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Home My WebLink About3.1 Minutes 09/03/2024Village of Mount Prospect Regular Meeting of the Village Board Tuesday, September 3, 202417:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:06 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli, Trustee Agostino Filippone Absent: None *Trustee Gens excused herself from the meeting at 8:36 p.m. 2.1. Pledge of Allegiance - Trustee Terri Gens APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - August 20, 2024 Motion by Vincent Dante, second by Bill Grossi to approve minutes of August 20, 2024 Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Abstain: Agostino Filippone Nay: None Final Resolution: Motion Passed MAYORS REPORT Mayor Hoefert acknowledged the success of the annual Celebration of Cultures event held on August 24 at Kopp Park. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Louis Goodman 310 N. School Street • Asked for updates on issues brought forward by residents during recent Village Board and Coffee with Council meetings. Mr. Goodman did not specify any specific issue. Mayor Hoefert responded, stating any issue brought to the attention of the Board is followed up by Village staff appropriately. CONSENTAGENDA Motion by Bill Grossi, second by Colleen Saccotelli to approve the consent agenda as presented. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 6.1. Monthly Financial Report - July 2024 6.2. List of Bills - August 14, 2024, to August 27, 2024 - $5,204,875.71 6.3. Motion to accept the lowest cost, responsive bid for the 2024 Backyard Drainage Program for an amount not to exceed $64,300. 6.4. Motion to accept public improvements installed as part of the Raising Cane's restaurant development at 915 East Rand Road. OLD BUSINESS 7.1. 2nd reading of AN ORDINANCE AMENDING CHAPTER 8, "VILLAGE GOVERNMENT MISCELLANEOUS PROVISIONS," SECTION 115, "CONFLICTS OF INTEREST," OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS. Village Attorney Lance Malina provided a few minor revisions from the ordinance presented on August 20, 2024: • The inclusion of "any subsidiary public body of the village" in the anti -nepotism policy • The definition of immediate family of public officials was modified to include domestic partner and cohabitant • Annual disclosure statements will apply to the tax year instead of a 12 -month period. A short discussion ensued to clarify definitions in the proposed ordinance. Mr. Malina provided the following in response to questions from the Board: • While the term co -habitant is similar to a domestic partner and is intended to be more inclusive. • The distinction between a dependent and non-dependent child pertains to the financial support expected for a dependent child. Public Comment: A robust discussion among the public followed. Board members answered questions and provided comments throughout the discussion. Louis Goodman 310 N. School Street • Asked if a specific situation or conflict triggered the need for an ethics ordinance. Mayor Hoefert mentioned that the Board set the goal of implementing an ethics ordinance in 2024 during the Strategic Planning Workshops held in May. This topic was discussed, at length, during a Committee of the Whole meeting in July. The proposed ordinance was presented and discussed at the August 20, 2024, meeting of the Village Board and was held as a first reading. Ronak McFadden Mount Prospect resident Brought forward concerns regarding the validity of this ordinance. She asked the Board who would be most affected by this ordinance and suggested the ordinance is targeted toward one Board member (Trustee Filippone) whose wife serves on the Village's Finance Commission. She expressed concern regarding the proposed ordinance's restriction on allowing spouses to serve on Village boards and commissions, noting several spouses of Board members have previously served on commissions. She stated that there is value in spouses serving together in the community. Expressed concern regarding the proposed ordinance's definition of "dependent child/children" and suggested it should include non-dependent children as well. Trustee Saccotelli responded that the ordinance impacts the entire Board. Requested clarification from Mr. Malina regarding non-profit membership. Mr. Malina provided clarification regarding Board procedures and guidelines for recusal. Mr. Malina added that this ordinance will be codified and will require disclosure of conflict which is different from previous common law practice. Trustee Dante referred to a recent editorial published in the Daily Herald supporting the proposed ethics ordinance. Joann Smith • She stated that this ordinance is a vendetta against one member of the Board. • Questioned why this ordinance is being brought forward now. Carole Delahunty Mount Prospect resident • Asked if the rules would be grandfathered. Mr. Malina explained that if the proposed ordinance is approved, it will go into effect immediately. However, it