13.401A of this chapter. h. Complimentary service licenses issued prior to May 1, 2018 shall be valid until April 30, 2019. i. Video Gr t nimu��M as (11C flTh d Lffld r the (Illluina is � Video �:��n��n in _1�� 230 11 ,CS 40/1 e �awq,. sl, 111 igrb:i.,w[)e allllowed iip a Gass S 6 lliccnnsu�j� 7. Caterer's License: Class S-7, for the delivery of alcoholic beverages by a caterer. Restrictions specific to a Class S-7 license: a. Notice must be given in writing to the Village Manager of the time, location and approximate number of guests at least seventy two (72) hours in advance of the event, at which alcoholic beverages will be served. b. A full menu of food must be available for consumption by patrons the entire time that alcoholic beverages are available. c. All servers or pourers of alcoholic beverages must have completed a certified alcohol awareness training course. d. The caterer may serve alcoholic beverages only at events to which specific persons (not the general public) have been previously invited or at a Village sponsored event. w�kIn:cu....(anfil�det" ied uilder dw f1linois Video (jim Act 230 U,CS 40/1 c! ,ic c . x. shall not be a11(P)ved inn a Class S-) G,icensedp rw��w� , 8. Craft Brewery Or Distillery License: Class S-8, for the manufacture and delivery of beer or distilled spirits for on premises and off premises consumption by a craft brewery or distillery and for guided tours of its facility. Restrictions specific to a Class S-8 license: a. Must comply with all laws and regulations of the State of Illinois as may apply to craft brewers or distillers. b. Samplings may be conducted only pursuant to a Village sampling endorsement (subsection E1 of this section). c. Hours of sale shall be the same as a P -package license. d. Retail sales are allowed as follows: (1) On Premises Consumption: (A) Not more than fifty two (52) ounces of beer or six (6) ounces of distilled spirits may be served to any customer in one day and each serving shall be limited to sixteen (16) ounces of beer or two (2) ounces of distilled spirits. (B) At a minimum, must provide limited food service such as cheese, crackers, snack food or other similar deli style items to customers who are consuming craft beer or distilled spirits. 3941121 13 (2) The caterer may serve alcoholic beverages only at events to which specific persons (not the general public) have been previously invited or at a Village sponsored event. (3) The permit shall be subject to such other conditions as may be established by the Commissioner. b. Ad Hoc Temporary Permit: The Commissioner shall have the authority to issue an ad hoc temporary permit, where the Commissioner determines that such permit is in the best interests of the public. E. Endorsements: 1. Sampling Endorsement: An endorsement allowing the holder of any Class P or Class S-8 license to serve wine, beer or distilled spirits without charge, in small and limited amounts, for sampling purposes only and in conjunction with sales promotional efforts occurring on the licensed premises. (See subsection C4d of this section with respect to an S-4 license.) Regulations specific to a sampling endorsement: a. The sampling shall be attended and supervised by a full time adult employee and may occur only in a designated area on the licensed premises; b. The actual amount of beer or wine in an individual sampling container may not exceed two (2) ounces, or one-fourth (1/4) ounce for distilled spirits; c. Signs or other materials advertising the availability of "sampling" may not be visible from the exterior of the licensed premises. However, an establishment with an annual sampling endorsement may post one (1) such sign, not to exceed three (3) square feet in area, so long as it does not violate the Village sign ordinance; and d. Quantities may not exceed a total often (10) ounces of beer or wine, or one (1) ounce of distilled spirits, per customer per day. 2. Mount Prospect Caterer's Endorsement: A license endorsement for the service of alcoholic beverages, at an otherwise unlicensed premises, by a Mount Prospect Class F or Class S-3 licensee. Regulations specific to a Mount Prospect caterer's endorsement: a. The caterer may serve alcoholic beverages only at events to which specific persons (not the general public) have been previously invited or at a Village sponsored event. b. A Mount Prospect caterer's endorsement may be purchased on an annual or daily basis. c. The endorsement shall be subject to such other conditions as may be established by the Commissioner. 3. Outdoor Entertainment Endorsement: An endorsement allowing outdoor live music for a Class F licensee. Regulations specific to a temporary outdoor entertainment endorsement: a. No such live music may be played between the hours of eleven o'clock (11:00) P.M. and eleven o'clock (11:00) A.M. b. The Commissioner may attach such other conditions to the endorsement as may be advisable to protect the peace and quiet of the surrounding area. c. The Commissioner, the Village Manager or a designee of either, shall have the absolute right for cause, and without the necessity of a hearing, to order the immediate cessation of such live music. 394112-1 15 (vii) An outdoor certification may be granted only upon receipt by the Commissioner and approval by the Village Attorney of a statement signed by the licensee, acknowledging and accepting the terms of the certification; and (viii) An outdoor certification is not transferable and if there is any change in five percent (5%) or more of ownership of the business, a new outdoor certification must be obtained by the licensee. (2) For establishments that are more than three hundred feet (300') from a residential zoning district: The regulations of subsection 14.311 B of this Code shall apply. (3) The application shall be accompanied by a nonrefundable application fee as set forth in appendix A, division II of this Code, and no management entity may be qualified unless a certification fee as set forth in appendix A, division II of this Code has been paid. b. Management entity certification allowing for the certification of an entity to be retained to manage a licensed premises. It is recognized that a licensee may, from time to time, desire to hire or retain, as an independent contractor, a management entity to manage, generally operate and be responsible for the licensed premises. Regulations specific to a management entity certification: (1) No licensee shall permit a management entity to perform such a function unless the management entity has been certified to do so by the Commissioner. In order to be certified by the Commissioner, a management entity must execute a liquor license application. A management entity must qualify for a management entity certification in the same manner and meet the same standards as a licensee. (2) The application shall be accompanied by a nonrefundable application fee as set forth in appendix A, division II of this Code, and no management entity may be qualified unless a certification fee as set forth in appendix A, division Il of this Code has been paid. (3) A management entity shall be subject to the jurisdiction of the Commissioner in the same manner as a licensee. If there is a violation on the premises, the management entity and the licensee shall be jointly and severally responsible for all consequences of such a violation. (4) An underlying Village liquor license must previously have been obtained for the premises. SECTION D: Chapter 23.503.1 of the Village of Mount Prospect's Municipal Code, "VIDEO GAMING PROHIBITED," is hereby repealed and replaced with the following: 3 `11111.1:%1111'[wrv0( Cir'IIQNGPIN 01111i 1Q1T,Jl) l XCF1'.1.1.1:1(YN g ... . ".. isdefoom: rl urs /1111 11 fuel ii �� ulaii iummm ' „�l � w mO/ I c �beq °„ iala ua : aauauuruu1u<:� l gym: .�....,,,.., . 1.�1aa1 111ii pr lri the /_amok a <l 'l ro l ww(l .r pc H 1 � w l a �a (uu �a .t? �rstran 1cLS-- flw11S 13.204 ..atid 13.204.1. Video ��,rruaulruab a rwlaluahibited iri lru cla ��m1111 � da �G1�du �1ma�mi�mmu�rK�mm�as ciJig ��ww�: �r1ur,C M., Video 1m auamlrr aplwl iµ..Vi" wdca Qau lum 'call ,'as defiged ill Swim 13. 101 haxll got 394112 1 17 _..........r Class - I2fi750.00 g!ant to rA LVc4 gse v :i: IL" ,Ldy a:� iILLI 1 , to the fflu' , iia �l�c ��Wna�� of � 500 �)0 video gaining l::��m�:�:u:ua (:�:�:�: � 1��ii)::: um Fail I" !�� 1 aim iu ,..:°a !iiillll ��.��wult in �k°u�W ,> ,4 �i Gl ..n u�� ,....i�um�. �m,�'��. in the, � SECTION F: Those sections, paragraphs and provisions of Chapter 13, "ALCOHOLIC LIQUORS," and Chapter 23, "OFFENSES AND MISCELLANEOUS REGULATIONS" of the Mount Prospect Municipal Code which are not expressly amended or repealed by this Ordinance are hereby re- enacted; and it is expressly declared to be the intention of this Ordinance not to repeal or amend any portion of the Mount Prospect Municipal Code other than those provisions expressly amended or repealed in Sections A, B, C, D, and E of this Ordinance. SECTION G: This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. ADOPTED this day of _ „ �..., 2018, pursuant to a roll call vote as follows: AYES: NAYS: .................. ABSENT: APPROVED by me this day of ,__µµµµwww ......-, 2018, and attested to by the Village Clerk this same day. Mayor ATTEST: Village Clerk 3941121-1 19 STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CLERK'S CERTIFICATE I, Karen Agoranos, Clerk of the Village of Mount Prospect, in the County of Cook and State of Illinois, certify that the annexed and foregoing is a true and correct copy of that certain Ordinance now on file in my Office, entitled: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE OF MOUNT PROSPECT'S MUNICIPAL CODE, "ALCOHOLIC LIQUORS," SPECIFICALLY SECTIONS 13.101, 13.204 AND 13.204.1; CHAPTER 23 OF THE VILLAGE OF MOUNT PROSPECT'S MUNICIPAL CODE, "OFFENSES AND MISCELLANEOUS REGULATIONS," SPECIFICALLY SECTION 23.503.1; AND APPENDIX A, DIVISION II OF THE VILLAGE OF MOUNT PROSPECT'S MUNICIPAL CODE TO CREATE LIQUOR LICENSES FOR ESTABLISHMENTS WITH VIDEO GAMING which Ordinance was passed by the Board of Trustees of the Village of Mount Prospect at a Regular Village Board Meeting on the _ day of „ 2018 at which meeting a quorum was present, and approved by the President of the Village of Mount Prospect on the _ day of 120l& I further certify that the vote on the question of the passage of said Ordinance by the Board of Trustees of the Village of Mount Prospect was taken by Ayes and Nays and recorded in the minutes of the Board of Trustees of the Village of Mount Prospect, and that the result of said vote was as follows, to -wit: AYES;. NAYS: ABSENT: I do further certify that the original Ordinance, of which the foregoing is a true copy, is entrusted to my care for safekeeping, and that I am the lawful keeper of the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Village of Mount Prospect, this _ day of ......... , 2018. Karen Agoranos, Village Clerk [SEAL] 3941121 21 BoardDocs® Pro Page 1 of 3 Agenda Item Details Meeting Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.1 Motion to Authorize the Village Manager to Enter into a Construction Management Contract with Nicholas and Associates, Inc. of Mount Prospect, Illinois. Access Public Type Action Preferred Date Jul 17, 2018 Absolute Date Jul 17, 2018 Fiscal Impact No Budgeted Yes Budget Source Capital Investment Plan Recommended Action Motion to Authorize the Village Manager to Enter into a Construction Management Contract with Nicholas and Associates, Inc. of Mount Prospect, Illinois for the new Fire Headquarters at 111 E. Rand Road. Public Content Information Similar to the process followed for the new Police Headquarters, the Village issued a request for proposals (RFP) for Construction Management Services for the new Fire Headquarters to be located at 111 E. Rand Road on May 25, 2018. A Construction Manager (CM) delivery method allows for the CM to be part of the project team early in the design process, continually pricing and budgeting ideas and concepts to remain on budget throughout the project. This method allows for "value engineering" to happen during the design process, rather than waiting to bid a project out after the design is completed, then having to go back to the drawing board if costs are over budget. The Construction Manager delivery method is designed to save time and money, while providing an accurate budgeting process throughout design. In addition, this method is known as CM at -risk because at the completion of the design process, the CM will provide a guaranteed maximum price for the project. This allows the Village to set their budget, remove any risk of cost overruns, and puts all bonding and contractual requirements for subcontractors on the CM. This is the same method that has been used on the Village's other municipal building projects in the past. The RFP was made available on our website through the transparency portal, was advertised in the Daily Herald, and made available at the Community Development counter. The thrity-five page document is very similar to the RFP recently completed for the Police Headquarters. It lays out the specific requirements for qualifications, the evaluation criteria, and a request for a separate cost proposal that would be part of the evaluation process. Additionally, the RFP provided a conceptual layout of the site, including some simple parking and access modifications and the addition of an apparatus bay on the west side of the building under the existing overhang. Submittals were received by the deadline on June 20, 2018 from Prairie Forge Construction, Riley Construction, RC Wegman Construction, Camosy Construction, Nicholas and Associates, IHC, and The George Sollitt Companies. The evaluation team included staff members from the Fire Department, Manager's Office, Public Works, Community Development, and Trustee Richard Rogers. Staff evaluated all seven submittals based on the following categories: 1. Fire Station Building experience 2. Experience constructing complex buildings https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 ' BbardDocs® Pro Page 3 of 3 members to run the construction, and demonstrated an ability to maintain tight schedules based on the amount of school work in their portfolio. The staff review team and Trustee Rogers did conduct an interview with the team from Nicholas and Associates on July 9, 2018 to reinforce the written evaluations. Nicholas and Associates was able to answer any questions our evaluation team had and proved to be well qualified to manage the construction of the new Fire Headquarters. Similar to the Police Headquarter construction manager situation, the Village will need to enter into a contract with Nicholas and Associates for the preconstruction services portion of the construction management contract. Once the preconstruction services have been completed by Nicholas and Associates, and a Guaranteed Maximum Price (GMP) has been identified, the construction management contract will require amendment by the Village Board to include the Guaranteed Maximum Price and the values of the construction management portion of the contract. In this case, Nicholas and Associates has provided a ze corporate policy to provide these services at no cost. I authorize the Village Manager to enter into a construction the amount of zero dollars ($0.00). -o dollar fee for preconstruction services, as they have a i turn, the Board is being asked to approve a motion to management contract with Nicholas and Associates, Inc. in Alternatives 1. Motion to Authorize the Village Manager to Enter into a Construction Management Contract with Nicholas and Associates, Inc. in the amount of zero dollars ($0.00). 2. Action at discretion of Village Board. Staff Recommendation Staff Recommends the Village Board Approve a Motion to Authorize the Village Manager to Enter into a Construction Management Contract with Nicholas and Associates, Inc. of Mount Prospect, Illinois for the new Fire Headquarters at 111 E. Rand Road, in the Amount of zero dollars ($0.00). Fire CM ir°fl.'.).pd (64 n KB) Administrative Content Next Steps? Executive Content Niirhdas.pdf (3,:359 KB) https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/13/2018 Village of Mount Prospect Construction Management Services for The Village of Mount Prospect Fire Station #13 Advertised: May 25, 2018 Due: June 20, 2018, 3:00 p.m. Request for Proposal Village of Mount Prospect MOUNT PROSPECT FIRE HEADQUARTERS REQUEST FOR PROPOSALS CONSTRUCTION MANAGEMENT (AT RISK) SERVICES TABLE OF CONTENTS Table of Contents ....................... ---l—.1 ...... ........... ......... ...„,.....3 Instructions for Pro osals...... „......,...,...................,.., ........,. .....„.....,.......4 Qualification Submittal Form.. ........................... . ...................... .............. FeeProposal Form ............. ............................ .............................................. ....,.....7 GeneralConditions Form ............. .............. .... ........„.....,.,.. ............,................ ,..........,,....;1 Reference Documents 1. Conceptual Site Plan End Table of Contents Page 13 Village of Mount Prospect d. Provide constructability reviews of construction documents. e. Establish bidding procedures in conjunction with Owner and Architect. f. Establish all scope of work bid packages for bidding. g. Solicit a minimum of three (3) bids from pre -qualified subcontractors for all trades. h. Conduct public bidding, open and record all bids from sub -contractors. i. Evaluate all bids, prepare recommendations and make presentations to Owner. j. Prepare a Guaranteed Maximum Price prior to construction commencement, at a time acceptable to the Owner. 2. The Construction Management firm's basic scope of services are to include but not necessarily be limited to: a. Responsibility for all Construction Management and General Conditions services. b. Construction scheduling of entire project. c. Administration/Project Coordination. D. Who Must Submit a Response to the RFP 1. All CM firms who wish to be considered for this project must submit the required information as requested in the Construction Manager Qualification Submittal Form.. 2. This RFP is an open invitation to any qualified vendors. E. Evaluation Factors 1. Proposals will be opened in private to avoid disclosure of proprietary or confidential information of competing submittals. A list of the names of those firms that have made submittals will be made available following the closing. 2. In order to provide a fair basis for determining the qualification of CM firms, a Qualification Submittal Form containing questions related to the respondent's experience and ability to the type of work to be constructed must be submitted. 3. As part of the Qualification Submittal form, a Fee Proposal Form and General Conditions Form are required to be submitted. While these costs will be considered in the overall evaluation process, they will not be the sole determining factor. 4. Proposers are requested to submit their response to this RFP in tabbed sections, bound in the following order. See Qualification Submittal Form for submittal requirements. a. Cover Letter b. Construction Manager Qualification Submittal Form c. Table of Contents d. Section 1. Company Introduction Page 15 Village of Mount Prospect Village will terminate those negotiations and enter into negotiations with the next highest ranked firm. 9. Following completion of successful negotiations, the Selection Committee will make recommendation to the Village Board for the award of a contract to the Construction Management firm. F. Submittal Information Proposals are due and will be accepted until 3:00 P.M. on Wednesday, June 20, 2018 with the following provisions: 1. Submit one (1) original and ten (10) Copies, and one (1) electronic pdf copy of the response to the Qualifications and Request for Proposals Package on a USB drive. Do not submit on a cd or dvd. 2. Submittals are to be contained in sealed envelopes/packages marked with the RFP Title ("Mount Prospect Fire Headquarters Construction Management Services Proposal'), Proposal Due Date and Time. PROPOSALS SUBMITTED BY FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED Proposal shall be submitted to: Village of Mount Prospect, Building Department 50 S. Emerson Street Mount Prospect, Illinois 60056 Attn: Mark Rysavy, DD Building & Inspection Services Proposals may not be withdrawn for a period of 90 days after proposal due date without the consent of the Village of Mount Prospect. Any Proposal submitted unsealed or unsigned, received via fax transmissions, electronically or received subsequent to the aforementioned date and time, may be disqualified and returned to the submitter. All submittals shall become the property of the Village of Mount Prospect and will not be returned to the submitting proposer. All costs associated with the preparation of the response to this request for proposals will be the full responsibility of the submitting proposer. The Village of Mount Prospect reserves the right to reject any and all proposals or parts thereof, to waive any irregularities or informalities in proposal procedures and to award the contract in a manner best serving the interest of the Village. Disqualification of Construction Management firm will be determined by the following factors: • Late submittal. • Non-compliance to the requested information. • Incomplete submission and not signed or notarized. • Reasonable grounds or belief that falsification of sworn statements have been made. • Submission of more than one proposal, i.e. individual firm, joint venture, etc. Page 17 Village of Mount Prospect MOUNT PROSPECT FIRE HEADQUARTERS CONSTRUCTION MANAGER QUALIFICATION SUBMITTAL FORM SUBMITTED TO: ATTENTION. NAME OF PROJECT: QUALIFICATION FOR: Submitted By.- Address: y:Address: Contact: Phone: Email Prequalification Questions Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 Mark Rysavy, DD Building & Inspection Services Mount Prospect Fire Headquarters Construction Management Services (at risk) (Name of Organization) 1. Has your company provided Construction Management Services for completing three or more Fire Headquarters Projects since 2008 with a construction cost of $3,000,000 or higher? Yes No 2. Has your company provided Construction Management Services for an adaptive reuse project in excess of $2,000,000 since 2008? Yes No 3. Has your company provided Construction Management Services for a local governmental entity (Village, Village, County, School, or Park District) since 2008 with a construction cost of $5,000,000 or higher? Yes No We amnt:icipaut:e irec,6ving tmiu.clposaal s fiorn several C01[1Strm.1ct'i0r1 Il a. umdmmgeiineint: f'irryls who can rrmeet our irniiru'iirn uffm If''Irer:tuur lllificatJbn IlRegrAren`1EMtS, If OU11' firm cannot rrmeet they irnir,lirn .urn Preq uarliftcat:ion Re(p.uirerrments,t I,lease consider not sr.mlbffllirtt:iing aim Ifmira.mlposa l unless yoiuir f1irrn can demonstrate coirnpelfing reasons foir the Vilige to consider you fm this project. Page 19 Village of Mount Prospect C. Pre -Construction Services 1. Provide an overview of the services your firm provides during the pre -construction phases (schematic design, design development, construction documents and bidding). 2. Identify the anticipated number of staff and hours that each staff will be dedicated to this project over the course of the 6month design process. Include the time for staff to attend and participate in 2 hour project team meetings that will occur every two weeks over the entire 6 month process. Also include any time out of those meetings that staff is anticipating spending on preconstruction services. D. Capability to Staff Project Successfully 1. Provide a resume for each individual assigned to be involved in this project. The Construction Management services firm shall maintain a "full time" Field Superintendent on the site whenever an trade is workun on the ro ect. The supervisor shall not be changed unless approved by the Owner and Architect. The supervisor must demonstrate successful completion of a project of similar type and scope. Primary duties of the supervisor are to supervise and coordinate all aspects of the work. 2. On a separate sheet, list name of projects, owners, architects, contract amounts, percent complete, and scheduled completion of the major construction projects your organization has currently in progress. 3. What percentage of your organization's resources are committed to these projects? _% 4. List current projects for which your firm is a candidate for contract award, 5. Describe your firm's quality -control process. If you have a quality control process, please attach a copy of the process with your organization's response. 6. Describe how your firm ensures the use of quality sub -contractors. Identify up to three (3) sub -contractors your firm typically works with. Include the following trades: a. Excavation b. Site Utilities c. Paving d. Concrete e. Masonry f. Roofing g. Glazing h. HVAC Page Ill Village of Mount Prospect 6. Officers, Partners, or Owners: Name Title 7. Provide classification of work your organization performs with its own forces (list all trades) if any: 8. Number of personnel in organization: Administrative: Shop: Engineering: Field: Office: Other: 9. Is your organization licensed to do business in Illinois? Yes_ No 10. Is the organization in any way an outgrowth, result, continuation or reorganization of a former business? Yes No If yes, give name and address of each predecessor business and the date of the change in entity. Questions 11— 16: Information to Assist the Village's Assessment of the Financial Viability of Your Company. 11. Is the organization delinquent in the payment of any tax administered by the Illinois Department of Revenue, unless the organization is contesting such payment in accordance with the procedures established by the appropriate Revenue Act? Yes No 12. Has the organization ever sought protection under bankruptcy or receivership laws? Yes No If yes, when and explain fully. 13. Attach a copy of the most recent audited financial statement (must be within the last fifteen months) including an income statement and balance sheet which must contain the following information (this can be included in a separate sealed envelope and will Page 113 Village of Mount Prospect Your Company's Safety Record 18. Describe construction safety program and safety record. 19. State your firm's insurance Experience Rating Modifier: Questions 20 — 24 Relate to Your Company's Legal History 20. Has your firm, or any predecessor or principal of the company, been named in litigation, or any proceeding involving past or present job performance since 2007? Are there any claims or judgments pending or outstanding against your organization? Yes No If yes, explain the circumstances and include the following information: the name and case number, name/jurisdiction of the court or administrative agency, and a summary of each claim/case, including current status and if no longer pending, the disposition. The foregoing includes but is not limited to information regarding any proceedings and actions taken by any governmental agency to debar or disqualify your company from proposing or bidding on public contracts, including the name of the agency initiating the proceeding/action, the nature of the proceeding/action, the claimed basis for the proceeding/action and the current status or disposition of the proceeding/action. Please advise if your organization has been debarred or considered ineligible for public contracts by another government agency. 21. Has your organization, or any predecessor or principal for the organization, been named in an arbitration claim in conjunction with past or present job performance since 2007? Yes No If yes, explain the circumstances. 22. Has your organization or any predecessor or principal for the organization, ever failed to complete any work awarded to you? Yes No If yes, explain when, where, and what were the circumstances. 23. Provide a list of all contracts to which your organization was a party and with respect to which your organization was declared to be in breach of one or more provisions, provide the type of contract, the project location where applicable, the names and addresses of the parties to the contract, the name of the party declaring the breach, the nature of the claimed breach and current status or resolution of the claim. If a construction contract, also provide the name, address and telephone number of the architect and, if applicable, the Construction Manager's or Owner's representative. Page 115 Village of Mount Prospect F. Contractual Requirements Owner -Construction Manager Contract: The Owner will utilize a Standard Form of Agreement Between Owner and Construction Manager at risk where the basis of payment is the Cost of the Work Plus a Fee with a guaranteed maximum price to be determined and the General Conditions of the Contract for Construction of the Project, A.I.A. Document A201, 2007 Edition with modifications for this project. Details of this contract will be determined during final negotiations with the selected Construction Manager. 2. Provide evidence of ability to provide the following insurance requirements. Construction Manager shall purchase and maintain all necessary and proper insurance for the duration of the work to be performed, including comprehensive general liability insurance and property damage insurance, worker's compensation insurance, as well as automobile liability insurance as provided in this section or as otherwise required by Owner. Successful Construction Manager must be covered for the following requirements prior to receiving a contract with the Village: All Contractors, Manufacturers/Distributors, and Suppliers shall be required to carry and evidence insurance coverage with a standard Acord Certificate of Insurance with minimum limits applicable. A. Minimum Insurance Requirements and Limits Coverage 1. Automobile Liability 2. Commercial General Liability Limits $1,000,000 Combined single limit $1,000,000 Per occurrence $2,000,000 General aggregate All Commercial General Liability policies must include Blanket Contractual coverage and Broad Form Vendors' Liability coverage. 3. Workers' Compensation (Employers' Liability) 4. Umbrella Liability B. Cancellation or Alteration $500,000 Per accident $500,000 Disease limit $500,000 Each Disease $5,000,000 Limit The policies of insurance required by this exhibit shall provide that they cannot be cancelled or altered in any way changing coverage except after 30 days' prior written notice by certified mail to owner. C. Workers' Compensation and General Liability Waiver of Subrogation in favor of the Village. Page 117 Village of Mount Prospect have a products -completed operations aggregate of at least two times its each occurrence limit. It is mandatory for the Village Manager, or his designee, to be notified if the Construction Manager fails to pay the premium for the above -required coverages. Insurer shall agree to waive all rights of subrogation against the Village, its elected and appointed officials, officers, agents, employees and volunteers. The insurance carrier of the Construction Manager shall provide a minimum of thirty (30) days written notice to the Village Manager, or his designee, before insurance limits and scope of coverage are materially altered or insurance protection in cancelled. No contract shall be approved by the Village, nor shall any work commence until the successful Construction Manager has submitted evidence of compliance with the above insurance requirements. Subcontractors — Construction Managers shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all requirements stated under "Insurance". 3. Required Certifications The Village of Mount Prospect will require the following certification forms (see attached documents) executed by each Construction Manger submitting a proposal. The forms include: a. Certificate of Non -Disqualification under Illinois Compiled Statutes, Ch. 720, Sec. 33E 11 b. Certificate of Compliance c. Compliance Statement d. Village of Mount Prospect, Illinois Tax Compliance Affidavit e. Village of Mount Prospect, Illinois Anti -Collusion Affidavit and Certification f. Certificate of Compliance with Public Act 87-1257 of the Illinois Human Rights Act g. Fee Proposal Submit the attached CM Fee Proposal and CM General Conditions Forms in a separate sealed envelope labeled: Mount Prospect Fire Headquarters Construction Manager Fee Proposal Submitted by: Page 119 Village of Mount Prospect CERTIFICATE OF NON -DISQUALIFICATION UNDER ILLINOIS COMPILED STATUTES, CH. 720, SEC. 33E-11 The undersigned, upon being first duly sworn, hereby certifies to the Village of Mount Prospect, Cook County, Illinois, that (proposer) not barred from contracting with any unit of State or local government, as a result of a violation of Ch. 720, Sec. 33E-11 of the Illinois Compiled Statutes. State of ss County of Name of Proposer 0 Subscribed and Sworn to this day of 12018 Notary Public SEAL NOTE TO PROPOSER: Anyone who makes a false statement, material to this Certification, commits a Class 3 Felony under Illinois Compiled Statutes, Ch. 720, Sec. 33 E-11 (b). Page 121 Village of Mount Prospect COMPLIANCE STATEMENT Complete this form and submit it with Form of Proposal. Offeror's Name. Signature: TO: Village of Mount Prospect, Building Department 50 S. Emerson Street Mount Prospect, IL 60056 ATTN: Mark Rysavy, DD Building & Inspection Services FROM: Organization: Address: Village, State, Zip Code: Contact Person; Telephone Number: Email: Facsimile Number: In compliance with this Request for Proposal, and subject to all conditions thereof, the undersigned offers and agrees, if this proposal is accepted, to furnish the services as outlined herein, for the Village of Mount Prospect in the amount indicated, subject to modification through negotiations which may be conducted pursuant to conditions set forth in the Request for Proposals. Page 123 Village of Mount Prospect VILLAGE OF MOUNT PROSPECT, ILLINOIS ANTI COLLUSION AFFIDAVIT AND CERTIFICATION being first duly sworn, deposes and says: that he is (Partner, Officer, Owner, Etc.) of (Proposer) The party making the foregoing proposal or bid, certifies that such bid is genuine and not collusive, or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person; to fix the bid price element of said bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. The undersigned certifies that he is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid rigging or bid rotating. Individual) Partnership) (Name of Proposer if the Proposer is an (Name of Partner if the Proposer is a (Name of Officer if the Proposer is a Corporation) The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this day of 2018 Notary Public SEAL Failure to complete and return this form may be considered sufficient reason for rejection of the proposal Page 125 Village of Mount Prospect MOUNT PROSPECT FIRE HEADQUARTERS CONSTRUCTION MANAGEMENT SERVICES FEE PROPOSAL FORM This Fee Proposal Form must be submitted by each proposer in conjunction with the Construction Manager General Conditions Form. A. Considerations 3. The Construction Management firm's pre -construction basic scope of services are to include but not necessarily be limited to: k. Providing cost estimating services throughout the design phase. Estimates are to be provided during the schematic design, design development and construction documents phases as a minimum. I. Attend all design meetings with Owner and Architect, become an active participant in the project team. m. Provide value engineering during the design phases. n. Provide constructability reviews of construction documents. o. Establish bidding procedures in conjunction with Owner and Architect. p. Establish all scope of work bid packages for bidding. q. Solicit a minimum of three (3) bids from pre -qualified subcontractors for all trades. r. Conduct public bidding, open and record all bids from sub -contractors. s. Evaluate all bids, prepare recommendations and make presentations to Owner. 4. The Construction Management firm's basic scope of services are to include but not necessarily be limited to: d. Responsibility for all Construction Management and General Conditions services. e. Construction scheduling of entire project. f. Administration/Project Coordination. g. On site management. 5. All laborers and mechanics employed by the contractors and/or subcontractors for this project shall be paid wages at rates not less than those prevailing wages current at the time work is performed as determined by the Illinois Department of Labor (Cook County). The letting of this contract is subject to Illinois Compiled Statutes 820 ILCS 130/1-12. 6. All subcontracts will be required to public bid. 7. Owner retains and reserves the right to approve and/or reject the CM recommendation of all sub -contractor contracts. Page 127 Village of Mount Prospect 7. Provide mark-up for C.M. Fee and General Conditions on any changes in the work. Add Deduct General Conditions C.M. Fee 9. State the cost for a 100% Performance Bond based on $7,277,000 contract value: Provide a letter from your bonding company that indicates the overall contract amount above, and the overall cost of the bond for that amount. In addition, each CM shall provide with their submittal a letter from their insurance company stating the cost of this project and the quoted cost of insurance premiums for this project. 10 Construction Management services firm is invited to add any additional items that would be customarily considered as required on this project. being duly sworn, deposes and says that he/she is the Name of Construction Title Name of Organization Management services firm(s), and the answers to the foregoing questions and all statements therein contained are true and correct. He/she has examined and carefully prepared this proposal based upon the pre -qualification documents and all issued addenda and have checked the same in detail prior to submittal. I have full authority to make statements and submit this proposal on this firm's behalf. By: Signature, Title Subscribed and sworn before me this day of Notary Public: Notary Stamp: Dated this day 2018. 2018. Page 129 Village of Mount Prospect MOUNT PROSPECT FIRE HEADQUARTERS CONSTRUCTION MANAGEMENT SERVICES GENERAL CONDITIONS FORM The following list represents items to be categorized as General Conditions, and are not to be included as part of the proposed fee. This list is intended for evaluation purposes. During negotiations with the selected Construction Manager, certain items may be negotiated into the base fee. Provide an estimate for each item, and indicate whether or not the work will be performed by your own forces, or assigned to a subcontractor. For the General. Conditions assume a 12 -month construction includes demolition work and a three month construction closeout duration. All other indirect costs are to be included as a part of the base fee, no other indirect costs will be considered for reimbursement after award of this work. Several Items are required to be provided by the CM. If the box is already marked, no subcontracting will be allowed for that item. General Conditions shall minimally include all labor, materials, equipment and incidentals: Item Cost By By CM SC Project Manager $ ® ❑ Full Time On -Site Superintendent $ ® ❑ Other Personnel (identify) Temporary Jobsite Trailer Temporary Jobsite Trailer Equipment (telephone/fax/ copy machine, including service and equipment) Temporary Drinking Water Temporary Job Site Toilets Temporary Protection (Enclosures/Partitions) In -Progress Cleaning Final Cleaning Dumpsters $ ❑ ❑ $ ❑ ❑ $ ❑ ❑ $ ® ❑ $ ® ❑ $ ® ❑ $ ® ❑ $ ❑ ❑ ® ❑ $ ❑ ❑ $ ® ❑ Page �31 Village of Mount Prospect Preliminary Project Schedule Release of RFP for CM at Risk: Submittal Deadline for CM Proposals: Staff Review of Proposals: CM Interviews with Staff Review Team: Board of Trustee Approval of Contract: Project Kickoff Meeting: Construction documents- Complete: Public Bidding process: Subcontractor negotiations and contracts: Construction begins: Construction Schedule: Construction Manager's Estimate of construction schedule: May 25, 2018 June 20, 2018 June 21- July 6, 2018 July 9-11, 2018 July 17, 2018 July 23, 2018 January 31, 2019 To be determined Months Please fill in the number of months above. If the number of expected months filled in above is less than 12, provide a monthly value of credit to the general conditions listed above: $ credit per month to general conditions (for each month less than 12. Also can be a addition for any months over 12) Page 133 N-0 MI T PROSPECT FIRE P R LOWER LEVEL FGM ARCHITECTS (52019 FGM ARCHITECTS, INC UPPER LEVEL " 04/05/18 C-aNCEPT_UAL P_LAN__DIAG-RAII�1 n Village of Mount Prospect MOUNT PROSPECT FIRE HEADQUARTERS CONSTRUCTION MANAGER QUALIFICATION SUBMITTAL FORM SUBMITTED TO: Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 ATTENTION: Mark Rysavy, DD Building & Inspection Services NAME OF PROJECT: Mount Prospect Fire Headquarters QUALIFICATION FOR: Construction Management Services (at risk) Submitted By: Nicholas & Associates Inc. (Name of Organization) Address: 1001 Feehanville Drive Mount Prospect IL 60056 Contact: Wick E.@pall2igholag Jr. Phone: Email:nirkir@nicholaNqu.alily.com Prequalification Questions 1. Has your company provided Construction Management Services for completing three or more Fire Headquarters Projects since 2008 with a construction cost of $3,000,000 or higher? Yes No 2. Has your company provided Construction Management Services for an adaptive reuse project in excess of $2,000,000 since 2008? Yes X No 3. Has your company provided Construction Management Services for a local governmental entity (Village, Village, County, School, or Park District) since 2008 with a construction cost of $5,000,000 or higher? Yes X No We anticipate receiving Ipiroposaal s frorn srwvr„ irai Con stir U. ctioin Management firIP'Ir s who 41.an meet rru.uu"' rr'ulnlirnurn Prr; quuarllifk a:uflolru ltrequlilreirlreints. if your flilrlrn cannot Ir'neet the r lilnirnuirn PIrequuMi iu.artfr:rlr'u I[:?e fuliirerorrrrl,S, Iplease r,oinsider not, su.ubirnitting au Itruirrf'rosarl u.rlrrllruss youir"'filr"rTr carry r.terrr'uu' nstrate compelling reasons for the Wlw:,ie to r.nr:rnsid ";lir your for" this project, Nicholas & Associates Inc. 1oo1 Feehanville Drive Mt. Prospect, Illinois 6o056 (847) 394-6200 (847) 394-6205 Fax www.nicholasquality.com Primary Executive Point of Contact: Nick Papanicholas Jr. nickjr@nicholasquality.com (847) 878-6302 Cell Principal Officers: Nick Papanicholas Jr. - President Joe Papanicholas -Vice President Industry Organizations: ASBA - American Sports Builders Association IASBO - Illinois Association of School Business Officials �.....� After years of experience in the construction trades, Nick Papanicholas Sr. formed Nicholas & Associates, Inc. a general contracting/construction management firm in 1978. Nicholas & Associates is incorporated in the State of Illinois (1985) and the State of Wisconsin (2013). Initially specializing in school and church work, we quickly expanded our presence in the commercial market. Projects range from new construction, renovation, and expansion of K-12 schools, recreation and sports facilities, athletic fields, public libraries, fire and police stations, city/village halls, churches, assisted living, multi -family, residential, retail and manufacturing facilities. Over 75% of the construction completed by Nicholas & Associates, Inc. since 1996 has been through the Construction Management delivery method. The remaining projects are completed as General Contractor. We have successfully completed over s1 billion in Construction Management projects since 2oo6. We hold contracts both as Construction Manager as Agent and Construction Manager at Risk. Our success in the industry has earned us the full faith and trust of the commercial insurance community. Our aggregate bonding capacity is in excess of $25o million. New Bedford Park Fire Station No. 2 Owner: Bedford Park Fire Department Chief Sean Maloy (708) 563-4513 IS Architect: Williams Architects Scott Lange (630) 221-1212 Completion Date: November 2008 ContractAmount: $3,200,000 Square Footage: lo,000 SF Project Description: Construction Management project done under Nepco, Inc. Satellite fire station consisting of 2 bays, living quarters, exercise room, service/turnout gear areas, fire prevention bureau, chamber offices, and mezzanine. Site development of 1.19 acres that included patio, parking, landscaping, public sidewalks, storm water retention basin and llo ft. radio antenna tower. New Downers Grove Fire Station No. z Owner: Downers Grove Fire Department David Fieldman (630)434-5500 Architect: Williams Architects Scott Lange (630) 221-1212 Completion Date: July 2oo8 Contract Amount: $6,800,000 Square Footage: 30,500 SF Project Description: Project consists of a 4 bay, i story facility including administrative offices, training tower, clock tower, kitchen, living quarters, exercise room, and mezzanine. Lower level includes storage, mechanical and generator. Site development of 1.75 acres with landscaping with underground sprinklers, patio, public walks, parking and underground storm water retention system. New Streamwood Fire Station No. EM Owner: Streamwood Fire Department Chief John Nixon (630)216-6300 so Architect: FGM Architects, Inc. Joe DiSalvo (847) 458-o8go Completion Date: April 2002 10 Contract Amount: 61,620,000 IM Square Footage: Zo,000 SF Project Description: Project consists of a new satellite fire station including 2 bays, administrative offices, kitchen, living quarters, exercise room, and mezzanine. Site utilities including stand by generator. Site development with landscaping, underground sprinklers, public walks, and parking. Mount Pros ect Ice Arena Owner: Grayhawk 4 LLC Paul Kuczek (847) 417-6710 Architect: Arcon Associates Rick Cozzi (630) 49S-1900 Completion Date: September 2016 01 ContractAmount: $12,000,000 Project Description: Mount Prospect Ice Arena is a newly renovated state of the arts facility ideally suited for major tournaments and special events. The 71,000 square foot arena sits on 8 acres of land with available parking for over 300 guests. The facility includes spectator seating for 450 fans at each rink, so team locker rooms, and a full service pro shop. Pace Bus Administration Buildin Owner: Pace Bus Mike Teeters (847) 228-4207 Architect: Muller& Muller Architects Susan Johnson (312) 432-4180 is Completion Date: January 2009 Contract Amount: $13,700,000 Square Footage: 65,00o SF Project Description: Demolition and removal of an existing slab and foundation and construction of a new 2 story building with a steel frame and architectural precast concrete wall panels with aluminum storefront systems with insulated glazing panels. Steel structure designed for a future 3rd floor. Project is designed to comply with a Certification Level according to the US Green Building Council's LEED Rating System. New Public Works Fleet Garage �uum�uuimimiu�mimuuuimimuuuui�m�imi��immmmmmmmimimimimuuuuuuuu��o�u�m Owner: Elk Grove Village Vito Sammarco (847) 734-8044 IN Architect: ARCON Associates VPTrinh (630) 495-1900 Completion Date: December 2017 ContractAmount: $6,400,000 it'd Square Footage: 98,000 SF Project Description: Renovations included amain fleet garage renovation, new masonry facade, epoxy shop floors, and a new office suite addition. There is also a new vehicle storage and a salt barn facility. Early Learning/ Professional Development Center Owner: Community Consolidated School District 54 Ric King (847) 357-5039 ff Architect: STR Partners Colby Lewis (312) 242-4158 Total Construction: $20,800,000 Project Description: Construction of a New 5o,000sf Early Learning Center/ Professional Development Center and 3o,000sf renovation of existing space. This new facility includes classrooms, a playground, multi -activity area, professional learning center, conference room, and multiple team meeting rooms. The Early Learning / Professional Development Center was completed in February 2015. Nicholas & Associates, Inc. holds a Construction Manager at Risk contract with the School District. Arlington Heights School District 25 Owner: Arlington Heights School District 25 Stacey Mallek (847) 758-4900 Architect: STR Partners Don Hansen & Mike Henderson (312) 464-0785 IM Total Construction Cost: $38,000,000 Project Description: Multiple projects were completed in 2016, the work consisted of additions and renovations to Ivy Hill and Olive Mary Stitt Elementary Schools. New additions and renovations to Thomas Middle School and Windsor Elementary School were completed in September 2017. Nicholas & Associates, Inc. holds a Construction Manager at Risk contract with the School District. Mount Pros ect Golf Course Owner: Mount Prospect Park District Jim Jarog (847) 255-5380 Architect: Groundwork, Ltd. (847) 541-4151 Completion Date: November 2014 ContractAmount: $6,000,000 Project Description: New maintenance building and course improvements. Northeastern Illinois Public Safety Training Academy Owner: NIPSTA Municipal Co -Op NJ Architect: Teng & Associates, Inc. (312) 606-0000 in Completion Date: 2002 Contract Amount: $11500,000 Square Footage: 19o,000 SF Project. Description: The Northeastern. Illinois Public Safety Training Academy is an intergovernmentalagency comprised of municipalities, fire protection districts, and other organizations located in the Chicago metropolitan area that have combined energies and resources to create a regional, state-of-the-art public safety training facility, Nicholas & Associates constructed a 1go,000 SIF concrete surface that has been specifically designed) to improve vehicle operator performance. Drivers of emergency vehicles (police cars, motorcycles, fire engines, ambulances, etc.) and non -emergency vehicles gain valuable experience in a safe, controlled environment -either in the daytime or at night under the lights. Township High School District 211 m mmuuui��mim�m�iwmim� 1 Owner: Township High School District 23-3- Chris Kontney (847) 755-6648 Architect: ARCON Associates Rick Cozzi (630)495-3-900 Total Construction Cost: $3-0o mil + Project Description: Addition, remodeling, and renovation of administration areas, natatoriums, and cafeteria at multiple sites. Nicholas & Associates, Inc. holds a Construction Manager as Agent with the School District. :ICSLJ T1ION/�°:II:::::::GII "'rF FI IIS Years Experience: 20 Years University of New Hampshire Bachelor of Science, Business Administration, zooz OSHA Certified Safety Manager, zooz Continuing Education Courses Triton College - Blueprint Analysis - Construction Management Joe joined Nicholas & Associates in 3.998 as a laborer. He advanced to field foreman in z000 while completing his Bachelor's Degree. Some of his responsibilities included scheduling labor forces and ordering construction material. During the summer of 2002, he was trained in estimating, and performed double -duty as Senior Project Estimator and Project Manager with responsibility for overseeing job performance and progression of work, project scheduling, contract negotiations, client contact, and project closeout. Joe is currentlyVice President of Nicholas & Associates, overseeing all projects and working closely with the Project Managers to ensure that construction is completed on time and within budget. In addition to his corporate responsibilities, Joe retains the Project Manager title on a select number of projects. He performs all Project Manager responsibilities including scheduling, supervision, contract negotiations, client contact, bidding, and project closeout. d[::::::SII....If;;;;;�,,,�IC::W�;;;;;;; • Arlington Heights School District 25 • Evergreen Park High School • Skokie School District 69 • Wheaton School District zoo • Schuamburg School District 54 • Riverside Brookfield High School • Darien School District 63. • Community Consolidated School District 59 • Mendonta High School Athletic Field • Geneva High School Athletic Field • Community Consolidated School District 3.5 • West Chicago School District 33 • Orland Park School District 23o Athletic Fields • Kaneland Harter Middle School o New Plainfield 3.7 Elementary School • Bethel Baptist Church Addition • Vail Avenue Parking Garage Renovation • Crete-Monee Elementary School JIDU A..n N/F E II ILII ,,,1..II IN Years Experience: 41Years Chuckjoined Nicholas & Associates in 2oo6 as a field superintendent. Chuck's previous work background is very impressive. Before ending his 30 year masonry career tojoin Nicholas & Associates, he spent -ii years with AlbertWendt Masonry and 17 years with Jay Construction/Jayco Masonry. As a field superintendent, Chuck uses his wealth of experience to oversee job performance and progression of work on site, coordinate trades, and strict adherence to budgets and schedules. His many years of experience have demonstrated a record of success in organizing and expediting trades to complete projects in a timely fashion by utilizing an aggressive approach to construction schedule. Chuck understands the importance of on going communication. He takes great pride in his scheduling and communication skills. OSHA 10 and 3o Hour PROJEc r E PEII II N E Nicholas & Associates, Inc. • Elk Grove Village *Township High School District 211 • Homewood Flossmoor High School • Oswego East High School • DeKalb High School • Cortland Elementary School • Kaneland Middle School • Christ Church of Oakbrook • Hinsdale Public Library • Fox Valley Church • Downers Grove Fire Department • Tyler Elementary School • Summit Schools Nick Papanicholas Jr. President Nicholas & Associates Senior Principal Responsible for Nicholas & Associates daily operations Monitors project from beginning to end Participates in value engineering, sub -contractor prequalification, and sub -contract negotiations Reviews and approves payout requests Attends meetings as required Dave Torres Project Manager Project set-up and management Participates in all project -related meetings Prepares and submits permit applications and inspection requests Works closely with Architect on value engineering and field condition issues Pre -qualifies sub -contractors Utilizes extensive sub -contractor knowledge base Participates in sub -contract negotiations Develop contractors scope of work Assigns trade sub -contracts Monitor and review all shop drawings Conducts weeklyjob meetings Creates weekly project schedules Conducts 1 year walk through Compiles punch list Conducts project close-out Maintains conformity to construction documents Ensures quality control throughout projects completion Liaison between contractors, owner, architect, and municipal officials Steve East Director of Procurement Policy and procedure creation and implementation Construction project management Product evaluation Public relations Budget development Strategic planning Contract administration Buckingham Place Apartment Complex Construction Management Northbrook School District 27 Wood Oaks Junior High & Shabonee Elementary - Classroom Renovations Construction Management Prospect Heights School District 23 MacArthur Middle School Toilet Room Renovation Construction Management Community Consolidated School District 59 District Admin Center & Professional Dev. Center Arlington Heights, IL Construction Management Bannockburn School District 106 2018 Renovation at Bannockburn School Construction Management McHenry School District 15 Remodeling Work at Multiple Sites Construction Management Owner: Four Peaks, LLC Gina Bertolini (847) 394-6200 Architect: Studio 222 Architects Tim Schmitt (312) 850-4765 Contract: $70,000,000 Completion: July 2018 Owner: Northbrook School District 27 Douglas Heurich (847) 498-2610 Architect: ARCON Associates Brian Kukla (630) 495-1900 Contract: $265,000 Completion: July 2018 Owner: Prospect Heights School District 23 Brian Rominiski (847) 870-5581 Architect: Studio 222 Architects Erin Miller (630) 495-1900 Contract: $45,000 Completion, July 2018 Owner: Community Consolidated School District 59 Tony Rossi (847) 593-4300 Architect: ARCON Associates Rick Cozzi (630) 495-1900 Contract: $16,000,000 Completion: August 2018 Owner: Bannockburn School District 106 Scott Hermann (847) 945-5900 Architect: ARCON Associates Laurie Hoffman (630) 495-1900 Contract: $400,000 Completion., August 2018 Owner: McHenry School District 1s Mark Bertolozzi (815) 385-7210 Architect: ARCON Associates Gaspare Pitrello (630) 495-1900 Contract: $4,700,000 Completion: August 2018 Glenbrook School District 225 Owner: Glenbrook School District 225 Glenbrook North & South High School Kimberly Ptak (847) 998-61o0 Life safety work, interior renovations & paving Architect: ARCON Associates Construction Management Erin Miller (630) 495-1900 Contract: $4,800,000 Completion: August 2018 Oconomowoc Area School District -Oconomowoc High School Main Campus Construction Management Oakton Street Properties New Office and Shop Buildings General Contractor United Community Center UCC Acosta Middle School Construction Management Schaumburg Community Consolidated School District 54 Additions/Renovations at Multiple Sites Construction Management Skokie/Morton Grove School District 69 Thomas Edison Elementary School - Phase 2 Construction Management The Dump Luxe Furniture Outlet - Deerfield Illinois General Contractor Owner: Architect: Contract: Completion:. Owner: Architect: Contract: Completion. Owner: Architect: Contract: Completion. Owner: Architect: Contract: Completion: Owner: Architect: Contract: Completion: Owner: Architect; Contract: Completion: Elk Grove Village -James Paul Petri Public Works Facility Owner: Construction Management Architect: Contract: Completion: Oconomowoc Area School District Greg Maroo (262) 560-3134 Eppstein Uhen Architect Maclain Schramm (414) 271-5350 $2,000,000 August 2018 Arrow Road Construction John Healy (847) 472-7260 Fox and Fox Architects Jay Fox, III (312) 377-5074 $7,450,000 August 2018 United Community Center (414)384-3100 JAKnetter Architect Jay Knetter (262) 278-4383 $6,400,000 August 2018 Schaumburg Community Cons. School District 54 Ric King (847) 357-5039 STIR Partners LLC Colby Lewis (312) 464-1444 $10,000,000 August 2018 Skokie/Morton Grove School District 69 Dr. Margaret Clauson (847) 675-7666 ARCON Associates George Demarakis (630) 495-1900 $9,000,000 August 2018 The Dump Luxe Furniture Outlet (757) 552-1520 Ionic Design Studios Eugene Thompson (804)780-0070 $3,000,000 August 2018 Elk Grove Village Vito Sammarco (847) 734-8044 ARCON Associates VPTrinh (630) 495-1900 $18,500,000 November 2018 3. Currently, 70% of our organization's resources are committed to projects in progress. 4. Nicholas & Associates continues to pursue opportunities for public and private work in the sectors we serve. At this time, we are not finalists in any opportunities that would conflict with the Mount Prospect Fire Station. S. QUALITY ASSURANCE During the pre -construction phase, Nicholas & Associates pre -qualifies all contractors that will be considered and personally contacts each one to ensure their ability to perform their portion of the work. To guarantee quality control during construction, we observe the construction activities and workmanship to assure that it is being performed in compliance with the contract plans and specifications. Weeklyjob meetings are conducted with contractors to assist in the resolution of any questions that arise. A Daily Quality Control log along with photographs is kept by the Superintendent to record all quality issues and resolutions. 6. SCREENING CONTRACTORS Nicholas & Associates does not self -perform any work, thus guaranteeing a completely impartial position with subcontractors. As part of the design -development pre -construction process, we will solicit local subcontractor participation in the bidding process. Nicholas & Associates will pre -qualify all subcontractors interested in bidding on individual trade packages. A major component of the pre -qualification process is the submission of an AIAA305 Qualification Statement including a financial overview for any company interested in submitting a bid. The other purpose of pre -qualifying subcontractors is to gain a comfort level that the bidding contractors are able to perform their trade within the time line established for the project. We will check their references on past projects and clients to assure they performed as required. 7. Sub -contractor list & sub -trade references. (see following page) 8/9. CONSTRUCTION SCHEDULE Construction scheduling is done by the Project Manager and Superintendent assigned to the project. We determine duration of tasks by a combination of input from the awarded trade contractors and previous experience with similar projects. Nicholas & Associates utilizes Microsoft Project Managerfor the construction schedules. Schedules are developed bi-weekly during the pre -construction phase and updated monthly during the construction phase to ensure critical and final completion dates are met. All updated schedules will be provided to the Architect, Owner, and Contractors at weekly meetings to ensure the project is delivered on time. Utilizing short term schedules allows an immediate overview of the progress of the project to avoid critical issues that may develop in the course of building a facility that will satisfy the community's desires and needs. New facilities are developed with planning and public awareness, the community expects the facility to be ready for use on a scheduled date. Nicholas & Associates will keep that commitment to the community. PRE -CONSTRUCTION PHASE Services that are provided in the pre-construction/masterplanning stage would include: • Develop an initial cost estimate from both schematic and design development documents • Value engineering review to determine the most effective use of available funds Establish a quality control plan • Enhance the design and construction quality by evaluation of proposed materials • Develop a written scope of work for all trades Consideration of alternate materials, systems, and processes • Constructibility review • Establish preliminary construction schedule to avoid delays, changes, and/or claims • Prepare final cost estimate and schedule to ensure compliance with owner goals • Establish a list of pre -qualified contractors • Communicate with the Architect and Owner regularly to ensure proper exchange of information CONFIRM PROJECT OBJECTIVES Nicholas & Associates will review the client's objectives for the project and ensure that each element is understood and addressed in the project plan. We prefer to participate in presentations and forums to gather as much accurate data as possible. SITE ASSESSMENT/EXISTING CONDITIONS Nicholas & Associates will provide a detailed site assessment carefully identifying existing conditions so that the design team can respond appropriately. BUDGET PREPARATION Based on the preliminary design and proposed project specifications, an initial estimate is developed by the Nicholas & Associates estimating team. Historical cost data is utilized along with current contractor estimates. Trade -by -trade detail is used to provide the most accurate result. As the project scope gets more defined, the budget amounts are updated. VALUE ENGINEERING Nicholas & Associates can help our clients maximize the value of every construction dollar spent. We will systematically evaluate the scope of the proposed project. High costs areas are broken out and cost efficient alternatives are identified and proposed to the design team. We will never offer an alternative that would jeopardize the quality or sustainability of the original design. E. Company Information 1. What type of company are you? (check one): a. Corporation X b. Partnership c. Sole Proprietorship d. Joint Venture e. Other Type: 2. If the organization is a corporation, provide: State of incorporation: Illinois Date of incorporation: 1978 Name and address of registered agent: Nicholas & Associates Inc. 1001 Eeehanvillle Drive, Mount Prospect IL 60056 3. How many years has your organization been in business as a Construction Management company under your present name?. years 40 years 4. Under what other former names has your organization operated? None 5. Identify any ownership changes that have occurred since 2007. None 6. Officers, Partners, or Owners: Name Title Nick Papanicholas Jr. President Joe Papanicholas Vice President Tony Pa anicholas Vice President Gina Bertolini Treasurer 7. Provide classification of work your organization performs with its own forces (list all trades) if any: Nicholas & Associates, Inc. does not self -perform any trade work. 14. Provide bank references. Please see attached 15. Name of bonding company and name and address of agent Bonding Company: Fidelity and Deposit Company of Maryland -1299 Zurich Way, Schaumburg IL 60196 Bonding gent: Weible &Cahill - 2MO Cabotrive, Suite , s e _1L 60532 State the number of years the bonding company has been of service to your organization: IS Years State your total bonding capacity: $ 250 000 000 State your current total bonding capacity not assigned to a contract: $_10-0-1.0-00 000 16. Can your firm purchase payment and performance bonds covering 100% of the entire job cost? (Note that bonds from sub -contractors may not be an acceptable substitute for bonding by the Construction Manager) Yes —X No If no, explain fully. The Village would like to know if your company understands the requirements for working with an Illinois municipality on a public works project in compliance with Illinois law. 17. What percentage of your total workload has been performed for either the State of Illinois or an Illinois municipality or other Illinois local governmental entity in the following manner in the past five (5) years? Construction Management: 85 % General Contractor: 15 % Your Company's Safety Record 18. Describe construction safety program and safety record. 19. State your firm's insurance Experience Rating Modifier: .85 Please see attached letter from Weible & Cahill. 24. Persons and Entities Subject to Disqualification No person or business entity shall be awarded a contract or subcontract, for a stated period of time, from the date of conviction or entry of a plea or admission of guilt, if the person or business entity, A. has been convicted of an act committed, within the State of Illinois or any state within the United States, of bribery or attempting to bribe an officer or employee in the State of Illinois, or any state in the United States in that officer's or employee's official capacity; B. has been convicted of an act committed, within the State of Illinois or any state within the United States, of bid rigging or attempting to rig bids as defined in the Sherman Anti -Trust Act and Clayton Act 15 U.S.C.; C. has been convicted of bid rigging or attempting to rig bids under the laws of the State of Illinois, or any state in the United States; D. has been convicted of an act committed, within the State of Illinois or any state in the United States, of price fixing or attempting to fix prices as defined by the Sherman Anti Trust Act and Clayton Act 15 U.S.C. Sec. 1 et sig.; E. has been convicted of price fixing or attempting to fix prices under the laws of the State of Illinois, or any state in the United States; F. has been convicted of defrauding or attempting to defraud any unit of state or local government or school district within the State of Illinois or in any state in the United States; G. has made an admission of guilt of such conduct as set forth in subsection (A) through (F) above which admission is a matter of record, whether or not such person or business entity was subject to prosecution for the offense or offenses admitted to; H. has entered a plea of nolo contendere to charges of bribery, price fixing, bid rigging, bid rotating, or fraud; as set forth in subparagraphs (A) through (F) above. Business entity, as used herein, means a corporation, partnership, trust, association, unincorporated business or individually owned business. Is your business entity potentially subject to disqualification due to any of the reasons above? Yes No X If yes, explain the circumstances. NICHOLAS & ASSOCIATES, INC. BALANCESHEETS DECEMBER 31, 2017 AND 2016 ASSETS Current Assets 2017 2016 Cash and cash equivalents $ 3,012,916 942,478 Shareholder loans receivable 0 1,600,000 Accounts receivable - trade 11,368,208 649,751 Accounts receivable - retention 3,450,427 2,660,445 Cost and estimated earnings in excess of related billings on contracts in progress 0 568,704 Prepaid expenses and other assets 0 0 Total 17,831,551 6,421,378 Property and Equipment, at Cost Building and improvements 3,501,842 3,501,842 Accumulated depreciation (310,934) (275,789 Net 3,190,908 3,226,053 Total Assets S 21,022,459 $ 9,647,431 See Independent Accountants' Report The Accompanying Notes are an Integral Part of these Financial Statements -2- IT"TN"EIBLE CAHILL June 18, 2018 Village of Mt. Prospect 50 S. Emerson Street Mt. Prospect, IL 60056 Re: Bid for Mt. Prospect Fire Station #13 Dear Reader: I am the agent for Nicholas and Associates. I was requested to provide an Experience Modification Letter on their behalf. Below listed you will find their Experience Modification Factors: 7/1/18-.85 3/1/17-.86 3/1/16 —1.33 3/1/15 —1.34 Please note during the 2016 & 2015 policy years there was a single claim that effected the calculation. Had that single claim not occurred the Experience Modification would have been .88. As you can see they are a very safe contractor. Please advise if I can be of further assistance. Sincerely yours, Weible & Cahill Molly M. Moran MM:mm 2300 Cabot Drive, Suite 100 • Lisle, Illinois 60532 9 Phone: 630.245.4600 • Fax: 630.245.4601 BoardDocs® Pro Page 1 of 3 Agenda Item Details Meeting Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.2 Motion to Authorize the Village Manager to enter into a contract with Williams Architects for architectural services to design the new fire headquarters located at 111 E. Rand Road in an amount not to exceed $498,000.00 Access Public Type Action Preferred Date Jul 17, 2018 Absolute Date Jul 17, 2018 Fiscal Impact Yes Dollar Amount 498,000.00 Budgeted Yes Budget Source Capital Improvement Plan Recommended Action Motion to Authorize the Village Manager to enter into a contract with Williams Architects for architectural services to design the new fire headquarters located at 111 E. Rand Road in an amount not to exceed $498,000.00 Public Content Information Similar to the process followed for the new Police Headquarters, the Village issued a request for proposals (RFP) for Architectural Design Services for the new Fire Headquarters to be located at 111 E. Rand Road on May 25, 2018. The RFP was advertised in the Daily Herald, posted online on the Village website's transparency portal, emailed directly to a number of experienced fire station Architects, and was made available at the Community Development counter. The deadline for submittals was June 20, 2018 at 3:00 pm. Five firms responded with proposals. Proposals were evaluated by a selection team of Village Staff from several departments including the Manager's Office, the Fire Department, Public Works, Community Development, and by Trustee Richard Rogers. Evaluations were based upon four major criteria weighted equally: • specific project understanding, • a thorough understanding of the scope of work, • the qualifications of the proposed design team members, and • overall experience with Police projects. https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 Specific Project Identification of Qualifications of Experience with Public TotaI Firm Name Understandinq Scope of Work Pro'ect Team Fire Facilities Score FGM Architects 24 24 23 23 94 Williams Architects20 2.0 22 20 84 Cordogan Clark 19 19 20 18 76 Architects Healy, Bender & 19 19 18 18 74 Associates Studio GC 19 19 18 12 68 https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 BoardDocs® Pro Page 3 of 3 2. Action at discretion of Village Board. Staff Recarnrnendatio Staff Recommends the Village Board Approve a Motion to Authorize the Village Manager to enter into a contract with Williams Architects for architectural services to design the new fire headquarters located at 111 E. Rand Road in an amount not to exceed $498,000.00 fflliarns Architects.pdf (5,491 KIB) RFP Arch'itect.pdf (659 i<IF3) Administrative Content Executive Content https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 20 June 2018 Mr. Mark Rysavy Deputy Director Building and Inspection Services Village of Mount Prospect 50 S. Emerson Street, 2nd Floor Mount Prospect, IL 60056 rY WILLIAMS ARCHITECTS Architecture I Planning ( Aquatics I Interiors Re: Response to Request for Proposal for the Village of Mount Prospect - Fire Station No. 13 Dear Mr. Rysavy and Selection Committee: We are truly pleased to have the opportunity to respond to the Village of Mount Prospect's Request for Proposal with regards to Fire Station No. 13.. Williams Architects has been dedicated to public clients throughout our 43+ years with a concentration on fire facilities for over 25 years. We understand that Fire / EMS facilities are the home base and provide important support for the Community's Fire Department. They must provide efficient and dependable support to the fire fighters and staff. Based on our understanding of the Project, combined with Williams Architects' years of experience with fire facilities, positions us as a well suited organization for this Project. We would be honored to be selected as your Architect! Our team of senior partners, Mark Bushhouse and Scott Lange, have been personally involved throughout all ourfire station projects and will be our representatives to work directly with your staff and Village officials throughout the project. Mark and Scott personally "handcraft" only a few select fire stations per year. They have worked together for over 20 years and have developed, refined and honed their skills and understanding of the facility needs of today's fire fighter professionals on dozens of facilities. Their consistent track record speaks volumes as to their skill and passion to meet their client's goals. We have recently assisted the Village of Glenview with Fire Station No. 6 and are currently assisting the City of Highland with plans fortheir new Public Safety Facility, the Carol Stream Fire Protection District with Planning, the Itasca Fire Protection District with Facility Planning, the Huntley Fire Protection District with their Headquarters Facility, and the City of Highland Park with Fire Station No. 2. We encourage you to contact our current and previous client references to learn first-hand about our project process, approach and performance. We look forward to meeting with you and the Selection Committee to discuss this Project. We want to affirm that we are committed to being the Stewards of Your Vision. Should you have any further questions or require additional information during the evaluation period, please contact me at your convenience. Sincerely, Mark S. Bushhouse, AIA, LEED AP President / Principal -in -Charge 500 Park Boulevard, Suite 800 • Itasca, Illinois 60143 . P 630.221.1212 . F 630.221.1220 . www.williams-architects.com A COVERLETTER...............................................................................................................3 3.1 UNDERSTANDING OF PROJECT AND PROJECT APPROACH.....................................7 3.2 RELEVANT PROJECT QUALIFICATION AND EXPERIENCE AS A FIRM ...........................15 3.3 KEY STAFF/SUB-CONSULTANT QUALIFICATIONS AND RELEVANT EXPERIENCE ... ....... 29 3.4 FIRM WORKLOAD... ......................................................................................... ---47 3.5 REFERENCE..............................................................................................................51 3.6 PROPOSED SCHEDULE.............................................................................................55 / m�rU�a�,u Allalf Poll .............. w i �e rstlan',�/,//),r� �'r� PROJECT UNDERSTANDING WE understand that the Village of Mount Prospect is seeking qualifications from a highly -qualified, architectural -engineering firm to ensure timely, fiscally, responsible, and successful completion of the adaptive reuse of 1 1 1 E. Rand Road into Fire Station No. 13. What we know is that Fire Station No. 13 sits at 112 E. Northwest Highway and is collocated with the Police Station. Both departments will be relocated to new sites in order to provide the necessary space required for modern facilities. A location for the relocation of the Police Department has already been purchased and is in the design phase. The current site has many deficiencies such as: • Lack of parking • Need for renovated spaces • Lack of training facilities • Complicated site circulation • Site lines in and out of the bays are limited and can be blocked by traffic during rush hour conditions The Village has entered into a contract to purchase the former MB Financial building and site located at 1 1 1 E. Rand Road with the intentions of adaptively reusing the site and building for the new Fire Station 13. The building itself is roughly 23,000 square feet on two floors. The first floor is slightly raised on a plinth and the basement has limited windows along the east side of the building. The existing building is a steel framed structure with a space frame roof that overhangs on all sides by at least 12 feet, and 58 feet on the west. The existing facades are currently mostly glass and a limited amount of brick. The concept is to demolish and reconstruct the interior of the building on both levels, build out the new apparatus bay on the west side under the large overhang, possibly add some space under the south roof overhang as necessary, and provide slight modifications to the site to allow for easier access of apparatus. The site itself already has stormwater detention facilities installed at the southwest corner of the site and no impact to that system is anticipated. ELEMENTS OF FIRE STATION We will take into consideration the desires the Village of Mount Prospect has for the Fire Station. We understand the new station will be designed to be approximately 30,000 SF in size and shall provide adequate and flexible space to accommodate the following uses„ • 5 vehicle bays • Living quarters for 10 • Kitchen and Dining area • Day Room • Administration Staff • Fire Prevention Staff • Training Space • Exercise Room Staffing Levels • Minimum 8 shift personnel, but 13 are staffed full time • 13 shift staff times 3 shifts = 39 personnel • Administration Staff 11.5 employees, normal business hours Parking • Accommodations for up to 51 staff members • Required ADA compliant parking • Up to 40 additional stalls for training purposes WL.IAMS Village of Mount Prospect n ARCHITECTS Fire Station No. 13 7 During this phase, we would first submit all necessary plans and permit applications in a timely fashion, attend necessary meetings with the permitting agencies, prepare formal written responses and make necessary changes in orderto receive timely permit approval. CONSTRUCTION OBSERVATION AND ADMINISTRATION PHASE During the Construction Observation/Administration phase, we visit the site on an every -other week basis and meet with the Owner and CM to review all aspects of the Project, assisting the client in understanding the schedule and progress of the work, as well as issuing field reports for each of our visits, informing the client and CM as to work that is acceptable and unacceptable. We also review the payout requests as submitted by the CM and recommend payment to the Owner. We review, comment on and approve shop drawings as submitted by the CM for the various systems and components within the building. We provide information and clarification, and review change orders throughout the construction phase to administer the contract. During the meetings with the Village of Mount Prospect, the CM and ourselves, we discuss the events of the previous week and any upcoming events for the next week. The meetings follow a detailed agenda designed by our team. We review with the construction project superintendent any and all subcontractor items that may require clarification. This allows us to either address the item in the field or request the contractor issue a formal Request for Information (RFI) so items can be clarified prior to actual construction. We also keep a photographic record of progress. POST CONSTRUCTION PHASE As part of our Basic Services, we walk the site with the Owner and CM and develop a comprehensive list of items to be completed (Punchlist). We perform "wrap-up" tasks to ensure a smooth transition to owner occupancy. We review all submitted "as built" documentation and maintenance manuals to verify that there are no conflicts with the design intent, and to identify any ambiguities that require clarification. Conscious of the need to assist our clients with achieving the full value of the initial construction effort, we visit the facility 11 months after substantial completion for program/maintenance/operations review and documentation of warranty issues. During this visit we walk through the facility with the owner to determine the items that are to be corrected as part of the construction warranty, and/ or assist the Owner to best operate and maintain their new facility. Addftibnaliiiiu iiiiii VIII ��hill° hill 1111140IIII& li hi COMPUTER TECHNOLOGY / VISUALIZATION Depending upon the unique needs / project demands of our client, Williams Architects uses advanced project delivery systems to assist in the delivery of high-quality technical and professional service to our clients. AutoCAD, augmented by the use of PhotoShop and Sketch -Up, or Building Information Modeling (BIM) is utilized to provide design drawings, three-dimensional project representation, computer renderings and animation of site and structure designs as well as construction documents. The use of Building Information Modeling early in our design process allows us to illustrate our concepts. Instead of creating plan and elevation drawings to illustrate our design concepts, we create a complete three-dimensional model of the entire building and the proposed improvements. From this model, it is possible to create any number of eye -level, perspective views, allowing the Village to better understand and react to the character of proposed improvements before drawings become finalized. The finalized model is then used to create the construction documents for the work. This innovative approach to design not only allows for greater understanding of the proposed improvements, but also leads to higher quality construction documents. Since the design team is creating and modifying a model rather than a series of drawings, changes are instantly coordinated throughout the set of drawings - potentially reducing change orders during construction. VALUE ENGINEERING Value engineering is something that has become common practice for nearly all construction projects. Williams Architects, with the input of the Owner, will work to reduce project costs without sacrificing design, aesthetic qualities, performance and program requirements that are at the core of the project's values. This is done by reviewing materials, building systems, and anticipated construction methods, and recommending cost options. Our team is also concerned about providing a building that is economical to construct while taking into consideration the life -cycle impact on maintenance costs. We provide cost comparisons of alternate construction systems and materials, including value -engineering options where appropriate. WILLIAMS Village of Mount Prospect 1 1 ARCHITECTS Fire Station No. 13 I I We have also developed supplemental in-house programs to augment our QA/QC efforts. We conduct bi-weekly, firmwide tech- nical staff meetings at which we request any person who has a detailed question or a problem in the field needing resolution to bring the issue up for discussion, allowing team examination, and presenting an opportunity to assign appropriate individuals to execute remedial action. This approach allows all present to gain from the knowledge learned from error in the field, in a drawing, or caused by contractor negligence, and helps to build a "collective knowledge" that can help avoid future problems. In the other program, twice a month a project team is asked to make a presentation to the key principal staff in the firm. The presentation format follows that of a public presentation where the project staff is evaluated on project design, functionality, budget, job controls, and presentation style and technique. This exercise supports staff training, affording an opportunity for less experienced staff to learn from more experienced staff, and helps improve communication skills so that problems arising in the field during construction can be addressed and resolved quickly and efficiently. At times, we invite clients to these meetings so that they can observe this valuable critique process. We believe this approach promotes superior QA/QC by having all parties participating in a single meeting. Addi- tionally, when multiple consultants are involved in a project, we host numerous consulting and coordination meetings. In summary, our QA/QC program is implemented as follows: • Initial inspections. The preliminary design is verified, and drawings and documents comprising specification are checked for accuracy. Acceptable levels of design coordination are established and any discrepancies among assignments resolved. Additionally, assurance of the availability of all required data concerning the facility and site is addressed. • Follow-up inspections. These are performed to ensure that drawings conform to the specifications and requirements of the clients. • Pre -final inspections. Performed at the completion stage of all work or increments of work, pre -final inspections yield a punch list of deficiencies identified in the built project that do not meet design specifications. A list of work to be performed to rectify deficiencies is prepared, and a follow-up inspection performed to ensure that all discrepancies between design and facility have been corrected. Inspections and corrective action will be performed within the time outlined for the completion of the entire project or increments thereof. O"WILLIAMS Village of Mount Prospect 13 ARCHITECTS Fire Station No. 13 The combined experience of each member of the Williams Team represents service to many municipalities locally as well as nationally. Our Team's municipal experience is extensive and boasts a track record that consists of highly successful projects. The following list represents our prior related design experience. CITY OF ANKENY, IA • Police & Fire / EMS Needs Assessment, Site Review & Master Plan (in assoc. with McClaren Wilson. & Lawrie) VILLAGE OF BARRINGTON, IL • Combined Fire / EMS Station and Police Dept. Public Safety Facility • New Village Hall Facility BARRINGTON COUNTRYSIDE FIRE PROT. DISTRICT • New Barrington Hills Fire / EMS Station VILLAGE OF BARTLETT, IL • Police Department Facility Study • New Police Facility VILLAGE OF BEDFORD PARK, IL • 2 New Fire / EMS Substations VILLAGE OF BURR RIDGE • Master Plan & New Police Facility VILLAGE OF CAROL STREAM • Village Hall & Police Needs Assessment and Planning • Police and Village Hall Addition / Remodeling CAROL STREAM FIRE PROTECTION DISTRICT • Fire Protection District Station 29 Facility Planning VILLAGE OF CARPENTERSVILLE, IL • Municipal Facilities Master Plan Public Works, Police & Village Hall • Public Works Facility CENTERVILLE-WASHINGTON, OH • Maintenance Facility VILLAGE OF DEER PARK, IL • Village Hall Planning Study VILLAGE OF DEERFIELD, IL • Renovation/addition to Village Hall CITY OF DEKALB, IL • Police Facility Feasibility and Master Plan CITY OF DELEVAN, WI • Village Hall & Police Station Renovation VILLAGE OF DOWNERS GROVE, IL • New Fire / EMS Headquarters • Police and Village Hall Planning & Design DUPAGE COUNTY, IL • On -Call Architectural Services ELK GROVE PARK DISTRICT, IL • New Maintenance Facility CITY OF GENESEO, IL • City Hall & Police Needs Assessment & Master Plan VILLAGE OF GLENCOE, IL • Municipal Center Police Renovation VILLAGE OF GLENDALE HEIGHTS, IL • Municipal and Police Facilities Master Plan • New Senior Center VILLAGE OF GLENVIEW, IL • New Fire Station # 6 • Village Hall Relocation and Police Renovation CITY OF HIGHLAND, IL • New Police / Fire / EMS Facility VILLAGE OF HIGHLAND PARK, IL • New Fire / EMS Headquarters VILLAGE OF HOFFMAN ESTATES, IL • Police Needs Assessment and Master Plan VILLAGE OF HOMER GLEN, IL • New Village Hall Planning & Design Concept HUNTLEY FIRE PROTECTION DISTRICT • New Fire Station #4 • New Headquarter Facility ITASCA FIRE PROTECTION DISTRICT, ITASCA, IL • Headquarters Station Planning LAKE COUNTY • Sheriff Evidence Central Facility MWILIJAMS Village of Mount Prospect 17 ARCHITECTS Fire Station No. 13 DOWNERS GROVE FIRE STATION NO. 4 r auu " � uu rar roaemi t uk This new fire station serves as the Department's headquarters facility, housing administration space, a training room, a four- bay drive-through apparatus bay, living quarters for 12 firefighters, an exercise room, a kitchen, and a day room. Designed to be a 33,400 -square -foot facility, this new station also features a training tower. CSI IIIIIIIPIINT. Crrrnlljett Sinr,m; 33,400 SF Village of Downers Grove & Downers Grove Fire Dept. IWIriviil IIIlruirolject Cost: $6,900,000 801 Burlington Avenue Coiinnplllefioin Mote: 2008 Downers Grove, IL 60516 David B. Fieldman, Village Manager (630) 434-5526 MW1L1JAM§7_ Village of Mount Prospect 19 ARCHITECTS Fire Station No. 13 I / PALATINE FIRE STATION NO. 81 The Village of Palatine retained Williams Architects to design their newest fire station. The facility will operate as a Satellite station for the Village to provide better service for a growing community. This satellite station is designed to have a residential appearance to allow it to blend with the surrounding neighborhood and will contain a training room, kitchen, sleeping bunk space for six as well as administrative spaces with 3 apparatus bays, l,llllrll' T- 11uro,)ent Size: 8,736 SF Village of Palatine IFiimnollll IIIPuir°o)entCost: $2,600,000 200 East Wood Street omIpl llletiior'r 1)ate: 2011 Palatine, IL 60067 Robert Falardeau, Fire Chief (847) 202-6343 WILLIAMS Village of Mount Prospect 21 ARCHITECTS Fire Station No. 13 GLENVIEW FIRE STATION NO. 6 Williams Architects assisted the Village of Glenview with planning and design of their new Fire Department Headquarters facility. This 14,659 SF facility houses the vehicles in a 3 bay apparatus room and provides living quarters for 7, as well as training / apparatus support spaces and administrative offices. Fi1..1111111'rIII IIIIT: Village of Glenview 1225 Waukegan Road Glenview, IL 60025 Ralph Ensign, Chief (847) 724-2141 Mroject Size: Fiiric llll Project Celt- Coirelli llletiioni IIII'Fete: 14,659 SF $4,800,000 2014 WILLIAMS' Village of Mount Prospect 23 ARCHITECTS Fire Station No. 13 FIRE STATION N0, 1111111 WEST ELEVATION SOUTH ELEVATION Williams Architects is currently assisting the City of Portage with the design of Fire Station No. 2 design. The new 18,300 square - foot fire station will feature a four drive apparatus bay, hose tower and storage, workroom, offices, lobby, day room and kitchen, sleeping quarters, locker rooms and fitness room. C1111l,IIIIIIIIi1iIIINT: 114r'olje'c,t Size: 18,300 SF City of Portage Plrriiiallll ProjectCost: $6,000,000 7900 S. Westnedge Ave. Coinmplllefloiri Date-, Est. 2020 Portage, MI 49002 John Podgorski, Sr. Deputy Fire Chief (269) 329-4488 WIWAMS Village of Mount Prospect 25 ARCHITECTS Fire Station No. 13 PARK,BEDFORD FIRE STATION No. 3 Williams Architects provided planning and design services, for anew fires ubstation for the Bedford Park Fire Department. The design developed for a one-story, masonry facility to house seven firefighters, an exercise room, and a two -bay drive through. IIHI F11"m Village of Bedford Park 6701 S. Archer Road Bedford Park, IL 60501 Sean Maloy, Fire Chief (708) 458-2067 Project Sine IIP'miiounolIIPiu"oIllle'c't Cont- 'oeclllfclllletlorc l„2ate,r 13,224 SF $3,600,000 2007 MLLIAMS . Village of Mount Prospect 27 ARCHITECTS Fire Station No. 13 ORGANIZATION V VIIIIII m The Williams Architects team has the capacity to complete the work for the Village of Mount Prospect in a timely fashion. The following Williams Architects' personnel will be assigned to your project, with additional supportstaff assigned as necessary. These staff members have the time necessary to provide you with quality professional services and successfully meet your project objectives. MOUNT PROSPECT FIRE STATION I,LIJI S Village of Mount Prospect 1 ARCHITECTS Fire Station No. 13 SCOTTI E. L - ' , AIA, LEED° AP, NCARB Vice President / Principal EDUCATION: De Paul University, Bachelor of Arts MEMBERSHIPS / AFFILIATIONS: University of Illinois at Chicago, School of Architecture AIA Northeast Chapter Member William Rainey Harper College, A.A.S. Architectural National Council of Architectural Registration Boards Technology LEED®Accredited Professional LICENSED ARCHITECT: IL Construction Specifications Institute, Home Chapter 134 Northern Illinois INDUSTRY EXPERIENCE: 31 Years Scott joined Williams Architects in 1994 and is a licensed architect in the State of Illinois. Scott is responsible for establishing firm - wide uniformly high production standards for design and contract documents and oversees the Quality Assurance process. He is thoroughly familiarwilh the entire architectural process and possesses managerial skills with respectto leading, and directing activities of all project team personnel while monitoring budget, scheduling, technical production and ensuring adherence to client goals. A brief highlight of the projects he has been involved with is listed below. PROJECT EXPERIENCE • Village of Barrington: Public Safety Facility, Village Hall • Village of Bedford Park: Fire Station No. 2 & No. 3 • Village of Downers Grove: Fire Station No. 2 Headquarters, Police & Village Hall Planning • DuPage County: On -Call Architectural Services • Village of Glenview: Village Hall and Police Expansion/Renovation, Fire Station No. 8 • City of Highland: Highland Public Safety Facility • City of Highland Park: Fire Department Headquarters Facility, Station No. 32 Planning Study • Huntley Fire Protection District: Fire Station No. 4 (LEED Certified), Headquarters Station • Itasca Fire Protection District: Headquarters Station Planning • Lake County: Multi Departmental Storage & Evidence Processing Facility • Village of Palatine: Fire Station # 81 • City of Portage, MI: New Fire Station No. 2 • Village of Riverwoods: New Fire Station • Village of Richton Park — Police, Fire, Village Administrative & Recreation Master Plan • Village of Sandwich: Public Safety Complex • Village of Schaumburg: Fire Stations No. 51, 52 and 53 • Village of Skokie: New Fire Station No. 17, Fire Station Nos. 16 & 18 expansion/remodel • Village of Tinley Park: Fire Stations 2 & 3 Master Plan • Village of Wheeling: Fire Station No. 24 & Police Department Planning and Design • Village of Woodbridge: Municipal Campus Feasibility N'wWLLJAM& Village of Mount Prospect 33 ARCHITECTS Fire Station No. 13 CONSULTANT OVERVIEW Although Williams Architects performs all of the architectural design/ planning, interior design, cost estimating, project coordination and construction administration work in-house; we retain specialized consultants and engineers to assist as needed on our projects. We have long-standing excellent relationships with each of the consulting firms listed below and rely on them to provide the quality of services expected of our firm. We will work with the Village of Mount Prospect in the final review and selection of the below noted consulting firms and consider additional consultant suggestions you may have. Williams Architects 500 Park Boulevard, Suite 800, Itasca, IL 60143 Mark S. Bushhouse, Principal -in -Charge (630) 221-1212 www.williams-orchitects.com Williams Interiors 500 Park Boulevard, Suite 800, Itasca, IL 60143 Carie Kotera, Director of Interior Design (630) 221-1212 www.williams-orchitects.com W -T Mechanical/Electrical Eng. 2675 Pratum Avenue Hoffman Estates, IL 60192 Stephen Triphohn, President (224) 293-6301 www.wtengineering.com STRUCTURAL ENGINEERING Johnson Wilbur Adams, Inc. 175 North Washington Street, Wheaton, IL 60187 Mike Wilbur, Principal (630) 653-9060 www.iwase.com CIVIL ENGINEERING Provided by Owner LOW VOLTAGECONSULTANT Sentinel Technologies 2550 Warrenville Road Downers Grove, IL 60515 Jim Michalik, RCDD, CTS 630.769.4354 www.sentinel.com MWILUAMS'Village of Mount Prospect 35 ARCHITECTS Fire Station No. 13 OHNSON WILBURINC. Structural Engineering Key Personnel MICHAEL J. WILBUR, P.E., S.E., SECB, LEED AP BD+C Mr. Michael Wilbur has over 40 years of structural engineering experience. In his position as Principal, Mr. Wilbur directs all structural design activities for, commercial, industrial, municipal, recreational and private development projects. Mr. Wilbur is responsible for the management of the projects from proposal development through project completion. Activities include scheduling, code review, design and analysis, review of design documents, verification of construction conformance with design documents and quality control and assurance for the structural activities for a project. He has also performed numerous structural condition assessments and prepared due diligence reports for a variety of structures including commercial buildings and bridges. Prior to joining JWA Mr. Wilbur worked as a Consulting Engineer in the power sector with Sargent & Lundy Engineers in Chicago, IL and in the steel industry with American Bridge Division of U.S. Steel. EDUCA"rION Bachelor of Science, Civil Engineering, University of Notre Dame, 1973 Master of Science — University of Illinois, Champaign/Urbana, 1980 PROFESSIONAL Licensed Structural Engineer / Illinois (081-004248) AFFII._IArION.S Licensed Professional Engineer / Arizona, Connecticut, District of Columbia, Florida, Illinois, Indiana, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Utah, Virginia, Washington, Wisconsin. Structural Engineers Certification Board National Council of Engineering Examiners Structural Engineers Associates of Illinois LEED AP BD+C KENT L. ADAMS, P.E., S.E. Mr. Kent Adams has over 30 years of structural engineering experience and has acted as senior project engineer for numerous projects with Johnson Wilbur Adams, Inc. He has performed and been responsible for design of municipal, recreational, educational, residential, and commercial projects throughout the United States. Mr. Adams's responsibilities as a structural engineer include scheduling, code review, design and analysis, review of design documents, verification of construction conformance with design documents and quality control and assurance for all of the structural activities for a project. Prior to joining JWA Mr. Adams worked as a Consulting Engineer in the power sector with Sargent & Lundy Engineers in Chicago, IL. EDUCATION Bachelor of Science, Civil Engineering, Bradley University, Peoria, IL,1983 PROFESSIONAL Licensed Structural Engineer/ Illinois (081-005394) AFFILIATIONS Licensed Professional Engineer/ Illinois, Mississippi, Louisiana, Kansas, Colorado National Council of Engineering Examiners American Society of Civil Engineers American Concrete Institute Johnson Wilbur Adams, Inc. — Structural Engineering 175 N. Washington St, Wheaton, IL 60187 • p: 630-653-9060 E-mail: info@jwase.com OLUAMS Village of Mount Prospect 37 ARCHITECTS Fire Station No. 13 / Schematic Design Cost & Estimates Design Development Bid Assistance Construction Documents Construction Management Construction Observation Existing Conditions Assessments Apartments Aquatic Facilities Banks Churches Condominiums Fire Stations Grocery Stores Hotels / Motels Housing Authorities Feasibility Studies Permitting LEED Design Fire Alarm Fire Protection Heating, Ventilating & Air Conditioning Electrical Plumbing Medical Facilities Office Buildings Police Stations Public Work Facilities Recreation Centers Restaurants Retail Centers Schools Village Halls �N 'Trou Engineering with Precision, Pace & Passion. Education Northern Illinois University Bachelor of Science -Mechanical Engineering Professional License Alabama, Arizona, California, Colorado, Connecticut, District of Columbia, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nebraska, Nevada, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, South Carolina, Tennessee, Texas, Utah, Virginia, Washington, Wisconsin Contact PH: 224-293-6322 FX: 224-293-6444 Email: Mark.Ventrelli@wtengineering com Mark Ventrelli PE Vice President I Mechanical/Electrical Division BIO Mark has more than twenty (20) years of experience in the Mechanical Engineering field, His responsibilities include initial systems design and preparation of complete contract documents, coordination in the field and with other trades, specifications, and all duties through the construction phase. Mark specializes in commercial, residential and industrial HVAC systems including heating, cooling, ventilation, refrigeration, hydronic, and piping systems Mark has completed designs on condominium buildings, aquatic centers, HVAC equipment replacement projects, etc Mark's knowledge and experience makes him a key member of our team. Project Experience Bartlett Fire Stations #2 & #3 01 East Dundee Fire Station Headquarters • Hoffman Estates Fire Stations #23 & #24 Plainfield Fire Stations #1, #3, & #4 0, Schaumburg Fire Stations #1, #2, & #3 PROFESSIONAL AFFILIATIONS • American Society of Heating, Refrigeration & Air Conditioning Engineers 2675 Pratum Avenue I Hoffman Estates, IL 60192 1 www.wtengineering,com ARCHITECTS Village of Mount Prospect ,1 `t1 MMLLIAMS Fire Station No. 13 `11%1" "' ro u Engineering with Precision, Pace & Passion. Education Loyola University McCormick Junior College Contact Karl J. Streitenfeld Chief Electrical engineer Mechanical/Electrical Division Bio Karl has over thirty-five (35) years of experience in design, contracting, and management in the electrical field Karl has extensive experience in lighting systems, power, service and distribution, fire alarm systems, sound systems, security systems, etc for local government, commercial, and institutional facilities As our Senior Electrical Engineer, he has completed our most complicated projects Karl has worked on high rises, aquatic centers, and police stations to recreation centers, fire stations and public works facilities. Karl's wealth of knowledge and vast experiences make him a very important component on our team, Project Experience • Bartlett Fire Stations #2 & #3 • East Dundee Fire Station Headquarters • Hoffman Estates Fire Stations #23 & #24 • Plainfield Fire Stations #1, #3, & #4 • Schaumburg Fire Stations #1, #2, & #3 PROFESSIONAL AFFILIATIONS • National Fire Protection Association • Illuminating Engineering Society (IES) • National Electrical Association PH: 224-293-6310 FX: 224-293-6444 Email: Karl Streitenfeld@wtengineering com 2675 Pratum Avenue I Hoffman Estates, IL 60192 1 www.wtengineering.com MOLIJAMS' Village of Mount Prospect 43 A'RCHTE TS Fire Station No. 13 �'�rS NTI�"°��EL lvirrs Michalik. RCD -D Expert Knowledge: Cable plant design infrastructure, technology area design, UPS systems, CRAC / HVAC systems, physical security systems, au- dio-visual and control systems, paging, sound masking, intercom, emergency communications and nurse call systems. Education: Bachelor of Arts, Loyola University Experience: Sentinel Technologies Baker Robbins & Company Booz Allen & Hamilton Project Experience: Elk Grove Village Municipal Camera City of Oakbrook Terrace Police Station Naperville Park District Police 2003 - Present 1996-2003 1993- 1996 Village of Glenview - Police Station / Village Hall City of Streator - Police Station WILUAMS Village of Mount Prospect 45 ARCHITECTS Fire Station No. 13 FIRM WORKLOAD The following are current projects that involve the key members of our Project Design Team. Please keep in mind that these projects listed below are in various phases, and will not diminish or conflict with the time and attention necessary to provide you with quality architectural services and successfully meet all your project expectations. The team members selected for this most significant project will be available immediately upon the selection of our firm, and are fully prepared to move forward with your Project. 1. Bartlett Park District - Schrode Gym Remodel 2. illl�. q cif V �,,.. s Il � i \o l N' Iw�rliN�'iV� I`I �,�,w �r� � :.'i�uh,� �,_ � u�V1u.,w1',aI�W11 rrl��"Vu��;�r� +gVa,r t�ul°., +":~u1",� 3; '.,)�.l wV�*r;� r ry l+uf' r;'i "VI"'1 �Vu�VV 7c)iic Re11l'-,vofil u111 �,l_u"w.V'P6,.cfi uVV a"om1 I lif''i1k111V VVI k,_;➢dor110 ) 4. CoioI l,",urVI+I d'wl': ��Ir"l��:VI0Ir w �+r 7rvrll� tl 1 5. Waukegan Park District Belvidere Park Aquatic Center 6. Glenview Park District Ice Center 7. Chicago Park District Gately Park Track & Field Facility 8. Surry County, VA Community Recreation Center Study 9. Westerville, OH Community Center Expansion 1(). sV<'.o o lead II y1'�' ,c,�, I ,,'��iill�i'l1 ) w I:;��I�tl�;�'d) � u� !� �;uir.r>"I�."Io�rlr� ��+ � � idol, 11. Round Lake Area Park District Community Center Lobby 12. Maywood Park District Recreation Center 13. LaGrange Country Club All Seasons Village 14. Carmel Clay West Park "The Groves" Pavilion 15. Villa Park Library Expansion & Renovation 16. Bloomingdale Park District Johnston Recreation Center 17. Schaumburg Park District Jerry Handlon Admin Renovation 18. Schaumburg Park District CRC Lobby & Program Rooms 19. Harris -Elmore, OH Library Expansion & Renovation 20. PoVtoqe Pvlll llhe k flh o u' 1 IIl o m )'" SI�l �0.tWll u�:VVY.I i 1Vi "? I II .�!y) 21. Centerville Washington Park District, OH Maintenance Facility 22. "iomJvJ-,Ih I:ufl:dic s uu Ay" u: 71u 1p1 e;w )IIl1ddni:'j ph usu) 23. Funway Entertainment Center Site Master Plan 24. Planet Fitness Elk Grove Relocation No. 1 25. IIT Baseball Stadium Study 26. Geneva Park District Sunset Pool Sprayground and Recreation Center Roof/HVAC Replacement 27. Indianapolis, IN Broad Ripple Park ?8, tv{1IIIIIk:i;w7+ou shil'::Ny (IIIrV11111imfll YV"u' iy" II111rqVi,:-Y') 29. Forest Park Library Roof Replacement 30. New Port Richey, FL Public Library 31. Lincolnwood Proesel Park Bathhouse 32. Indy Parks, IN Windsor Village Splash Pad 33. Schaumburg Park District St. Matthew's ADA Stair/Ramp 34. Mundelein Parks & Recreation Steeple Chase Golf Driving Range 95% �7 u of our firm workload is made up of municipal projects. MWILLIAMS Village of Mount Prospect n ARCHITECTS Fire Station No. 13 �F 7 y1. t� I � 9 2, I' YN a" r r � r r 0 w O �!�f'�� tirr r -, i � w oitrff r /'� pl////O/ ,�, l 9Giri it ✓ 66 �91IgW�°%r,!', a �p >r j drWll� °irr J/�i 24"AM Ma rlri� iii REFERENCES Williams Architects strives to be a high quality architectural firm as measured by its professional staff, its satisfied clients, its projects, and its success as a business. We encourage you to contact any of the references listed below in regards to our performance on similar projects. Many of our first time clients become "life -time" clients. New 1' ire Statu1orr 14eaclrirccnrtiers lllllllllage of 12o ineiirs Grove New Flute Sta lora itlllo. 84 llllllage of 1lHi rc'41riiig New IW' lre Stcaflorn il 811 llllliage of IIII''rallllathruue REFERENCE CONTACT: REFERENCE CONTACT: REFERENCE CONTACT: David Fieldman, Village Manager Keith Maclsaac, Fire Chief Robert Falardeau, Fire Chief 630.434.5526 847.459.2662 847.202.6343 New Fhre Statiorruu IIII"dlllo. 4 I°°lrrrntlllleg IIIW""u1ure III I'rrrotectiiouu°uu Diatricill New il Station 114o. F. ii11111age, of OIIllernvule rorwtage, Fire Malian No. 2 City of IIIFcrrmmtage, M1 REFERENCE CONTACT: REFERENCE CONTACT: REFERENCE CONTACT: Scott Ravagnie, Fire Chief Ralph Ensign, Fire Chief John Podgorski, Sr. Deputy Fire Chief 847.5150.8850 847.724.2141 269.329.4488 ULUAMS Village of Mount Prospect 53 ARCHITECTS Fire Station No. 13 41, o 1440 NO, El mm o 1440 NO, El PROPOSED SCHEDULE °°°11111 lull m IRA"nom START UP, DATA COLLECTION, AND FACILITY TOURS 2 Weeks . ............. . .... . - SCHEMATIC DESIGN 8 Weeks . ................... DESIGN DEVELOPMENT 10 Weeks II.--.- -- - ---- - Al CONSTRUCTION DOCUMENTS 12 Weeks BIDDING & NEGOTIATIONS N.I.C. (Determined by the CM) . . ... ... ... . . ....... 8 CONSTRUCTION OBSERVATION/ADMINISTRATION 10 -12 Months (Determined by the CM) --- . ......... -- rLLIAMS Village of Mount Prospect 57 % ARCHITECTS Fire Station No. 13 �� m"'I;� Village of Mount Prospect CERTIFICATIONS BY AE FIRM Eligibility to Contract The undersigned hereby certifies that the AE Firm is not barred from bidding on or entering into this contract as a result of a violation of either the bid -rigging or bid -rotating provisions of Article 33E of the Criminal Code of 1961, as amended. Williams Architects Name of AE Firm (please print) Submitted by (signature) President Title Certificate of Compliance with Illinois Human Rights Act The undersigned hereby certifies that the AE Firm is in compliance with Title 7 of the 1964 Civil Rights Act as amended and the Illinois Human Rights Act as amended. Williams Architects Name of AE Firm (please print) President Title Submitted by (signature) Certificate of Compliance with Illinois Drug -Free Workplace Act The undersigned, having 25 or more employees, does hereby certify pursuant to section 3 Of the Illinois Drug Free Workplace Act (30 ILCS 580/3) that it shall provide a drug-free workplace for all employees engaged in the performance of the work under the contract by complying with the requirements of the Illinois Drug -Free Workplace Act and, further certifies, that it is not ineligible for award of this contract by reason of debarment for a violation of the Illinois Drug -Free Workplace Act. Williams Architects Name of AE Firm (please print) President Submitted by (signature) Title MMLLIAMS Village of Mount Prospect L 1 ARCHITECTS Fire Station No. 13 U Village of Mount Prospect VILLAGE OF MOUNT PROSPECT PROJECT PROPOSAL FORM We hereby agree to furnish to the Village, services as outlined in the accompanying proposal in accordance with provisions, instructions, and specifications of the Village. This form must be signed by an authorized agent of the Architect. If the Architect is a corporation, the corporate seal must be affixed. The successful Architect will be required to agree to sign the Village contract and attached appendices (sexual harassment policy, tax liability, etc.). The proposal shall be binding for ninety (90) days following the proposal due date. My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in the Notice of Request for Qualifications for ARCHITECTURAL SERVICES FOR THE NEW POLICE HEADQUARTERS. I/We certify that I/We am/are authorized to sign as an agent(s) of the firm: PLACE CORPORATE SEAL HERE By..............................: Print Name ................. Position / Title ............. Company Name........... Address Line 1......,....m..: City, State, ZIP.... , , ........': Telephone ........ ., .., .:. Email .................. ... Mark S. Bushhouse President Williams Architects 500 Park Blvd Suite 800 Itasca, IL 60143 630.221.1212 msbushhouse@williams-architects.com WILLAMS Village of Mount Prospect 63 ARCHITECTS Fire Station No. 13 Village of Mount Prospect Professional Architectural/Engineering Services for The Village of Mount Prospect Fire Station #13 Advertised: May 25, 2018 Due: June 20, 2018, 3:00 p.m. Village of Mount Prospect REQUEST FOR PROPOSALS: Architectural/Engineering Services 1.0 REQUEST The Village of Mount Prospect ("Village") is seeking qualifications and fee based proposals for professional services from highly -qualified, architectural -engineering (AE) firms to ensure timely, fiscally responsible, and successful completion of the adaptive reuse of 111 E. Rand Road into Fire Station #13. 1.1 GENERAL OUALIFICATIONS The prospective AE firm shall have particular expertise in Fire Station design. 1.2 TERMS AND CONDITIONS a. All costs associated with developing or submitting a qualifications statement in responseto this RFP, or to provide oral or written clarification of its content shall be borne by the respondent. The Village of Mount Prospect assumes no responsibility for these costs. b. This RFP does not commit the Village to enter into a contract. The Village reserves the right to award one, more than one, or no contract(s) in response to this RFP. c. The Contract, if awarded will be awarded to the Firm whose submittal is deemed most qualified to perform the architectural design services for the project based upon the evaluation criteria including but not limited to the firm's experience, the ability of the professional personnel assigned, past perfornancce record, ability and willingness to meet time requirements, current and future workload ofthe firm, financial solvency of the firm, and value of the fee proposal. d. The Village reserves the right to contact any Respondent for clarification, interviews or to negotiate a contract with the most qualified firm if such is deemed desirable by the Village. e. The purpose of this Request for Proposals is to identify an experienced Architectural Services firm with the best combination of qualifications and fee offering to determine the best fit for the Village. 1.3 VILLAGE OF MOUNT PROSPECT The Village of Mount Prospect has a current population over 54,000 as of 2016 and is located directly north of Chicago's O'Hare International Airport. The Village is bordered by Interstate 90 on the south, and is bisected by Illinois Route 83 in the north/south direction. Major corridors in the east/west direction include Algonquin Road, Golf Road, Northwest Highway, Central Road, Kensington Road, and Euclid Avenue. River Road and Wolf Road form the eastern boundary, while the western boundary varies greatly past Busse Road. In addition to the major commercial properties along most of these corridors, Randhurst Village sits between Euclid and Kensington, and east of IL Route 83 and houses several "big box" retailers, along with dozens of smaller retailers, a hotel, and a number of restaurants. Daily commuter rail service to and from Chicago is provided by Metra (Metropolitan Rail Service of the Regional Transportation Authority). The Metra commuter rail service reaches Village of Mount Prospect Staffin2 Levels • Minimum 8 shift personnel, but 13 are staffed full time • 13 shift staff times 3 shifts = 39 personnel • Administration Staff 11.5 employees, normal business hours Parking • Accommodations for up to 51 staff members • Required ADA compliant parking • Up to 40 additional stalls for training purposes The above general items are a basic summary of needs but a more detailed explanation of these needs and a final layout of the facility to support these functions will be required as part of the Preliminary Design Phase of the Project. A final site plan is also required as part of the Preliminary Design Phase. 