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HomeMy WebLinkAbout3.1 Minutes 09/17/2024Village of Mount Prospect Regular Meeting of the Village Board Tuesday, September 17, 2024 / 7:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:09 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Wm. Hoefert, Trustee Vincent Dante, Trustee Agostino Filippone, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, and Trustee Colleen Saccotelli Absent: None 2.1. Pledge of Allegiance -Trustee Grossi APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - September 3, 2024 Motion by Vincent Dante, second by Bill Grossi to approve minutes. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Abstain: Agostino Filippone* *Trustee Filippone stated that he had a personal conflict and therefore chose to abstain. Final Resolution: Motion Passed MAYORS REPORT 4.1. EMPLOYEE RECOGNITION - Employees Celebrating Quinquennial Anniversaries Fire Chief John Dolan recognized fire department personnel celebrating Quinquennial anniversaries and spoke employees with at least 20 years of service to the Village: • Matt Skelton (paid on call) 20 years • Aaron Grandgeorge 25 years • Peter B. Morris 35 years Police Chief Mike Eterno acknowledged twenty members of the Police Department celebrating their Quinquennial anniversary and honored those with 20 or more years of service: • Lisa Grubb 30 years • Jonathan Juhl 25 years • Carlos Huizar 20 years • Anthony Lietzow 20 years • Miquel Martinez 20 years • Frank Tolgyesi 20 years Chief Eterno honored those in attendance, Sergeant Dan Kidd, who celebrated 20 years of service to the department, and Deputy Chief Anthony Addante who celebrated 25 years of service. Director of Public Works Sean Dorsey celebrated three Quinquennial recipients from the Public Works Department including, Kevin Deluca, 15 years, and Keith Nichols, with 10 years of service who were not present. Andrew Ramel, celebrating 20 years, was present to receive accolades from Mr. Dorsey. The recognition of these employees concluded with words of gratitude from the Village Board. 4.2. PRESENTATION: ETC Award Presentation - "Leading the Way" for the 2023 Community Survey Ryan Murray, Director of Community Research for the ETC Institute, presented the Village with the "Leading the Way" award. Mr. Murray stated that this award acknowledges the Village's outstanding performance in providing services to residents. This recognition comes from the Village's 2023 Community Survey results. The award reflects Mount Prospect's high performance in three key areas: 1. Overall Quality of Services 2. Customer Service 3. Value for Taxes and Fees Mr. Murray added that Mount Prospect ranks in the top 10% of all local governments in these three core areas. Village Manager Michael Cassady expressed gratitude to the residents who took part in the survey, which was the third one coordinated by ETC for the Village. He added that the survey provides staff with helpful information on areas for improvement and provides important performance measures. Mr. Cassady congratulated the leadership team and all Village staff who work towards providing exceptional service to residents every day. 4.3. 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance increases the number of Class "F-3" liquor licenses by one (1) HONG DAE INC. d/b/a HONG DAE KOREAN BAR & GRILL located at 125 Randhurst Village Drive, Mount Prospect, IL. Owner Ji Young Lim came before the Board to request an "F-3" liquor license for her new restaurant, Hong Dae Korean Bar & Grill located at 125 Randhurst Village Drive. Ms. Lim has years of restaurant management experience and is now taking on the role of owner/operator for the first time. Ms. Lim spoke about her experience and provided information on menu items featuring authentic Korean dishes. Ms. Lim answered questions from the Board, who welcomed her to the community. Motion by Bill Grossi, second by John Matuszak to waive the rule requiring two readings of an ordinance. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Resolution: Motion Passed Motion by Colleen Saccotelli, second by Bill Grossi to approve the ordinance as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Resolution: Motion Passed Ordinance No. 6749 4.4. REAPPOINTMENT TO BOARDS AND COMMISSIONS Board of Fire and Police Chair — Jim Powers Finance Commission — Vincent Grochocinski Special Events Commission — Jeannie Macatangay and Fred Steinmiller Mayor Hoefert presented the following reappointments: Board of Fire and Police Commission Chair Jim Powers - Chair Term to expire September 2025 Term to expire September 2027 Finance Commission Vincent Grochocinski - Term to expire September 2028 Special Events Commission Jeannie Macatangay and Fred Steinmiller - Terms to September 2028 Motion by John Matuszak, second by Bill Grossi to ratify the reappointments as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Abstain: Agostino Filippone* *Trustee Filippone stated that he had a personal conflict and therefore chose to abstain. Final Resolution: Motion Passed COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Bill Grimpe Mount Prospect resident and River Trails School District 26 Board President • Thanked Mayor Hoefert and Trustees Dante, Grossi, and Saccotelli for attending the ribbon cutting for the newly remodeled Euclid School and soccer pitch. Art Hantel 118 N. Russel • Suggested that the proposed park to be constructed at 310 W. Northwest Highway be named after Joe Pentz, the owner of Formula Automotive, who has served the Mount Prospect community for over 35 years. Steve Polit 601 N. Wilshire Drive • Reminded everyone that September 17th is Constitution Day. CONSENT AGENDA Motion by Colleen Saccotelli, second by Terri Gens to approve the consent agenda as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 6.1. List of Bills - August 28, 2024, to September 10, 2024 - $2,726,093.02 6.2. Motion to approve the purchase of 29 Motorola Mobile Radios for an amount not to exceed $234,081.91. 