The URL can be used to link to this page

Home My WebLink About9.2 Motion to approve the expenditure of $450,000 for the construction of a Village Hall workout area, to be funded by the Illinois Public Benefit Corporation Wellness Incentive.M+awn �'xyt�lts�=e Item Cover Page Subject Motion to approve the expenditure of $450,000 for the construction of a Village Hall workout area, to be funded by the Illinois Public Benefit Corporation Wellness Incentive. Meeting November 19, 2024 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category Type Information Y $450,000 IPBC Employee Incentive Account VILLAGE MANAGER'S REPORT Action Item When Village Hall was constructed in 2003, the original plans included an employee workout area in a portion of the basement beneath the first -floor community room. This workout area included small men's and women's changing areas, showering facilities, and restrooms in addition to the workout area. The workout space was never constructed due to budgetary constraints, only rough -in plumbing was installed. This area remains in an unfinished state. It is currently utilized intermittently to accommodate seasonal food pantry storage. Attached for your consideration is a proposed plan (Attachment A) and cost schedule (Attachment 6) to construct the workout area. The plan features a 1,125 square -foot workout room and two (2) 225 square -foot restrooms with showers and lockers. The area will be framed with aluminum studs and drywall. The workout area floor will be covered with high traffic carpet tiles and rubber flooring. Ceramic tile flooring will be installed in the restrooms and changing areas. The showers and sink tops will be constructed of a manufactured solid surface material such as Corian. The bathrooms and changing area will be covered with a combination of drywall and a drop ceiling. The workout area will have an open ceiling to maximize vertical space available for exercising (i.e. jump -roping or using a Stairmaster-type machine). The restrooms will each feature an Americans with Disabilities Act (ADA) compliant shower, sink, and toilet. Each restroom features a changing area with three 2'x7' lockers to store clothes while employees use the facilities. Lockers will not be permanently assigned to employees. Electrical distribution, lighting, ventilation, and fire suppression will also be installed as necessary in order to fully utilize the space. Staff proposes to deliver this project utilizing a mix of in-house labor and contract labor. Project management will be provided by Public Works. In-house labor will also be supplied by Public Works Department staff. Procurements of materials and services will be made by Public Works staff pursuant to the existing Village of Mount Prospect Purchasing Policy: • Any item or service procured through single or multiple transactions between $5,000 and $20,000 will require approval from the Director of Public Works and the Director of Finance. • Any item or service procured through single or multiple transactions between $20,001 and $50,000 will require approval from the Director of Public Works, the Director of Finance, and the Village Manager. • Any item or service procured through single or multiple transactions above $50,000 will require Village Board approval. • Procurements under $50,000 will have at least two (2) written competitive quotes except for allowable sole source circumstances. The cost estimate for this project is $450,000. The Village will not fund this project with Village funds. 100% of funding for this proposed project will come from the Illinois Public Benefit Corporation (IPBC) employee incentive account. Funds in this account are generated by rebate payments earned when employees participate in specified wellness activities. These funds are currently held by the Illinois Public Benefit Corporation (IPBC) and the Village will be reimbursed for 100% of the project amount. Please note that the purchase of workout equipment and/or machines is included in the project cost. $50,000 has been allocated for this expense. Workout equipment will be purchased by the internal Wellness Committee at a later date. Public Works crews anticipate starting this project on December 1 and completing work by March 15, 2025. Construction of the workout area is a project consistent with the original intended use of the basement area. In addition, this use is consistent with the goals of the Wellness Program. The goal aims to improve employee health and help control insurance costs by promoting and facilitating physical activity. This proposed project will provide Village Hall employees with an exercise and wellness area equivalent to existing facilities at Police HQ, all the fire stations, and at the Public Works facility. Staff does not anticipate that any of the procurements or contracts for this project will exceed $50,000 and, therefore, none will require future Village Board approval. Discussion Not applicable. Alternatives 1. Approve the expenditure of $450,000 for the construction of a workout area at Village Hall. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends that the Village Board approve the expenditure of $450,000 for the construction of a workout area at Village Hall. Attachments 1. VH BASEMENT REMODEL 10-2024 2. VH WORKOUT AREA COST SCHEDULE 4'-0' S] 0 R A G (9 o o 4'-0' 24'-O" A F 11 ACHlW::.::.::�N 11 6'-4" 301ROOM #1 (2 25 5 S raL.El WO R IK (.) IJ I A II:1 9.9,-0* Existing Space Modifications $ 7,000.00 Painting of LL Lobby $ 3,000.00 Drywall Material $ 1,750.00 Installation of Drywall $ 9,000.00 Mudding Tapping of All new Drywall $ 10,000.00 Installation of Drop Ceiling $ 12,000.00 Carpet Material $ 6,500.00 Ceramics Install / Material $ 28,000.00 Carpet Install $ 12,000.00 Paint Material $ 8,000.00 Rubber Flooring Install $ 3,000.00 Rubber Flooring Material $ 3,000.00 Cove Base material and install $ 4,000.00 Remove of Concrete for Plumb work $ 1,000.00 Patching of Concrete $ 2,000.00 N/A N/A Wood Studs $ 1,000.00 Metal Studs $ 2,000.00 Access Panels $ 500.00 Misc. Hardware for Framing $ 2,500.00 Exterior wall insulation $ 3,000.00 4Sound Proofing insulation $ 13,500.00 Sealing of Current Fire Proof in Black $ 3,200.00 2 - Double Door Frame and Doors to match $ 3,000.00 4Lo3 - Single Door Frame Bathroom $ 4,000.00 cks and Door Hardware $ 5,000.00 Painting of new area $ 19,750.00 Painting of LL Lobby $ 3,000.00 Drywall Material $ 1,750.00 Installation of Drywall $ 9,000.00 Mudding Tapping of All new Drywall $ 10,000.00 Installation of Drop Ceiling $ 12,000.00 Carpet Material $ 6,500.00 Ceramics Install / Material $ 28,000.00 Carpet Install $ 12,000.00 Paint Material $ 8,000.00 Rubber Flooring Install $ 3,000.00 Rubber Flooring Material $ 3,000.00 Cove Base material and install $ 4,000.00 Lockers / Benches 1 $ 15,000.00 1 Replace Sanitary Pumps 1 $ 42,000.00 New Ductwork / diffusers for whole area $ 30 000.00 Controls modifications for Energy savings $ 5,000.00 Balancing of new ductwork $ 4,000.00 Bathroom exhaust modifications $ 2,000.00 Installation of Hot Water Tank Elect Service $ 4,000.00 Installation of new outlets $ 4,000.00 Purchase of new interior light fixtures $ 7,000.00 Purchase of energy saving lighting controls $ 1,000.00 Re -Work Open Area Lighting $ 4,000.00