HomeMy WebLinkAbout10/15/2024 VB MinutesVillage of Mount Prospect
Regular Meeting of the Village Board
Tuesday, October 15, 202417:00 PM
CALL TO ORDER
[Mayor Hoefert called the Regular [Meeting of the Village Board to order at 7:10 p.m. in the
Board Room at Village Hall, 50 S. Emerson St.
ROLL CALL
[Members present upon roll call by the Village Clerk: [Mayor Paul Hoefert, Trustee Vincent
Dante, Trustee Agostino Filippone. Trustee Terri Gens, Trustee Bill Grossi, Trustee John
Matuszak, and Trustee Colleen saccotelli,
Absent: None
2.1. Pledge of Allegiance - Trustee Colleen saccotelli
APPROVAL OF MINUTES
3.1. [Minutes of the regular meeting of the Village Board - October 1, 2024
[Motion by Vincent Dante, second by Terri Gens to approve the minutes of October 1, 2024:
Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen
saccote I I i
Nay: None
Final Resolution: Motion Passed
MAYORS REPORT
4.1. PROCLAMATION: Italian -American Heritage [Month - October 2024
[Mayor Hoefert read the proclamation honoring Italian American Heritage [Month. Frank
Concialdi and members of the Joint Civic Committee of Italian Americans accepted the
proclamation and expressed their gratitude to the Board for this recognition.
None.
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
CONSENT AGENDA
Trustee Flippone announced his decision to abstain from voting on item 6.1 of the consent
agenda due to a professional conflict.
0.1. List of Bills - September 25, 2024, to October 8, 2024 - $3,378,467.57
Abstain: Trustee Flippone
0.2. Motion to accept State of Illinois joint bid results for road salt in an amount
not to exceed $359,844.
6.3. Motion to renew Master Services Agreement (MSA) with OpenGov
(Cartegraph) for an amount not to exceed $101,,846.87.
OLD BUSINESS - None
NEIN BUSINESS
8.1. First Reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION
OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE
OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 20241
AND ENDING DECEMBER 31, 2024
8.2. First Reading of AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED
FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT
PROSPECT, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2024,
AND ENDING DECEMBER 31, 2024.
8.3. First Reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE
VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING
JANUARY 1, 2025, AND ENDING DECEMBER 31, 2025, IN LIEU OF PASSAGE
OF AN APPROPRIATION ORDINANCE
Director of Finance Amit Tha kka r presented a summary presentation of agenda items
8.1, 8.2 and 8.3. Mr. Tha kka r stated that the 2025 Budget was presented and
discussed at the Committee of the whole meeting on October 8, 2024. Mr. Tha kka r
presented a snapshot of the 2025 Budget, Levy, and Abatement for the Village of
Mount Prospect.
• The 2025 Budget is a balanced budget
• Total revenues: $160.9 million
• Total expenditures: $165.4 million
• Planned use of previously issued bonds - $4.5 million
• Reduction in property taxes by 6.34 percent; the new levy amount wiII be the
lowest in the Inst ten years
• 2024 levy payable in 2025 - $18.2 million
• Pension abatements: $2 million
■ Debt Service Levy Abatements: $3.1.million; pension levels are going up by
$803,,926. The Village is finding the actuarial amount to get 100% funding by
2040.
Two new programs for 2025: Technology Replacement and Building
Improvement Funds; these programs were added without raising or adding any
new taxes or fees.
Water/Sewer rates to increase by 6.75% (average increase $6.92 per month);
increase in refuse rates by 3.5% ($0.83 per month) and ambulance billing fees
to increase to $3,,000 (no balance billing for Mount Prospect residents).
The 2025 Revenue Budget totals $160,,943,,865,, representing a 2.42% decrease over
2024. The American Rescue Plan ends in 2024, reducing intergovernmental revenues
and transfer -ins by $5.3 million. other financing sources present in 2024 that are not
in the 2025 budget include $6.5 million in Economic Emergency Funding.