6.3. RESOLUTIONS APPROVING PLATS OF EASEMENT FOR PROPERTIES LOCATED AT 411 BUSINESS CENTER DRIVE AND 412 BUSINESS CENTER DRIVE FOR THE CONSTRUCTION OF A BIKE PATH. Resolution 32-24 and Resolution No. 33-24 6.4. Motion to approve a change order in the amount of $17,172.54 to the Schroeder Asphalt Company contract for the rehabilitation of the access road and parking lot at Fire Station 11. 6.5. A RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION TO FUND A PORTION OF THE BUSSE ROAD IMPROVEMENTS PROJECT (GOLF ROAD TO CENTRAL ROAD) UTILIZING THE ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM (ITEP). Resolution No. 34-24 6.6. A RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION TO FUND A PORTION OF THE RAND/KENSINGTON/IL ROUTE 83 INTERSECTION IMPROVEMENTS (RKE) UTILIZING THE ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM (ITEP). Resolution No. 35-24 6.7. Motion to purchase one (1) Police Department vehicle through the Northwest Municipal Conference Suburban Purchasing Cooperative for an amount not to exceed $60,000.00. 6.8. Motion to accept Sourcewell joint purchasing agreement pricing for the purchase of nine Boss snowplows, one Boss tailgate salt spreader, and two electric/hydraulic dump body assemblies for the upfitting of nine new Ford F - series trucks for an amount not to exceed $125,616. OLD BUSINESS - None NEW BUSINESS 8.1. Motion to accept the proposal from Civiltech Engineering, Inc. to provide consulting services for the Transit Study in an amount not to exceed $98,000. Director of Human Services Julie Kane presented background information, proposal results, and staff recommendation for consulting services for a Transit Study. Ms. Kane stated that transportation was identified as a key priority area in the Mount Prospect Strategic Plan's Aging in Community initiative for 2024-2025. One of the initiative's goals is to increase access to transportation for all of Mount Prospect through public and other transportation programs. The first step to achieving this goal is to hire an independent firm to conduct a transit study followed by implementation of the consultant's recommendations. Ms. Kane stated a study was completed in 2009 that identified issues that still exist. Ms. Kane noted that the study will address aging -related transportation concerns. It will provide valuable information for the Community Connections Center Needs Assessment Study and offer recommendations for addressing the needs and concerns of those who are most reliant on public transportation. Ms. Kane reviewed the request for the proposal's key tasks for conducting a viable study that includes identifying barriers to using transportation systems and public meetings with seniors and residents facing barriers. Ms. Kane stated staff received proposals from three firms, Civiltech Engineering, STV Incorporated and Muse Community + Design. The proposals were reviewed by an internal team and scored the proposals based on five key categories. The review included interviews with staff from each of the firms. Civiltech scored the highest with a score of 94 out of 100 points. Ms. Kane added that the transit study will be funded in full by American Rescue Act funds. Ms. Kane stated staff recommends awarding the contract to Civiltech Engineering as they are most qualified to do this study. Civiltech is currently conducting the Arterial Bike Network Study for the Village and is familiar with the community. In addition, Civiltech has experience understanding the needs of seniors and individuals with disabilities through extensive ADA (American Disabilities Act) work. They have conducted transit studies for neighboring communities and have collaborated with PACE on their current strategic plan. Ms. Kane provided information on the proposed schedule. The project is expected to kick off in October and will conclude with transit recommendations and presentation to the Board in May 2025. Ms. Kane answered questions from the Board. Public Comment: Steve Polit 601 N. Wilshire Dr. • Study will provide valuable data. No further discussion. Motion by Terri Gens, second by Vincent Dante to accept the proposal from Civiltech Engineering, Inc. for an amount not to exceed $98,000.. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 8.2. Motion to accept the proposal from Initium Health to provide consulting services for the Community Needs Assessment for an amount not to exceed $99,550. Deputy Director of Human Services Esther Salutillo presented background information, proposal results, and staff recommendation for consulting services for the Community Needs Assessment. Ms. Salutillo stated that the last Needs Assessment was completed in 2007, revealing the need for a resource center in South Mount Prospect. This resulted in the opening of the Community Connections Center in 2009. She stated that smaller -scale assessments and surveys have been conducted in-house by the Human Services Department over the past several years. Ms. Salutillo stated that a Needs Assessment was identified in the Strategic Plan. The goals of the Needs Assessment are to identify the needs and barriers for residents, identify potential partnerships with agencies, and recommendations for future services and programs. Ms. Salutillo stated the Village solicited proposals through a Request for Proposal (RFP) process from consulting firms to provide services for the implementation, facilitation and evaluation of a Community Needs Assessment. The Village received six proposals. All submissions were reviewed by Village staff, and three consultants were selected for interviews. The proposals were rated based on several criteria that included understanding of the project scope, addressing the topics of interest and proposed schedule and cost. Intitium was the highest-rated firm. They provided a detailed technical and cost proposal and have experience in both community engagement and outreach as well as working with units of government. They assigned the most hours to the project, resulting in a higher cost when compared to the other two proposals. Ms. Salutillo mentioned that the cost will be funded by the American Rescue Plan Act. Ms. Salutillo discussed the components of the Assessment that include a survey available in multiple languages, focus groups also in multiple languages, and key informant interviews. Ms. Salutillo shared the project's proposed schedule which begins in March and concludes in March 2025. Ms. Salutillo answered questions from the Board. Motion by Vincent Dante, second by Terri Gens to accept the proposal from Initium Health to provide consulting services for the Community Needs Assessment for an amount not to exceed $99,550.00: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 8.3. Waive the bid process and accept the GM Government Pricing for the purchase of two 2025 Chevrolet Tahoe pursuit rated police interceptors from Miles Chevrolet for an amount not to exceed $124,000.00. Police Chief Mike Eterno presented a proposal to purchase two vehicles as replacements for two vehicles currently in the fleet. He stated there are funds allocated for this purchase in the 2024 budget which were carried over from the 2023 budget. The vehicles to be replaced are 2017 Chevrolet Tahoe police pursuit - rated vehicles (PPV). Both vehicles have over 100,000 miles and have been evaluated utilizing Public Work's detailed comprehensive replacement policy. This point -based policy rates vehicles based on age, mileage, repair and maintenance costs and condition of the body and mechanical components. A total of eleven and sixteen points indicate that the vehicle should be replaced. Both scored sixteen points. Chief Eterno stated that staff is looking to replace these vehicles with two 2025 Chevrolet Tahoe police pursuit -rated vehicles. Chief Eterno stated that these vehicles have not been available through the traditional bidding process for the past few years. However, the vehicles are available through GM Government Pricing, which is not a bid. Rather, it is the price the dealer would have bid if there was a formal bid process through the State or Northwest Municipal Conference. Chief Eterno indicated that Miles Chevrolet in Decatur, IL is the exclusive provider of the 2025 Chevy Tahoe PPV vehicles in Illinois. Chief Eterno stated that staff believes it is in the best interest of the Village to waive the formal bid process and purchase two Chevrolet Tahoe PPV vehicles from Miles Chevrolet for an amount not to exceed $124,000.00. In response to a question from the Board, Chief Eterno stated Ford products have not been available for several years. Chief Eterno also stated that Chevrolet does not offer hybrid, four-wheel drive options. Motion by Colleen Saccotelli, second by Terri Gens to waive the bid process and accept the GM Government Pricing for the purchase of two 2025 Chevrolet Tahoe PPV for an amount not to exceed $124,000.00: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 9.1. As submitted No additional report. VILLAGE MANAGER'S REPORT ANY OTHER BUSINESS Trustee Grossi reminded everyone that the Lions Club will be sponsoring free hearing and retinol screenings at Sunday's Farmer's Market (September 22) from 9:00 am to 1:00 pm. Trustee Gens announced that Police Beat 3166 will meet with residents at the Busse Pocket Park on Wednesday, September 18 beginning at 6:00 pm. Trustee Saccotelli thanked the Fire Department for another successful and fun -filled open house. Director of Public Works Sean Dorsey reminded everyone that Fall Fest and Oktoberfest take place this weekend, September 20 and 21. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Grossi seconded by Trustee Dante motioned to adjourn the meeting. By unanimous voice vote, the September 17, 2024 Regular Meeting of the Village Board of Trustees adjourned at 8:43 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk