HomeMy WebLinkAbout12/17/2024 Motion to waive the bid process and accept the proposal from Life Fitness for the purchase, delivery, and installation of Village Hall Workout Facility equipment for an amount not to exceed $53,369Item Cover Page
Subject Motion to waive the bid process and accept the proposal from
Life Fitness for the purchase, delivery, and installation of
Village Hall Workout Facility equipment for an amount not to
exceed $53,369.
Meeting December 17, 2024 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD
Fiscal Impact (Y/N) Y
Dollar Amount $53,369
Budget Source I PBC Employee Incentive Account
Category CONSENT AGENDA
Type Action Item
Information
Staff request the Village Board waive the bid process and approve the proposal from Life
Fitness for the purchase, delivery, and installation of workout facility equipment for the Village
Hall Workout Facility that was approved at the November 19 Village Board Meeting. This item
was previously called out in the cost Schedule that was provided during the November 19
meeting under the equipment category for $50,,000. overall project costs were shown during
the meeting at an amount over $50,,000. Equipment costs were explained as the one item that
has the potential to exceed the Village Manager's purchasing authority.
Equipment selection was initiated by reviewing a survey that was completed in 2023 asking
Village Hall employees about workout facility needs. An internal committee of Village Hall and
non -Village Hall staff was assembled to review the survey results and determine what
equipment may be needed and what equipment was no longer of interest. Results and findings
from this committee were then presented to the Village's gym design consultant. The
consultant reviewed the findings and provided final recommendations. The Village Hall
Workout Committee Visited Life Fitness' Chicago regional facility to test the equipment. The
attached list of equipment is the conclusion of these findings and research.
Staff are requesting waiver of the bidding process in an effort to maintain standardization of
equipment across multiple Village workout facilities. other Department workout facilities
currently use Life Fitness equipment. Staff had internal discussions about looking at equipment
under different brands but ultimately reached the conclusion that uniformity will be crucial for
long term success. Life Fitness has and is continuing to shift to a digital platform where apps
and individual accounts can connect to equipment and help track an individual's workout
journey. The Village Hall facility would want to carry on with this trend to avoid becoming
outdated. Staff have also developed a great relationship with Life Fitness and have found
multiple advantages from Life Fitness. Advantages include access to regional support for
equipment repairs, upkeep, and quick response for repairs, as well as an unparalleled discount
in equipment pricing.
The Village will not fund the equipment with Village funds. 100% of funding will come from the
Illinois Public Benefit Corporation (IPBC) employee incentive account. Funds in this account
are generated by rebate payments earned when employees participate in specified wellness
activities. These funds were recently released to the Village by the Illinois Public Benefit
Corporation (IPBC).
Discussion
Altarnativas
1. Approve purchase, delivery, and installation of the workout equipment not to exceed
$53,369.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends the Village Board waive the bid process and accept the proposal from Life
Fitness for the purchase, delivery, and installation of Village Hall Workout Facility equipment
for an amount not to exceed $53,369.
Attachments
1. Life Fitness Quote
2. Mount Prospect Color Board
SALES REPRESENTATIVE
MICHAEL KNAWA
INX-SL
Cell: 708-712-9479
71999.00
Office:
4,400.00
Email: Mike. Knawa a@lifefitness.com
Life Fitness
, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,
, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,
Corporate Address:
Remittance Address:
10601 Belmont Avenue
2716 Network Place,
Franklin Park, IL 60131 USA
Chicago,IL
Phone: Main (847) 288-3300
60673, USA
Toll Free (800) 735-3867
,ONSITE CONTACT
.......... , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,
, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,
Cell: 847-392-6000
Email: Joshua Allain (JAllain@mountprospect.org)
Facility ID:
1 INT -SL 2 91999.00 -4,499.00 51500.00 111000.00
INTEGRITY+ TREADMILL w/SL - Int
Plus Tread SL Charcoal Grey Smooth
Low VT Base/SL TREAD LED
CONSOLE ENGLISH IMPERIAL/
2
INX-SL
2
71999.00
-37599.00
4,400.00
87800.00
INTEGRITY+ CROSS -TRAINER w/SL
- Int Plus Cross Trainer SL CGC
Base/SL BIKE/CT LED CONSOLE
ENGLISH IMPERIAL
3
INC -SL
1
4,999.00
-2,199.00
2,800.00
2,800.00
INTEGRITY+ UPRIGHT BIKE w/SL -
Int Plus Upright SL Charcoal Grey
Smooth Base/SL BIKE/CT L E D
CONSOLE ENGLISH IMPERIAL
4
INR -SL
1
5,599.00
-2,399.00
3,200.00
3,200.00
INTEGRITY+ RECUMBENT BIKE
w/SL - Int Plus Recumbent SL
Charcoal Grey Smooth Base/SL
BIKE/CT LED CONSOLE ENGLISH
IMPERIAL
5
I N PIVI
1
11,999.00
-5,099.00
6,900.00
67900.00
LIFE FITNESS POWERMILL w/SL -
PowerMill Base/PowerMill Handlebar
Charcoal Grey Smooth Kit/SL
POWERMILL LED CONSOLE
ENGLISH IMPERIAL/
6
LPP
1
27199.00
-769.00
11430.00
17430.00
LF PWR PLAY CORE - Platinum
Frame/English
This is a draft quote and not a contract - Subject to management approval
Page 216
7
LPP-PD
1
3,299.00
-1,149.00
2,150.00
2,150.00
LF PWR PLAY PULLDOWN - Platinum
Frame/Black Upholstery/English/LB
Weight Stack/No Shroud
8
LPP-AC
1
2,999.00
-1,049.00
1,950.00
1,950.00
LF PWR PLAY ADJUSTABLE 2:1
CABLE - Platinum Frame/English/LB
Weight Stack/No Shroud
9
LPP-TP
1
1,999.00
-699.00
1,300.00
1,300.00
LF PWR PLAY TRICEPS
PUSHDOWN - Platinum
Frame/English/LB Weight Stack/No
Shroud
10
LPP-VA
1
1,999.00
-699.00
1,300.00
1,300.00
LF PWR PLAY VERSA - Platinum
Frame/English
11
LBR-DF
1
1,396.00
-476.00
920.00
920.00
Life Fitness 3 -Tier Flat Dumbbell Rack
- Frame Platinum
12
ACC -DB
1
1,515.00
-379.00
1,136.00
1,136.00
HEX DUMBBELL SET 5-
50LB,RUBBER
13
GP-DBV
1
883.00
-303.00
580.00
580.00
AXIOM SERIES VERTICAL
DUMBBELL RACK - Platinum Frame
14
LF-GDB
1
978.00
-218.00
760.00
760.00
LF STUDIO DB, SET 2.5-20LB,
URETHANE, BLKIGRY
15
SAR
1
1,682.00
-582.00
1,100.00
12100.00
LIFE FITNESS ACCESSORY
STORAGE RACK - Platinum Clear
Frame/English/3 Stability Balls/Mat &
Rollers
Total 1,730.00
3 Stability Balls
1
440.00
-150.00
290.00
290.00
Mat & Rollers
1
513.00
-173.00
340.00
340.00
16
LF -CM
3
59.00
-15.00
44.00
132.00
LF, CORE
MAT,55Lx24Wx0.39in(139x61 cm x
10mm),BLK
17
LF -FR
1
53.00
-13.00
40.00
40.00
LIFE FITNESS FOAM ROLLER,
GRAY, SOFT, 361N
18
LF -FR
1
37.00
-9.00
28.00
28.00
LF FOAM ROLLER, BLACK, MED
FIRM, 181N/46CM
This is a draft quote and not a contract - Subject to management approval
Page 316
19
LF -FR
1
62.00
-16.00
46.00
46.00
LF HOLLOW FOAM ROLLER, BLK,
FIRM, 151N/38CM
20
LF -S13
1
64.00
-16.00
48.00
48.00
LF STABILITY BALL,55CM,RED
21
LF -SB
1
70.00
-18.00
52.00
52.00
LF STABILITY BALL,65CM,BLUE
22
LF -SB
1
79.00
-20.00
59.00
59.00
LF STABILITY BALL,75CM,GREY
23
LF -K13
1
92.00
-23.00
69.00
69.00
LF KETTLEBELL, 10LB, RUBBER,
STAINLESS HANDLE
24
LF -K13
1
103.00
-26.00
77.00
77.00
LF KETTLEBELL, 15LB, RUBBER,
STAINLESS HANDLE
25
LF -K13
1
119.00
-30.00
89.00
89.00
LF KETTLEBELL, 20LB, RUBBER,
STAINLESS HANDLE
26
LF -KB
1
132.00
-33.00
99.00
99.00
LF KETTLEBELL, 25LB, RUBBER,
STAINLESS HANDLE
27
LF -KB
1
147.00
-37.00
110.00
110.00
LF KETTLEBELL, 30LB, RUBBER,
STAINLESS HANDLE
28
LF -K13
1
162.00
-41.00
121.00
121.00
LF KETTLEBELL, 35LB, RUBBER,
STAINLESS HANDLE
29
LF -MB
1
50.00
-13.00
37.00
37.00
LIFE FITNESS MEDICINE
BALL,4LB,YELLOW
30
LF -MB
1
66.00
-17.00
49.00
49.00
LIFE FITNESS MEDICINE
BALL,6LB,GREEN
31
LF -MB
1
81.00
-21.00
60.00
60.00
LIFE FITNESS MEDICINE
BALL,8LB,ORANGE
32
LF -MB
1
94.00
-24.00
70.00
74.00
LIFE FITNESS MEDICINE
BALL, 10LB, RED
33
LF -MB
1
110.00
-28.00
82.00
82.00
LIFE FITNESS MEDICINE
BALL,12LB, BLUE
34
LF-RTB
1
22.00
-3.00
19.00
19.00
LIFE FITNESS COVERED
RESISTANCE TUBE, EXTRA LIGHT
This is a draft quote and not a
contract - Subject to management approval
Page 416
35 LF-RT13 1 23.00 -3.00 20.00 20.00
LIFE FITNESS COVERED
RESISTANCE TUBE, LIGHT
36 LF-RT13 1 24.00 -3.00 21.00 21.00
LIFE FITNESS COVERED
RESISTANCE TUBE, MEDIUM
37 LF-RTB 1 25.00 -3.00 22.00 22.00
LIFE FITNESS COVERED
RESISTANCE TUBE, HEAVY
This is a draft quote and not a contract - Subject to management approval
Notes:
This is a draft quote and not a contract - Subject to management approval
Shipment Priority: STANDARD
Requested Delivery Date: 21 -JAN -2025
This order quote is valid for 30 days. Buyer may accept by either (1) returning this quote with Buyer's signature or (2) by Buyer issuing a Purchase Order against
this quote to Life Fitness. In all cases, this order quote and its acceptance are subject to the Life Fitness Commercial Terms & Conditions of Sale posted online
at https://www.lifefitness.com/en-us/legal/terms-conditions, which supersede any terms in Buyer's purchase orders, policies, vendor guidelines and any other
documents that pre -date or post-date this purchase. Any inconsistent terms in Buyer's documents are deemed to have been rejected. Upon acceptance by Buyer
and then Life Fitness, this Agreement shall become legally binding and constitutes the sole and complete agreement of the parties.
For avoidance of doubt, if Buyer and Life Fitness executed an active Master Agreement, the applicable Master Agreement will govern this Agreement and the
Life Fitness Standard Terms and Conditions ►will supplement.
This is a draft quote and not a contract - Subject to management approval
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