The proposed 2024 property tax levy for the Village (payable in 2025) is $18.2 million,,
reflecting a reduction of $1.2 million or 6.3 percent from the 2023 level. The Police
Protection levy is $4,,346,,500. The Fire Protection levy is $4,,049,,574, reflecting a
reduction of $1.0 million compared to Inst year's amount. This reduction is the result of
a new abatement of $1.0 million, provided by the special service area taxes payable by
the unincorporated area residents and businesses, previously served by the Elk Grove
Rural Fire Protection District. The Police Pension levy will be $5,126,,944. This amount
is after an abatement of $1.0 million from the Pension Stabilization Fund. The annual
police pension cost is increasing by $497,,877 or 8.8 percent. The Fire Pension levy will
be $4,,133,,242. Similar to the Police Pension levy, the Fire Pension levy is also after an
abatement of $1.0 million from the Pension Stabilization Fund. The annual fire pension
cost is increasing by $306,049 or 6.3 percent.
The Village also approves and reports the Mount Prospect Public Library's annual levy
to Cook County. The levy will be $11,292,,085,, a 2.0 percent increase over the 2023
extended taxes payable in 2024.
The Village's $18.2 million levy will be the lowest in the Inst ten years. To achieve this
levy, the Village is abating $6.4 million from various sources.
This will be the second consecutive year the Village has reduced its property tax levy.
The 2023 tax levy payable in 2024 was reduced by 4.8 percent. Between the 2023 and
2024 tax levies, the Village has reduced its property tax levy by $2.2 million or 11
percent compared to the 2022 tax levy. Mr. Thakkar shared that the Village of Mount
Prospect has the lowest tax rate, 0.8831®, among our neighboring communities of
Palatine, Buffalo Grove, Des Plaines, wheeling, and Arlington Heights.
With the above abatements and levy amounts, the Village portion of the property tax
bill for an average home Valued at $367,900 will be reduced by $65.00.
The 2025 Expenditure Budget totals $165.4 million, a decrease of $22.7 million over
2024 due to decreases in inter -fund transfers to fund the Economic Emergency Fund
and the completion of projects funded by the American Rescue Plan.
The 2025 Operating Budget totals $97.6 million. The General Fund is the main
operating fund, with $74.0 million, representing 761® of the Village's Operating Budget.
The personnel budget totals $63 million, which includes three new firefighter-
paramedics for Station 11 and accounts for all collective bargaining wages and step
increases. Contractual Services account for $31 million of the operating budget,
including two new charges, $1.6 million in the Building Improvements Fund and
$783,943 in the Technology Replacement Fund.
Mr. Tha kka r provided the following in response to questions from the Board
Clarified the meaning of abatement, which means reduction; abatement
indicates a levy is in place.
Water and Sewer is an enterprise fund. Enterprise funds are self-sustaining and
are designed for a specific purpose; they are not intended to make a profit or for
use other than their designated purpose.
The average home Value of $367,,000 is determined from Census data.
Mr. Tha kka r concluded his presentation by announcing that the Finance Commission
will review the proposed budget on October 24, 2024, during their regular meeting.
The proposed 2025 Budget and Levy public hearing will take place at the Village
Board's regular meeting on November 6, 2024. The second reading of the three budget
ordinances will also occur during the same meeting on November 6.
VILLAGE MANAGER'S REPORT
9.1. Motion to waive the bid process and accept a proposal from Equipment
Management Company for the purchase of Extrication Equipment (two S49
SL -I spreaders, two S44 SL -I spreaders, four 0240 Cutters, and one SL -I
22/54 Telescopic Ram) for an amount not to exceed $134,,728.
Deputy Fire Chief Tom Wang presented a request to purchase extrication equipment
from Equipment Management Company to replace existing equipment that is due to be
replaced based on a 10 -year replacement schedule. The proposed purchase
includes two S49 SL -I Spreaders, two S44 SL -I Spreaders, four 0240 Cutters, and one
SL -I 22/54 Telescopic Ram.
In 2014, after testing tools from three different manufacturers, the department
purchased three sets of battery-operated spreaders and cutters and one set of
hydraulic power tools from Genesis. Genesis's extrication tools were selected because
they were lighter, more powerful, had easily replaceable parts, and had a more
efficient design. This purchase enabled the Department to place a set of equipment on
all four fire apparatus.
Deputy Chief Wang stated there are many benefits to battery-operated tools from
Genesis. Genesis uses non -propriety batteries that can be purchased from most
hardware stores and are less expensive than propriety batteries. Battery-operated
extrication tools can be used in several scenarios because they are more portable.
He stated the proposed purchase includes all battery-operated tools. with improved
technology, battery -powered tools have as much power and force as hydraulic -powered
tools. The proposed purchase includes a $15,,000 trade-in on cutters/spreaders, a one-
year warranty, a 10 -year manufacture defect warranty, a 3 -year battery warranty, on-
site repair and loaners, and in-service training.
Deputy Chief Wang answered questions from the Board. In response to a question from
the Board, the bid process is being waived because Equipment Management Company
is the sole provider of Genesis Tools in our area. He added that Genesis tools have
been Very reliable and repair costs have been minimal.
Public Comment:
Louis Goodman
310 N. School St.
. Asked if spreaders are the same as "jaws of life"
Deputy Chief Wang responded, stating cotters are more often referred to as 'jaws of
life, " but both are important tools in extrication.
Motion by Colleen Saccotel I i, second by Vincent Dante, to accept the proposal from
Equipment Management Company for the purchase of Extrication equipment
Yea: Vincent Dante,, Terri Gens, Bill Grossi, John Matusza k, Colleen Saccotel I i,
Agostino Fi I i ppone
Nay: None
Final Resolution: Motion
9.2. Motion to accept a proposal from the IM EG Group to provide design and
construction engineering services for the 2025 Water Main Replacement
Project for a fee not to exceed $205,,588.
Director of Public Works Sean Dorsey presented a proposal from the I V1 EG Group to provide
design and construction engineering services for the 2025 Water Main Replacement Project.
Mr. Dorsey stated that the 2025 project will replace approximately 15,000 feet of water main
along Prospect Avenue, South Albert Street, South Lewis Street, South Pine Street, Can Dota
Avenue, Robert Drive, and Palm Drive.
Staff received ten (10) proposals in response to the Request for Proposals. Each firm was
required to submit both cost and technical proposals. Staff evaluated all proposals and
determined that I V1 EG Group submitted the highest-rated proposal and was well-qualified to
complete the project. Mr. Dorsey stated that I V1 EG Group was previously awarded the contract
for the Village in 2021, 2023 and 2024. Their work was commendable, and they successfully
managed several unique challenges. Mr. Dorsey noted that I V1EG also submitted the lowest -
cost proposal. Staff is confident that I V1 EG has the experience and skills to do this work. Mr.
Dorsey stated staff recommends adding a 10% contingency to the cost of the project and
recommends Board approval of the IMEG Group's proposal for an amount not to exceed
$205,588.
Mr. Dorsey provided the following in response to questions from the Board:
■ The project's large scope of work likely influenced the robust response to the RFP.
■ I V1 EG will provide on-site supervision and support during the project.
■ Project areas are determined mostly by water main break analysis.
■ Increasing the pipe size improves volume more than the water pressure.
[Motion by John Matuszak, second by Vincent Dante to approve the proposal from I M EG Group
for an amount not to exceed $205,588:
Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino
Filippone
Nay: None
Final Resolution: Motion Passed
9.3. As submitted
No report.
ANY OTHER BUSINESS
[Mayor Hoefert announced the ribbon cutting for HQ Residences will take place on Wednesday,
October 15th at 3:00 p.m.
ADJOURNMENT
With no additional business to conduct, [Mayor Hoefert asked for a motion to adjourn. Trustee
Grossi seconded by Trustee Dante motioned to adjourn the meeting. By unanimous voice vote,
the October 15, 2024 Regular [Meeting of the Village Board of Trustees adjourned at 8:09 p.m.
Respectfully submitted,
Karen M. Agoranos
Village Clerk