1.6 GENERAL ROLES AND RESPONSIBILITIES Village (Owner): Village's sole role is to act as owner of the Project and to ensure that its interests and rights are being protected through the assistance of the selected AE. The Village has designated an on -staff representative, Mark Rysavy, Deputy Director of Building and Inspection Services, to act on the Village's behalf as liaisons between the Village, AE and the CM. Construction Manager (CM): CM shall act as the primary constructor (at risk) of the project, acting as Owner's Contractor with respect to the Project, and shall ensure coordination of all activities required to properly execute the scope of work contained herein and in the contract documents. The CM provides comprehensive coordination of project activities to ensure that the discharge of responsibilities bythe appropriate parties is executed in a manner that serves and protects the Village's overall and best interest. CM shall be selected shortly after the AE and shall sit in and perform budget reviews and value engineering during the design and bidding process Il. SCOPE OF SERVICES 2.0 GENERAL SCOPE OF SERVICES 2.1 The AE will coordinate with the CM and the Village in order to help ensure that the Project is completed according to the Contract Documents within the currently approved project budget and schedule. 2.2 The AE will be responsible for assisting the CM and the Village with advising on and assisting with coordination of four primary phases including: 1) Schematic Design; 2) Design Development; 3) Construction Documents; and 4) Construction Administration / Project Closeout. 2.3 The AE shall establish and implement procedures for, and maintain coordination or activities and communication on behalf of the Village and between the Village, Other Consultants and Designers, Engineers, and the CM. Village of Mount Prospect III. RFP Submittal Requirements 3.0 QUANTITY AND FORMAT Ten (10) copies of proposer's statement of qualifications in an 8 '/z x 11 format and one (1) flash drive with all information contained on it shall be submitted. All submitted information shall be organized generally as listed below. There is not a minimum or maximum page limitation but information should be kept directly relevant and succinct. • Cover letter • Understanding of Project and ProjectApproach • Relevant project qualifications and experience as a firm • Key staff/sub-Consultant qualifications and relevant experience • Firm Workload • Proposed schedule of each phase of drawings and anticipated building permit submittal date • References • Fee proposal- One copy shall be submitted in a separate sealed envelope. Do not include fee proposal information in the qualifications information. 3.1 UNDERSTANDING OF PROJECT AND PROJECT APPROACH The understanding of Project and Project Approach section shall summarize the AE's understanding of the scope of service requirements and allows the AE to add any additional information which the AE believes may help the Village determine that the AE fully understands the Project and the needs of the Village and to help the Village determine the best overall qualified AE. 3.2 RELEVANT PROJECT QUALIFICATION AND EXPERIENCE AS A FIRM The AE's relevant experience shall be provided as part of the response. The AE shall provide adequate information to show that the firm has particular expertise in assisting Municipalities with the design of fire stations The AE is encouraged to provide a short project synopsis of relevant and similar projects and a photo, if appropriate, of previously completed facilities. The client/reference contact information or the relevant projects should be provided in this section of the response for each similar project. 3.3 KEY STAFF/SUB-CONSULTANT QUALIFICATIONS AND RELEVANT EXPERIENCE a. Provide a simple organizational chart identifying key members of the firm including consultants. b. Provide resumes of projects designers, managers, key staff and consultants relevant to the requirements of this RFP, including their work experience, education, affiliations and awards. Resumes should not include project or general firm information. Particular reference should be made to the firm's construction administration/observation personnel. c. If any staffing changes should occur between the submission of qualifications and the award of a contract, the architect must notify the Village in writing. Unapproved staffing changes may result in rejection of qualification. 7 Village of Mount Prospect IV. SELECTION PROCESS 4.0 THREE STEP SELECTION PROCESS The selection process to determine the successful AE will be determined by the following three-step process. Sten One: Submitted qualifications will be distributed to members of a selection committee for review. The committee will evaluate and rank the submittals based on the overall content, relevant experience of the firm and personnel assigned to the project. The firms demonstrated ability on past projects and ability to work with municipal agencies will also be taken into account. Once qualifications have been decided, the fee proposals will be opened and ranked lowest to highest. The qualification rankings and fee proposal rankings will then be combined to obtain the most qualified bidder. The lowest fee may not be recommended as the most qualified bidder. Sten Two: The committee may conduct interviews with two or more of the top-ranked AEs determined from Step One to get a more comprehensive view of qualifications. S'tep "11,�h, =: After the interview process in Step Two (if conducted), the Village will select the top ranked AE and recommend the Village Board authorize a contract with that firm. The Village reserves the right to reject any and all proposals, to solicit additional proposals, and make any additional decisions that are deemed to be in the best interest of the Village. D Village of Mount Prospect Certificate Regarding Sexual Harassment Policy The undersigned does hereby certify pursuant to section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) that it has a written sexual harassment policy that includes, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) an internal complaint process including penalties; (v) the legal recourse, investigative and complaint process available through the Department of Human Rights and Human Rights Commission; (vi) direction on how to contact the Department of Human Rights and Human Rights Commission; and (vii) protection against retaliation. Name of AE Firm (please print) Title 11 Submitted by (signature) Village of Mount Prospect 2. Controlling the Cost of Construction is a vital part of this project's success. The Village believes this can be best achieved by the entire team (Owner, A/E and CM) working together to achieve this goal. Will you agree to design to a Budget Amount for each of the disciplines (Architectural, Structural, Electrical, HVAC, Plumbing and Fire Protection)? The Budget Amount for each "trade" will be developed as part of the Pre - Construction process with the collaborative effort of the Owner — Construction Manager and A/E Team. Yes No If no, please explain why, 3. The Village believes that competition among subcontractors and suppliers during the bidding phase is critical to ensuring best value results for the bidding of the work. Therefore it is vitally important that the bidding documents are NOT proprietary or "sole source" in any way. Will you agree to structure the design and specifications to include a minimum of three named manufacturers or suppliers (Please Note: the "basis of design" approach will NOT be an acceptable alternative to providing three manufacturers or suppliers.) for all systems, products, materials, including but not limited to: a. HVAC systems and equipment, temperature control systems and equipment, b. electrical systems and equipment, not including light fixtures, c. plumbing systems and equipment, d. building envelope systems and components (roofing, curtainwall, windows, masonry, etc.) and, e. most finish materials (ceiling systems, paint, wall protections, cabinets, etc.) Only in circumstances where the Village specifically authorizes in advance a sole source will a design and specification approach other than that described above be allowed. Those instances are likely to be with ceramic tile, carpet, vinyl tile, and lighting fixture selections. Yes we agree No we do not agree 4. The Village believes in a negotiable terms for errors and omissions within the drawings. At no point will compensation for errors and omissions be waived in the contract between owner and architect. Do you agree to these terms? Yes No 13 R MOUNT ITMENT PROSPECT H.E DR s e R ' �srYXISM PM; FGM ARCHITECTS N 04/05/18 CONCEPTUAL SITE PLAN FoardDocs® Pro Agenda Item Details Meeting Page 1 of 3 Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.3 Motion to accept the proposal from Altamanu, Inc. for public engagement and architectural services to design Edwin and Elsie Meyn Busse Pocket Park located at 19 and 21 S. Emerson Street in an amount not to exceed $76,600.00 and authorize the Village Manager to execute a contract for the same services subject to staff and attorney review. Access Public Type Action Preferred Date Jul 17, 2018 Absolute Date Jul 17, 2018 Fiscal Impact Yes Dollar Amount 76,600.00 Budgeted Yes Recommended Action To approve a contract with Altamanu, Inc. for public engagement and architectural design services for Edwin and Elsie Meyn Busse Pocket Park. Goals 24. Downtown Splash Pad Public Content Information The Village recently purchased the two single family homes at 19 and 21 S. Emerson Street located across the street from the Village Hall with the intent to develop the property as a downtown pocket park. The pocket park has been a strategic goal of the Village since the late 1990's and has been included in several versions of the Downtown Implementation Plan that have been adopted since. The Village budgeted $750,OOp for the design and construction of the park in the 2017 budget (page D-117) and has spent $75,530 on the demolition and regrading of the property. Therefore $674,470 remains available for the design and installation of the pocket park. The Village issued a Request for Proposals (RFP) on June 11, 2018 for public engagement and architectural design services for the creation of the pocket park. The RFP was advertised on the Illinois Chapter of the American Planning Association's website, the Illinois Chapter of the American Society of Landscape Architect's website, posted online on the Village website, and was e-mailed directly to a number of experienced planning and landscape architecture firms. The deadline for submittals was June 29, 2018. The RFP was well received by the design community; staff received ten high-quality firms' responses with proposals. The ten responding firms were Altamanu Inc., Design Perspectives Inc., Fieldwork Design Group, Hitchcock Design Group, Ross Barney Architects, Site Design Group, Ltd., Terra Engineering, Teska Associates Inc., The Lakota Group, and Upland Design Ltd. Proposals were evaluated by a selection team of Village Staff from the Manager's Office and Community Development Department. The team chose to interview the top three rated firms for the project. Evaluations were based upon five major criteria, weighted equally with a maximum of ten (best) possible in any one category: 1. Bid amount 2. Past success record https://www.boarddocs.com/il/vompBoard.nsf/Private?open&login 7/13/2018 Ple.axdDocs® Pro Administrative Content Confirm the 750K budget. I thought we were at 650. - NB Executive Content Page 3 of 3 https://www.boarddoes.com/il/vompBoard.nsf/Private?open&login 7/13/2018 0 - La — 11 _ � ��.,>�� b. �� _. ti� .,,�_ � �_ ,a ate_, -�• Emerson at. (staff Photo) Mount Prospect 3 Overview Village of Mount Prospect Mount Prospect is a northwest suburb of Chicago in Cook County, IL and home to approximately 55,000 residents. The village boasts a thriving downtown located on a Metra commuter train line. There is currently an influx of residential development in downtown with new multi -family residential units under construction. The Community Development Department would like to ensure that adequate open space remains in the downtown. The site is across the street from the Village Hall and Centennial Green, a large lawn that hosts events such as the summertime Fridays on the Green concert series. Other popular events in the downtown include the Farmers Market and the Bluesmobile Cruise Night Car Show. (See aae op s mp t o The park will be located on the edge of downtown Mount Prospect at 19 and 21 South Emerson Street. The village recently purchased the two single family homes on the site and will demolish them in early July. The village owns the land, free and clear. Several previous plans identified the site as potential parkland, including the 2017 Comprehensive Plan and the 2013 Downtown Implementation Plan. To the west of the site is Village Hall and the Public Library. To the north of the site is a townhome development, and to the south there is a 6 -story office building. The site is adjacent to a single-family residential neighborhood to the east. (See Appendix B) There are four parks within a half mile of the site. Owen Park is a 5 -minute walk to the east and contains a playground and open space. Moehling Park is located three blocks to the west and contains a gazebo, butterfly garden, and live plantings. Busse Park, half a mile to the northeast, provides ball courts and a playground. Finally, Lions Memorial Park, half a mile to the southeast, has athletic fields, tennis courts, a playground, and the Veterans Memorial Band Shell. The site offers an opportunity to c provide more public open space for downtown residents and visitors. \11?, 5 Goals The goals presented here are based on the goals outlined in the Downtown Implementation Plan (2013) and the Comprehensive Plan (2017). The Downtown Implementation Plan (2013) (Volume 1 and Volume 2) offers a concept of the pocket park as a Gateway Park that incorporates "decorative paving, benches, lighting, and other site furnishings." Other outlined goals include: • To create unique and distinctive streetscapes and public spaces downtown • To improve active transportation facilities to make downtown safer, more accessible, and convenient for pedestrians and cyclists The Comprehensive Plan outlines the following relevant goals: • To preserve the historic resources in the community and integrate art, culture, and learning opportunities to make the community a more vibrant place to live and work To protect and conserve Mount Prospect's natural resources and environment To connect the village's parks, open space, greenways and waterways to the regional green infrastructure network The Mount Prospect Park District conducted a survey of commun-Itv r1eeds in 2017 as a part of their strategic planning process. The top two priorities identified by residents in the survey were fitness facilities and a splash park or indoor water park. Proposals The Community Development Department welcomes submission of proposals conforming to the Request for Proposal (RFP) requirements for the pocket park site. In this proposal, the respondent will provide a plan for public outreach and design, commit to providing an estimated budget for park construction and provide any other relevant details. Additional information on requirements for proposals are outlined on the following pages. Successful proposals will address the goals and meet the Mount Prospect requirements while offering creative solutions to involve the community mi the design process. &I assigned to the project, including relevant experience, should be included. Similar information should be provided for any partnering firms, as applicable. 6. Schedule - Time frame estimated to complete public outreach initiatives and design of the pocket park, along with supplemental tasks deemed necessary for the completion of the project. Provide updated design schedule as required. Submittal may be supplemented with any existing brochures of the firm or partnership that address the submission requirements. Any questions regarding any substantive matters arising during preparation of this proposal should be addressed to:, Bill Cooney, Community Development Director 50 S. Emerson St., Mount Prospect, IL 60056 T: 847.818.5307 BCooiievC(iii-tiountp)rosL-)cct-4 Proposals must be received by June 29, 2018. Responses received after such time will be deemed "not submitted" and will not be included in the evaluation process, unless otherwise agreed to by all parties. 7 Appendix A: Mount Prospect Map Municipal Boundary - Interstate Rail Line Parks�� Hydrology Downtown N My' 0.5 1 ti TTl11eS NIap prepared b CIS, Susann0h L)L1Vidsun � R Count Prospect A I t a m a n u Inc. landscape architecture + urban design + planning PROPOSAL FOR PUBLIC INVOLVEMENT AND DESIGN SERVICES i i, I � '' � , � ''I � 1 � !!I � � 1� � 1 1: 1: 1 � 11 1 r Ajulll- SUBMITTED TO: VILLAGE OF MOUNT PROSPECT JUNE 29,2018 PROJECT CONTACTS: Josephine Bellalta, PLA, ASLA Design Principal Email: josephine@altamanu.com Nilay Mistry, PLA, ASLA 1700 Irving Park Road, Suite 202 Chicago, Illinois 60613 Senior Landscape Architect Tel: 773.528.7492 Email: nilay@altamanu.com Web: http://www.altamanu.com/ Altamanu Inc. Oevidsc apex orcl,Oec::Uea i uit,)an de;sk'Vl + .y0<: n n'onng June 28, 2018 Mr. Bill Cooney Community Development Director Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 bcooney@mountprospect.org Re: Proposal for Public Involvement and Design Services Edwin and Elsie Meyn Busse Pocket Park Village of Mount Prospect, Illinois Dear Bill, It is an honor to submit a proposal for the design of an exciting new public space in the Village of Mount Prospect. Asa resident of Mount Prospect for severaI years, I have seen the dramatic shift in development opportunities downtown and believe in the potential for a dynamic new park to compliment the diverse parks in the village. The provision for open space within the conversations to develop more of the available space in downtown will certainly be valued by the young and elderly residents that could allow Mount Prospect to thrive. Our approach to public involvement and preliminary design ideas have been geared to impact the diverse audience in our community. Altamanu has gathered a superb team of professionals with international acclaim but have long trackrecords of building meaningful public spaces throughout Chicagoland. Our consulting civil engineer, from V3 Companies, has also spent several years in the village as a resident and has played a role in the recent streetscape improvements throughout the downtown. We look forward to bringing local sensibilities to the next wave of design decisions. Our goal in developing this proposal has been to craft a public involvement process to aid the design team with valuable input while fostering investment in the project from our neighbors. A series of innovative approaches to public involvement, such as Pop Up installations and new social media platforms, will compliment the engaging charrettes that our team has conducted for years. Through our extensive experience working with municipalities in the region, our team understands the value of being available to a Village Board to aid in the journey of realizing a project. We look forward to building a relationship with the Village of Mount Prospect as facilitators of beautiful public spaces. Very truly yours, Nilay Mistry, PLA, ASLA Email: nilay@altamanu.com Phone: 773.875.3663 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com Project Team Description Altamanu, Inc., a Landscape Architecture, Urban Design, and Planning firm will act as Lead Consultant. John Mac Manus will be the Project Principal and Community Outreach Facilitator. John has over 25 years designing parks and working with municipalities throughout the Chicagoland region. Josephine Bellalta is President and Design Principal of Altamanu, Inc. and will serve as lead designer with decades of design experience in public streetscapes and parks, Nilay Mistry is a Senior Landscape Architect and Project Managerfor Altamanu, Inc. with several years of practice in Chicagoland and is a Mount Prospect resident.. Nilay will serve as regular contact for the projectand coordinate subconsultant efforts. V3 Companies are renowned internationally for their work in Civil Engineering. V3 has worked extensively with the Village staff for a number of years, from the Downtown Streetscape to pedestrian improvements along Central Road to environmental engineering for the remediation of the Central Plaza Redevelopment site. We are familiar with the Village's processes for improvements and work with the Village and stakeholders during the conceptual stage of the project to develop consensus in the proposed designs. Similar to previous projects, V3 will provide the Village with cost effective survey and design services that will provide the value and enable the Village to construct the park near the funded amount. The concepts and designs will build upon the previous streetscape work as well as what has been planned in the Village's Downtown Implementation Plan. Meeting ADA and PROWAG design requirements is always a major concern for public areas and, having just completed the design of the pedestrian improvements at Central Road and Arthru Avenue, V3 is well versed in the latest requirements. We are confident in our qualifications to serve the Village and are committed to providing a level of service that will exceed the expectations of the Village of Mount Prospect staff. V3 would like to continue to be a part of the Village's plans to improve the downtown community. TranSmart/EJM Engineering, Inc. is a leading provider of mechanical and electrical engineering to public and private clients. TranSmart/EJM has established a reputation throughout Chicagoland and the world for our strong commitment to technical excellence and our dedicated staff of professionals. With more than 30 years in the industry, TranSmart/ EJM has attracted and retained clients by providing superior service. TranSmart/EJM Engineering, Inc. is a certified Disadvantaged Business Enterprise (DBE), Minority Business Enterprise (MBE), and Women's Business Enterprise (WBE). Altamanu has collaborated on several projects with TranSmart/EJM and looks forward to establishing a relationship with the Village of Mount Prospect. am■ - I♦IL Is a IP ■ ■: A ■ 011 To Central Ave. , or, z A I t am an ult,Inc. I y zulri,;0,a;ru:�al�a�, e'�rc,l-ouOeM�'.tw�r"'� a.arP:r��vr r�F;,oc.a� o- .a0ao°nroir'i,,,:� e, � ■- N . M, ' so do 660 on 0 awwp MID a ■ Future Condition Changes are underway that will increase the density of Mount Prospect. Taking steps to ensure this growth contributes to the existing character of downtown will create a place that offers the amenities of city life without destroying the convenience and quietude that encourages people to visit and perhaps relocate. To motivate people of all ages to come downtown and spend time requires a space that is flexible and responsive to contemporary urban expectations. A space that serves not only as threshold to the commercial district, but as an attraction on its own. Flexible in the sense that this space can host multiple programs throughout the year and able to accommodate the needs of a heterogenous population spanning generations, from lifelong residents to newcomers. Minimal features like robustly built structures can serve as a place where adults can exercise, kids can play, and riam To Traln Mr ■o �■ IL ■.. ■■ . ■ ■■ oraNo ■ _� ° roll ■ • ■ ■ � � ss Future Condition Changes are underway that will increase the density of Mount Prospect. Taking steps to ensure this growth contributes to the existing character of downtown will create a place that offers the amenities of city life without destroying the convenience and quietude that encourages people to visit and perhaps relocate. To motivate people of all ages to come downtown and spend time requires a space that is flexible and responsive to contemporary urban expectations. A space that serves not only as threshold to the commercial district, but as an attraction on its own. Flexible in the sense that this space can host multiple programs throughout the year and able to accommodate the needs of a heterogenous population spanning generations, from lifelong residents to newcomers. Minimal features like robustly built structures can serve as a place where adults can exercise, kids can play, and riam To Traln Mr ■o �■ ■l an 010 s ■ us N. m■ ss To Rand Road ■ do To Owen Park 4 anyone can just hangout. Its proximity to other activities and transportation means that it could quickly become a pedestrian - friendly part of people's routines. Friends can wander over after shopping, a family might enjoy a picnic, or a library patron doesn't have to walk far to find a place to get lost in a new book. New housing typologies and dining options may try to orient to a specific demographic, but a public space should ensure people of all ages have a place to engage. Having a beloved park to enjoy would engender civic pride and a sense of ownership. That involvement can lead to community gardens, temporary art, and events such as a summer block party, or winter lights. Although small in space, a good urban park can enmesh with its vicinity to facilitate larger functions. That synergy can increase traffic to local businesses, which in turn promote further use of the park to gather, enjoy, and relax. 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 6 Public Involvement Strategy and Design Process Scope to comply with Village of Mount Prospect practices. Popularity of these programs provide opportunities to connect with existing Village of Mount Prospect accounts and that of allied partners. Postings regarding events and updates are planned to be created every 48 hours or more frequently. 4. Administration access will be provided to Village of Mount Prospect and Altamanu will turn over all access to the municipality upon completion of project. TASK 2: PUBLIC INVOLVEMENT: DOWNTOWN BLOCK PARTY POP UP Goals: Foster imagination for Busse Pocket Park and establish exciting forms of input gathering. The Downtown Block Party is a strong opportunity to reach a large audience at an event that exhibits how dynamic and enjoyable downtown Mount Prospect can be. Altamanu will attend both days of the event to engage the public for preliminary input on the park design. Awareness of the project's public involvement process will be promoted through a highly visible installation at the edge of the Busse Pocket Park site. This Pop Up Public Engagement Space will be scaled according to available space along the Emerson Street and Busse Avenue parkways. 2. Altamanu will design fabric prints to be hung on the construction barrier fencing that currently defines the edges of the site. The bright graphic pattern will introduce a dynamic backdrop to the intersection and supplement any desired screening from the construction site. 3. The fence will serve as a tool to gain input as well as publicity for the pocket park project. Altamanu will design rigid panels coated with chalkboard paint for use by visitors to publicly note ideas for the park, similar to many temporary art installations found in cities around the world. Opportunities for input of ideas will therefore be available on the site throughout the day and the accumulation of text will alter the appearance of the wall over time. Comments gathered during the Downtown Block Party will be documented by the Altamanu team throughout the event. 4. The possibility of new activity on the Busse Pocket Park site will be highlighted with initial offering of new seating opportunities during the Downtown Block Party. Altamanu will design and fabricate temporary wooden seating elements that will allow visitors to sit and recline alongside tables. Standing in contrast to the benches distributed throughout downtown Mount Prospect, these seating elements will embody the spirit of what a new pocket park can contribute to the existing open space network. Activities motivated by the temporary furnishings can be themed around fitness, community gardening, reading, playing games, and drawing ideas for the eventual pocket park. The seating elements can remain be Altamanut nc. aaincisccupe r: ai"chdor•,6G.le , rJrf-)ori oesicgin i r1fl ani'di g Sustainable Cities Collective 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com Public Involvement Strategy and Design Process Scope preferred and disliked concepts. b. Guided design exercise facilitiated by design team member, examining the station topic as a priority within a design concept for Busse Pocket Park. For example, what would the park look like that focused on water display, for example? Participants will be offer input through the following means: i. Verbal Input 1. Discussing of aspects that are liked and disliked about the element 2. Writingtop request about the theme on a board and posting to group collection ii. Visual input 1. Create drawings of site layouts or sketching on top of photos 2. Modeling the site with clay 3. Graphic collage of plan layouts using scaled cutouts of park features 4. A report of the charrette process and findings will be submitted to the Village Staff to indicate progress. Findings will be discussed at a meeting with Village Board. TASK 4: PUBLIC INVOLVEMENT: STAKEHOLDER INTERVIEWS Goals: To build relationships with representatives of local constituencies to understand potentially underlying issues. 1. Altamanu team members will take park in scheduled interviews with stated stateholders, as requested. It is assumed that the Village of Mount Prospect will make initial contact with stakeholder groups for coordination. Meetings will be scheduled to take place on same days to reduce travel time. 2. Preliminary contact with stakeholders can be fostered with online questionaires but an in person meeting will be planned for each stakeholder. Altamanu to format private questionnaires. 3. Altamanu team members will prepare a written report of stakeholder meetings and submit to Village Board. TASK 5: SCHEMATIC DESIGN: INITIAL SCHEMES Goals: Formulate multiple schemes to foster input and direction of landscape concept. 1. Prepare schematic landscape designs based on public input findings for Village Board review. Design options may utilize visualizations (plans, perspectives, etc) and narratives. Altamanu Inc. nrid c upe, cr(arutectui,e ' uirloc'w dosiign F -)Mon n'irnC J Mayer H 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 10 Public Involvement Strategy and Design Process Scope anticipated in this phase. One (1) rendered plan revision is expected for marketing purposes. 4. Participate in bi-weekly telephone conference team meetings. 5. Post approved design scheme on project website and to local media. Altamanu to coordinate with Village of Mount Prospect Public Relations staff. TASK 8: DESIGN DEVELOPMENT Goals: Design Development is to explore in detail the Site Landscape Plan and its individual elements such as planting, site_Matures, materials and furnishings, quantities and costs. 1. Coordinate with project team to deveftp,:details of landscape plans, paving layout_ =pcLrnc site elements; materials palette, and planting dpc;6,i as per schematic design review, comments. 2. Review and evaluate any new public input on from digital platforms. 3. Coordinate with Engineering consultants and Village Staff to review drainage and grading issues, if any. 4. Further define specific site element designs and materials palette. Plans and sections will be prepared to further define the character of individual elements such as, but not limited to: • Specialty paving type, style, color, and patterns • Site and parkway plantings • Site furnishings (seating, lighting, bike racks, trash receptacles, play equipment) as applicable 5. Prepare outline specifications as related to landscape elements and materials. 6. Prepare detailed cost estimate for construction budget based on Design Development drawings. 7. Meet with Client and Team to review and coordinate current landscape drawings and discuss final changes prior to Construction Document Phase. Address any pending issues related to securing applicable landscape approvals related to the project. One (1) meeting is anticipated in this phase. 8. Submit electronic copy of landscape plans and drawings to Client for review in PDF format. 9. Participate in bi-weekly team meetings via remote conferencing. TASK 9: CONSTRUCTION DOCUMENTS Goals: Finalize all design elements as shown in the Design Development drawings of Task 8 as defined above, incorporate all Client's comments Its m a nu Inc. landscape architecture + urban design + planning 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 12 Pop -Up Public Engagement Space AItamanu Inc. landscape orchil I.,e - urban design . planning s i � s _ AND Ir a I it � r 1 _ a ' jJ1 aim sz, At d g ,Ot`' N ��pw YA " Ndw swacn►d4 AO (tKt�N4sE.4p►+c� -� JoirJ y 1,06""'4yyyy� �i�ti pF�.1A 17W (o¢- ��ST�Nr1 fJFNKNIh�S 'Ct f- TAW 14 Fee Proposal For Scope of Services Altamanu Scope Items Fee Project Initiation $1,450 Kickoff Meeting Survey and Planning Study Review Initial Site Visit and Documentation Public Engagement + Meetings Pop Up Installation Design and Installation Engagement Event #1- Block Party Engagement Event #2 - Public Charrette and Prep Meeting with Village Board - Charrette Review Stakeholder Interviews (2 sessions) Presentation to Village Board (Up to 3 Schemes) Engagement Event #3 - Schematic Presentation Meeting with Village Board - Schematic Review Presentation to Village Board- Refined Scheme Coordination Conference Calls Digital Outreach - Design and Maintenance Written Reports for Client Schematic Design $8,850 Schematic Design (Up to 3 Schemes) Schematic Design - Single Scheme Refinement Marketing Rendering - Approved Scheme Conference Calls - Bi -Weekly Design Development $6,050 Design Development Drawing Production Team Drawing Coordination Conference Calls - Bi -Weekly Cost Estimate - Design Development Construction Documentation $9,300 Construction Document Drawing Production Conference Calls - Bi -Weekly Review Meetings (Up to 2 Sessions) Altamanu Fee Subtotal $39,950 Altamanu Reimbursible Expenses $1,500 [Altamanu Total $41,450 TranSmart/EJM Scope Items I Fee Mechanical and Electrical Engineering $17 Project Management Data Collection Project and Agency Coordination Meeting/Field Checks Coordination Park Electrical Work Splash Pad Electrical Work V3 Companies Scope Items I Fee Engineering 1 $18,100 Data Collection Project and Agency Coordination Meeting/Field Checks Coordination Park Electrical Work GRAND TOTAL $76,600 J l!r I'<^jrr I/,)rIr✓L1r'�ra'rJo f, n,1) "o ;rll�ria,i^,o) ,w" nilh "l ,✓ l/ voql o0('! hr. „ r, cr�1 JCalllef lr,' Yi inl'J�� hr i 'rr1';�, CII o ,o rporr,' ;Tl✓ iIYIf(rJfIII l I�Yf)I"Y -, Pi /I"i ,if (1;`101 1)�; (f nrr rarc9[) iofr ti'wl ,,,r"s O)of vM) N1 y1ru. 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 16 Altamanut nc. [-Indii�rcjjpe urhllt"d;,"l'l,.In'Ve f f11 )an C,V+7;1<„'pn I 1 -Ju nlinli"1f TranSmart/EJM Scope Items I Fee Mechanical and Electrical Engineering $17 Project Management Data Collection Project and Agency Coordination Meeting/Field Checks Coordination Park Electrical Work Splash Pad Electrical Work V3 Companies Scope Items I Fee Engineering 1 $18,100 Data Collection Project and Agency Coordination Meeting/Field Checks Coordination Park Electrical Work GRAND TOTAL $76,600 J l!r I'<^jrr I/,)rIr✓L1r'�ra'rJo f, n,1) "o ;rll�ria,i^,o) ,w" nilh "l ,✓ l/ voql o0('! hr. „ r, cr�1 JCalllef lr,' Yi inl'J�� hr i 'rr1';�, CII o ,o rporr,' ;Tl✓ iIYIf(rJfIII l I�Yf)I"Y -, Pi /I"i ,if (1;`101 1)�; (f nrr rarc9[) iofr ti'wl ,,,r"s O)of vM) N1 y1ru. 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 16 A I t am an A Inc. klind"calar,' alchHecture url:)a1i'l ries, � p Project Team Resumes and Project Descriptions 18 Firm introduction Alta ma nut nc. landscape architecture + urban design + planning Altamanu Inc. is a Chicago based, WBE/ MBE/DBE Landscape and Urban Design firm founded in the year 2000. The principals of Altamanu, Josephine Bellalta and John Mac Manus, share over 50 years of experience planning and designing public spaces and we seek to make memorable, sustainable, signature community spaces that are also practical and functional. Altamanu's projects include regional and local parks, open space reserves, dog parks, skate parks, schools, institutional campuses, outdoor classrooms, healing gardens, recreation facilities, as well as streets, plazas, parkways, & bridges. These projects feature improved ADA access and green initiatives such as green roofs, treatment wetlands, bio-swales and rain gardens with educational signage, native planting and innovative stormwater management techniques. We have received national, regional and local awards for our work. Recent Awards include: 2017 CNU Charter Award for the street design of Fulton Market, Chicago IL 2016 ASLA Honor Award: Constructed Project, Grant Park Skate Park & Performance Space, Chicago, IL 2013 IL-ASLA Merit Award: Constructed Project, Urban Design: River Street (woonerf), Batavia, IL 2009 Community Service Award, for "Outstanding Contributions to the Community and State" Contacts Josephine Bellalta Telephone: 773-528-7492 or Email: josephine@altamanu.com John Mac Manus Telephone: 773-528-7492 or Email: john@altamanu.com 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 20 Public 'Engagement Em Alta manu "lnc. arld"r,a llpe are,,,aOr;ruure r ui^C:mn deign a lullaluil�in 'Just wanted to let you know how impressed I was with Altamonu's suggestions last night. You and John have really captured the spirit of the site and the range of input from its users. Can't wait to see the finished product, especially the creative kid's area." Beth Burdi, Chair of the Greening Taskforce Email: bethburdin@gmoil.com :..1 was really impressed when I attended the last meeting with the level of attention to community perspectives. It is more impressive to me now both because I have been away forsome time, and because in my current work I now realize better how much effort is involved on the part of you and your staff. So kudos to all of you --it's a real inspiration for me as I think about how to be more open and consultative in all that I do as an administrator." Tom Philion Associate Dean, Roosevelt University Former Park District of Oak Park Board Member Email: tphilion@roosevelt.edu "This design is just what the committee was looking for on River Street... letting the beautiful buildings be showcased and the rest of the environment is bright refreshing, and most of all complements the buildings... a perfect blend of the old and the new. Don't let anyone change W!" Doris Sherer, Downtown Streetscape Committee, City of Batavia Email: disherer@hotmail.com 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 22 Streetscapes Alta manut nc. Altamanu Inc. is fortunate to have been engaged by the Chicago Department of Transportation (CDOT) on the design of a diverse range of project types primarily with a focus on Complete Streets, community spaces and making the city more livable. Projects Includ : Chicago Pedestrian Plan Chicago Action Agenda Streetscape Master Plans Shared and Complete Streets Road Diets Flexible Streets Streetscape Improvements Plazas and Side Street Plazas People Spaces Bike Paths and Cycle Tracks Multi -Use Path Systems Gateways/Community Identity elements Aesthetic Treatments for Bridges Expressway and Roadway Improvements and the integration of innovative Storm Water Solutions PrcI Examoles: 55th Street Streetscape Improvements 95th Street 99th Street and Walden Parkway Addison Underbridge Devon Avenue Fulton Market and flex space Harrison Street Lawrence Avenue Streetscape Master Plan & Streetscape Improvements & Road Diet Lincoln Village Pedestrian Bicycle Bridge and associated Riverfront Trail 2 sections of Madison Street Roosevelt Rd. Bike Side -Track & Road Diet Sauganash Community Gateway Stony Island Streetscape Masterplan South Michigan Avenue Flex Space Services include planning, urban design, landscape planting design, public outreach, renderings, construction documents and reports. Ref: Luann Hamilton, Deputy Commissioner, Email: LHamilton@cityofchicago.org Ref: Lubica Benak, Director, Streetscape and Sustainable Design Program Email: Lubica.Benak@cityofchicago.org 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773,528.7492 www.altamanu.com 2,� River Street Batavia, Illinois f f TO PEACE BRIDGE Alta manu 'Inc. onvd5c alpe + iamkXm� d sIgn 1 pl¢�aii,.vnf g Transition to curbless shared street i Location for temporary bollards as needed % Raised planters and retaining wall Transition to curbless shared street Location for temporary bollards as needed Permeable clay brick pavers at site low point Custom benches and precast planters, typ. On -street parking New tree in granite curb planter, typ, /i IJ l f Outdoor cafe space, typ. (Tables and chairs furnished by businesses) Decorative alley screen by local artist Entry archway Transition to curbless shared street Location for temporary bollards as needed 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 26 Scoville Park Oak *Pork, H11nois Alta manutnc. kindsar, alD e arch 11c:c,$w '! w uo0j,a„aii,i design 4 I:,Ila:oii,.Iri!i�g Scoville Park is the historic central park of the Village of Oak Park. The Park District of Oak Park engaged Altamanu to carry out a master plan for the park. Later Altamanu was engaged to redesign and oversee the complete renovation of the park. Altamanu designed a new plaza for the Peace Memorial, a new playground, entryways, pathways, and an innovative performance stage, redesigned the tennis courts and added interpretive signage. Altamanu also designed a new setting for the library and its interaction with the park, added native trees, flowers and grasses, and introduced LED lighting. All design work was carried out with an in- depth public process. Location: Oak Park Ca�uastructiorti Coma%eted: June 2013 Proiect Owner: The Park District of Oak Park roipct Duration: 17 months Project Cost: $2.4 million Altamanu Inc. Fee: $221,500.00 E rad ect° Fundin. Oak Park Scope: Community Engagement, Concept Development, Construction Documents, Construction Observation Contact: Gary Balling Former Executive Director of PDOP Email: lgaryball@gmail.com Tel: 708.932.2225 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 28 Field Park -01a i Pa 'K, Wirj is Alta manu ''Inc. Altamanu created a Master Plan for Field Park and the grounds of Horace Mann School with input by the community, the staff of the school, and members of the Citizens Committee under the direction of Park District of Oak Park staff. The plan creates an urban arboretum, with playgrounds in groves of trees that surround a large multipurpose field. The plan calls for a continuous loop path around the fields. The first phase addressed the west side where children can stop to enjoy three different playgrounds. The most popular features are the mound and an interactive fountain. A shelter provides shade and a place of community members to meet and socialize as they watch children play. Educational signage informs the children of the species and characteristics of the trees in the series of groves along the path. Location: Oak Park, Illinois Cons�tructigL Com lid: May 2008 Project Owner: Park District of Oak Park I roq D rafts: 11 months Project Cost: $1,867,560.00 Altamanu Inc. Fee,: $130,825.26 Lrgjec_gq.4J : Park District of Oak Park and an OSLAD Grant of $399,000.00 Scope: Analysis of existing conditions, Community Engagement, Master Plan, Preliminary Design, Construction Documents, Construction Observation Contact: Gary Balling Former Executive Director of The Park District of Oak Park Email: lgaryball@gmail.com Tel: 708.932.2225 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 30 Logan Square Orchard Plaza cci�'I i 1 '1:315 hi—" SO,i Er, s 6a ' Alta manut nc. I( -'n ds( ,aq,e ra"c.hntecau, c, i �.arban des, iqn (Ipa aani^�iin(3 ooY.�weo a x�.: r Altamanu Inc. and V3 Co. were engaged by the Department of General Services and under the direction of DHED, to develop a market plaza for the site on historic Logan Square. The design team worked with the DHED, Neighbors Space, Landmarks, the Chamber of Commerce, and a variety of non -for-profit organizations and the local alderman to develop a new and innovative use for a site that has been dormant since 1949. The new plan developed with the community and the Community Rarities Orchard Project (CROP) devotes the majority of the site to Urban Agriculture, with an orchard for rare and endangered fruit trees extending along Milwaukee Avenue. The northern part of the site will become a public plaza with historic and interpretive signage, an educational/ art wall and planting exhibits. The plaza and the orchard reflect the growing interest in green solutions amongst the residents of this burgeoning community. Location: Chicago, Illinois Construction Completed: Unbuilt Project Owner: City of Chicago Project N/A Project Cost: Unknown .A[ta earn Inc,. Fee: $47,869.43 Project Funding: City of Chicago TIF Scope: Community Engagement, Master Plan, Preliminary Design, Construction Documents Contact: Laura J. Shafer P.E. Project Manager V3 Companies Email: Ishafer@v3co.com Tel: 630.729.6216 1700 West Irving Park Road Suite 202 Chicago, IL 60613 T: 773.528.7492 www.altamanu.com 32 PART N EiRSH I P! WITH P FOCUSED. GOAL ORIENTED. ADAPTABLE. RESPONSIVE. Your projects are challenging enough: the battle for funding, escalating costs, impossible deadlines. When it's that tough just to get a project off the ground, you need an engineering, natural resources and surveying firm that knows the ropes and can deliver your objectives. At V3, we understand your challenges. Our team members have spent time in the trenches and have first-hand experience dealing with the dilemmas you face. You can count on our deep base of technical and managerial experts to be dedicated to achieving your objectives with excellence and superior service. Our singular mission is to focus on your goals. We have long served municipalities, counties, state agencies, commercial, industrial and residential land developers and railroad clients with a full array of professional services. V3's learn of experts across t.iriss wide rouge of disciplines will enhonc.e your projects perfurmonce from initial programming to.finot clos(_,oul, When it comes to public projects .,, we hove what it takes to get the job dune right,. IN ■ Founded in 1983 ■ 240 Employees ■ Corporation ■ V3 is employee owned, providing our team members with the opportunity to serve you from an owner's perspective. ■ Construction Engineering ■, Highways & Traffic ■ Railroads ■ Structural ■ Water Resources ■ Wetlands & Ecology ■ Landscape Architecture ■ Sustainable Design & Consulting ■ Geosciences ■ Environmental ■ Site Civil ■ Municipal Consulting ■ Planning ■ Surveying is Contracting & Construction Management OFFICE LOCA1fVON S • Illinois ■ Indiana ■ Ohio ■ Missouri ■ Alberta ■ Saskatchewan ■ Haiti 4 V 3. MIKE RECHTORIK, PTOE .y Senior Project Manager YEARS OF ExPERIENCEMr. Rechtorik has 25 years of experience specializing in traffic and transportation ...... _-.° engineering. His expertise is in the areas of traffic studies, traffic design, traffic With V3: 13 operations, intersection and roadway improvements, geometric design, streetscape Other: 12 design, lighting design, and traffic signal construction. This experience includes a wide range of planning and design projects for the Tollway, state and county transportation EDUCATIONagencies, local municipalities, and private developers. Mr. Rechtorik's responsibilities ---- - rr -- rr- include management of public improvement and transportation projects and project Master of Science quality assurance and quality control. Engineering University of South Florida NOTEWORTHY PROJECT EXPERIENCE Bachelor of Science Mathematics University of Tampa Professional Engineer: Illinois, 062-058827, 2006 Indiana, 10607220, 2006 Professional Traffic Operations Engineer: Cert. No. 1353, 2004 S 401 Institute of Transportation Engineers, (ITE) Downtown Redevelopment $treetscape Improvements, Village of Mount Prospect, Mount Prospect, Illinois ® Project Engineer responsible for the preparation of lighting, electrical and traffic signal contract plan documents for Stage II and III streetscape improvements for this downtown area. The project involved conceptual studies of alternatives for streetscape improvements within the downtown area. The concepts involved differing levels of investment in lighting, pedestrian lighting, brick pavers, roadways, parking facilities and street furniture. The final plans included the installation of new pedestrian level lighting, full brick paver sidewalks, parking and roadway reconfiguration, street furniture, landscaping and an irrigation system. The project also included the redesign of traffic signals and permitting through IDOT. Ardmore Avenue Streetscape Enhancements, Village of Villa Park, Villa Park, Illinois ® Project Manager for this $1.6 -million project which was funded by the Illinois Transportation Enhancement Program (ITEP). V3 provided design of all aspects of the streetscape improvements which included pedestrian improvements and the redesign of non-compliant intersection crossings throughout the project limits to meet ADA requirements as well as roadway improvements to provide on street parallel parking. Streetscape enhancements included sidewalk pavers, stamped asphalt crosswalks, gateway signing, ornamental LED lighting, landscaping, planter boxes and architectural stone columns. V3 assisted the Village with the preparation of funding applications and negotiations for this project. CONTINUING I est Bartlett Road Streetscape Improvements, Village of Bartlett,Bartlett, Illinois ® Project Manager for this streetscape improvement of approximately 1.5 miles ACEC-Illinois / IDOT from IL Route 59 to Western Avenue. The project consisted of lighting and landscaping Phase II Design enhancements and two new bike nodes along this section of road that served as the gateway to the downtown area. The project was funded with an Illinois Transportation IDOT Region I Local Roads Enhancement Program grant. The scope of work included survey, landscaping, Seminar for Federally photometric analysis, lighting plans using LED decorative street lights, Com Ed Funded Projects coordination, specifications and special provisions and coordination with both the Village and IDOT. ACEC-Illinois / IDOT IL Route 59 Metra Station ParkingIntersection r ve a ts, City Lighting Seminar of Aurora, Aurora, Illinois ® Project Manager for Phase I and 2 engineering services consisting of resurfacing, reconfiguring, and expanding the parking lot from 2,228 to Communispond 2,657 stalls and adding a new driveway to improve pedestrian, bike, vehicle and bus Executive Presentation Skills access to the train station. V3 prepared design alternatives and budgetary cost estimates that included reconfiguring the parking lot to north -south drive aisles, short term drop-off and pick-up areas, motorcycle parking and a designated Pace bus area. Pedestrian circulation and access was improved to meet current ADA standards. 36 Matt Brolley, d Vr Project Engineer YEARS OF ExPERIENCEMr. Brolley brings a unique skillset resulting from his past experiences in both land development and municipal government. In addition to working the past five years in With V3: 6 the Land Development Department at V3, he has also served the Village of Other:7 Montgomery in various roles. Originally appointed to the Village Plan Commission/Zoning Board of Appeals in 2008, Mr. Brolley has since been elected EDUCATIONChairman of the Commission, Village Trustee, Development Committee Co -Chair and Bachelor of Arts ...................................................... most recently Village President. Physics NOTEWORTHY PROJECT EXPERIENCE North Central College Naperville Silverwood Glen, K. Hovnanian Homes, Winfield, Illinois ® Project Engineer providing land planning services for this 27 -acre infill site, creating a number of Bachelor of Science alternatives to account for its unique shape and constraints that included a 5.5 -acre, Civil Engineering high-quality wetland, a fire station site and an existing parcel. The design incorporated University of Illinois 45 home sites in two independent parcels because of the centrally located wetland and Chicago created the design challenge of balancing earthwork on each parcel to minimize material handling. Additional services included roadway and infrastructure design services, a bike/pedestrian path and tot -lot playground. Dry and wet naturalized Executive Education drainage swales and water -quality basins were implemented to address post Senior Executives in construction best management practices requirements. In total, the site included four State & Local Government naturalized stormwater management facilities. The project scope also involved Harvard University mitigation and enhancement design of the large wetland area. REGISTRATIONS aria s Restaurant Sites, McDonald's USA, Illinois ® Project Engineer responsible for providing and coordinating land planning, engineering, platting and Professional Engineer: topographic surveys, environmental services, traffic studies and storm water Illinois, 062-062492 management design, streamlining the process to achieve final approvals. V3 provides a assist McDonald's with its program to rebuild existing restaurants throughout Illinois Certified Floodplain on sites that range from 0.5 acres to 2.5 acres. Meeting McDonald's national standards Manager IL -08-00373 and handicap accessibility requirements present new challenges, especially on smaller sites. Coordination and planning includes meetings with municipal staff, advisory PROFESSIONAL committees and elected officials. Engineer's Without Borders, Chicago Professional Chapter American Society for Civil Engineers (ASCE) Illinois Association for Floodplain and Stormwater Management (IAFSM) Illinois Municipal League (IML) Chicago Premium lets, Aurora, Illinois ® Project Engineer over site civil design of the mall expansion and reconstruction of the existing shopping mall. The 300,000 -square -foot retail expansion included the addition of 2,400 parking spaces on 40 acres. This project involved utility relocations including a 12 -inch, high-pressure gas line, a 12 -inch watermain and sanitary and storm sewer systems. Electric, telephone and communication services to the buildings also needed to be relocated. The project site is adjacent to one of Aurora's key well sites. The design was careful to provide necessary protection to the water facilities. As part of the work an access road to the well site was replaced and upgraded. Close coordination was required with the architect, landscape architect, client and other members of the design team. Various Locations, CVS Pharmacy, Illinois & Wisconsin— Project Engineer proving site civil design for sites ranging from 0.7 acres to 7.0 acres, and may include future retail developments. Sites have encompassed all types of challenges including site planning and layout issues, limited space for required stormwater detention volume, complex traffic, utility & grading conditions and extensive permitting. V3 has provided feasibility studies, civil engineering services and ALTA/topographic surveys. 38 MOUNT PROSPECT DOWNTOWN PARKING IMPROVEMENTS MOUNT PROSPECT, ILLINOIS a Conceptual studies of alternatives, final concept approval and final plan preparation for streetscape improvements. a Information used as a guideline for the development of contract documents for construction of the second stage of the downtown redevelopment project. Final plans included installation of new parking lot and pedestrian decorative lighting, full brick paver sidewalks, parking and roadway reconfiguration, street furniture, landscaping, irrigation system and an automated parking fee collection system. Project included the planning and design of a new monument signage. A design study was performed that included the zonceptual design of several monument sign alternatives; one of which was selected for implementation and use as the standard design for all future monument signage in the Village. Electrical and structural design seriice for the sign were also provided. CLIENT Village of Mount Prospect VALUE Construction Cost: $2,000,000 or Development of Preliminary Concepts Landscape Irrigation System • Streetscape Amenities • Lighting, Electrical • Storm, Sewer, Utility Relocation Roadway, Parking Lot Rehabilitation 0 Funding & Railroad Coordination a Resident Engineering a, Topographic Survey 40 V! )I," VEPFFI?E,'/l „ �Il�FI;Ft,� ..II�`I F II F / Marius i Electrical Engineer Coursework in Geological Science, University of Illinois at Chicago, Chicago, Illinois, 1987-1989 Associate of Science, College of Du Page, Glen Ellyn, Illinois, 1987 Continuing Education ANSI/IES RP -8-14 Seminar, 2015 ACEC-IL/IDOT Lighting Seminar, 2011 ACEC-IL/IDOT Traffic Signal Seminar, 2009 CECI/I DOT Traffic Signal Seminar, 2002 CECI/IDOT Spring CADD Conference, 1999 CECI/I DOT Traffic Signal Seminar, 1999 Marius has 25 years of engineering consulting experience in the supervision and preparation of construction documents in the disciplines of roadway, street, area, path, and tunnel lighting, traffic signals and ITS systems. His qualifications include extensive knowledge of the Illuminating Engineers Society of North America (IESNA), Federal Highway Administration (FHWA), and Illinois Department of Transportation (IDOT) guidelines and recommended practices for roadway illumination. • Lincoln Village Pedestrian and Bicycle Bridge, Phase II, Chicago Depar Transportation, Chicago, Illinois EJM is preparing plan, specification, and estimate documents for the lighting design of the pedestrian and bicycle bridge. The scope includes performing lighting and voltage drop calculations. Program Management Oversight, Regional Transportation Authority, Chicago, Illinois EJM Engineering is a member of the program management oversight team for the Regional Transportation Authority. EJM is assisting with the performance of formal reviews for transit projects in the Chicago metropolitan area. EJM's responsibilities include assisting with formal PMO review to determine whether projects are being managed according to the project scope while utilizing established current project management best practices. Metra Positive Train Control — Positive Train Control is a computerized system that prevents certain types of train -to -train collisions, helps avoid derailments and other accidents caused by excessive speed, and increases safety for railroad workers. As the electrical engineer for this project, Marius attends bi-weekly progress meetings and communicates significant cost and schedule issues to the RTA. Transportation EJM is providing engineering design for roadway lighting, electrical installations, and other electrical and lighting facilities throughout the state. These projects involve engineering design, electrical layout, and the development of detail drawings and contract documents. Services also involve the review of plans, special provisions, and contract documents that relate to electrical, lighting, and pump stations work as well as the analysis of field problems, site visits, and nighttime inspections. Partnering in Solutions That Work for You 1 1 P a g e 42 Nathaniel R. Jones Electrical Engineer .r Bachelor of Science, Electrical Engineering, Howard University, 2006 Professional Affiliations Institute of Electrical and Electronics Engineers Illuminating Engineering Society ENGINEERS PLANNERS SPECIALISTS Mr. Jones has 11 years of experience in the design of complex and typical lighting systems. He has performed detailed surveys, calculations, designs, and estimates for roadway lighting projects. Lakefront LED Lighting Installation, Chicago Park District, Chicago, Illinois EJM is preparing final plan, specification, and estimate documents for the installation of pedestrian LED lighting system for the Lakefront Trail separation project between 31St Street and 41St Street. Lindblom Math and Science Academy Parking Lot, Public Building Commission, Chicago, Illinois This project involved site preparation, design, and construction services for the proposed school's parking lot lighting. EJM provided alternative lighting design analysis for the 37,000 square feet parking lot in an effort to produce the most cost efficient lighting system while still meeting or exceeding all parking lot lighting design standards. EJM also provided Phase III construction services with the review of electrical shop drawing reviews and project walk-throughs during the final lighting system acceptance. Traffic Signals and Roadway Lighting Design, Chicago Department of Transportation, Chicago, Illinois EJM is providing design engineering services for residential street lighting and traffic signal modernization. The scope of services includes roadway lighting systems including lighting calculations, fixture selection, pole selection, foundation design, wiring, controls and power distribution design. Nate is responsible for obtaining construction permits, providing cost effective estimates for contractors, reviewing roadway lighting projects from outside consultants, performing photometric analysis and voltage drop calculations for street lighting systems. Irving Park Road over Chicago River, Chicago Department of Transportation, Chicago, Illinois EJM is responsible for preparation of plans, specifications, and estimates for replacement of the overhead lighting associated with this bridge replacement project. EJM is also designing trail lighting associated with the improvement and realignment of the bicycle path along the river, which requires extensive coordination with the Chicago Park District. Partnering in Solutions That Work for You 1 1 P a g e 44 Michael Todden Electrical Engineer B.S., Electrical Engineering, Mathematics Minor, Southern Illinois University Edwardsville, 2015 ENGINEERS PLANNERS SPECIALISTS Mr. Todden has experience with the development of electrical plans, specifications, and estimates for roadway lighting and traffic signals. He is familiar with the design standards and requirements for the City of Chicago, the Illinois Department of Transportation, and the Illinois State Toll Highway Authority. South Blue Island Avenue Streetscape Improvement Project, Chicago Department of Transportation, Chicago, Illinois EJM provided roadway lighting design services for Blue Island Avenue from 21" Street to Cullerton Avenue. EJM provided voltage drop calculations, quantity calculations, contract plans, details, specifications, cost estimates, and site investigations. Traffic Signals and Roadway Lighting Design, Chicago Department of Transportation, Chicago, Illinois EJM is providing design engineering services for residential street lighting and traffic signal modernization. The scope of services includes roadway lighting systems including lighting calculations, fixture selection, pole selection, foundation design, wiring, controls and power distribution design. Michael is responsible for obtaining construction permits, providing cost effective estimates for contractors, reviewing roadway lighting projects from outside consultants, performing photometric analysis and voltage drop calculations for street lighting systems. 1-8 Rehabilitation, Illinois State Toll Highway Authority, DeKalb and Kane Counties, Illinois EJM provided Phase II engineering services for the preparation of contract plans and specifications and related permits for the proposed roadway and bridge rehabilitation on the Reagan Memorial Tollway. The project covered over 22 miles of mainline roadway, and included eight mainline and 13 crossroad bridges as well as many crossroad culverts. This project included the design and relocation of roadway ITS and lighting systems within the limits of this project. The project also included relocation of existing backbone fiber optic cable. 1-88 Rehabilitation M.P. 126.9 to M.P. 139.1, Illinois State Toll Highway Authority, Cook and DuPage Counties, Illinois EJM is providing Phase II engineering services for the preparation of contract plans and specifications and related permits for the proposed roadway and bridge rehabilitation on the Reagan Memorial Tollway. The project covers over 12 miles of mainline roadway. EJM is responsible for the design and relocation of roadway ITS and lighting systems within the limits of this project. Partnering in Solutions That Work for You 1 1 P a g e 46 ENGINEERS PLANNERS SPECIALISTS iie'n'I": Fullerton Avenue Streetscape,Ashland v ue to Racine Civiltech Engineering, Inc. Avenue, Chicago Department of Transportation Chicago, Illinois 0nI;,aCq:. Michael Folkening, PE EJM was a subconsultant on this project for improvements to Fullerton Avenue Civiltech Engineering, Inc. from Ashland Avenue to Racine Avenue. Improvements to the streetscape 450 E. Devon Avenue included pavement resurfacing, sidewalk widening, curb and gutter upgrades, Itasca, Illinois 60143 landscaping, decorative lighting, community identifiers, and stamped (630) 773-3900 crosswalks. Flea od of I u ii°i°rf Pi°ieerfl�tifa�ul°sraMit:: 12/2011-10/2012 Iutcil LlwrOI a, i C'r,JL(tto $3,200,000 o tat I�"'ee 'Le('("iV ld by Firrrr $32,071 K(, Lo- Pelsr,;onnffll Viwr,4lfrr da Christopher Krueger, PE EJM Principal Mohammed Rashed, PE, LEED Green Associate EJM Sr. Electrical QA/QC Engineer Brigette Barr EJM Electrical Engineer Paul A. Scott EJM Senior CADD Designer EJM's scope of work for this project included the preparation of plans, specifications and estimates for the installation of decorative street and pedestrian lighting with integrated special -event electrical outlets. EJM design included lighting calculations, removal plans, conduit plans, cable plans, and standard drawings. Partnering in Solutions That Work for You 1 1 Page 48 'wl�l ll• � l S HR Green, Inc. Con 'O! Anthony P. Simmons, PE HR Green, Inc. 651 Prairie Pointe Drive Suite 201 Yorkville, Illinois 60560 (630) 553-7560 Tinie P12(l ad of 05/2014 — 07/2014 Poi k)i,i of f 1i nar^s II°r+ro6fean."W 05/2014 — 07/2014 Not Available a�,.0 � �"e {,< c ,':v,,, h')y $24,105 Mohammed Rashed, PE, LEED Green Associate EJM Project Manager Brigette Barr EJM Electrical Engineer ENGINEERS PLANNERS SPECIALISTS m fjv r f rd,Y i � r vl!�^�Euvriorl�nK �o�foroi „r Transportation Village of Sugar Grove, Illinois EJM Engineering provided roadway lighting design services as a subconsultant for this project that involved the realignment of the intersection of Granart Road and Dugan Road in the Village of Sugar Grove and the incorporation of a roundabout at that intersection. EJM provided a concept study, including photometric and voltage drop calculations; and provided final plans, specifications and special provisions, and estimate of cost. EJM was responsible for coordination with the Village of Sugar Grove and with Commonwealth Edison. Lighting was designed to IDOT standards. Partnering in Solutions That Work for You 1 1 P a g e 50 TranSmortl` ENGINEERS PLANNERS SPECIALISTS Lakefront LED LightingInstallation, Chis r District AECOM Chicago, Illinois Michelle Inouye AECOM 303 E. Wacker Drive Suite 1400 Chicago, Illinois 60601 (312)938-0300 f,' nn e Fl,'e i I r i d ol` P i e j e fi 02/2017 — 05/2018 r< <ieael of I iG°rn'slnvs :lverir' Utnt: 02/2017 —05/2018 E u l Do Ha[ Valu( Crl Not Available rI "J.i,p F� uurn $92,414.45 Mohammed Rashed, PE, LEED Green Associate EJM Project Manager Marius Kucinas Electrical Engineer EJM prepared final plan, specification, and estimate documents for the installation of pedestrian LED lighting system for the Lakefront Trail separation project between Ardmore Avenue to 56' Street. The lighting system includes the installation of new embedded concrete poles, underground conduit/cables, and post -top LED luminaires. This project also includes the utilization of existing power feeds and lighting controllers and supplemental lighting controllers. Partnering in Solutions That Work for You 11Page 52