HomeMy WebLinkAbout12/03/2024 Motion to accept the proposed five-year agreement with Axon Enterprise for the purchase of 90 Axon body-worn cameras, 26 in-car cameras, and a digital evidence management system to include hardware, accessories, installation and softwareM+awn �'xytlts�=e
Item Cover Page
Subject Motion to accept the proposed five-year agreement with Axon
Enterprise for the purchase of 90 Axon body -worn cameras, 26
in -car cameras, and a digital evidence management system to
include hardware, accessories, installation and software for a
5 -year period with an annual cost of $343,752.56 and a total
cost not to exceed $1,718,762.80.
Meeting December 3, 2024 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD
Fiscal Impact (Y/N) Y
Dollar Amount $1,718,762.80
Budget Source CIP Technology Replacement Fund
Category VILLAGE MANAGER'S REPORT
Type Budget Item
Information
Current WatchGuard mobile -video recorder in -car cameras and body -worn cameras were
purchased in 2019 and 2020 respectively. The equipment is reaching its end -of -life and is in
need of replacement. The Department is also looking to make a number of improvements and
increase efficiencies to enhance capabilities in the areas of digital evidence collection and
management. Staff looked at camera providers and determined Axon Enterprise, Inc. was best
suited to satisfy the Department's needs. Axon provided a comprehensive proposal to replace
existing body -worn cameras and in -car cameras with improved hardware and to also fulfill our
need for improvements in digital evidence collection and management. The proposed 5 -year
agreement with Axon would provide the police department with the following equipment and
software.
Discussion
Axon Body 4
The Department's current WatchGuard V300 body -worn cameras have experienced numerous
reliability issues in their 4 years of service. There are currently 90 V300 body -worn cameras in
service. 60 of the body -worn cameras and 170 detachable body -worn camera batteries have
been replaced since May 2021 for various reasons. Staff have reported numerous issues with
the V300 body -worn cameras audio periodically cutting out. Staff manually resets all 90 body -
worn cameras once a week to remedy this audio issue.
This agreement with Axon would provide the department with Axon Body 4 body -worn
cameras. The Axon Body 4 body -worn camera is used by most major police departments in
the United States, including the Chicago Police Department, Los Angeles Police Department,
and the Dallas Police Department. The majority of communities surrounding Mount Prospect
also use Axon body -worn cameras. The Axon Body 4 is the most popular police body -worn
camera on the market. Officers field tested these cameras for 90 days and found them to be
reliable. The Body 4 batteries lasted well beyond the end of the testing officers shifts.
This proposed agreement with Axon provides for a hardware refresh at 2 1/2 years and 5 years.
The department would receive brand new body -worn cameras at the middle and end of the
contract. Further improving the reliability of officers' body -worn cameras. Issues with the Body
4 that develop between replacement periods will be fully covered by warranty at no additional
cost to the Department.
Axon Fleet 3
The Department currently utilizes the WatchGuard Mobile Video Recorder for an in -car camera
in every front-line patrol vehicle. The WatchGuard in -car cameras are reaching their end -of -
life and are in need of replacement.
The Axon Fleet 3 Mobile Video Recorder is an advanced in -car camera system ensuring high
quality video capture for patrol vehicles. The cameras are covered with a full warranty and a
hardware refresh after 5 -years. Installation of the Axon 3 camera into the Village's fleet of 26
front-line patrol vehicles is included in the price of this contract.
Unlimited Axon and 3rd Party Storage and Channel Services
There is currently no central location where all of the Department's digital evidence can be
stored. Body -worn camera and in -car video media is stored in WatchGuard's
Evidence Library. com cloud -based storage system. Evidence photos are stored on the Lynx
cloud -based system and any third -party media (store video, Ring video, cell phone video,
photographs, etc) is stored on a USB drive or DVD and then placed into the Evidence Room.
This fragmenting of digital media makes it difficult and time-consuming for staff to obtain
videos needed for investigations.
The Axon agreement allows for the storage of media (body -worn camera, in -car video,
evidentiary photographs, and 3rd party videos such as witness cell phone video, Ring doorbell
video, or store surveillance video) in one location; that being Axon's Evidence.com cloud -
based digital media storage site. Another benefit of Axon's Evidence.com cloud -based site is
the ability to easily share photos and videos with other law enforcement agencies and the
Cook County State's Attorney's Office. Evidence.com is the Cook County State's Attorney's
preferred method for sharing digital media. Evidence.com is fully CJIS compliant and is rated
FedRamp High, the certification required by most Federal agencies and Federal contractors.
The Channel Services feature, included in this agreement with Axon, will transfer any existing
videos stored on the current WatchGuard EvidenceLibrary.com storage system and move it
over to Axon's Evidence.com system.
Redaction Assistant
Records staff currently utilizes the Motorola WatchGuard Redactive Assistant redaction
software. FOIA laws require redacting specific elements of a body -worn or in -car camera video
before it can be released. The Records Section receives an average of 7-10 FOIA requests for
camera footage per week. It takes approximately 4 -hours to properly redact a 30 -minute
body -worn camera video.
The Axon Redaction Assistant utilizes artificial intelligence to improve the time it takes to
redact a body -worn camera video for a FOIA request. Axon estimates it would take
approximately 1 -hour to redact a 30 minute body -worn camera video using Axon's redaction
software. Given the number of FOIA requests the department receives, staff estimates the
Axon Redaction Assistant will save Records staff multiple hours of labor time per week in
redactions.
Community Request and Portal
Video evidence is a key part of most investigations. If a Patrol Officer or Investigator currently
wants to obtain a video from a witness, such as a cell phone video or store surveillance video,
they have to drive to the location and pick up the footage. This can be a very time-consuming
process.
With Axon's Community Request feature, if a Patrol Officer or Investigator needs a video or
photo, they use an app on their cell phone and text a link to the witness. The witness then
submits the video or photo through the link. The digital media goes directly into Evidence.com
and is tagged with the proper police report number. Once the digital media is uploaded to
Axon's site, officers can immediately access and view the media. This can all be done without
the officer leaving their desk, giving them more time to work on the investigative side of the
case.
Live -Streaming
Axon Respond live -streaming allows real-time video streaming from either body -worn cameras
or in -car mobile cameras. Giving the Department the ability to access a body -worn camera or
in -car camera that is recording. These video feeds can be used to provide Incident
Commanders with a complete picture of an evolving critical incident.
Automatic License Plate Reader via In -car camera
The Axon Fleet 3 Mobile Video Recorders in squad cars would also serve as Automatic License
Plate Readers. This will enhance the officers' ability to identify stolen vehicles and suspects.
Auto -Tagging
Axon's Auto -Tagging takes information from the Computer Aided Dispatch system and tags it
in Evidence.com. With the existing WatchGuard camera system, when an officer creates a
recording using either their body -worn camera or in -car camera, the Officer is required to
manually enter a classification code as to why the recording was made. This lets the system
know how long the video needs to be retained, per State retention laws. While the vast
majority of videos are labeled correctly, errors can sometimes occur. These errors could result
in difficulty in finding videos for cases or an improperly tagged video not being retained for the
proper period of time. This creates an administrative burden for staff to correct these
improperly labeled videos. Auto -Tagging automates this process and removes human error to
ensure that our videos have complete and correct information attached.
Auto -Transcription
Auto -Transcription automatically transcribes the audio captured on an officer's body -worn
camera recording. This allows officers to quickly review videos and shorten the time it takes to
write reports. Auto -Transcription also gives officers the ability to search their video for
keywords and go immediately to that portion of the video for review. Officers must manually
search their body -worn camera video for these key moments with the current WatchGuard
system.
Installation
Installation of the new technology along with training is included in the agreement. This will
provide for a smooth transition for the department from the current body -worn camera vendor
to the Axon system.
Funding
Funding for the annual cost of this purchase is provided in the 2025 CIP under the Technology
Replacement Fund. The total budgeted amount for this purchase is $1,718,762,80 over a 5 -
year period, which equates to $343,752.56 annually. The 2025 CIP has funding available for
the $343,752.56, which we would be required to pay Axon in 2025.
Alternatives
1. Accept the proposed 5 -year agreement with Axon Enterprise, Inc for the purchase of 90
new body -worn cameras, 26 in -car cameras, and a digital evidence management
system to include hardware, accessories, installation and software for an amount not to
exceed $1,718,762.80.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends the purchase of 90 Axon body -worn cameras 26 in -car cameras and a
digital evidence management system
software for a 5 -year period with an
$1,718,762.80.
Attachments
1. Axon Quote
to include hardware, accessories, installation and
annual cost of $343,752.56 and a total cost not to exceed
4
E
E
�
m
k
0
U)
.
