HomeMy WebLinkAbout12/02/2024 SEC MinutesVillage of Mount Prospect
Special Events Commission
Meeting Minutes — December 2, 2024
Mount Prospect Village Hall
Members in Attendance: Brian Lambel (Chair), Chris Gordon, Denise Peterson, Vicki Chung,
Katie Cousino, Christina Greco, Patti Quill, Kylie Cerk (Staff Liaison)
Absent: Fred Steinmiller, Alan Cervenka, Jeannie Macatangay, Hazel Oreluk, Bill Grimpe
1. Call to Order at 7:05pm
2. Citizens to be Heard
a. None
3. Approval of Minutes
a. Motion to approve the November 4, 2024, meeting minutes by Commissioner
Quill; Second by Commissioner Chung
i. In Favor —All
ii. Opposed — None
4. Current Financial Report
a. Motion to approve by Commissioner Chung; Second by Commissioner Quill
b. In Favor —All
c. Opposed — None
5. Old Business
a. Christkindlmarket
i. Commissioner Greco reported a successful event with a total of 22
vendors.
ii. Commissioner Greco stated that many of the vendors are repeats from
prior years, though some new ones joined this year. Nine vendors already
expressed interest in returning.
iii. One of the changes implemented this year was a request to leave
strollers outside, as the room gets very full. Commissioner Cervenka
attended to the strollers and reported no issues.
iv. Commissioners Gordon and Oreluk will be co-chairing the
Christkindlmarket for 2025.
v. Chairperson Lambel would like to schedule a recap meeting with Public
Works.
b. Holiday House Decorating Contest
i. Commissioner Chung reported six registrations to date.
c. Shining Star Awards/Shining Stars Gala
i. Liaison Cerk reported that all winners have been notified, though one has
not responded. Cerk stated that the official notice to the public will go out
once a response is received. For the future, the commission considered
putting a timeline on acceptance of the award.
ii. Commissioner Quill got a quote from Station 34 for providing sliders as
the late night snack. Commissioner Grimpe presented a quote from
Raising Cane's at the previous meeting. Since not all were in attendance,
the Commission agreed to allow Commissioners Quill, Grimpe, and
Cervenka to make the final decision between the two options.
iii. Commissioner Cousino recommended sending an email blast to ticket
buyers beforehand to ease any confusion about confirmation of the
registration, how tickets are acquired, etc. Liaison Cerk suggested also
putting an FAQ on the ticket website page. Commissioner Quill offered to
assist with putting an FAQ together.
iv. It was also discussed sending a thank you email to attendees after the
event with a link to the gala photos.
v. Commissioner Gordon reported that he has verbal commitments from
sponsors totaling $4,000.
6. Any Other Business
i. Liaison Cerk stated that planning will begin soon for the 2025 Celebration
of Cultures, and commissioners are invited to participate if they are
interested.
7. Next Meeting — Monday, January 6, 2025, 7pm at Village Hall
8. Adjournment at 8:03pm
a. Motion to adjourn by Commissioner Chung; Second by Commissioner Gordon
b. I n favor — All
c. Opposed — None
Minutes recorded by Kylie Cerk