HomeMy WebLinkAbout6. NEW BUSINESS 12/02/2008
MouotProspcct
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
PURPOSE:
To obtain approval of the attached two ordinances related to the tax levies of the Village, the Mount Prospect
Public Library, and the Village's special service area.
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: DIRECTOR OF FINANCE
DATE: NOVEMBER 25, 2008
SUBJECT: 2008 GENERAL CORPORATE AND SPECIAL SERVICE AREA PROP
ORDINANCES
BACKGROUND:
Prior to December 23, 2008 the Village must have on file with the County Clerk its 2008 tax levy ordinances. The
Village will receive proceeds from the 2008 tax levy in 2009.
The Village Board first discussed the proposed 2008 tax levy at its October 28th Committee of the Whole
meeting. Staff recommends a net Village tax levy of $13,956,467, a decrease of 0.42% from the prior year.
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The Mount Prospect Library Board approved their tax levy request at its meeting on October 16, 2008. They are
asking for a total levy, inclusive of a 2% provision for loss and cost, of $8,726,308. This represents an increase
of 6.50% over the 2007 levy.
DISCUSSION:
The following table compares the proposed 2008 levy to the 2007 levy for the Village and Library. The amounts
presented in the table are net of abatements and are inclusive of the 2% provision for loss and cost.
2007 Levy 2008 Levv $ Increase % Chanae
VILLAGE
General 7,772,448 7,772,448 0 0.00%
Refuse 2,066,597 1,785,000 (281,597) (13.63%)
Debt Service 1,321,572 1,316,461 (5,111 ) (0.39%)
Police Pension 1,436,591 1,551,518 114,927 8.00%
Fire Pension 1,417,630 1,531,040 113,410 8.00% <<
Total Village 14,014,838 13,956,467 (58,371) (0.42%)
LIBRARY
Operations 6,621,497 7,063,775 442,278 6.68%
Debt Service 1,572,453 1,662,533 90,080 5.73%
Total Library 8,193,950 8,726,308 532,358 6.50%
TOTAL 22.208.788 22.682.775 473.987 2.13%
A detailed spreadsheet of all proposed levies, including detailed levies for each outstanding bond issue, is also
attached.
D~E
2008 Property Tax Levy
November 25, 2008
Page 2
The Village's 2007 equalized assessed valuation (EA V) is $1,870,325,316. Our 2008 EA V is estimated to
increase approximately 5.1 % from the prior year based on historical trends dating back to 1993. Obviously this
projection is subject to change based on recent events in the housing sector causing a significant drop in home
values. The final 2008 EA V will not be available until August 2009. The Village's 2008 tax rate is expected to
decrease to $0.710 from the 2007 rate of $0.749. This is due to the decrease in the levy from the prior year and
projected growth in Village EA V for 2008. The Library's 2008 tax rate is estimated at $0.444, compared to the
2007 rate of $0.438.
For illustration purposes only, a home with an EA V of $1 01,000 (a market value of approximately $372,000) in
2008 will pay taxes of $513 to the Village of Mount Prospect and $321 to the Library for the levy extended in
2008. This represents a decrease in the Village levy of $2 and an increase in the Library levy of $20 from the
levy extended in 2007. These amounts will vary based on eligible tax reductions for homeowner or senior
exemptions or senior assessment freezes.
Special Service Area NO.5 was created in the mid-eighties to help fund the delivery of Lake Michigan water to
the Village's water system. It is recommended the 2008 levy remain the same as the 2007 levy ($1,545,773).
The resulting tax rate is estimated to be $0.956.
The Village Board is being asked to consider two ordinances related to the 2008 tax levy. These ordinances
establish the initial levy ofthe Village (including the Library) and the Village's special service area. The proposed
levy ordinances reflect numbers as presented in the amended 2008 budget.
RECOMMENDATION:
It is recommended the Village Board approve the attached 2008 property tax levy ordinances.
.J~~. ~
DAVID O. ERB
DIRECTOR OF FINANCE
Attachment
DOE/
1:\Property Taxes\2008 Levy\Levy and Abatement Ordinance Cover Memo to Board - 2008.doc
VILLAGE OF MOUNT PROSPECT AND THE
MOUNT PROSPECT PUBLIC LIBRARY
SUMMARY OF 2008 PROPERTY TAX LEVY
2%
Net Provision Total
2008 2008 Loss and 2008
~ Abatement ~ Costs Extension
VILLAGE OF MOUNT PROSPECT
General Corporate Fund 7,620,047 0 7,620,047 152,401 7,772,448
Refuse Fund 1,750,000 0 1,750,000 35,000 1,785,000
Police Pension Fund 1,521,096 0 1,521,096 30,422 1,551,518
Firefighters' Pension Fund 1,501,020 0 1,501,020 30,020 1,531,040
Debt Service Funds
Series 2001 (Ord. 5212) 380,740 0 380,740 7,615 388,355
Series 2003 (Ord. 5301) 909,908 0 909,908 18,198 928,106
Total Village 13,682,811 0 13,682,811 273,656 13,956,467
MOUNT PROSPECT PUBLIC LIBRARY
Library Operations 6,925,270 0 6,925,270 138,505 7,063,775
Library Debt Service 1,629,934 0 1,629,934 32,599 1,662,533
Total Library 8,555,204 0 8,555,204 171,104 8,726,308
TOTAL - VILLAGE OF MOUNT PROSPECT
AND PUBLIC LIBRARY 22,238,015 0 22,238,015 444,760 22,682,775
SPECIAL SERVICE AREA NO.5 1,515,464 0 1,515,464 30,309 1,545,773
------------------~-------_.
........ CEOF PROPOSED PROPERTY TAX LEVY
. .......FCJR THE VILLAGE OF MOUNT PROSPECT
A public hearing to approve a proposed prop-
erty tax levy for the Village of Mount Pros-
pect for the fiscal year beginning January 1,
2008 and ending December 31 , 2008 will be
held on December 2, 2008 at 7:00 p.m. at
the Mount Prospect Village Board Room, 50
South Emerson Street, Mount Prospect, Illi-
nois. Any person desiring to appear at the
public hearing and present testimony to the
taxing district may contact D.avid O. Erb, Di-
rector of Finance, 50 South Emerson Street,
Mount Prospect, Illinois (847) 392-6000.
The corporate and special purpose property
taxes extended or abated for the fiscal year
beginning January 1, 2007 and ended De-
cember 31, 2007 were $19,314,763.
The proposed corporate and special purpose
property taxes to be levied for the fiscal year
beginning January 1, 2008 and ending Decem-
ber 31 , 2008 are $19,703,781. This represents
a 2.01 % increase over the previous year.
111. The property taxes extended for debt service
for the fiscal year beginning January 1, 2007 and
, ended December 31, 2007 were $2,894,025.
The estimated property taxes to be levied
for debt service for the fiscal year begin~
ning January 1, 2008 and ending December
31, 2008 are $2,978,994. This represents a
2.94% increase from the previous year.
The total property taxes extended or abated f
or the fiscal year beginning January 1, 2007 and
ended December 31, 2007 were $22,208,788.
. The estimated total property taxes to be lev-
ied for the fiscal year beginning January 1,
2008 and ending December 31, 2008 are
$22,682,745. This represents a 2.13% in-
crease over the previous year.
Dated this 20th day of November 2008.
Is/ M. Lisa Angell
Village Clerk
ORDINANCE NO.
AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR
THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT
PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1,2008 AND ENDING
DECEMBER 31, 2008
PASSED AND APPROVED BY
THE PRESIDENT AND BOARD OF TRUSTEES
the
day of
,2008
Published in pamphlet form by
authority of the corporate authorities
of the Village of Mount Prospect, Illinois
the day of ,2008.
ORDINANCE NO.
AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR
THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT
PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2008 AND ENDING
DECEMBER 31,2008
NOW, THEREFORE, BE IT ORDAINED BY THE President and Board of Trustees of the
Village of Mount Prospect, Cook County, Illinois, as follows:
Section 1: That the sum of Twenty-Two Million Two Hundred Thirty-Eight Thousand
and Fifteen Dollars ($22,238,015), the same being the total amount to be levied of budget
appropriations heretofore made for the corporate and municipal purposes for the fiscal year
beginning January 1, 2008 and ending December 31, 2008 as approved by the President and
Board of Trustees of the Village of Mount Prospect, be and the same is hereby levied on all
taxable property within the Village of Mount Prospect according to the valuation of said
property as is, or shall be assessed or equalized by the State and County purposes for the
current year 2008.
Section 2: The budgetary appropriations having been made by the President and
Board of Trustees of the Village of Mount Prospect were passed and approved by
Ordinance No. 5672 at a meeting hereof regularly convened and held in said Village of
Mount Prospect, Illinois, on the 18th day of December, 2007, and as amended by
Ordinance No. 5697 passed and approved on the 3rd day of June, 2008, and further
amended by Ordinance passed and approved on the 2nd day of December, 2008 thereafter
duly published according to law, the various objects and purposes for said budgetary
appropriations are heretofore made and set forth under the column entitled "Amount
Budgeted", and the specific amount herein levied for each object and purpose is set forth
under the column entitled "Amount Levied", in Articles I through VII.
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
04 Management Information Systems
Personal Services 3 I 0,206 0
Employee Benefits 115,021 0
Other Employee Costs 6,000 0
Contractual Services 569,252 0
Utilities 4,340 0
Commodities & Supplies 4,150 0
Office Equipment 27,800 0
Other Equipment 1,600 0
Total Management Information Systems 1,038,369 0
05 Public Information
Personal Services 53,525 0
Employee Benefits 2 I ,603 0
Other Employee Costs 2,800 0
Contractual Services 136,625 0
Utilities 520 0
Commodities & Supplies 3,700 0
Total Public Information 218,773 0
Total Village Administration 2,787,444 0
]2 Television Services Division
02 Cable TV Operations
Personal Services 76,592 0
Employee Benefits 3 I ,445 0
Other Employee Costs 2,850 0
Contractual Services 10,589 0
Utilities 1,600 0
Commodities & Supplies 4,550 0
Other Equipment 7,500 0
Total Cable TV Operations 135,126 0
04 Intergovernmental Programming
Personal Services 29,332 0
Employee Benefits 10,457 0
Other Employee Costs 4,249 0
Commodities & Supplies 1,500 0
Other Equipment 2,500 0
Total Intergovernmental Programming 48,038 0
Total Television Services Division 183,164 0
3
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
14 Village Clerk's Office
02 Village Clerk's Office
Personal Services 119,672 0
Employee Benefits 45,221 0
Other Employee Costs 2,705 0
Contractual Services 34,926 0
Utilities 1,700 0
Commodities & Supplies 5,275 0
Total Village Clerk's Office 209,499 0
17 Finance Department
01 Finance Administration
Personal Services 194,578 0
Employee Benefits 44,826 0
Other Employee Costs 12,970 0
Contractual Services 173,925 0
Utilities 6,200 0
Commodities & Supplies 1 7, 100 0
Office Equipment 1,800 0
Total Finance Administration 45 I ,399 0
02 Accounting
Personal Services 322,205 0
Employee Benefits 129,597 0
Contractual Services 4,900 0
Commodities 2,100 0
Total Accounting 458,802 0
05 Insurance Program
Personal Services 55,293 0
Employee Benefits 18,356 0
Insurance 234,037 0
Total Insurance Program 307,686 0
06 Customer Services
Personal Services 26 1,872 0
Employee Benefits 97,336 0
Contractual Services 49,000 0
Commodities & Supplies 8,445 0
Total Customer Services 416,653 0
4
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
07 Cash Management
Personal Services 38,610 0
Employee Benefits 12,736 0
Total Cash Management 51 ,346 0
Total Finance Department 1,685,886 0
21 Community Development Department
01 Community Development Administration
Personal Services 180,730 0
Employee Benefits 68,352 0
Other Employee Costs 3,810 0
Contractual Services 88,000
Utilities 3,051 0
Commodities & Supplies 1,010 0
Total Community Development Administration 344,953 0
02 Planning & Zoning
Personal Services 163,568 0
Employee Benefits 62,654 0
Other Employee Costs 8,832 0
Contractual Services 148,250 0
Utilities 2,622 0
Commodities & Supplies 3,886 0
Total Planning & Zoning 389,812 0
03 Economic Development
Personal Services 54,756 0
Employee Benefits 15,080 0
Other Employee Costs 2,356 0
Contractual Services 91,300 0
Total Economic Development 163,492 0
05 Building Inspections
Personal Services 526,793 0
Employee Benefits 213,609 0
Other Employee Costs 16,328 0
Contractual Services 127,840 0
Utilities 8,491 0
Commodities & Supplies 10,874 0
Total Building Inspections 903,935 0
5
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
06 Housing Inspections
Personal Services 322,484 0
Employee Benefits 125,141 0
Other Employee Costs 6,781 0
Contractual Services 59,646 0
Utilities 3,155 0
Commodities & Supplies 6,092 0
Computer Equipment 22,000 0
Total Housing Inspections 545,299 0
07 Health Inspections
Personal Services 79,712 0
Employee Benefits 29,072 0
Other Employee Costs 1,412 0
Contractual Services 8,745 0
Utilities 1,955 0
Commodities & Supplies 2,513 0
Total Health Inspections 123,409 0
Total Community Development Dept. 2,470,900 0
31 Human Services Department
01 Human Services Administration
Personal Services 113,313 0
Employee Benefits 41,431 0
Other Employee Costs 1,600 0
Contractual Services 12,478 0
Utilities 10,000 0
Commodities & Supplies 74,680 0
Office Equipment 1,000 0
Total Human Services Administration 254,502 0
02 Social Services
Personal Services 260,971 0
Employee Benefits 91,017 0
Other Employee Costs 1,650 0
Commodities & Supplies 2,500 0
Total Social Services 356,138 0
6
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
03 Nursing/Health Services
Personal Services 100,87 I 0
Employee Benefits 35,702 0
Other Employee Costs 500 0