E
E
2
0
Of
� 3 \
k Cl) LO
ce)
)
¥ �
k
U)
>
U) 2 G
cli C14
0 � co
�� SS
3
R U 0
L)
� �2
a_w
E
k
G
2r 2e
\ \
Cl)
\
\\\/
-
\ }
00 0
=
2
R�
§
\ƒ)
\
L9 LU
_
. <
\
k
.
\
3
:
�
_ .. e /
�
}/QLL
a
7 G
z
i�@)
w
IL
LLI
\
LU
�
4
E
E
�
m
k
0
U)
.
E
E
2
0
Of
� 3 \
k Cl) LO
ce)
)
¥ �
k
U)
>
U) 2 G
cli C14
0 � co
�� SS
3
R U 0
L)
� �2
a_w
E
k
xyyyyea
���ca�&#
] 52\\\ Go
2RARRAm
ƒƒ\/
E
E
2
_\\\\\-
■ - ��������� §
E
q
�
�
�
cn
LO
k
CD
CDa-
G C CR
co cn M coN
C O lll
r LO CD
P, LO
C OO
N
69 6iY 6Ii
O
7
CY
d
i
a)
Lf)
LO
LO
LA
LD
coW
LO
LO
`J
M
CD
m
a
N�
d
0
0
0
Y-
-0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
M M M MM M MM M MM M MCI) M M
'a
=
0 0 0 0
Cl) Cl) M CO
N N N�
n
rn
LQ
v
rn
LO
LO
co
LO
co
rn
LO
A
U)
a
O
<.i
O
J
C
Q
Q
L
N
T
n
rn
rn
LO
LO
co
LO
co
rn
LO
5ei
I
O)
LQ
LO
LO
N"J
LO
LO
00
O)
LO
LJ
O O O. O O O: O O O: O O CD M CD 'o 'O
O 00 0�
n
rn
v
rn
LO
LO
co
co
rn
LO
X
co
CD
CD
a
N
i
O
0
i
O
U
co
N
Qi
0
co
C6
m
N
E
N
00
Q
O)
C
CB
C-
C
co
cn
a)
U
a)
cn
C6
C=
O
x
Q
O x
(V L
L > Q
0) Q
O
T
x
L
C LO
N
O L N W
C a) f--
(]
E
0 T
o
>
U
TCL
-a LLcu Q
0
C
C6 CO — E
C
U)
-
U C/)U
-
0
cn
0 L O
a) i 'L
N C
C O
a) 0 N W
0)
CU6 L
O
cn U
EO
E
a) CU
coCU
cn
o c
cn 0
D E
a) U
L o_
>
a)
�
0 Co a)
_
0) \ 0
� v L
E a)
O U
a) O U
M CZ
N i U
CD0 cn L
a) O N
0--
x
_O Q
O wC
U W
cn lw O
L
> c 0
FD -
OLOU
3:-o 70
O
-- O
a) cca
-0 to
CU
x U
o
O
0a
U
Q) x
Q
Q C
Q a)
a) O O Q
U Q x
E L �
C6 a)
C
.O
L
L Q
a)
C
0
_O
W v
cn
>, EN
O
>' .>
C a)
a) 0
0
:3a)
E Q 0
N >
L
> Z N
N a
00>
E
Q
E
U
O C
a) O :3O
CL
U t= a)
�+
E
O O
x m Q
O
-0 O
U
o �
QC CD
W
Q
cn
O7
L U
-0 O
E -0 O1
N U
z; fn
O Q
O
Q
X
CU
V
OQ
Q
O
> L
Q) > Q)
C—
a_
W
U
a
vi
E
a)
O
a)
U
C
n3
Q
O
U
U
a
:3 T
T U
C
O
0
Q � �
Li >
0 Cn
0 - O
T O O
O
0 70
a)
Q U)
C C Q
O_7 E
U) i
>, O 0
m Co
U E co
C
O O
U
N
C >
OU o
O
m :t f C--
cn E E �
L =3
+�+ O O
U � �
C T
(ll
L � �
N Z3
U CO
T
C
O C
co
T 0 O
t— =
cn co
cca
U -0 co
cn
O O a)
O
cn 0)
cn ca
CD m
0 O
a) T
c� co
cn: 3
O
T C
O O
CD vi Q
C U
O CB
Q-
O
O Q
-0 C
a)
U0
U)
0 �+
a) 0 i
O 4)
CU =3
L >+ O'
O
Q caC-
T
Q ca o
rn
Lf1
LO
LO
LO
17
co
a)
rn
LO
X
rn
Lq
v
cm
LO
LO
co
a)
rn
LO
0
d
CD
co
o
N