HomeMy WebLinkAbout2. DRAFT MINUTES 11/05/2008
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
November 5, 2008
ROLL CALL
CALL TO ORDER Mayor Wilks called the meeting to order at 7:13 p.m.
Present:
Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee John Matuszak
Trustee Michael Zadel
PLEDGE
INVOCATION
MINUTES
APPROVE BILLS
MAYOR'S
REPORT
"UNITED STATES
MARINE WEEK,"
November 3-9,
2008
FIRE
PREVENTION
POSTER AND
ESSAY WINNERS
EMPLOYEE
RECOGNITION
Absent:
Trustee Arlene Juracek
Trustee John Korn
Trustee Steve Polit (arrived at 7:39 p.m.)
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Trustee Matuszak.
INVOCATION
Trustee Zadel gave the Invocation.
APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee Matuszak, moved to approve the minutes of
the regular meeting held October 21,2008.
Upon roll call: Ayes: Hoefert, Matuszak, Wilks, Zadel
Nays: None
Motion carried.
APPROVE BILLS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by
an asterisk, and unless there was a request to remove an item(s), all items further
listed in that manner would be considered with one (1) vote, as business item "IX.
CONSENT AGENDA."
MAYOR'S REPORT
Mayor Wilks presented the "United States Marine Week," November 3-9, 2008
proclamation to Staff Sergeant Schmid, Marine recruiter at the Mount Prospect
location. Staff Sergeant Schmid along with Mr. George Westwood of the Marine
Corps League thanked the Mayor and Village Board for recognizing the United
States Marine Corps and the men and women who currently or have served in the
Marine Corps.
Fire Chief Mike Figolah, assisted by Mayor Wilks, presented the 2008 Fire
Prevention Poster and Essay Contest winners from area schools. 750 students
representing 11 schools submitted a poster or essay depicting this year's theme of
"Prevent Home Fires." This year the annual "Traveling Trophy" was awarded to
Forest View School for having the most entrants in the contest; 99% student
participation. Forest View Prinicipal, Ms. Meg Weickert accepted the trophy.
The following employees are celebrating quinquennial anniversaries with the Village
this year. Mayor Wilks and Fire Chief Mike Figolah recognized those in attendance
and presented each with a plaque or certificate.
FIRE DEPARTMENT
Daniel J. Ackerman
YEARS OF SERVICE
35
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APPOINTMENTS
CITIZENS TO BE
HEARD
CONSENT
AGENDA
OLD BUSINESS
NEW BUSINESS
PZ-07-08, 1-38
JUDITH ANN
DRIVE
PLAT OF
VACATION
PLAT OF
CONSOLIDATION
FIRE DEPARTMENT
Thomas Willming
Blaine Dodt
Kevin Christianson
Dale Steward
Anthony Minarcik
Joseph Knoll
Scott Ginsberg
Michael Hayes
Bettina Heller
Todd Novak
Anthony Rossi
Thomas Wang
T orri Wolczyz
YEARS OF SERVICE
25
20
20
20
15
10
5
5
5
5
5
5
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Mayor Wilks called for a brief recess at 7:50 p.m., the Village Board reconvened at
7:55 p.m.
APPOINTMENTS
None.
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
CONSENT AGENDA
Trustee Zadel, seconded by Trustee Polit, moved to approve the following business
items:
1. Bills dated October 16-29, 2008
2. Request Village Board approval to accept Geomelt 55 deicing product (beet
juice) bid in an amount not to exceed $37,350.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Zadel
Nays: None
Motion carried.
OLD BUSINESS
None.
NEW BUSINESS
Mayor Wilks presented PZ-07 -08, 1-38 Judith Ann Drive.
1) 1 st reading of an ordinance granting a Plat of Vacation (vacation of public right-of-
way) for property located at 1-38 Judith Ann Drive. The Planning and Zoning
Commission recommended approval of the Plat of Vacation by a vote of 6-0.
2) A Resolution granting a Plat of Consolidation (consolidation of public right-of-way
vacated by the Village) for property located at 1-38 Judith Ann Drive. The Planning
and Zoning Commission recommended approval of the Plat of Vacation by a vote of
6-0.
Community Development Director William Cooney provided background information
stating the Village has worked with the Judith Ann Homeowners Association for
several years in an effort to ease parking issues. Using Federal Grants (2001/2002)
the Village reconstructed Judith Ann Drive with on-site parking. After the road was
constructed a homeowners association was established so the Village could turn the
road over to the association for ownership and maintenance. The Plat of Vacation
vacates the public right-of-way and ownership goes to the eight (8) neighboring
properties. The Plat of Consolidation consolidates the eight (8) parcels into one (1)
single lot of record that would be owned by the Association. The Association has
agreed to and would be held responsible for the maintenance of the road.
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ORD 5713
RES 52-08
PZ-25-08, 1504
LARCH DRIVE
VARIATION
FOR HEIGHT OF
AN ACCESSORY
STRUCTURE
(SHED)
VARIATION FOR
STORAGE OF
A MOTORIZED
VEHICLE IN AN
ACCESSORY
STRUCTURE
(SHED)
Trustee Hoefert, seconded by Trustee Po lit, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Zadel, moved to approve Ordinance No.
5713:
AN ORDINANCE GRANTING A PLAT OF VACATION FOR
PROPERTY LOCATED AT 1-38 JUDITH ANN DRIVE
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Polit, moved to approve Resolution No. 52-
08:
A RESOLUTION GRANTING A PLAT OF CONSOLIDATION
FOR PROPERTY LOCATED AT 1-38 JUDITH ANN DRIVE
Upon roll call: Ayes: Hoefert, Matuszak, Po lit, Zadel
Nays: None
Motion carried.
Mayor Wilks presented PZ-25-08, 1504 North Larch Drive, 1st reading of an
ordinance granting variations for property located at 1504 North Larch Drive; 1)
variation for height of an accessory structure (shed) and 2) storage of a motorized
vehicle (farm tractor) in a shed. Mayor Wilks stated the Planning and Zoning
Commission had recommended denial of the variation for height of an
accessory structure (shed) by a vote of 6-0 and recommended approval of the
variation for storage of a motorized vehicle (farm tractor) in a shed by a vote of
6-0.
Mr. Cooney provided background information stating the petitioner is seeking two (2)
variations; (1) a Variation to increase the height of an accessory structure (shed)
from ten feet (10') to twelve feet (12') and (2) a Variation to allow for the storage of a
motorized vehicle (farm tractor) in a shed; Village Code prohibits the storage of
motorized vehicles in accessory structures. He stated the Planning and Zoning
Commission recommended approval of the request for storage of the farm tractor but
did not approve the request for the variation to increase the height of the shed from
ten feet (10') to twelve feet (12'). Mr. Cooney stated the petitioner, Mr. Steve Boom
was in attendance to respond to questions.
Mr. Boom stated he has owned the heirloom farm tractor which is currently stored in
his garage at the subject property for several years. He is seeking approval for the
accessory structure and storage so he can use the garage for family vehicles. The
key factor in the shed style he is requesting is the roof - which accommodates an
eight foot (8') door. The larger door is a safety feature when moving the tractor in
and out of the shed. Mr. Boom stated he is unaware of any objections from his
neighbors and there is adequate space on the property for the shed.
Villaqe Board Discussion/Comments
· Village Code - background regarding height restrictions of accessory structures;
reluctant to vary from established guidelines.
· Variance would go with the property - petitioner would agree to remove shed if
property changes ownership (property could be flagged in Village property data
system)
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SAFE ROUTES
TO SCHOOL
PROJECT
RES 53-OS
MANAGER'S
REPORT
OTHER
BUSINESS
· Acceptable use of accessory structure - (1) what is considered motorized vehicle
and (2) cannot be used as a workshop
· Motor vehicle status of farm tractor - requested verification of state registration/
licensing requirements
· Options - detached garage
(Mr. Cooney stated a detached garage would require a conditional use and
would be subject to other Village Codes.)
Mr. Cooney recommended staff continue to explore alternatives for storage of the
farm tractor with Mr. Boom. Mr. Boom also agreed to continue discussions with staff.
Mr. Cooney will also confirm state registration/licensing requirements for the farm
tractor.
Mayor Wilks stated the second (2nd) reading of the ordinance for PZ-25-0S would be
held at the November 1S, 200S Village Board meeting.
Mayor Wilks presented a resolution authorizing the Village to execute an inter-
governmental agreement with the Illinois Department of Transportation (lOOT). This
resolution authorizes the Village to enter the Local Agency Agreement for Federal
participation in the Safe Routes to School Sidewalk Construction Project.
Village Engineer Jeff Wulbecker provided background information stating the Village
had received approval for a $76,000 grant from the Safe Routes to School Program.
The money will be used to install new sidewalk near three (3) schools within School
District 59: John Jay School, Holmes Junior High School and Robert Frost School.
Construction of the new sidewalk is scheduled for Spring 2009. He added that due
to federal guidelines the project must be bid out through lOOT.
In response to a question from the Village Board, Mr. Wulbecker stated
neighborhood meetings will be scheduled to address questions/concerns regarding
the project.
Trustee Zadel, seconded by Trustee Hoefert, moved to approve Resolution No.
53-OS:
A RESOLUTION AUTHORIZING THE VILLAGE TO EXECUTE AN
INTER-GOVERNMENTAL AGREEMENT WITH THE ILLINOIS
DEPARTMENT OF TRANSPORTATION (lOOT)
Upon roll call: Ayes: Hoefert, Matuszak, Po lit, Zadel
Nays: None
Motion carried.
VILLAGE MANAGER'S REPORT
Village Manager Janonis announced the following community items:
· November Coffee with Council
Saturday, November Sth 9 - 11 a.m.
Village Hall Community Center
· Eagle Scout Project - Andrew Hoefert (coordinated with Human Services)
Emergency Kits for Seniors -Informational meeting
Saturday, November Sth - 2:00 p.m.
State Grant award - Representative Carolyn Krause
Local businesses also donated to project
OTHER BUSINESS
Mayor Wilks highlighted the recent concert performance and other activities in
association with the recent visit of the musicians from the Village's Sister City
Sevres, France.
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Mayor Wilks congratulated the candidates in the recent election. She also stated
that while her name may have been associated with a candidate(s) no tax dollars
were expended at anytime; any involvement was done on her personal time.
CLOSED
SESSION
CLOSED SESSION
Mayor Wilks stated there was no need for a Closed Session as listed on the agenda;
Land Acquisition 5 ILCS 120/2 (c) (5).
ADJOURN
ADJOURN
As there was no further business to discuss Mayor Wilks asked for a motion to
adjourn.
Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting:
Upon roll call: Ayes: Hoefert, Matuszak, Po lit, Zadel
Nays: None
Motion carried.
The November 5,2008 Village Board meeting adjourned at 8:45 p.m.
M. Lisa Angell
Village Clerk
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