Contractual Services 31,650 0
Commodities & Supplies 32,786 0
Total Nursing/Health Services 20 1,509 0
04 Senior Center Leisure Programs
Personal Services 25,307 0
Employee Benefits 8,291 0
Contractual Services 12,000 0
Commodities & Supplies 700 0
Total Senior Programs 46,298 0
Total Human Services Department 858,447 0
41 Police Department
01 Police Administration
Personal Services 1,048,202 0
Employee Benefits 1,898, I 45 0
Other Employee Costs 147,200 0
Contractual Services 113,850 0
Utilities 44,700 0
Commodities & Supplies 22,820 0
Office Equipment 1,400 0
Total Police Administration 3,276,3 I 7 0
02 Patrol and Traffic Enforcement
Personal Services 6,725,060 4,023,385
Employee Benefits 1,226,723 0
Contractual Services 503,850 0
Commodities & Supplies 75,450 0
Office Equipment 5,500 0
Other Equipment 12,300 0
Total Patrol and Traffic Enforcement 8,548,883 4,023,385
03 Crime Prevention & Public Services
Personal Services 287,230 0
Employee Benefits 60,902 0
Other Employee Costs 5,300 0
Contractual Services 3,500 0
Commodities & Supplies 9,650 0
Total Crime Prevention & Public Services 366,582 0
7
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
04 Investigative and Juvenile Program
Personal Services 1,051,350 0
Employee Benefits 174,358 0
Contractual Services 39,300 0
Commodities & Supplies 4,550 0
Office Equipment 400
Other Equipment 500
Total Investigative and Juvenile Program 1,270,458 0
05 Crossing Guards
Personal Services 28,100 0
Employee Benefits 2,160 0
Commodities & Supplies 150 0
Total Crossing Guards 30,410 0
06 Equipment Maintenance & Operations
Contractual Services 763,903 0
Commodities & Supplies 13,900 0
Other Equipment 12,200 0
Total Equipment Maintenance & Operations 790,003 0
Total Police Department 14,282,653 4,023,385
42 Fire Department
01 Fire Administration
Personal Services 552,138 0
Employee Benefits 1,707,098 0
Other Employee Costs 73,600 0
Contractual Services 33,200 0
Commodities & Supplies 11,200 0
Office Equipment 2,150 0
Other Equipment 7,000 0
Total Fire Administration 2,386,386 0
02 Fire Department Operations
Personal Services 6,098,032 3,596,662
Employee Benefits 954,125 0
Other Employee Costs 60,200 0
Contractual Services 148,755 0
Commodities & Supplies 27,750 0
Building Improvements 3,800 0
Other Equipment 156,100 0
Total Fire Department Operations 7,448,762 3,596,662
8
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
03 Fire Training Academy
Personal Services 9,000 0
Employee Benefits 131 0
Commodities & Supplies 5,000 0
Total Fire Training Academy 14,131 0
04 Fire Prevention
Personal Services 426,548 0
Employee Benefits 146,290 0
Other Employee Costs 7,325 0
Contractual Services 1,900 0
Commodities & Supplies 11,800 0
Other Equipment 800 0
Total Fire Prevention 594,663 0
05 Fire Communications
Contractual Services 14,300 0
Utilities 44,200 0
Commodities & Supplies 3,500 0
Other Equipment 2,500 0
Total Fire Communications 64,500 0
06 Equipment Maintenance
Personal Services 127,345 0
Employee Benefits 46,470 0
Other Employee Costs 1,500 0
Contractual Services 228,900 0
Commodities & Supplies 91,750 0
Other Equipment 500 0
Total Equipment Maintenance 496,465 0
07 Emergency Preparedness
Personal Services 20,699 0
Employee Benefits 3,409 0
Other Employee Costs 1,800 0
Contractual Services 5,510 0
Commodities & Supplies 17,085 0
Total Emergency Preparedness 48,503 0
9
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
08 Paid-an-Call Program
Personal Services 22,960 0
Employee Benefits 1,758 0
Other Employee Costs 12,085 0
Other Equipment 1,060 0
Total Paid-an-Call Program 37,863 0
Total Fire Department 11,091,273 3,596,662
50 Public Works - Administration
01 Public Works Administration
Personal Services 248,300 0
Employee Benefits 150,511 0
Other Employee Costs 34,452 0
Contractual Services 781,810 0
Utilities 20,837 0
Commodities & Supplies 14,909 0
Office Equipment 1,123 0
Other Equipment 623 0
Total Public Works Administration 1,252,565 0
51 Public Works - Streets/Bldgs/Parking
01 Street Division Administration
Personal Services 117,625 0
Employee Benefits 31,625 0
Total Street Division Administration 149,250 0
02 Maintenance of Public Buildings
Personal Services 392,192 0
Employee Benefits 127,081 0
Contractual Services 309,770 0
Utilities 78,193 0
Commodities & Supplies 87,511 0
Total Maintenance of Public Buildings 994,747 0
04 Street Maintenance
Personal Services 182,702 0
Employee Benefits 49,820 0
Contractual Services 15,552 0
Commodities & Supplies 29,444 0
Infrastructure 169,866 0
Total Street Maintenance 447,384 0
10
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
05 Snow Removal
Personal Services 398,003 0
Employee Benefits 53,792 0
Contractual Services 117,176 0
Commodities & Supplies 10,188 0
Other Equipment 18,770 0
Total Snow Removal 597,929 0
07 Storm Sewer and Basin Maintenance
Personal Services 122,378 0
Employee Benefits 41,891 0
Contractual Services 11,670 0
Commodities & Supplies 7,231 0
Total Storm Sewer and Basin Maintenance 183,170 0
08 Maintenance of State Highways
Personal Services 35,194 0
Employee Benefits 7,743 0
Contractual Services 17,644 0
Commodities & Supplies 30,829 0
Total Maintenance of State Highways 91,410 0
09 Traffic Sign Maintenance
Personal Services 77,769 0
Employee Benefits 25,030 0
Commodities & Supplies 21,993 0
Total Traffic Sign Maintenance 124,792 0
12 Flood Control
Personal Services 65,000 0
Employee Benefits 9,500 0
Contractual Services 115,000 0
Commodities & Supplies 5,000 0
Total Flood control 194,500 0
Total Public Works - Streets/Bldgs/Parking 2,783,182 0
52 Public Works - Forestry/Grounds
01 Forestry Division Administration
Personal Services 168,246 0
Employee Benefits 52,810 0
Total Forestry Division Administration 22 I ,056 0
I I
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
02 Maintenance of Grounds
Personal Services 258,331 0
Employee Benefits 78,203 0
Contractual Services 190,936 0
Commodities & Supplies 8,656 0
Other Equipment 44,247 0
Total Maintenance of Grounds 580,373 0
03 Forestry Program
Personal Services 275,726 0
Employee Benefits 93,473 0
Other Employee Costs 3,662 0
Contractual Services 740,893 0
Commodities & Supplies 10,702 0
Total Forestry Program 1,124,456 0
04 Public Grounds Beautification
Personal Services 24,847 0
Employee Benefits 7,937 0
Contractual Services 14,234 0
Commodities & Supplies 53,236 0
Total Public Grounds Beautification 100,254 0
Total Public Works - Forestry/Grounds 2,026,139 0
52 Public Works - Engineering
01 Engineering Services
Personal Services 554,546 0
Employee Benefits 166,086 0
Other Employee Costs 5,552 0
Contractual Services 62,943 0
Commodities & Supplies 7,105 0
Office Equipment 546 0
Other Equipment 1,638 0
Total Engineering Services 798,416 0
05 Traffic Control & Street Lighting
Personal Services 90,704 0
Employee Benefits 28,999 0
Contractual Services 5,307 0
Utilities 90,000 0
Commodities & Supplies 25,750 0
Total Traffic Signals & Street Lighting 240,760 0
Total Public Works - Engineering 1,039,176 0
12
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
Amount Amount
Budgeted Levied
61 Community Service Programs
01 Community Groups & Misc.
Contractual Services 115,100 0
Other Expenditures 11,000 0
Total Community Groups & Misc. 126,100 0
03 4th of July & Civic Events, Etc.
Personal Services 85,000 0
Employee Benefits 13,992 0
Contractual Services 52,070 0
Commodities & Supplies 16,555 0
Total 4th of July & Civic Events, Etc. 167,617 0
04 Holiday Decorations
Personal Services 6,694 0
Employee Benefits 2,381 0
Contractual Services 70,970 0
Commodities & Supplies 14,832 0
Total Holiday Decorations 94,877 0
05 Blood Donor Program
Personal Services 1,920 0
Employee Benefits 147 0
Commodities & Supplies 840 0
Total Blood Donor Program 2,907 0
Total Community Service Programs 391,501 0
82 Retiree Pensions
01 Miscellaneous Pensions
Pension Benefits 45,600 0
Total Miscellaneous Pensions 45,600 0
Total Retiree Pensions 45,600 0
13
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
89 Non-Departmental
01 Contingencies
Interfund Transfers
Total Contingencies
Total Non-Departmental
TOTAL GENERAL FUND
TOTAL BUDGET FOR GENERAL FUND
AMOUNT TO BE RAISED BY TAX LEVY
ADD 2% FOR LOSS & COST OF COLLECTION
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR GENERAL FUND
ARTICLE II - REFUSE DISPOSAL FUND
56 Public Works - Refuse Disposal
o I Refuse Disposal Program
Personal Services
Employee Benefits
Other Employee Costs
Contractual Services
Utilities
Insurance
Commodities & Supplies
Total Refuse Disposal Program
2 Refuse Leaf Removal Program
Personal Services
Employee Benefits
Commodities & Supplies
Total Leaf Removal Program
TOTAL REFUSE DISPOSAL FUND
TOTAL BUDGET FOR REFUSE DISPOSAL FUND
AMOUNT TO BE RAISED BY TAX LEVY
ADD 2% FOR LOSS & COST OF COLLECTION
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR REFUSE DISPOSAL FUND
14
Amount
Budgeted
Amount
Levied
721,000
721,000
721,000
o
o
o
42,002,355
7,620,047
42,002,355
7,620,047
152,401
7,772,448
87,657 0
28,399 0
1,835 0
3,766,799 1,750,000
610 0
31,010 0
15,260 0
3,931,570 1,750,000
150,040 0
43,896 0
16,025 0
209,961 0
4,141,531 1,750,000
4,141,531
1,750,000
35,000
1,785,000
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
ARTICLE III - SERIES 2001 DEBT SERVICE FUND, PUBLIC BUILDINGS
81 Debt Service
02 G.O.Bonds - Property Taxes
Bond Principal
Interest Expense
Bank and Fiscal Fees
Total G.O.Bonds - Property Taxes
Total Debt Service
TOTAL SERIES 2001 DEBT SERVICE FUND
TOTAL BUDGET FOR SERIES 2001 DEBT SERVICE FUND, PUBLIC BUILDINGS
AMOUNT TO BE RAISED BY TAX LEVY
ADD 2% FOR LOSS & COST OF COLLECTION
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
SERIES 2001 DEBT SERVICE FUND, PUBLIC BUILDINGS
ARTICLE IV - SERIES 2003 DEBT SERVICE FUND, PUBLIC BUILDINGS
81 Debt Service
02 G.O.Bonds - Property Taxes
Bond Principal
Interest Expense
Bank and Fiscal Fees
Total G.O.Bonds - Property Taxes
Total Debt Service
TOTAL SERIES 2001 DEBT SERVICE FUND
TOTAL BUDGET FOR SERIES 2003 DEBT SERVICE FUND, PUBLIC BUILDINGS
AMOUNT TO BE RAISED BY TAX LEVY
ADD 2% FOR LOSS & COST OF COLLECTION
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
SERIES 2003 DEBT SERVICE FUND, PUBLIC BUILDINGS
15
Amount
Budgeted
Amount
Levied
215,000 215,000
165,740 165,740
600 0
381,340 380,740
381,340 380,740
381,340 380,740
381,340
380,740
7,615
388,355
510,000 510,000
399,908 399,908
600 0
910,508 909,908
910,508 909,908
910,508 909,908
910,508
909,908
18,198
928, I 06
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
ARTICLE V - POLICE PENSION FUND
82 Retiree Pensions
02 Police Pensions
Pension Benefits
Contractual Services
Commodities and Supplies
Total Police Pensions
Total Retiree Pensions
TOTAL POLICE PENSION FUND
TOTAL BUDGET FOR POLICE PENSION FUND
AMOUNT TO BE RAISED BY TAX LEVY
ADD 2% FOR LOSS & COST OF COLLECTION
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR POLICE PENSION FUND
ARTICLE VI - FIREFIGHTERS' PENSION FUND
82 Retiree Pensions
03 Firefighters' Pensions
Pension Benefits
Contractual Services
Other Supplies
Total Firefighters' Pensions
Total Retiree Pensions
TOT AL FIREFIGHTERS' PENSION FUND
TOTAL BUDGET FOR FIREFIGHTERS' PENSION FUND
AMOUNT TO BE RAISED BY TAX LEVY
ADD 2% FOR LOSS & COST OF COLLECTION
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
FIREFIGHTERS' PENSION FUND
16
Amount
Budgeted
Amount
Levied
2,900,500 1,521,096
2,300 0
250 0
2,903,050 1,521,096
2,903,050 1,521,096
2,903,050 1,521,096
2,903,050
1,521,096
30,422
1,551,518
2,802,750 1,50 1,020
1,500 0
250 0
2,804,500 1,50 1,020
2,804,500 1,501,020
2,804,500 1,501,020
2,804,500
1,501,020
30,020
1,531,040
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY
ARTICLE VII - MOUNT PROSPECT LIBRARY FUND
95 Mount Prospect Library
02 Library Services
Component Unit Expenditures
Bond Principal
Interest Expense
Total Library Services
TOTAL MOUNT PROSPECT LIBRARY FUND
TOTAL BUDGET FOR MOUNT PROSPECT LIBRARY FUND
AMOUNT TO BE RAISED BY TAX LEVY - Component Unit Expenditures
AMOUNT TO BE RAISED BY TAX LEVY - Bond Principal and Interest
ADD 2% FOR LOSS & COST OF COLLECTION
TOT AL AMOUNT TO BE RAISED BY TAX LEVY FOR
MOUNT PROSPECT LIBRARY FUND
17
Amount
Budgeted
Amount
Levied
7,103,880 6,925,270
734,934 734,934
895,000 895,000
8,733,8 I 4 8,555,204
8,733,814 8,555,204
8,733,814
6,925,270
1,629,934
171,104
8,726,308
VILLAGE OF MOUNT PROSPECT, ILLINOIS
2008 TAX LEVY SUMMARY
Amount Total
to be Raised Amount Tax Levy
Amount by for Loss lncl. Loss
Article Fund Budgeted Tax Levy and Cost and Cost
I General $ 42,002,355 7,620,047 152,401 7,772,448
II Refuse Disposal 4,141,531 1,750,000 35,000 1,785,000
III Series 200 I Debt Service, Public Bldgs 381,340 380,740 7,615 388,355
IV Series 2003 Debt Service, Public Bldgs. 910,508 909,908 18,198 928,106
V Police Pension Fund 2,903,050 1,521,096 30,422 1 ,551 ,518
VI Firefighters' Pension Fund 2,804,500 1,501,020 30,020 1,531,040
Village Totals 53,143,284 13,682,811 273,656 13,956,467
VII Mount Prospect Library
Library Services 7,103,880 6,925,270 138,505 7,063,775
Library Debt Service 1,629,934 1,629,934 32,599 1,662,533
Library Totals 8,733,814 8,555,204 171,104 8,726,308
Village and Library Totals 61,877 ,098 22,238,015 444,760 22,682,775
18
Section 3: The sum of $443,800 is estimated to be received from personal property
replacement tax revenue during the fiscal year commencing January 1, 2008 and ending
December 31, 2008 and has been included herein as funds to be derived from sources other
than property taxes for general obligation bonds and interest, pensions, library services and
general corporate purposes.
Section 4: That the County Clerk is directed to add 2% to the requested tax levy as a
provision for loss and cost.
Section 5: That the Village Clerk of the Village of Mount Prospect is hereby directed to
certify a copy of this Ordinance and is hereby authorized and directed to file a copy of the
same with the County Clerk of Cook County, Illinois, within the time specified by law.
Section 6: That, if any part or parts of this Ordinance shall be held to be unconstitutional
or otherwise invalid, such constitutionality or invalidity, shall not affect the validity of the
remaining parts of this Ordinance. The President and Board of Trustees of the Village of
Mount Prospect hereby declares that they would have passed the remaining parts of the
Ordinance of they had known that such parts or parts thereof would be declared
unconstitutional or otherwise invalid.
Section 7: That this Ordinance shall be in full force and effect from and after its passage,
approval, publication in pamphlet form and recording, as provided by law.
AYES:
NA YES:
ABSENT:
PASSED and APPROVED this _ day of December, 2008.
Irvana K. Wilks, Mayor
ATTEST:
M. Lisa Angell, Village Clerk
19
ORDINANCE NO.
AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF
TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE
AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT FOR
THE FISCAL YEAR BEGINNING JANUARY 1, 2008 AND ENDING
DECEMBER 31, 2008
PASSED AND APPROVED BY
THE PRESIDENT AND BOARD OF TRUSTEES
the _ day of
,2008
Published in pamphlet form by
authority of the corporate authorities
of the Village of Mount Prospect, Illinois
the _ day of , 2008.
ORDINANCE NO.
AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF
TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE
AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT FOR
THE FISCAL YEAR BEGINNING JANUARY 1, 2008 AND ENDING
DECEMBER 31,2008
NOW THEREFORE, BE IT ORDAINED BY THE President and Board of Trustees of the Village
of Mount Prospect, Cook County, Illinois:
Section 1: That the sum of One Million Five Hundred Fifteen Thousand Four Hundred Sixty-
F our Dollars ($1,515,464), the same being the total amount to be levied of budget appropriations
heretofore made for the municipal purposes for the fiscal year beginning January 1, 2008, and
ending December 31,2008, as approved by the President and Board of Trustees of the Village of
Mount Prospect, be and the same is hereby levied on all taxable property within the Special Service
Area Number 5 of the Village of Mount Prospect according to the valuation of said property as is, or
shall be, assessed or equalized by State and County purposes for the current year 2008. The
budgetary appropriations having been made heretofore by the President and Board of Trustees ofthe
Village of Mount Prospect were passed and approved by Ordinance No. 5672 at a meeting hereof
regularly convened and held in said Village of Mount Prospect, Illinois on the 18th day of December,
2007, and as amended by Ordinance No. 5697 passed and approved on the 3 rd day of June, 2008 and
further amended by Ordinance passed and approved on the 2nd day of December, 2008 and
thereafter duly published according to law, the various objects and purposes for said budgetary
appropriations were heretofore made are set forth under the column entitled "Amount Budgeted,"
and the specific amount herein levied for each object and purpose is set forth under the column
entitled "Amount Levied" in Article I.
Section 2: That the County Clerk is directed to add 2% to the requested tax levy as a provision for
loss and cost.
Section 3: That the Village Clerk of the Village of Mount Prospect is hereby directed to certify a
copy of this Ordinance and is hereby authorized and directed to file a copy of the same with the
County Clerk of Cook County, Illinois, within the time specified by law.
Section 4: That, if any part of this Ordinance shall be held to be unconstitutional or otherwise
invalid, such unconstitutionality or invalidity, shall not affect the validity of the remaining parts of
this Ordinance. The President and Board of Trustees of the Village of Mount Prospect hereby
declares that they would have passed the remaining parts of the Ordinance if they had known that
such part or parts thereof would be declared unconstitutional or otherwise invalid.
Section 5: That this Ordinance shall be in full force and effect from and after its passage, approval,
publication in pamphlet form and recording, as provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this
day of
,2008
Irvana K. Wilks, Mayor
ATTEST:
M. Lisa Angell, Village Clerk
2
ARTICLE 1 - SPECIAL SERVICE AREA NO.5
610 Lake Water Acquisition
6105512-540800
6105512-540815
SSA #5 JAWA Water
SSA #5 JAWA Fixed Costs
TOTAL APPROPRIATED FOR SPECIAL SERVICE AREA NO.5
LAKE WATER ACQUISITION
AMOUNT TO BE RAISED BY TAX LEVY
ADD 2% FOR LOSS AND COST OF COLLECTION
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
SPECIAL SERVICE AREA NO.5
SUMMARY
Article
Special Service Area NO.5
Amount
Budaeted
3,565,000
Amount to
be Levied
1,515,464
Amount
Budgeted
2,448,000
1,117,000
3,565,000
Amount for
Loss & Cost
30,309
Amount
Levied
398,464
1,117,000
1,515,464
30,309
1,545,773
Total Tax
Levy
1,545,773
Mount Prospt.>ct
INTEROFFICE MEMORANDUM
Village of Mount Prospect
Mount Prospect, Illinois
FROM:
MICHAEL E. JANONIS, VILLAGE MANAGER
DIRECTOR OF FINANCE
~.~
1& &. O.
TO:
DATE:
NOVEMBER 24, 2008
SUBJECT: 2008 BUDGET AMENDMENT NO.2
PURPOSE:
Present a recommendation that the annual budget be amended for fiscal year beginning January 1,
2008 and ending December 31,2008.
BACKGROUND:
Ordinance 5672, adopted December 18, 2007, established the annual budget for the year ending
December 31,2008. Ordinance 5697 adopted on June 3, 2008 provided for amendment #1 of the
2008 budget.
DISCUSSION:
Each year the Village prepares two separate amendments to the current year's budget. Amendment
#1, prepared in Spring/Summer, amends the budget for carry-over items from the prior year's
budget. These are typically construction or other contractual service type projects that are started
in the previous year but not completed. Amendment #2, prepared in November or December,
amends the budget to account for material variations in revenues and expenditures. Many times
these are the result of fluctuations in the economy affecting revenues (either positively or
negatively) or extraordinary or unanticipated charges for expenditures that occurred during the year.
A proposed ordinance amending the 2008 annual budget is attached for the Board's consideration.
In total, this amendment decreases revenue projections by $13,463,278 and increasing the budget
for expenditures by $2,832,835. Amendments to the budget impacting revenues are made up of
various adjustments to tax, fee and other intergovernmental revenue accounts, grant receipts,
investment income and other reimbursements. Two significant revenue adjustments occurred in the
Police and Fire Pension Funds related to investment income. Revenue in the Police Pension fund
was decreased $5.8 million while revenue in the Fire Pension Fund was decreased $6.0 million due
to losses in the investment portfolio. Other Financing Sources in the Downtown Redevelopment
Construction Fund consisting of bond proceeds was reduced by $2.5 million. Bonds for
redevelopment purposes were not issued as anticipated. Risk Management revenue consisting of
charges for service was reduced by $714,000 reflecting lower than expected claims for 2008.
Overall, General Fund revenues were increased $1,013,000.
F
2008 Budget Amendment NO.2
November 24, 2008
Page 2
There are several notable budget adjustments related to expenditures. The first is a transfer from
the General Fund to the Capital Improvement Fund. A total of $721,000 is being transferred in
2008 to cover the cost of a new phone system and for architectural services related to the
construction of a replacement fire station #14, emergency operations center and public works
expansion. The transfer for architectural services was anticipated, but not budgeted since it was
unknown how much was going to be needed during the year. Additional expenses in the General
Fund that were not anticipated are related to the storm event in September. The General Fund
expense budget was increased $194,500 for expenditures for flood control. Finally, additional
pension benefits in the Police and Fire Pension Funds totaling $344,000 are due to new retirements
and creditable service transfers to other police departments.
RECOMMENDATION:
It is recommended the Village Board adopt the proposed budget amendment #2 for the 2008
annual budget.
J~d7c~
DAVID O. ERB
DIRECTOR OF FINANCE
Copy: Finance Commission
Department Directors
DOE/
1:\Budget 2008\Amendments\Board Memo Amendment #2 - November 2008.doc
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1,2008
AND ENDING DECEMBER 3 I, 2008
PASSED AND APPROVED BY
THE PRESIDENT AND BOARD OF TRUSTEES
the _ day of
,2008
Published in pamphlet form by
authority of the corporate authorities
of the Village of Mount Prospect, Illinois
the _ day of ,2008.
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1,2008
AND ENDING DECEMBER 31, 2008
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed
and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget
Officer System"; and
WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual
budget for the fiscal year commencing January 1, 2008 and ending December 31, 2008 was
adopted through the passage of Ordinance No. 5672 approved by the Corporate Authorities of the
Village of Mount Prospect on December 18,2007; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed
and approved Ordinance No. 5697 on June 3, 2008, amending the annual budget for the fiscal
year commencing January 1, 2008 and ending December 31,2008; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further
reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning
January 1,2008 and ending December 31,2008; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the
changes, as specified on the attached January 1, 2008 through December 31, 2008 Budget
Amendment No.2 to be in the best interest of the Village of Mount Prospect; and
WHEREAS, the Village has now revised the revenue projections or has reserves in each of the
Funds in which the budget is being increased adequate in amount to cover the budget changes
reflected in Budget Amendment No.2, attached hereto.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE
EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: That the fiscal year budget for January 1, 2008 through December 31, 2008 for
the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 2
attached hereto.
SECTION TWO: That this ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form as provided by law.
AYES:
NA YES:
ABSENT:
PASSED and APPROVED this
day of
,2008.
Irvana K. Wilks
Mayor
ATTEST
M. Lisa Angell
Village Clerk
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.2
Fiscal Year January 1, 2008 through December 31, 2008
Revenues
Original Amended
Revenue Increase Revenue
Fund/Program/Classification Account # Account Description Estimate (Decrease) Estimate
General Fund (001)
Property Taxes 400200 Property Taxes - Prior 75,000 150,000 225,000
Property Taxes 400373 Property Taxes - Fire Pen 0 50,000 50,000
Other Taxes 410150 Home Rule Sales Tax 1,280,000 (30,000) 1,250,000
Other Taxes 410400 Food & Beverage Tax 798,500 (38,500) 760,000
Other Taxes 414000 Real Estate Transfer Tax 785,000 (25,000) 760,000
Other Taxes 415000 Hotel/Motel Tax 60,000 (15,000) 45,000
licenses, Permits & Fees 421100 Building Permits 433,000 (78,000) 355,000
Licenses, Permits & Fees 421600 Reinspection Fees 50,000 10,000 60,000
licenses, Permits & Fees 421900 Stormwater Detention Fee 80,000 (80,000) 0
Licenses, Permits & Fees 422500 Nuisance Abatement Fee 0 36,000 36,000
Licenses, Permits & Fees 422600 Utility Permit Fees 0 2,500 2,500
licenses, Permits & Fees 423000 LandlordlTenant Fees 212,000 28,000 240,000
Intergovernmental Revenues 430000 State Sales Tax 8,670,000 630,000 9,300,000
Intergovernmental Revenues 430100 Income Tax 5,126,000 174,000 5,300,000
Intergovernmental Revenues 430400 State Use Tax 710,000 40,500 750,500
Intergovernmental Revenues 431000 Replacement Tax - R&B 2,000 8,000 10,000
Intergovernmental Revenues 434400 IL Housing Authority Grant 0 32,000 32,000
Intergovernmental Revenues 434402 RT A Grant 125,000 (50,000) 75,000
Intergovernmental Revenues 434407 Dept. of Aging Grant 0 200,000 200,000
Intergovernmental Revenues 435900 Other Grants 40,000 73,000 113,000
Charges for Service 441200 Ambulance Billing Fees 927,000 (177,000) 750,000
Fines & Forfeits 450100 Parking Fines 260,000 40,000 300,000
Fines & Forfeits 450200 Local Ordinance Fines 7,500 17,500 25,000
Investment Income 460800 Bank Account Interest 17,000 47,000 64,000
Investment Income 460810 Sweep Account Interest 12,000 18,000 30,000
Investment Income 464001 IMET Interest 54,000 (53,000) 1,000
Other Revenue 486050 Sister City Events 0 3,000 3,000
19,724,000 1,013,000 20,737,000
All other General Fund accounts 19,653,831 0 19,653,831
Total General Fund 39,377,831 1,013,000 40,390,831
Motor Fuel Tax Fund (050)
Intergovernmental Revenue 432000 State MFT 1,664,000 (96,000) 1,568,000
Investment Income 460100 Interest Income 14,000 6,000 20,000
Reimbursements 472100 MFT Projects 4,000 8,000 12,000
1,682,000 (82,000) 1,600,000
All other Motor Fuel Tax Fund accounts 3,000 0 3,000
Total Motor Fuel Tax Fund 1,685,000 (82,000) 1,603,000
IEPA Flood Control Loans (380)
Other Taxes 410100 Home Rules Sales Tax 332,288 (30,000) 302,288
332,288 (30,000) 302,288
All other tEPA Flood Control Fund accounts 0 0 0
TotallEPA Flood Control Fund accounts 332,288 (30,000) 302,288
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.2
Fiscal Year January 1, 2008 through December 31,2008
Revenues
Original Amended
Revenue Increase Revenue
F und/Program/Classification Account # Account Description Estimate ( Decrease) Estimate
Capital Improvement Fund (510)
Other Taxes 410250 Home Rules Sales Tax 1,180,000 (30,000) 1,150,000
Intergovernmental 434201 DCEO Grant 75,000 (56,250) 18,750
Intergovernmental 434305 FEMA Grant 164,800 (164,800) 0
Other Revenue 485000 Developer Donations 0 25,000 25,000
Other Financing Sources 490550 Transfer In 0 721,000 721,000
1,419,800 494,950 1,914,750
All other Capital Improvement Fund accounts 19,000 0 19,000
Total Capital Improvement Fund 1,438,800 494,950 1,933,750
Downtown Redevelopment Construction (550)
Other Financing Sources 494100 Bond Proceeds 2,500,000 (2,500,000) 0
2,500,000 (2,500,000) 0
All other Downtown Redevelopment Fund accounts 1,421,500 0 1,421,500
Total Downtown Redevelopment Fund 3,921,500 (2,500,000) 1,421,500
Flood Control Construction Fund (590)
Licenses, Permits & Fees 421900 Stormwater Retention 0 80,000 80,000
0 80,000 80,000
All other Flood Control Construction Fund accounts 10,000 0 10,000
Total Flood Control Construction Fund 10,000 80,000 90,000
Water & Sewer Fund (610)
Investment Income 460100 Interest Income 145,000 45,000 190,000
Other Revenue 480900 Misc. Income 15,000 15,000 30,000
160,000 60,000 220,000
All other Water & Sewer Fund accounts 11,416,500 0 11,416,500
Total Water & Sewer Fund 11,576,500 60,000 11,636,500
Risk Management Fund (690)
Charges for Service General Fund Charge 833,132 (211,132) 622,000
Charges for Service Water Fund Charge 129,146 (24,146) 105,000
Charges for Service General Fund Charge-Med 3,587,148 (442,148) 3,145,000
Charges for Service Water Fund Charge-Med 304,802 (36,802) 268,000
4,854,228 (714,228) 4,140,000
All other Risk Management Fund accounts 1,894,043 0 1,894,043
Total Risk Management Fund 6,748,271 (714,228) 6,034,043
Police Pension (710)
Investment Income 462040 Realized Gains/Losses-C 20,000 (105,000) (85,000)
Investment Income 463016 Unrealized Gain/Loss-C 100,000 (190,000) (90,000)
Investment Income 463017 Unrealized Gain/Loss-S 200,000 (340,000) (140,000)
Investment Income 464000 Market Gain on Equities 1,120,000 (5,120,000) (4,000,000)
1,440,000 (5,755,000) (4,315,000)
All other Police Pension Fund accounts 3,343,500 0 3,343,500
Total Police Pension Fund 4,783,500 (5,755,000) (971,500)
2
F und/Program/Classification
Fire Pension (720)
Investment Income
Investment Income
Investment Income
Investment Income
All other Fire Pension Fund Accounts
Total Fire Pension Fund
Total Estimated Revenues
Funds being changed
All other Village Budget accounts
Total Estimated Revenues After Changes
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.2
Fiscal Year January 1, 2008 through December 31, 2008
Account #
462040
463016
463017
464000
Revenues
Account Description
Realized Gains/Losses-C
Unrealized Gain/Loss-C
Unrealized Gain/Loss-S
Market Gain on Equities
3
Original Amended
Revenue Increase Revenue
Estimate (Decrease) Estimate
20,000 (125,000) (105,000)
150,000 (310,000) (160,000)
200,000 (375,000) (175,000)
1,120,000 (5,220,000) (4,100,000)
1,490,000 (6,030,000) (4,540,000)
3,286,300 0 3,286,300
4,776,300 (6,030,000) (1,253,700)
74,649,990
13,712,115
88,362,105
(13,463,278)
o
61,186,712
13,712,115
( 13,463,278)
74,898,827
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.2
Fiscal Year January 1, 2008 through December 31, 2008
Expenditures
Current Amended
Budget Increase Budget
Fund/Program/Classification Account # Account Description Amount (Decrease) Amount
General Fund (001)
Public Representation - Mayor and Board of Trustees
Contractual Services 0010102-540185 Special Projects 4250 42,750 47,000
VMO - Legal
Contractual Services 0011102-540085 Legal - General Counsel 385,000 100,000 485,000
Contractual Services 0011102-540215 Postage 0 1,000 1,000
VMO - Public Information
Contractual Services 0011105-540110 Other Professional Services 38,525 12,000 50,525
Finance Department - Administration
Personal Services 0011701-500650 Sick Leave Incentive 0 2,000 2,000
Contractual Services 0011701-540225 Other Services 16,500 23,500 40,000
Contractual Services 0011701-540226 Bank Processing Fees 7,500 42,500 50,000
Commodities & Supplies 0011701-570090 Paper & Supplies 6,375 2,625 9,000
Finance Department - Insurance
Insurance 0011705-560102 Liability Insurance 264,533 (37,533) 227,000
Community Development - Administration
Contractual Services 0012101-540262 Neighborhood Resource Center 25,000 43,000 68,000
Community Development - Planning & Zoning
Contractual Services 0012102-540282 First Time Homeowners 22,000 10,000 32,000
Contractual Services 0012102-540284 RT AP Grant 150,000 (60,000) 90,000
Community Development - Economic Development
Contractual Services 0012103-540249 Randhurst Economic Development 0 42,000 42,000
Human Services - Administration
Commodities & Supplies 0013101-570080 Other Supplies 1,500 68,500 70,000
Police Department - Administration
Personal Services 0014101-500000 Full-Time Earnings 731,960 64,040 796,000
Personal Services 0014101-500700 Vacation/Personal Incentive 45,000 65,000 110,000
Personal Services 0014101-500750 Retiree Sick Incentive 63,800 6,200 70,000
Fire Department - Operations
Personal Services 0014202-500300 Overtime 332,150 117,850 450,000
Other Equipment 0014202-670014 Paramedic Equipment 20,000 70,000 90,000
Fire Department - Equipment Maintenance
Commodities & Supplies 0014206-570635 Vehicle Fuel- Gas 44,200 22,800 67,000
Public Works - Streets
Personal Services 0015102-500300 Overtime 36,266 8,734 45,000
Utilities 0015102-550100 Natural Gas/Heat 100,000 (25,000) 75,000
Public Works - Street Maintenance
Personal Services 0015104-500300 Overtime 40,151 9,849 50,000
Contractual Services 0015104-540705 Refuse Disposal 5,624 4,376 10,000
Public Works - Snow Removal
Personal Services 0015105-500300 Overtime 125,000 180,000 305,000
Contractual Services 0015105-540555 Snow Removal - Contractual 50,000 50,000 100,000
Public Works - Maintenance of State Highways
Personal Services 0015108-500300 Overtime 3,502 11,498 15,000
Public Works - Flood Control
Personal Services 0015112-500300 Overtime 0 65,000 65,000
Employee Benefits 0015112-510000 Social Security 0 3,500 3,500
Employee Benefits 0015112-510100 Medicare 0 1,000 1,000
Employee Benefits 0015112-510200 IMRF 0 5,000 5,000
Contractual Services 0015112-540225 Other Services 0 115,000 115,000
Commodities & Supplies 0015112-570080 Other Supplies 0 5,000 5,000
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.2
Fiscal Year January 1, 2008 through December 31, 2008
Expenditures
Current Amended
Budget Increase Budget
F und/Program/Classification Account # Account Description Amount ( Decrease) Amount
General Fund (001) (cont.)
Public Works - Forestry
Personal Services 0015202-500300 Overtime 18,530 5,470 24,000
Community Service Programs
Contractual Services 0016103-540225 Other Services 925 3,075 4,000
Contractual Services 0016103-540960 Street Banner Installation 4,500 3,000 7,500
Contractual Services 0016103-540965 Fireworks/Lions Club 3,500 16,000 19,500
Commodities & Supplies 0016103-570810 Supplies for Parade/Block Party 7,900 2,100 10,000
Non-Departmental
Interfund Transfers 0018901-800230 Transfer Out 0 721,000 721,000
2,554,191 1,822,834 4,377,025
All other General Fund accounts 37,625,330 0 37,625,330
Total General Fund 40,179,521 1,822,834 42,002,355
Refuse Fund (030)
Refuse Disposal
Commodities & Supplies 0305601-570775 Recycling Supplies 5,700 6,300 12,000
5,700 6,300 12,000
All other Refuse Fund accounts 4,129,531 0 4,129,531
Total Refuse Fund 4,135,231 6,300 4,141,531
Motor Fuel Tax Fund (050)
Streets/Buildings
Commodities & Supplies 0505105-570540 Salt/Calcium Chloride 150,000 110,000 260,000
150,000 110,000 260,000
All other Motor Fuel Tax Fund accounts 1,687,002 0 1,687,002
Total Motor Fuel Tax Fund 1,837,002 110,000 1,947,002
Asset Seizure Fund (080)
Other Employee Costs 08041 04-520000 Training 0 8,000 8,000
Other Equipment 08041 04-670151 Other Equipment 1,000 19,000 20,000
1,000 27,000 28,000
All other Asset Seizure Fund accounts 0 0 0
Total Asset Seizure Fund 1,000 27,000 28,000
DEA Shared Funds Fund (085)
Other Equipment 0854102-670151 Other Equipment 1,000 34,000 35,000
1,000 34,000 35,000
All other DEA Shared Funds Fund accounts 0 0 0
Total DEA Shared Funds Fund 1,000 34,000 35,000
DW Fine Fund (086)
Other Employee Costs 0864102-520000 Training 500 9,500 10,000
Other Equipment 0864102-670151 Other Equipment 1,000 24,000 25,000
1,500 33,500 35,000
All other DUI Fine Fund accounts 0 0 0
Total DUI Fine Fund 1,500 33,500 35,000
5
6
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.2
Fiscal Year January 1, 2008 through December 31, 2008
Expenditures
Current Amended
Budget Increase Budget
F und/Program/Classification Account # Account Description Amount (Decrease) Amount
Vehicle Maintenance Fund (660)
Personal Services 6605702-500300 Overtime 61,740 8,260 70,000
Contractual Services 6605702-540615 Equipment Maintenance 72,456 12,544 85,000
Commodities & Supplies 6605702-570645 Vehicle Maintenance Supplies 160,000 30,000 190,000
Commodities & Supplies 6605702-570635 Vehicle Fuel - Gas 315,000 100,000 415,000
609,196 150,804 760,000
All other Vehicle Maintenance Fund accounts 963,932 0 963,932
Total Vehicle Maintenance Fund 1,573,128 150,804 1,723,932
Risk Management Fund (690)
Insurance 6908501-560204 Workers' Compensation Claims 600,000 100,000 700,000
Insurance 6908502-560112 Medical HMO 1,478,584 (148,584) 1,330,000
Insurance 6908501-560204 Workers' Compensation Claims 3,807,829 (383,829) 3,424,000
5,886,413 (432,413) 5,454,000
All other Risk Management Fund accounts 881,558 0 881,558
Total Risk Management Fund 6,767,971 (432,413) 6,335,558
Police Pension Fund (710)
Pension Benefits 7108202-530100 Retirement Pensions 1,935,000 175,000 2,110,000
Pension Benefits 7108202-530200 Disability Pensions 226,000 114,000 340,000
Pension Benefits 7108202-530911 Pension Portability Expense 0 34,000 34,000
2,161,000 323,000 2,484,000
All other Police Pension accounts 419,050 0 419,050
Total Police Pension Fund 2,580,050 323,000 2,903,050
Fire Pensions (720)
Pension Benefits 7208203-530100 Retirement Pensions 1,829,000 21,000 1,850,000
1,829,000 21,000 1,850,000
All other Police Pension accounts 954,500 0 954,500
Total Police Pension Fund 2,783,500 21,000 2,804,500
Total Village Budget
Funds being changed 80,409,790 2,832,835 83,242,625
All other Village Budget Accounts 10,215,679 0 10,215,679
Total Village Budget after Changes 90,625,469 2,832,835 93,458,304
7
Mount Prospect
INTEROFFICE MEMORANDUM
Village of Mount Prospect
Mount Prospect, Illinois
TO:
MICHAEL JANONIS, VILLAGE MANAGER
~\). ~J~'-9
z.\'Z. 06
FROM:
DIRECTOR OF FINANCE
DATE:
NOVEMBER 21, 2008
PROPOSED 2009 BUDGET
SUBJECT:
PURPOSE:
To present for the Village Board's consideration an ordinance adopting the annual budget for t
beginning January 1, 2009 and ending December 31, 2009.
BACKGROUND:
The Village Manager released his proposed budget on October 3, 2008. Over the past two months th
Finance Commission met four times to review the document. The Village Board, meeting as a Committee 0
the Whole, reviewed the document on October 28th and November 11th.
DISCUSSION:
Attached hereto are changes to the proposed 2009 budget that resulted from the above-mentioned meetings
held with the Village Board and Finance Commission.
Changes to the 2009 Proposed Budget
Total Village revenues were decreased $125,000 from $101,681,933 to $101,556,933 while total
Village expenditures decreased $110,000 from $97,239,446 to $97,129,446. These figures do not
include the budget for the Mount Prospect Public Library. Included with this memo is a spreadsheet
detailing the changes from the proposed budget for total Village revenues and expenditures.
Refuse Fund: Property Taxes were reduced $275,000 while revenue from the new commercial
refuse contract is estimated to generate $150,000. The $125,000 net decrease in revenue for 2009
will be made up using surplus fund balance. The current fund balance for the Refuse Fund is above
the 25% benchmark. Guidelines from the Village's Fund Balance Policy permit the use of excess fund
balance to support ongoing operations, reduce that portion of the property tax levy, or defer future rate
increases.
Flood Control Construction Fund: Expenditures for Private Property Drainage Solutions were
decreased $50,000. These expenditures are supported by revenue from the Stormwater Retention
Fee that went into effect in 2008. Revenue generated from the fee for 2008 and 2009 could not
support the original budget request. As a result, the budget amount was lowered.
Water & Sewer Fund: The budget for Lift Station Emergency Generators was increased $410,000
from $225,000 to $635,000. Funds that were budgeted for the installation of Emergency Generators
at the Wells ($470,000) were eliminated to accommodate this change. The net effect was a decrease
in expenses of $60,000.
Library Fund: At the time the proposed budget was prepared and distributed, the Mount Prospect
Public Library budget, included in the Village's budget as a component unit, was not yet available. The
Library's budget for 2009 reflects revenues and expenditures of $9,450,626. Included in their budget
is $1,630,934 for debt service on the Library's Series 2002 G.O. and Series 2006 Refunding bonds
the Village issued on their behalf. A copy of the Library's 2009 budget and 2008 tax levy as approved
by the Library Board is attached for your review. ~
2009 Proposed Budget
November 21,2008
Page 2
Chanaes to 2009 Forecast Budaet
Total Village revenues increased $125,000 from the forecast budget amount. Property Taxes for the
Refuse Fund were reduced $275,000 while revenue from the commercial refuse contract is estimated
to generate $150,000. Total Village expenditures increased $50,000 related to the purchases of
Emergency Generators for the Wells ($290,000 increase) and elimination of Lift Station Generators
($240,000 decrease).
Summary
With the aforementioned changes, the proposed 2009 budget for the Village totals $106,580,072
(including the Library). This represents a 7.3% increase from the current 2008 budget. Projected
revenues for the Village in 2009 are $111,007,559. This is an increase of 14.4%.
A public hearing on the proposed budget has been scheduled for December 16th. Notice of the public
hearing will be published in the Daily Herald on December 4, 2008. The proposed ordinance attached
will officially adopt the budget for the Village of Mount Prospect. Once the ordinance is passed, the
Finance Department will revise the budget document to incorporate the approved changes. We
expect to have the approved budget document produced no later than January 16th.
RECOMMENDATION:
It is recommended the Village Board pass the accompanying draft ordinance adopting the 2009 annual
budget.
J~t:P~
DAVID O. ERB
DIRECTOR OF FINANCE
DOE/
Attachment
1:\Budget 2009\Ordinance Cover Memo - 2009 Budget.doc
RESOLUTION NO. 2008
A RESOLUTION APPROVING AND CERTIFYING
THE 2009 BUDGET AND 2008 TAX LEVY DETERMINATION
WHEREAS, heretofore the Board of Trustees of the Mount Prospect Public Library, Mount Prospect, Illinois, at
open and public meetings have considered the financing requirements of the Mount Prospect Library for the year
commencing January 1, 2009; and
WHEREAS, the Board of Trustees of the Mount Prospect Public Library has determined the financial
requirements of the Mount Prospect Public Library for the ensuing year and has caused to be made, a statement
thereof, a copy of which is attached hereto and marked "Exhibit A," for inclusion in the 2009 budget of the Village
of Mount Prospect; and
WHEREAS, the Board of Trustees of the Mount Prospect Public Library has further determined the amount of
money which in its judgment, it will be necessary to levy for library purposes in the 2008 tax levy ordinance to be
adopted by the President and Board of Trustees of the Village of Mount Prospect;
WHEREAS, expenditures from the LIBRARY FUND shall be under the direction of the Board of Trustees of the
Mount Prospect Public Library.
WHEREAS, that the amount of money hereby determined by the Board of Trustees of the Mount Prospect Public
Library to be necessary for library purposes and to be included in the 2008 Tax Levy Ordinance of the Village of
Mount Prospect (taking into consideration other income from accumulations from the prior year, anticipated tax
shrinkage, fines, non-resident fees, and maintenance, repairs, and alterations of library buildings and equipment)
and for the collection and deposit to the LIBRARY FUND, which includes funds for the Illinois Municipal
Retirement Fund pursuant to Section 5/7-171, Chapter 40 of the Illinois Compiled Statutes; and for the
maintenance repairs, and alterations of the library buildings and equipment, pursuant to Section 5/3-4 of Chapter
75 of the Illinois Compiled Statutes; and for insurance and audit fees pursuant to Section 5/4-14 of Chapter 75 of
the Illinois Compiled Statutes.
WHEREAS, in accordance with Chapter 75, Section 5/3-5 of the Illinois Compiled Statutes it is requested that the
amount so determined be levied and collected in like manner with the other general taxes of the Village of Mount
Prospect and that such taxes be paid directly by the County Collector to the Library fund.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE MOUNT PROSPECT
PUBLIC LIBRARY, VILLAGE OF MOUNT PROSPECT:
SECTION ONE: That the financial requirements for library purposes of the Mount Prospect Public Library require
the budget for the year commencing January 1, 2009, and ending December 31, 2009, the sum of $9,450,626
such to be included within the 2009 Budget of the Village of Mount Prospect, Illinois.
SECTION TWO: That the amount of money hereby determined by the Board of Trustees of the Mount Prospect
Public Library to be necessary for library purposes and to be included in the 2008 tax levy and to be levied and
collected in like manner with the other general taxes of the Village of Mount Prospect and that such taxes to be
paid directly by the. County Collector to the Library Fund: $8,555,204. Expenditures from the Library Fund shall
be under the direction of the Board of Trustees of the Mount Prospect Public Library.
SECTION THREE: That the Secretary of the Board of Trustees of the Mount Prospect Public Library file a copy
of this Resolution, with the Village Clerk of the Village of Mount Prospect, for transmittal to the President and
Board of Trustees of the Village of Mount Prospect.
SECTION FOUR: That if any part or parts of this Resolution shall be held to be unconstitutional, such
unconstitutionality shall not affect the validity of the remaining parts of this Resolution. The Board of Trustees of
the Mount Prospect Public Library hereby declares that it would have passed the remaining parts of this
Resolution if it had known that such part or parts thereof would be declared unconstitutional.
SECTION FIVE: That this Resolution shall be in full force and effect as of October 16, 2008.
AYES:
NAYS:
Dale Draznin, Jane Everett, Sylvia Haas, Jackie Hinaber, Dick Tani, Bill Walters, John Zulaski
None
ABSENT:
None
PASSED THIS 16th day of October, 2008.
The undersigned, President of the Board of Trustees of the Mount Prospect Public Library, Village of Mount
Prospect, Illinois, does certify that the foregoing Resolution was duly adopted by the vote specified at a legally
convened meeting of the Board of Trustees of the Mount Prospect Public Library held at the Mount Prospect
Public Library building on the 16th day of October, 2008.
O~D.
a--
Dale Barbara Draznin, President
MOUNT PROSPECT PUBLIC LIBRARY EXHIBIT A
2009 Budget and 2008 Tax Levy
2009 Budget 2008 Tax Levy
Fund Amount Request
LIBRARY GENERAL FUND
Salaries & Benefits
4110 Salaries $ 4,326,877 $ 4,270,000
4120 I M R F Pension 302,257 250,000
4130 FICA&M/C 331,006 300,000
4140 Medical Insurance 510,950 425,000
4150 Unemployment Comp 5,000 5,000
Totals $ 5,476,090 $ 5,250,000
Management Expense
4210 Audit $ 3,800 $ 3,500
4220 Legal Fees 20,000 15,000
4230 Printing 48,700 45,000
4240 Community Services 80,344 70,000
4250 Programs 32,480 25,000
4260 Professional Dues 6,693 6,500
4270 Board 4,000 3,000
4280 Human Resources 60,611 50,000
4290 Other Operating Expense 5,000 2,000
Totals $ 261,628 $ 220,000
Operating Expenses
4310 Telecommunications $ 33,800 $ 30,000
4320 Insurance 85,000 80,000
4340 Office Supplies 31,500 30,000
4350 Library Supplies 29,000 25,000
4360 Postage 21,950 20,000
4370 Consultant Services 5,000 5,000
4380 Contract Services 18,225 15,000
4390 Computer Services 35,496 35,000
Totals $ 259,971 $ 240,000
Building Maintenance Costs
4410 Building Maintenance $ 74,850 $ 70,000
4420 Equipment Maintenance 64,550 60,000
4430 Equipment Rental 27,308 25,000
4440 Janitorial 52,736 50,000
4450 Equipment 133,771 130,000
4460 Utilities 126,000 125,000
Totals $ 479,215 $ 460,000
(Continued On the Next Page)
MOUNT PROSPECT PUBLIC LIBRARY EXHIBIT A
2009 Budget and 2008 TflX Levy
2009 Budget 2008 Tax Levy
Fund Amount Request
LIBRARY GENERAL FUND (Continued)
Library Materials
4610 Adult Print $ 245,500 $ 240,000
4620 Adult A V 102,300 100,000
4630 Youth Print 151,000 145,000
4640 YouthAV 54,000 50,000
4650 Subscriptions 23,100 20,000
4660 Electronic Resources 127,272 125,000
4661 Electronic Media 7,560 5,000
4662 Electronic Services 13,156 10,000
4670 Microform 22,700 20,000
4680 Processing Supplies 46,200 40,270
Totals $ 792,788 $ 755,270
GENERAL FUND TOTALS $ 7,269,692 $ 6,925,270
DEBT SERVICE FUND
3701 Interest Payments $ 734,934 734,934
3711 Principal Payments 895,000 895,000
3800 Fiscal Agent Fees 1,000
DEBT SERVICE FUND TOTALS $ 1,630,934 $ 1,629,934
BUILDING & EQUIPMENT FUND
7705 Building and Grounds $ $
7730 Library Equipment 217,100
7735 Library Furnishing 37,000
7750 Other Building Projecs 70,900
7760 Trans To Library Operating Fund 125,000
BUILDING FUND TOTALS $ 450,000 $
GIFT FUND
8740 Library Special Projects $ 60,000 $
8990 Contingencies 40,000
GIFT FUND TOTALS $ 100,000 $
ALL FUNDS - TOTALS $ 9,450,626 $ 8,555,204
TOTAL LIBRARY TAX LEVY
2008 TAX LEVY SUMMARY
Levy Total
Request 2% Loss Tax Levy
$ 6,925,270 $ 138,505 $ 7,063,775
1,629,934 32,599 1,662,533
$ 8,555,204 $ 171,104 $ 8,726,308
Library Fund Levy
Library Bonds & Interest Levy
ORDINANCE NO.
AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT
PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1,2009 AND ENDING
DECEMBER 31,2009 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE
PASSED AND APPROVED BY
THE PRESIDENT AND BOARD OF TRUSTEES
the _ day of
,2008
Published in pamphlet fonn by
authority of the corporate authorities
of the Village of Mount Prospect, Illinois
the _ day of , 2008.
ORDINANCE NO.
AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT
PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2009 AND ENDING
DECEMBER 31, 2009 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect in accordance with State Statutes, have
provided for the preparation and adoption of an Annual Budget in lieu of passage of an Appropriation Ordinance; and
WHEREAS, the tentative Annual Budget for the Village of Mount Prospect for the fiscal year beginning January 1,2009 and
ending December 31, 2009, as prepared by the Budget Officer for the Village and submitted to the President and Board of
Trustees, was placed on file in the Office of the Village Clerk on October 3,2008 for public inspection, as provided by Statute;
and
WHEREAS, pursuant to notice duly published on December 4, 2008, a public hearing was held by the President and Board of
Trustees on said tentative annual budget on December 16, 2008, as provided by Statute; and
WHEREAS, following said public hearing, said tentative Annual Budget was reviewed by the President and Board of Trustees and
a copy of said tentative Annual Budget is attached hereto and hereby made a part hereof.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: The Annual Budget for the Village of Mount Prospect for the fiscal year beginning January 1,2009 and ending
December 31,2009, a copy of which is attached hereto and made a part hereof, is hereby approved and adopted as the Annual
Budget for the Village of Mount Prospect for said fiscal year.
SECTION TWO: Within thirty (30) days following the adoption of this Ordinance there shall be filed with the County Clerk of
Cook County a copy thereof duly certified by the Village Clerk and Estimate of Revenues by source anticipated to be received by
the Village in the fiscal year beginning January 1,2009 and ending December 31,2009, duly certified by the Chief Fiscal Office
SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in
pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED AND APPROVED this
day of
,2008.
ATTEST:
Irvana K. Wilks, Mayor
M. Lisa Angell, Village Clerk
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
TOTAL VILLAGE BUDGET
2007
Actual
2008
Budget
2008
Es too ate
2009
Budget
2010
Forecast
REVENUES AND OTHER SOURCES
Property Taxes 13,121,933 13,873,756 14,002,000 13,923,000 14,349,000
Other Taxes 14,843,058 15,725,500 15,534,031 15,803,000 16,139,416
Licenses, Pennits & Fees 3,469,781 3,283,900 3,242,000 3,857,000 3,588,000
Intergovernmental Revenue 17,750,586 17,776,476 18,306,622 18,986,414 18,835,201
Charges for Service 20,885,081 22,086,337 21,174,408 22,435,567 23,244,397
Fines and Forfeits 753,906 598,500 706,028 730,000 730,000
Investrnentlncome 8,751,595 6,702,250 (5, II 0,930) 6,839,000 7,169,000
Reimbursements 269,012 220,000 300,455 401,000 488,000
Other Revenue 5,182,236 5,535,386 5,467,656 5,958,952 6,373,031
Interfund Transfers 221,792 - 721,000 1,139,000 -
Other Financing Sources 58,473 2,560,000 61,000 11,484,000 60,000
Village Revenues and Other Sources 85,307,453 88,362,105 74,404,270 10 1,556,933 90,976,045
Mount Prospect Library Revenues 7,703,168 8,645,501 8,645,501 9,450,626 (a)
Total Revenues and Other Sources 93,010,621 97,007,606 83,049,771 111,007,559 90,976,045
BUDGET EXPENDITURES
Village Operating Budget 53,303,655 58,746,648 59,377,250 58,659,976 61,312,106
Village Capital Budget 5,270,500 13,475,175 11,003,505 22,228,250 10,455,600
Debt Service Budget 4,250,579 4,664,639 4,664,939 1,905,202 1,908,216
Pension Systems Budget 5,233,602 5,409,150 5,760,500 5,991,500 6,166,000
Internal Services Budget (b) 7,177,808 8,329,857 7,524,906 8,344,518 8,785,867
Total Village Expenditures 75,236,144 90,625,469 88,331,100 97,129,446 88,627,789
Mount Prospect Library Budget 7,738,662 8,645,501 8,645,501 9,450,626 (a)
Tota] Expenditures (d) 82,974,806 99,270,970 96,976,601 106,580,072 88,627,789
CHANGES IN FUND BALANCES (d)
Excess (Deficiency) of Revenues &
Other Sources Over Expenditures 10,035,815 (2,263,364 ) (13,926,830) 4,427,487 2,348,256
Fund Balances
Start of Budget Year 119,885,445 129,921,260 129,921 ,260 115,994,430 120,421,917
End of Budget Year ] 29,921 ,260 ]27,657,896 115,994,430 120,421,9]7 122,770,173
Less: Pension Fund Balances ( c) (85,993,366) (80,584,216) (78,354,136) (82,355,936) (86,812,736)
Availab]e Fund Balances 43,927,894 47,073,680 37,640,294 38,065,98] 35,957,437
(a) Not available as of December 16, 2008.
(b) Internal Services Budget includes Vehicle Maintenance Fund and Risk Management Fund. The Equipment
Replacement Fund and Computer Replacement Fund are included in the Village Capital Budget.
(c) Pension Fund Balances are reserved for pension benefits and not available for appropriation.
(d) Does not include the results of operation of the Mount Prospect Library for 2010 Forecast.
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
REVENUES AND OTHER SOURCES BY REVENUE TYPE
2007 2008 2008 2009 2010
Actual Budget Estimate Budget Forecast
PROPERTY TAXES 13,121,933 13,873,756 14,002,000 13,923,000 14,349,000
OTHER TAXES
Home Rule Sales Tax 3,962,295 5,120,000 5,013,031 5,000,000 5,060,416
Food & Beverage Tax 797,730 798,500 760,000 760,000 790,000
Special Service Area Taxes 1,504,501 1,508,500 1,514,000 1,509,000 1,509,000
Property Tax Increment 2,617,155 2,480,000 2,403,500 2,640,000 2,760,000
Real Estate Transfer Tax 789,912 785,000 760,000 760,000 800,000
Utility Taxes 4,620,255 4,474,500 4,633,000 4,682,000 4,764,000
Municipal Motor Fuel Tax 354,141 363,500 270,000 270,000 270,000
Other Taxes 197,069 195,500 180,500 182,000 186,000
14,843,058 15,725,500 15,534,031 15,803,000 16,139,416
LICENSES, PERMITS & FEES
Vehicle Licenses 1,396,941 1,405,000 1,405,000 1,405,000 1,405,000
Other Licenses 372,191 355,500 366,000 366,000 366,000
Permit Fees 625,815 568,500 486,000 1,035,000 739,000
Franchise Fee 476,540 491,000 504,000 530,000 556,000
Other Fees 598,294 463,900 481,000 521,000 522,000
3,469,781 3,283,900 3,242,000 3,857,000 3,588,000
INTERGOVERNMENTAL REVENUE
State Sales Tax 8,811,400 8,670,000 9,211,000 9,319,000 9,575,000
State Income Tax 4,980,054 5,126,000 5,266,000 5,424,000 5,586,000
State Motor Fuel Tax 1,634,252 1,664,000 1,568,000 1,568,000 1,568,000
Other State Taxes 1,146,777 1,192,000 1,204,000 1,201,000 1,227,000
Community Devl Block Grant 361,094 666,976 520,000 745,604 509,081
Other Grants 817,009 457,500 537,622 728,810 370,120
17,750,586 17,776,476 18,306,622 18,986,414 18,835,201
CHARGES FOR SERVICE
Water & Sewer Charges 8,848,225 9,780,000 9,876,000 10,236,000 10,611,000
Parking Charges 201,215 190,000 212,000 213,000 213,000
Refuse Disposal Charges 2,148,817 2,278,000 2,165,000 2,230,000 2,310,000
Internal Service Fund Charges 8,055,187 8,107,712 7,359,234 8,166,067 8,494,397
Other Service Charges 1,631,637 1,730,625 1,562,174 1,590,500 1,616,000
20,885,081 22,086,337 21,174,408 22,435,567 23,244,397
FINES AND FORFEITS 753,906 598,500 706,028 730,000 730,000
INVESTMENT INCOME
General Fund 479,705 270,000 255,500 402,000 500,000
Pension Funds 7,062,887 5,372,000 (6,050,030) 5,557,000 5,861,000
Other Funds 1,209,003 1,060,250 683,600 880,000 808,000
8,751,595 6,702,250 (5,110,930) 6,839,000 7,169,000
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
REVENUES AND OTHER SOURCES BY REVENUE TYPE
2007 2008 2008 2009 2010
Actual Budget Estimate Budget Forecast
REIMBURSEMENTS 269,012 220,000 300,455 401,000 488,000
OTHER REVENUE
Village Police & Firj: Pension Contributions 2,682,501 2,970,800 2,891,800 3, I 12,800 3,392,800
Developer Donations 14,391
Employee & Retiree Contributions 2,127,363 2,306,086 2,323,425 2,446, I 52 2,594,23 I
Other Revenue 357,981 258,500 252,431 400,000 386,000
5, I 82,236 5,535,386 5,467,656 5,958,952 6,373,031
TOTAL VILLAGE REVENUES 85,027,188 85,802,105 73,622,270 88,933,933 90,916,045
INTERFUND TRANSFERS 221,792 721,000 1,139,000
OTHER FINANCING SOURCES
Bond Proceeds 2,500,000 11,424,000
Sale of Property 58,473 60,000 61,000 60,000 60,000
58,473 2,560,000 61,000 I 1,484,000 60,000
CHANGES IN FUND BALANCES (b)
Total Revenues & Other Sources 93,010,621 97,007,606 83,049,771 1 I 1,007,559 90,976,045
Total Expenditures 84,939,306 99,270,970 96,976,601 106,580,072 88,627,789
Additions to <Use of> Fund Balances 8,071,315 (2,263,364) (13,926,830) 4,427,487 2,348,256
ANALYSIS OF CHANGES IN FUND BALANCES (b)
Additions to Pension Fund Balances 5,741,834 (5,363,550) (5,714,000) (5,945,000) (6,119,000)
Additions to Other Fund Balances
<Use of> Other Fund Balances 2,329,481 3,100,186 (8,212,830) 10,372,487 8,467,256
8,071,315 (2,263,364) (13,926,830) 4,427,487 2,348,256
(a) Figures not available as of December 16, 2008.
(b) Does not include the Mount Prospect Library for 2010 Forecast.
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
BUDGET EXPENDITURES
2007 2008 2008 2009 2010
Actual Budget Estimate Budget Forecast
VILLAGE OPERATING BUDGET
PUBLIC REPRESENT A nON 123,985 131,176 179,315 137,304 137,599
VILLAGE ADMINISTRA nON
ViI\age Manager's Office 2,442,227 2,674,444 2,723,367 2,749,216 2,858,352
Television Services Division 164,810 183,164 189,557 191,413 197,551
Village Clerk's Office 196,055 209,499 204,612 212,076 218,774
Finance Department 1,732,616 1,652,794 1,624,339 1,594,795 1,625,945
Totals 4,535,708 4,719,901 4,741,875 4,747,500 4,900,622
COMMUNITY DEVELOPMENT
Community Development 2,011,852 2,436,850 2,396,143 2,369,720 2,337,234
Community Development/CDBG 575,176 771,976 551,891 785,604 549,081
Totals 2,587,028 3,208,826 2,948,034 3,155,324 2,886,315
HUMAN SERVICES DEPARTMENT 752,837 789,947 835,773 1,200,391 1,163,427
PUBLIC SAFETY AND PROTECTION
Police Department 13,372,899 14,151,913 13,893,816 14,413,022 14,967,506
Fire Department 10,559,619 10,891,123 10,824,207 11,418,531 11,858,597
Totals 23,932,518 25,043,036 24,718,023 25,831,553 26,826,103
PUBLIC WORKS DEPARTMENT
Administration 1,256,587 1,252,565 1,224,643 1,390,732 1,467,456
Streets/BldgslParking 3,959,021 2,863,090 3,346,221 3,029,108 3,159,178
Forestry 1,813,546 2,031,911 2,005,315 1,985,371 2,054,826
Engineering 1,212,041 1,351,046 1,327,114 1,523,016 1,641,411
Water/Sewer 8,852,971 12,852,593 12,841,087 11,034,305 12,335,244
Refuse Disposal 3,982,774 4,135,231 4,100,869 4,196,092 4,313,397
Totals 21,076,940 24,486,436 24,845,249 23,158,624 24,971,512
COMMUNITY & CIVIC SERVICES
281,737
367,326
387,981
429,280
426,528
CONTINGENCIES & EQUITY TRANSFERS
12,902
721,000
53,303,655
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
BUDGET EXPENDITURES
2007 2008 2008 2009 2010
Actual Budget Es tim ate Budget Forecast
VILLAGE CAPITAL BUDGET
Village Improvements & Equip 566,127 1,464,575 1,470,200 1,181,750 1,757,500
Community Improvement Projects 90,000 90,000 163,200 471,400
Downtown Redevelopment Constr 695,463 5,394,000 3,217,000 1,921,250 2,736,000
Flood Control Projects 64,979 515,000 597,305 235,000 495,150
Street Improvement Projects 2,887,386 4,315,200 4,198,200 3,871,000 3,173,000
Motor Equipment Replacement 867,481 1,557,900 1,300,800 2,018,900 1,585,800
Computer Replacement 189,064 138,500 130,000 188,150 236,750
Station 14 8,378,000
Emergency Operation Center 2,034,000
Public Works Expansion 2,237,000
Totals 5,270,500 13,475,175 11 ,003,505 22,228,250 10,455,600
DEBT SERVICE BUDGET
Debt Service - Property Tax 1,736,469 1,296,859 1,296,859 1,291,848 1,294,860
Debt Service - Tax Increment 1,069,675 1,754,900 1,754,900
Debt Service - Home Rule Sales Tax I 1,430,265 1,612,880 1,613,180 613,354 613,356
Special Service Area Bonds 14,170
Totals 4,250,579 4,664,639 4,664,939 1,905,202 1,908,216
PENSION SYSTEMS BUDGET
Miscellaneous Pensions 44,533 45,600 46,500 46,500 47,000
Police Pensions 2,519,3 I 9 2,580,050 2,900,500 2,993,500 3,066,500
Fire Pensions 2,669,750 2,783,500 2,813,500 2,951,500 3,052,500
Totals 5,233,602 5,409,150 5,760,500 5,991,500 6,166,000
VILLAGE INTERNAL SERVICES BUDGET
Vehicle Maintenance Services 1,446,570 1,573,128 1,724,955 1,671,682 1,734,898
Risk Management
Casualty and Property Insurance 724,849 1,182,700 898,700 967,700 949,200
Medical Insurance 5,006,389 5,574,029 4,901,251 5,705,136 6,101,769
Totals 7,177,808 8,329,857 7,524,906 8,344,518 8,785,867
MOUNT PROSPECT LIBRARY BUDGET
7,738,662
8,645,50 I
8,645,501
9,450,626
(a)
(a) Figures not available as of December 16, 2008.
(b) Does not include the Mount Prospect Library for 2010 Forecast.
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
REVENUES AND OTHER SOURCES BY FUND
2007
Actual
2008
Budget
2008
Estimate
2009
Budget
2010
Forecast
GENERAL FUND
39,942,025
39,377,831
40,346,021
41,635,000
42,392,500
SPECIAL REVENUE FUNDS
Refuse Disposal Fund 4,166,124 4,438,000 4,286,000 4,216,000 4,306,000
Motor Fuel Tax Fund 1,705,334 1,685,000 1,646,455 1 ,812,000 1,749,000
Law Enforcement Block Grant 612 1,000
Community Dev. Block Gmt 575,176 746,976 560,000 785,604 549,081
Asset Seizure Fund 16,133 3,000 3,087 12,000 13,000
DEA Shared Funds Fund 1,486 2,500 28,941 2,000 2,000
DUl Fine Fund 21,382 21,250 16,000 21,000 21,000
Foreign Fire Tax Board Fund 38,106 42,500 41,000 41,000 41,000
6,524,353 6,940,226 6,581,483 6,889,604 6,681,081
DEBT SERVICES FUNDS
G.O. Bonds - Property Taxes 1,341,130 1,324,500 1,336,100 1,323,000 1,329,000
G.O. Bonds - Tax Increment 1,167,799 1,208,500 1,153,500
G.O. Bonds - Home Rule Sales Tax 1 1,355,887 1,285,000 1,269,031 1,250,000 898,416
Special Service Area Bonds 795 500
3,865,611 3,818,000 3,759,131 2,573,000 2,227,416
CAPITAL PROJECTS FUNDS
Capital Improvement Fund 52,244 1,438,800 1,916,250 1,374,810 1,324,120
Series 2009 Const Fund 12,784,000
Downtown Redevlpmnt Const 1,564,428 3,921,500 1,305,000 2,675,000 2,784,000
Street Improv Const Fund 1,753,704 1,693,500 1,560,414 1,530,000 1,540,000
Flood Control Const Fund 32,430 10,000 95,000 108,500 474,500
3,402,806 7,063,800 4,876,664 18,472,310 6,122,620
ENTERPRISE FUNDS
Water And Sewer Fund
Village Parking System Fund
Parking System Revenue Fund
10,661,260
111,957
101,800
10,875,017
11,576,500
144,150
156,000
11,876,650
11,588,342
163,000
161,000
11,912,342
11,983,000
161,000
161,000
12,305,000
12,408,000
161,000
161,000
12,730,000
INTERNAL SERVICE FUNDS
Vehicle Maintenance Fund 1,579,764 1,568,128 1,558,128 1,671,682 1,734,898
Vehicle Replacement Fund 1,396,167 1,212,700 1,117,700 1,159,700 1,219,700
Computer Replacement Fund 197,455 196,699 187,699 220,281 229,446
Risk Management Fund 6,593,352 6,748,271 5,990,332 6,683,556 7,062,584
9,766,738 9,725,798 8,853,859 9,735,219 10,246,628
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
REVENUES AND OTHER SOURCES BY FUND
2007 2008 2008 2009 2010
Actual Budget Estimate Budget Forecast
FIDUCIARY FUNDS
Police Pension Fund 5,397,857 4,783,500 (902,500) 4,966,500 5,278,500
Fire Pension Fund 5,533,046 4,776,300 (1,022,730) 4,980,300 5,297,300
10,930,903 9,559,800 (1,925,230) 9,946,800 10,575,800
MOUNT PROSPECT LIBRARY FUND
7,703,168
8,645,501
8,645,501
9,450,626
(a)
(a) Figures not available as of December 16,2008.
(b) Does not include the Mount Prospect Library for 2010 Forecast.
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
EXPENDITURES BY FUND
2007 2008 2008 2009 2010
Actual Budget Estimate Budget Forecast
GENERAL FUND 38,930,210 40,179,521 40,891,260 41,635,000 43,021,135
SPECIAL REVENUE FUNDS
Refuse Disposal Fund 3,982,774 4,135,231 4,100,869 4,196,092 4,313,397
Motor Fuel Tax Fund 1,905,490 1,837,002 1,947,002 2,066,302 2,262,391
Local Law Enforcement Block Grant 775 1,000
Community Development Block Grant 575,176 77 I ,976 551,891 785,604 549,081
Asset Seizure Fund 13,582 1,000 17,000 2,000 2,000
DEA Shared Funds Fund 13,302 1,000 11,338 1,000 1,000
DUI Fine Fund 26,912 1,500 28,000 1,500 1,500
Foreign Fire Tax Board Fund 9,767 10,500 30,500 15,500 15,500
Totals 6,527,778 6,759,209 6,686,600 7,067,998 7,144,869
DEBT SERVICE FUNDS
G.O. Bonds - Property Taxes 1,736,469 1,296,859 1,296,859 1,291,848 1,294,860
G.O. Bonds - Tax Increment 1,069,675 1,754,900 1,754,900
G.O. Bonds - Home Rule Sales Tax 1 1,430,265 1,6 I 2,880 1,613,180 613,354 613,356
Special Service Area Bonds 14,170
Totals 4,250,579 4,664,639 4,664,939 1,905,202 1,908,216
CAPITAL PROJECTS FUNDS
Capital Improvement Fund 566,127 1,654,575 1,560,200 1,209,950 2,228,900
Series 2009 Const Fund 12,784,000
Downtown Redevelop Const Fund 696,363 5,394,950 3,2 I 7,950 1,922,250 2,737,000
Street Improvement Const Fund 1,652,866 2,939,500 2,922,500 2,561,000 1,743,000
Flood Control Const Fund 64,979 515,000 597,305 235,000 495,150
Totals 2,980,335 10,504,025 8,297,955 18,712,200 7,204,050
ENTERPRISE FUNDS
Water and Sewer Fund
Village Parking System Revenue Fund
Parking System Revenue Fund
Totals
8,852,971
91,634
167,800
9,112,405
12,852,593
122,269
142,164
13,117,026
12,841,087
123,776
144,277
13,109,140
11,034,305
123,654
143,019
11,300,978
12,335,244
127,471
147,387
12,610,102
INTERNAL SERVICE FUNDS
Vehicle Maintenance Fund 1,446,570 1,573, I 28 1,724,955 1,671 ,682 1,734,898
Vehicle Replacement Fund 867,481 1,557,900 1,300,800 2,018,900 1,585,800
Computer Replacement 189,064 138,500 130,000 188,150 236,750
Risk Management Fund 5,742,653 6,767,971 5,811,451 6,684,336 7,062,969
Totals 8,245,768 10,037,499 8,967,206 10,563,068 10,620,417
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
EXPENDITURES BY FUND
2007
Actua I
2008
Budget
2008
Estimate
2009
Budget
2010
Forecast
FIDUCIARY FUNDS
Police Pension Fund
Fire Pension Fund
Totals
2,519,319
2,669,750
5,189,069
2,580,050
2,783,500
5,363,550
2,900,500
2,813,500
5,714,000
2,993,500
2,951,500
5,945,000
3,066,500
3,052,500
6,119,000
MOUNT PROSPECT LIBRARY BUDGET
7,738,662
8,645,501
8,645,501
9,450,626
(a)
(a) Figures not available as of December 16,2008.
(b) Does not include the Mount Prospect Library for 2010 Forecast.
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
AVAILABLE FUND BALANCES 12-31-2009
Estimated
Balance
1-1-09
2009
Budget
Revenues
2009
Bud get
Expenditures
Estimated
Balance
12-31-09
GENERAL FUND 12,269,674 41,635,000 41,635,000 12,269,674
SPECIAL REVENUE FUNDS
Refuse Disposal Fund 2,349,257 4,216,000 4,196,092 2,369,165
Motor Fuel Tax Fund 36,600 1,812,000 2,066,302 (217,702)
Local Law Enf Block Grant
Community Development Block Gmt 8,109 785,604 785,604 8,109
Asset Seizure Fund 63,407 12,000 2,000 73,407
DEA Shared Funds Fund 55,280 2,000 1,000 56,280
DUI Fine Fund 18,245 21,000 1,500 37,745
Foreign Fire Tax Board Fund 91,372 41,000 15,500 116,872
TOTAL 2,622,270 6,889,604 7,067,998 2,443,876
DEBT SERVICES FUNDS
G.O. Bonds - Property Taxes 167,473 1,323,000 1,291,848 198,625
G.O. Bonds - Tax Increment (71,406) (71,406)
G.O. Bonds - Home Rule Sales Tax I (907,977) 1,250,000 613,354 (271,331)
Special Service Area Bonds 3,955 3,955
TOTAL (807,955) 2,573,000 1,905,202 (140,157)
CAPITAL PROJECTS FUNDS
Capital Improvement Fund 767,855 1,374,810 1,209,950 932,715
Series 2009 Const Fund 12,784,000 12,784,000
Downtown Redevelop Const Fund 402,184 2,675,000 1,922,250 1,154,934
Street Improvement Const Fund 167,659 1,530,000 2,561,000 (863,341 )
Flood Control Const Fund 91,544 108,500 235,000 (34,956)
TOTAL 1,429,242 18,472,310 18,712,200 1,189,352
ENTERPRISE FUNDS
Water and Sewer Fund (a) 3,089,707 11,983,000 11,034,305 4,038,402
Village Parking System Fund (a) 143,367 161,000 123,654 180,713
Parking System Revenue Fund (a) 16,723 161,000 143,019 34,704
TOTAL 3,249,797 12,305,000 11,300,978 4,253,819
(a) Estimated balances reflect cash and investment balance, not fund equity.
VILLAGE OF MOUNT PROSPECT
2009 BUDGET SUMMARY
AVAILABLE FUND BALANCES 12-31-2009
Estimated 2009 2009 Estimated
Balance Budget Budget Balance
1-1-09 Revenues Expenditures 12-31-09
INTERNAL SERVICE FUNDS (b)
Vehicle Maintenance Fund 601,748 1,671,682 1,671,682 601,748
Vehicle Replacement Fund 10,430,794 1,159,700 2,018,900 9,571,594
Computer Replacement Fund 767,775 220,281 188,150 799,906
Risk Management Fund 2,746,104 6,683,556 6,684,336 2,745,324
TOTAL 14,546,421 9,735,219 10,563,068 13,718,572
PENSION FUNDS (c)
Police Pension Fund 39,160,185 4,966,500 2,993,500 41,133,185
Fire Pension Fund 39,193,951 4,980,300 2,951,500 41,222,751
TOTAL 78,354,136 9,946,800 5,945,000 82,355,936
Totals - Village Funds 111,663,585 101,556,933 97,129,446 116,091,072 .
Less: Pension Funds (c) (78,3 54, 136) (9,946,800) (5,945,000) (82,355,936)
(b) Estimated balances for Internal Service Funds reflect unrestricted net assets only.
(c) Pension Funds are restricted for future pension benefits and do not constitute "Available Fund Balances."
RESOLUTION NO.
A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTORS
TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY
BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE
EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: The Village of Mount Prospect is a member of the Solid Waste Agency
of Northern Cook County (the "Agency") and, pursuant to the Agency Agreement
establishing the Agency, is entitled to appoint a Director and one or more Alternate
Directors to the Board of Directors of the Agency.
SECTION TWO: The President and Board of Trustees of the Village appoint Trustee
Paul Wm. Hoefert as the Village's Director on the Board of Directors of the Agency, and
Trustee Michael A. ladel and Mayor Irvana K. Wilks as Alternate Directors, in each
case for a term expiring May 2009, or until a successor is appointed.
SECTION THREE: This Resolution shall be in full force and effect upon its passage
and approval in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this 2nd day of December, 2008.
Irvana K. Wilks
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
H\CLKO\WIN\RESOLUTION\SWANCC reps dec2008.doc
/I
INTEROFFICE MEMORANDUM
Village of Mount Prospect
Mount Prospect, Illinois
FROM:
MICHAEL E. JANONIS, VILLAGE MANAGER
DIRECTOR OF FINANCE
"8'0. W~O
, -z-I'Z.IOS
TO:
DATE: NOVEMBER 25, 2008
SUBJECT: IDENTITY THEFT PROGRAM AND RED FLAG RULES RESOLUTI
PURPOSE:
To present for the Board's consideration a resolution establishing policies and procedures to
prevent and mitigate the impact of identity theft.
BACKGROUND:
The Fair and Accurate Credit Transactions (FACT) Act of 2003 requires that creditors implement
policies and procedures to detect, prevent, and mitigate the impact of identity theft. The Village is
considered a creditor under the law as water, sewer and refuse utility services are provided by the
Village before a customer pays for these items. As a result, the Finance Department was required
to evaluate utility billing operations and develop procedures and a reasonable system of safeguards
that complies with the new law.
The proposed policy addresses all applicable requirements of the Fair and Accurate Credit
Transactions Act and the associated "Red Flag" rules promulgated by the Federal Trade
Commission requiring certain municipal utilities and departments to enact certain policies and
procedures regarding Identity Theft Red Flags and Prevention.
DISCUSSION:
Finance staff met with Corporation Counsel George Wagner, to discuss the requirements of FACT
and request assistance in drafting an identity theft program and prevention policy. A copy of the
memorandum from Mr. Wagner outlining the proposed program is attached. Staff also reviewed the
law's requirements against internal procedures to determine the necessary changes for compliance.
The safeguards included in the program are designed to provide reasonable assurance in
preventing an individual from establishing, accessing, or modifying a Village account for the
purpose of perpetrating a fraudulent identity. Under the new law, the Village is required to have
reasonable assurance that the per~on requesting service or accessing the account is authorized to
do so.
Included with the memorandum from Mr. Wagner, is the proposed Identity Theft Program and
Prevention Policy, Identity Theft Resolution and Required Customer Information Checklist to be
used by Customer Service staff in establishing and maintaining utility accounts.
:c
Identity Theft and Red Flag Rules Resolution
November 25, 2008
Page 2
Training of Customer Service staff on the new Checklist will begin after approval by the Board of the
identity theft program. As soon as all the procedures are in place we will roll out the new program
to the public. The Village is not proposing to capture confidential personal information, such as
social security numbers of customers. Periodical review of the policy will occur to maintain the
soundness of the program.
RECOMMENDATION:
It is recommended the Village Board approve the attached resolution and the identity theft program
and prevention policy with an effective date of no later than May 1, 2009.
~d7- GC-
DAVID O. ERB
DIRECTOR OF FINANCE
DOE/
Copy: Finance Commission
Audit Committee
Department Directors
H:\CUST\Red Flags\Red Flag Memo to Board.doc
20 N. Wacker Orive. Ste ISSO
Chicago. Illinois SOSOS-2903
T 312 984 S40D F 312 984 S444
15010 S. Ravinia Avenue. Ste 10
Drland Park. Illinois S04S2-5353
T 708 349 3888 F 708 349 150S
KLEIN. THORPE & JENKINS. LTD.
Attorneys at Law
www.ktjlaw.com
MEMORANDUM
TD:
FROM:
DATE:
RE:
Dave Erb. Finance Director. Village of Mount Prospect
George A. Wagner
October 31. 20D8
Identity Theft Program and Prevention Policy
Via e-mail only
Enclosed please find draft versions of the following documents for your review and for approval by the President and Board of
Trustees:
I. A RESOlUTION APPROVING AN IDENTITY THEFT PROGRAM
AND PREVENTION POLICY
2. The Village of Mount Prospect Identity Theft Program and Prevention Policy
(Exhibit "I" to the above Resolution).
As know. the Village is required to comply with the Identity Theft Red Flag Rule (the "Rule"). which was issued by the Federal Trade
Commission (FTC) effective January I. 2008. and adopt and implement an "Identity Theft Program and Prevention Policy". The Rule initially
required that the theft prevention programs be in place by November I. 2008. but that requirement has since been suspended until May I. 2008.
to give creditors and financial institutions additional time in which to develop and implement identify those programs.
The Fair and Accurate Credit Transactions Act of 2003. an amendment to the Fair Credit Reporting Act. requires compliance with the
Rule in order that covered entities implement identity theft protections. Based on our review of the FTC regulations and related information. the
Village is covered by the Rule because it operates certain enterprise funds (e.g.. water fund) and. therefore. should comply with the Rule. The
Rule is intended to minimize incidents of identity theft and fraud in the opening and maintenance of covered accounts by financial institutions and
creditors. as well as addressing issues of address discrepancies by users of consumer reports. "Covered Accounts" and "Creditor" are defined
broadly in the Rule. and in both cases include utility accounts and utility companies. The FTC. the regulatory agency that is overseeing the
implementation of this Rule. has confirmed that municipalities that defer payments by their utility customers (Le.. water. sewer. etc.) are
considered Creditors under the Rule. and that the only way to escape coverage would be to bill the customer prior to providing the monthly
utility service. Therefore. because of the Village's water and sewer service operations. and its current water and sewer billing system (billing
based upon actual water usage post-delivery). it is considered a Creditor and covered by the Rule.
The premise of the Rule is for covered Creditors to implement a written Identity Theft Program and Prevention Policy (the "Policy") to
identify a pattern. practice or specific activity. Le. "red flags." that indicate the possible existence of identity theft in connection with the opening
of a new account or the maintenance of an existing account. Such a Policy must include reasonable policies and procedures to detect. prevent
and mitigate identity theft. such as the following:
. Identify relevant red flags and incorporate them into the Policy
o Alerts. notifications. or other warnings received from consumer reporting agencies or service providers
o Presentation of suspicious documents
o Presentation of suspicious personal identifying information
o Unusual use of. or other suspicious activity related to a covered account
o Notice from customers. victims of identify theft. or law enforcement authorities
· Detect red flags that are part of the Policy
o Verify identity
o Authenticate customers
o Monitor transactions
o Verify validity of address changes
· Respond appropriately to any red flags that are detected
o Monitor accounts
o Contact customer
o Change passwords
o Close and reopen account
o Refuse to open account
o Don't collect on or sell account
o Notify law enforcement
o No response
· Ensure the Policy is updated periodically to address changing risks
o Experience with identity theft
o Changes in methods of identity theft
o Changes in methods to detect. prevent and mitigate identity theft
o Changes in types of accounts offered
o Changes in business arrangements
The Rule requires the Policy to be approved and implemented by the governing board with the operational responsibilities handled by
senior management. In addition. annual reporting on significant events and recommendations for Policy changes is required. All key personnel
(those that will deal with any customer accounts. such as the Finance Department) must be trained as well.
In addition to the Policy requirements noted above, the Rule also requires a user of consumer reports to take action when it receives a
notice of address discrepancy from a nationwide consumer reporting agency (this occurs when the address provided by the user conflicts with
the address in the reporting agency's files). The Rule requires the user to have reasonable polices and procedures to establish a reasonable
belief that the consumer report relates to the consumer about whom the report was requested (such as verifying the information in the
consumer report with the consumer). as well as reasonable policies and procedures to furnish a confirmed address for the consumer to the
reporting agency.
In summary. under the Rule. the Village is required to develop and implement a written Identity Theft Program and Prevention Policy in
accordance with the guidance noted above. Since the Village may also use consumer reports, such a Policy needs to include the concerns
relating to address discrepancies noted in the preceding paragraph. Such a Policy must be approved by the Board of Trustees and reviewed
annually. The enclosed Identity Theft Program and Prevention Policy has been drafted to comply with the current version of the Rule.
If you have any questions. please contact me.
Enclosure
cc: Michael Janonis. Village Manager (w/enclosure via e-mail)
Everette M. Hill. Jr.. Village Attorney (w/enclosure)
iManage:222636_1
2
RESOLUTION NO.
A RESOLUTION APPROVING AN
IDENTITY THEFT PROGRAM AND PREVENTION POLICY
WHEREAS, the Fair and Accurate Credit Transactions Act of 2003, an amendment to
the Fair Credit Reporting Act, requires that rules regarding identity theft protection be
promulgated by covered entities; and
WHEREAS, those rules, which were intended to become effective November 1, 2008,
and have been suspended until May 1, 2009, require municipal utilities and other departments
to adopt and implement an identity theft program and prevention policy; and
WHEREAS, the Corporate Authorities of the Village of Mount Prospect have considered
an Identity Theft Program and Prevention Policy, a copy of which is attached hereto and made a
part hereof as Exhibit "1" (the "Policy"), and have determined that said Policy is in the best
interest of the Village of Mount Prospect and its residents and complies with the aforementioned
federal rules;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, AS
FOLLOWS:
SECTION 1: The recitals as set forth above are incorporated herein by reference and
made a part hereof as material and operative provisions of this Resolution.
SECTION 2: The Policy attached hereto as Exhibit "1" and made part hereof is hereby
adopted and approved.
SECTION 3: The Village of Mount Prospect and all its officers and employees are
subject to the provisions of the attached Policy and shall follow and abide by the provisions
thereof.
SECTION 4: The Village Clerk shall cause a copy of this Resolution and the attached
Policy to be delivered to each officer and employee of the Village who is subject to the
provisions of the Policy.
SECTION 5: This Resolution shall be in full force and effect from and after its adoption
and approval as provided by law.
ADOPTED this _ day of
follows:
, 2008, pursuant to a roll call vote as
AYES:
NAYS:
ABSENT:
Irvana K. Wilks, Mayor
ATTEST:
M. Lisa Angell, Village Clerk
Exhibit "1"
VILLAGE OF MOUNT PROSPECT
IDENTITY THEFT PROGRAM AND PREVENTION POLICY
(see attached)
VILLAGE OF MOUNT PROSPECT
IDENTITY THEFT PROGRAM AND PREVENTION POLICY
The following Identity Theft Program and Prevention Policy (the "Policy") is to implement the
requirements of the Fair and Accurate Credit Transactions Act of 2003 and the associated final "Red
Flag" rules promulgated by the Federal Trade Commission requiring certain municipal utilities and
departments to enact certain policies and procedures regarding Identity Theft Red Flags and
Prevention.
Section 1:
Background
The risk to the Village. its employees and customers from data loss and identity theft is of significant
concern to the Village and can be reduced only through the combined efforts of every employee and
contractor.
Section 2:
Purpose
A. The Village adopts this Policy to help protect employees. customers, contractors and the Village
from damages related to the loss or misuse of sensitive information. This Policy will:
1. Define sensitive information; and
2. Place the Village in compliance with state and federal law regarding identity theft protection.
B. This Policy enables the Village to protect existing customers, reducing risk from identity fraud,
and minimize potential damage to the Village from fraudulent new accounts. The Policy will help
the Village:
1. Identify risks that signify potentially fraudulent activity within new or existing covered
accounts;
2. Detect risks when they occur in covered accounts;
3. Respond to risks to determine if fraudulent activity has occurred and act if fraud has been
attempted or committed; and
4. Update the Policy periodically, including reviewing the accounts that are covered and the
identified risks that are part of the Policy.
Section 3:
Scope
This Policy applies to employees, contractors, consultants, temporary workers and other workers at the
Village, including all personnel affiliated with third parties.
Section 4:
Sensitive Information Policy
A. Definition of Sensitive Information: Sensitive Information includes the following items whether
stored in electronic or printed format which could be used on its own or in conjunction with other
information to commit identity theft:
1. Credit card information, including any of the following:
a. Credit card number (in part or whole)
b. Credit card expiration date
c. Cardholder name
d. Cardholder address
Section 4:
Sensitive Information Policy (cant.)
2.
Other personal information belonging to any customer, employee or contractor,
examples of which include:
a. Names
b. Address
c. Phone numbers
d. Date of birth
e. Customer account number
B. Village personnel are encouraged to use common sense judgment in securing Sensitive
Information to the proper extent. Furthermore, this section should be read in conjunction with
the Illinois Local Records Act and the Village's local records policy. If an employee is uncertain
of the sensitivity of a particular piece of information, he/she should contact his/her supervisor.
Section 5:
Identity Theft Prevention Program
A. Definition of a Covered Account: Any customer account that involves or is designed to permit
multiple payments or transactions. Every new and existing account that meets the following
criteria is a Covered Account and is covered by this Policy:
1. Business, personal and household accounts for which there is a reasonably foreseeable
risk of identity theft; or
2. Business, personal and household accounts for which there is a reasonably foreseeable
risk to the safety or soundness of the Village from identity theft, including financial,
operational, compliance, reputation, or litigation risks.
B. Definition of a Red Flag: Any potential indicators of fraud. Any time a Red Flag, or a situation
closely resembling a Red Flag, is apparent, it should be investigated for verification. Examples
of Red Flags include:
1. Alerts, notifications or warnings from a consumer reporting agency or service provider.
2. Suspicious documents, such as:
a. Documents provided for identification that appear to have been altered or forged.
b. The photograph or physical description on the identification is not consistent with
the appearance of the applicant or customer presenting the identification.
c. Other information on the identification is not consistent with information provided
by the person opening a new covered account or customer presenting the
identification.
d. Other information on the identification is not consistent with readily accessible
information that is on file with the Village.
e. An application appears to have been altered or forged, or gives the
appearance of having been destroyed and reassembled.
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Section 5: Identity Theft Prevention Program (cont.)
3. Suspicious personal identifying information, such as:
a. Personal identifying information provided is associated with known fraudulent
activity as indicated by internal or third-party sources used by the Village. For
example, the address on an application is the same as the address provided on a
fraudulent application.
b. Personal identifying information provided is of a type commonly associated with
fraudulent activity as indicated by internal or third-party sources used by the
Village. For example:
(i) The address on an application is fictitious, a mail drop, or a prison.
(ii) The phone number is invalid or is associated with a pager or answering
service.
c. The address or telephone number provided is the same as or similar to the
address or telephone number submitted by an unusually large number of other
customers or other persons opening accounts.
d. The customer or the person opening the covered account fails to provide all
required personal identifying information on an application or in response to
notification that the application is incomplete.
e. Personal identifying information provided is not consistent with personal
identifying information that is on file with the Village.
4. Unusual use of, or suspicious activity related to, a Covered Account, such as:
a. A new utility account is used in a manner commonly associated with known
patterns of fraud patterns. For example, the customer fails to make the first
payment or makes an initial payment but no subsequent payments.
b. A covered account is used in a manner that is not consistent with established
patterns of activity on the account. There is, for example:
(i) Nonpayment when there is no history of late or missed payments.
(ii) A material change in purchasing or usage patterns.
c. Mail sent to the customer is returned repeatedly as undeliverable although
transactions continue to be conducted in connection with the customer's covered
account.
d. The Village is notified that the customer is not receiving paper account
statements.
e. The Village is notified of unauthorized charges or transactions in connection with
a customer's covered account.
f. The Village receives notice from customers, victims of identity theft, law
enforcement authorities, or other persons regarding possible identity theft in
connection with covered accounts held by the Village.
g. The Village is notified by a customer, a victim of identity theft, a law enforcement
authority, or any other person that it has opened a fraudulent account for a
person engaged in identity theft.
Section 6: Responding to Red Flags
A. Once potentially fraudulent activity is detected, an employee must act quickly as a rapid
appropriate response can protect customers and the Village from potential damages and loss.
B. Once potentially fraudulent activity is detected, the employee should gather all related
documentation and write a description of the situation. This information should be presented to
the designated authority for review, assessment and determination.
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Section 6:
Responding to Red Flags (cont.)
C. The designated authority will complete additional investigation and authentication to determine
whether the attempted transaction was fraudulent or authentic.
D. If a transaction is determined to be fraudulent or an attempt at fraud, appropriate actions should
be promptly taken including:
1. Continue to monitor an account for evidence of Identity Theft
2. Contact the customer
3. Not open a new account
4. Close an existing account
5. Reopen an account with a new number
6. Notify and cooperate with appropriate law enforcement
7. Determine that no response is warranted under the particular circumstances
Section 7:
Periodic Updates to Policy
A: This Police will be reviewed and updated to reflect changes in risk to customers and the
soundness of the Village from identity theft. If warranted, the Finance Department will update
the Policy or present the Village Board and Village Manager's Office with recommended
changes and the Village Board or Village Manager will make a determination of whether to
accept, modify or reject those changes to the Program.
B. Periodic reviews will include an assessment of which accounts are covered by the Policy and
whether there are any new accounts.
C. As part of the review, Red Flags may be revised, replaced or eliminated. Defining new Red
Flags may also be appropriate.
D. Actions to take in the event that fraudulent activity is discovered may also require revision to
reduce potential damages or losses to the Village and its customers.
Section 8:
Policy Administration
A. Involvement of Management
1 . This Policy shall be a separate program and operation and shall not be operated as an
extension to existing fraud prevention programs, and its importance warrants the highest
level of attention.
2. Implementation of this Policy is the responsibility of the corporate authorities of the
Village and approval of the initial Policy is to be appropriately documented and
maintained.
3. Operational responsibility for the Policy is delegated to the Finance Director.
B. Staff Training
1. Staff training shall be conducted for all employees for whom it is reasonably foreseeable
that they may come into contact with accounts or personally identifiable information that
may constitute a risk to the Village or its customers.
2. The Finance Director is responsible for ensuring identity theft training for all requisite
employees.
3. To ensure maximum effectiveness, employees may continue to receive additional
training as changes to the Policy are made.
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Section 8:
Policy Administration (cont.)
C. Oversight of Service Provider Arrangements
1 . It is the responsibility of the Village to ensure that the activities of all service providers
are conducted in accordance with reasonable policies and procedures designed to
detect, prevent, and mitigate the risk of identity theft.
2. The Village will require, by contract, that service providers have such policies and
procedures in place.
3. The Village will require, by contract, that service providers review the Village's Program
and report any Red Flags to the Program Administrator.
4. Any specific requirements should be specifically addressed in the appropriate contract
arrangements.
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Village of Mount Prospect
Red Flag
Required Customer Information Checklist
Procedure for Openino New Account
. New Utility Accounts may be opened in the following manners:
o In Person Walk-in
o Via Telephone
. Information and Documentation Required for Walk-in Account Activations:
o Driver's license or alternate government issued picture 10 (required)
o Completed work order (required); copy of 10 to be attached to work order
. Information and Documentation Required for Telephone Account Activations:
o Submit via e-mail (scanning), fax, or mail a copy of a driver's license or
government issued picture 10 (required)
o Completed work order (required); copy of 10 to be attached to work order
. Steps to be Taken by Customer Service Representative
o Confirm that name on driver's license/alternate government issued
identification matches that on new account
o Review checklist of Red Flags; ensure no Red Flag issues are present
o Make a photocopy of the driver's license or government issued 10
. Steps to be Taken by Customer Service Representative if 10 is Questionable
o Tactfully advise applicant of the issue, if appropriate
o Do not open account
o Escalate to supervisor if situation with customer is unresolved
o Management staff may allow a new account to be established based on
extenuating circumstances, at their discretion