will apply to terms when they expire and require reappointment; it will not be applied immediately to existing terms. Jill Friedrichs 615 S. School Street • Supports volunteerism among family members • Other volunteer opportunities are available in our community and elsewhere. • The proposed ordinance is just tweaking existing policies already in place. • Noted the many ways the Lions Club gives back to the community, including donations to support National Night Out, Family Bike Ride, Scholarships, Tree Lighting Ceremony, Public Works Open House, etc. Mae DiBenedetto Mount Prospect resident • Stated this ordinance has the appearance of targeting a specific elected official. • Noted the importance of historically significant families in our community who founded and served Mount Prospect and questioned why we would enact an ordinance that would deter volunteerism • Questioned the timing of this ordinance Board closing comments: • Thanked those who spoke for sharing their thoughts and concerns; stated that she supports the revised changes as it will clarify what is expected of board and commission members; this ordinance does not target one person; it will affect the entire Board (Gens) • The purpose of this proposed ethics ordinance is to establish boundaries and guidelines; it is important to get diverse views from members on our boards and commissions (Matuszak) • Supports the revised proposed ordinance that enhances and clarifies existing ethics ordinances already in place; employees follow a separate Employee Handbook and Union rules where applicable; this ordinance will codify common law (Grossi) • The ordinance adds consequences for leaking confidential information; the responsibility of a Board member is to serve the residents and be fiscally responsible stewards. (Dante) Trustee Filippone read a prepared statement. He stated he supports the establishment of an ethics ordinance. He stated that he submitted his recommendations to the Board for a draft ordinance that followed Illinois law and the policies of neighboring municipalities. Trustee Filippone stated he believes the proposed ordinance is not broad-based and targets himself, his wife, and his business. Trustee Filippone expressed concerns with the draft ordinance and does not support the proposed ordinance as presented. He stated that he remains open to collaborating on an ethics ordinance that is equitable, ethical, comprehensive and consistent with well-established principles. Mayor Hoefert provided closing comments supporting the proposed ordinance. Motion by Colleen Saccotelli, second by Bill Grossi to approve the ordinance amending Chapter 8 of the Village Code: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Agostino Filippone Final Resolution: Motion Passed Ordinance No. 6748 Trustee Gens left the meeting at 8:36 p.m. NEW BUSINESS - None VILLAGE MANAGER'S REPORT 9.1. Motion to accept lowest -cost, responsive bid for the 2024 Burning Bush Lane Streetlight Improvements Project for an amount not to exceed $229,500. Director of Public Works Sean Dorsey presented background information, bid results, and staff recommendations for the 2024 Burning Bush Lane Streetlight Improvements Project. Mr. Dorsey stated the 2024 streetlight improvements are targeted for Burning Bush Lane between Euclid Avenue and Camp McDonald Road. Burning Bush is classified as a collector street that includes Burning Bush Trails Park and Indian Grove Elementary School. The streetlights will be constructed along the east side of the street. The Village contracted Ciorba Group to perform design and construction engineering. The engineering design services are complete and staff is seeking to enter into a construction contract. Mr. Dorsey stated work is expected to begin in October and be completed before the end of the year. Staff received two bids for this project. The lowest cost bid was submitted by Utility Dynamics of Oswego. Utility Dynamics has successfully completed several lighting improvement projects within the Village. Staff recommends including a 10% contingency in the project award to allow for unanticipated construction conflicts. Mr. Dorsey stated staff recommends awarding the 2024 Burning Bush Lane Streetlight Improvements project to Utility Dynamics for an amount not to exceed $229, 500. Mr. Dorsey answered a few questions from the Board. Motion by John Matuszak, second by Vincent Dante to accept the lowest cost bid from the 2024 Burning Bush Lane Streetlight Improvements Project. Yea: Vincent Dante, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Absent: Terri Gens Nay: None Final Resolution: Motion Passed 9.2. As submitted No additional business No additional business ANY OTHER BUSINESS ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Matuszak seconded by Trustee Dante motioned to adjourn the meeting. By unanimous voice vote, the September 3, 2024 Regular Meeting of the Village Board of Trustees adjourned at 8:46 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk