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Home My WebLink About09/03/2024 Motion to accept lowest-cost, responsive bid for the 2024 Burning Bush Lane Streetlight Improvements Project for an amount not to exceed $229,500.M+awn �'xyt�lts�=e Item Cover Page Subject Motion to accept lowest -cost, responsive bid for the 2024 Burning Bush Lane Streetlight Improvements Project for an amount not to exceed $229,500. Meeting Fiscal Impact (Y/N) Dollar Amount Budget Source Category Type Information September 3, 2024 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD IN $229,500.00 Community Investment Fund (CIP) VILLAGE MANAGER'S REPORT Action Item A key component of the Mount Prospect Strategic Plan is to improve the Village's residential streetlight system. Street lighting improvements are targeted for Burning Bush Lane between Euclid Avenue and Camp McDonald Road for 2024. Burning Bush Lane is the highest ranked project in the Village's Residential Lighting Priority Matrix (see attached). Burning Bush Lane is classified as a collector street, a neighborhood street that carries more traffic than other local streets. Along the west side of the street is Indian Grove Elementary School and on the east side is Burning Bush Trails Park. The streetlights will be constructed along the east side of the street. The Village has entered a contract with Ciorba Group, Inc. to perform design and construction engineering. The engineering design services are complete, and Ciorba Group will provide inspection services during construction. Staff is seeking to enter into a construction contract. Work is expected to begin in October and be completed before the end of the year pending delivery of the light poles. The light poles are anticipated to be delivered in the first quarter 2025 and will be installed by the contractor soon after, weather depending. ComEd will then energize the streetlights. Funds for this project have been allocated in the 2024 budget. Bid Results A Notice to Bidders was posted on the Demandstar website and Village staff contacted local electrical contractors. Ten contractors viewed the bidding documents and two submitted a bid. The bid opening for the Burning Bush Lane Lighting Improvements was held on August 21, 2024, at 1:00 p.m. The complete bid results are: Bidders Total Bid Utility Dynamics Corporation $208,674.00 Integral Power Atlantic, LLC $211,007.33 Engineer's Estimate $184,483.00 Discussion The bidders submitted bid bonds in the amount of 10% of the total bid, as required in the bid proposal packet. The bids were checked for accuracy and no mistakes were found. The bids and bid bonds were correctly signed. Discussions with plan holders that did not bid indicated that staffing issues, full workloads, and potential long delivery times for materials resulted in low bidder interest. The bidding history on street lighting projects has routinely produced very few bidders. In recent years, Utility Dynamics Corporation has consistently been the low bidder. They have successfully completed several lighting improvement projects within the Village. Of the six previous Village funded street lighting improvement projects, the number of bids received for each project varied between one and three. Utility Dynamics Corporation was the lowest bidder on five of them and second lowest bidder on one. They also completed the privately funded project to install streetlights around Randhurst Village. Considering the explanations from plan holders that did not bid, staff has concluded that re- bidding this project will not garner greater interest from bidders or lower bid prices. The low bid is 13.1% above the Engineer's Estimate and can be primarily attributed to the continually rising costs of unit duct and streetlight poles due to high demand from limited manufacturers. Staff concluded that Utility Dynamics Corporation's bid is responsive and competitive based on current conditions. A primary business focus for the Utility Dynamics Corporation is streetlight installation. They meet the eligibility requirements to perform streetlight work pursuant to the contract documents. Their clients include municipalities and private companies. They have successfully completed several streetlighting projects in the Village including the Seminole Lane Lighting Improvements and Schoenbeck Road Lighting Improvements. Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated construction conflicts which would result in a total recommended award of $229,500.00 ($208,674.00 + $20,826.00 = $229,500.00). Alternatives 1. Accept the lowest -cost, Improvements Project. 2. Action at the discretion responsive bid for the 2024 Burning Bush Lane Streetlight of the Village Board. Staff Recommendation Staff recommends that the Village Board accept the lowest responsible bid from Utility Dynamics Corporation of Oswego, IL for construction of the Burning Bush Lane Streetlight Improvements for an amount not to exceed $229,500. Attachments 1. Location Map 2. Residential Lighting Program Matrix 3. Burning Bush Lane Lighting Plans 4. Utility Dynamics Corp Bid Proposal 5. Bid Tab W W W a CD z m C.) W CL C4 O OC a z O 5 �J W cm a FEW S L LU Q z II W ❑ a LU O J w S Q u w p Z w H wO Q J H U m w z r Q w U p F w uJ°� U Q z ✓� H w~ O w Z a H J m w p z w w Q m LLu Zz aQm a�wHJLL p O �u Q w❑w a>a U J ° w c~ii U O J U Z LL w❑ m Q 0 J p a U U O� w ~ O z w 0 ° K w = Q W 2~~ U m W t a J Ul Q 0,-- a. 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Local Time 50 S. Emerson Street, Mount Prospect, Illinois 60056 Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 11 NOTICE TO BIDDERS Village of Mount Prospect Sealed bids will be received until 1:00 p.m. on August 21, 2024, in the office of the Village Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056. In a separate, sealed envelope please submit bid clearly marked: "Sealed Bid for Burning Bush Lane Street Lighting" The project consists of installing new streetlights, conduits, cables, and lighting controller on Burning Bush Inane from Euclid Avenue to Camp McDonald load in the Village of Mount Prospect, Illinois. Electronic copies of the bidding documents are available from the Village of Mount Prospect's DemandStar website. Bid proposals must be submitted on the forms provided. Questions regarding this project should be directed to Joe Vondra of Ciorba Group, Inc., 773-775-4009, "vondra ciorba.com. All work under this Bid and the resulting contract shall comply with the Illinois Prevailing Wage Act, 820 ILCS 13010.01 et seq. and the other applicable laws and ordinances. Offers may not be withdrawn for a period of ninety (90) days after the bid date without the consent of the Board of Trustees. Any Bid submitted unsealed, unsigned, sent via email or fax or received subsequent to the aforementioned date and tirne, will be disqualified and returned to the bidder. The Village reserves the right in its sole discretion, to reject any and all bids or parts thereof, to waive any irregularities, technicalities„ and informalities in bid procedures and to award the contract in a manner best serving the interests of the Village. Village Manager Michael J. Cassady INSTRUCTIONS TO BIDDERS 1, Bid. Bid forms are furnished by the Village. All bids must be submitted on the forms provided, complete and intact, properly signed in ink in the proper spaces, and submitted in a sealed envelope. All bids shall be delivered to the office of the Village Manager, Village Hall, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056, not later than 1:00 p.m. on August 21, 2024. Envelopes shall be plainly marked, "Sealed Bid for Burning Bush Lane Street Lighting" and with the following information: company's name, address, date and time of opening. Bids must be signed by an authorized official of the organization submitting the bid with the name of the official and his/her title typed below the signature. 2. Pre -Bid -Conference. There will be no pre-bid conference for this project. 3. Bid Deposit Sure t A bid deposit in the amount of ten percent_(10 J of the total bid amount, payable to the Village, is required, unless otherwise stated in the bid package. The deposit must be in the form of a bid bond, certified check, or a bank cashier's check. All bid performance deposit checks will be retained by the Village until the bid award is made, at which time the checks will be promptly returned to the unsuccessful bidders. The bid performance deposit check of the successful bidder will be retained until surety bonding requirements have been satisfied and proof of insurance coverage is provided. 4. Alternate Multi le Bids/S ecifcations. The Specifications describe the services that the Village feels are necessary to meet the performance requirements of the Village. It is not the desire or the intent to eliminate or exclude any bidder from bidding because of minor deviations, alternates or changes. Bidders desiring to bid on services which deviate from these Specifications, but which they believe are equivalent, are requested to submit alternate bids. However, alternate bids must be clearly indicated as such, and deviations from the applicable Specifications should be plainly noted. The bid must be accompanied by complete Specifications for the services offered. Bidders wishing to submit a secondary bid must submit it as an alternate bid. There is to be only one bid per envelope. The Village shall be the sole and final judge unequivocally as to whether any substitute is of equivalent or better quality. This decision is final and will not be subject to recourse by any person, firm or corporation. If the bidder wishes to qualify its bid or make special stipulations thereto, such qualifications or stipulations shall be stated on standard letterhead size sheets of paper, all attached to the bid form. 5. Erasures. All erasures or revisions of the bid must be initialed by the person signing the bid. 6. Recei._,eiving Of Bids. Bids received prior to the time of opening will be securely kept, unopened. The Village Clerk or his/her designee, whose duty it is to open the bids, will decide when the specified time has arrived, and no bid received thereafter will be considered. No responsibility will be attached to the Village or its representatives for the premature or non -opening of a bid not properly addressed and identified, except as otherwise provided by law. 7. tate Bids. Bids arriving after the specified time, whether sent by mail, courier, or in person, will not be accepted. These bids will either be refused or returned unopened. It is the bidder's responsibility for timely delivery regardless of the method used. Mailed bids which are delivered after the specified hour will not be accepted regardless of post marked time on the envelope. 8. Bids By Email and Fax. Email and Facsimile machine transmitted bids will not be accepted. 9. Error In Bids. When an error is made in extending total prices, the unit bid price will govern. Otherwise, the bidder is not relieved from errors in bid preparation. 10. Withdrawal Of Bids. A written request for the withdrawal of a bid or any part thereof may be granted if the request is received by the Director of the requesting Department prior to the specified time of opening. After the opening, the bidder cannot withdraw or cancel its bid for a period of ninety (90) calendar days, or such longer time as stated in the bid documents. 11. udders Qualifications. All bidders must submit the following information on or before the time at which the bid is required to be submitted: a. The location of the bidder's permanent place of business. b. Evidence of ability to provide an efficient and adequate plan for executing the work. c. A list of similar projects carried out by the bidder. d. A list of projects the bidder presently has under contract. e. Any additional evidence tending to show that the bidder is adequately prepared to fulfill the contract. 12. References; Background Check. Bidders shall include with its bid, on a separate sheet attached to the bid, the names of three (3) references regarding its financial qualifications and three (3) references regarding its qualifications by experience, ability, personnel and equipment to undertake work of the nature and extent contemplated by the bid and Specifications. References must include company name, address, contact person, and telephone number. The Village reserves the right to reject bids not accompanied by the required references. All Bidders, as a condition of and prior to entry into a contract, agree that a complete background investigation of the principals of the Bidder and all employees who will work on the project may be made. Bidders agree to cooperate with the appropriate Village personnel to supply all information necessary to complete these investigations. The Village in its complete discretion may disqualify any Bidder, including a low Bidder, and may void any contract previously entered into based upon its background investigation. 11 _Consideration of Bid and _Contract. No bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village or had failed to perform faithfully any previous contract with the Village within two (2) years prior to the date of the invitation to bid. 14, Conditian. Bidders are responsible to become familiar with all conditions, instructions and Specifications governing this bid. The bidder is responsible to visit the site if necessary and its bid is based upon the knowledge of all information readily available at the site of such a visit. Once the bids have been opened, the failure to have read and understood all conditions,, Specifications and instructions shall not be caused to alter the original bid or to request additional compensation. No extra compensation will be allowed to the successful bidder for failure to inform or familiarize itself prior to bidding. 15. Interretation of Bid Documents. Any bidder in doubt as to the true meaning of any part of the Specifications or other bid documents may submit a written request for interpretation to the Village, as provided in the Specifications, Bidders will acknowledge receipt of any addendum iSSUed by so noting on the bid sheet. Oral explanations are not binding. 16, Prices, Unit prices shall be shown for each unit on which there is a bid, and shall include all packing, crating, freight, and shipping charges, and cost of unloading at the destination unless otherwise stated in the bid. Unit prices shall not include any local, state, or federal taxes, The Village is exempt, by law, from paying state and village retailer's occupation tax, service occupation tax, and federal excise tax. The Village will supply the successful bidder with its tax exemption number. Cash discounts will not be considered in determining overall price but may be used in an overall evaluation. 17. Cualifications of Contractors, Factors: It is the intention of the Village to award the Contract only to a bidder who furnishes satisfactory evidence that I it has the requisite experience, ability, capital facilities, plant organization and staffing to enable it to perform the work successfully and promptly, and to complete the work within the time set forth in the Bid DOCL,Iments, The Village shall consider the following factors: a. The lowest responsible bid. b. The ability, capacity, and skill of the bidder to perform the contract to provide the service required. c. Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference. d. The character, integrity, reputation, judgment, experience, and efficiency of the bidder. e. The quality of performance of previous contracts of services. f. The previous and existing compliance by the bidder with laws and ordinance relating to the contract or service. g. The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service. h. The quality, availability, and adaptability of the supplies or contractual service to the particular use required, i. The ability of the bidder to provide future maintenance and service for the use of the subject of the contract. j. The number and scope of conditions attached to the bid. k. Whether the bidder has a place of business in the Village. I. Responsiveness to the exact requirements of the invitation to bid. m. Ability to work cooperatively with the Village and its administration. n. Past records of the bidder's transactions with the Village or with other entities as evidence of the bidder's responsibility, character, integrity, reputation, judgment, experience, efficiency, and cooperativeness. o. Any other factor that the Village may legally consider in determining the bid that is in the best interests of the Village. 18. &Ward or l 'e�. The Village, at its sole discretion, reserves the right to reject any and all bids or parts thereof, to waive any irregularities, technicalities and informalities„ and to award a bid in the best interests of the Village. Any bid submitted will be binding for ninety (90) calendar days after the date of the bid opening. Bidders shall make all investigations necessary to thoroughly inforrn themselves regarding the equipment or supplies to be furnished in accordance with the bid. No plea of ignorance by the bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the Village or the compensation to the bidder. Any bidder's exceptions to the terms or conditions, or deviations from the written Specifications must be shown in writing and attached to the bid form. No verbal exceptions or agreements with employees of the Village will be considered valid. Such exceptions or deviations can be cause for rejection of the bid proposal. Any exceptions not taken by the bidder shall be assurned by the Village to be included. A contract will be awarded to the lowest responsible bidder complying with the conditions of the bid documents only when it is in the best interest of the Village to accept the bid. The Village shall be the sole judge of compliance with the Specifications. 19. Other Requ—ire—ments. a. New E ui ment, The bidder certifies that any equipment to be furnished shall be new, current model, standard production and fully operable, unless otherwise indicated on the bid form. b. Material_ Eg Uipment and Service Standards. Unless otherwise directed by the Specifications, all materials, equipment and services provided will meet standards or requirements which would normally be anticipated in common practice. The bidder guarantees that all applicable federal, state and local laws, including OSHA, are being complied with in connection with the bid and any resultant contract or purchase by the Village. c. data Pro rieta Complete and detailed brochures and specifications for vehicles equipment, materials, goods, supplies and/or services to be furnished Must be included with each bid. Any reservations on the use of data contained in a bid must be clearly stated in the proposal itself. Unless stated otherwise, information submitted in response to the bid is not proprietary or confidential. d. Patented Devices, Materials And Processes, Contract prices are to include all royalties and costs arising in the Work. It is the intent that whenever the Bidder is required or desires to use any design, device, material, or process covered by patent or copyright, the right of such use shall be provided for by suitable legal agreement with the patent owner. 20. Reguirement of Bidder. The successful bidder shall, within ten (10) days after notification of the award of the contract: a) enter into a contract in writing with the Village covering all matters and things related to its bid; and b) furnish the required certificate of insurance and bonds. 21 n Bid Certification Form. All bid submittals must include a signed Bid Certification Form (copy attached) certifying non -collusion in the bid, and that the bidder is in compliance with Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and bid -rigging, 720 ILCS 5/33E-3, 33E-4, compliance with the Illinois Drug Free Workplace Act, 30 ILCS 580/1, et seq., and Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., that it is not delinquent in the payment of taxes (65 ILCS 5/11-42,1) and that it has a written sexual harassment policy in place in full compliance with Section 2-105 of the Human Rights Act, 775 ILCS 5/2-105, as amended, Sections 33E-3 and 33E-4 states that it is unlawful to participate in bid -rigging and/or bid rotating. Therefore, all bidders must certify, under oath, that they are not barred from bidding on the contract as a result of a violation of Sections 33E-3 and/or 33E-4, prohibiting bid -rigging and bid rotation. Therefore, the Bid Certification Form must be notarized. 22. Inter retation of Bid Documents. Any bidder in doubt as to the true meaning of any part of the Specifications or other bid documents shall submit a written request for interpretation to Project Engineer Donna Brown. P.E., no later than five (5) calendar days prior to the date set for the opening of the bid. Any questions received after that time may be answered at the discretion of the Village. In the event that the Village finds a question to be adequately addressed in the existing bidding documents, the question may be answered in writing by directing the requesting bidder to the applicable provision(s) in the existing bid documents. No further clarifications or interpretations will be issued. Bidders will acknowledge receipt of any addendum issued by so noting on the bid sheet. Oral explanations are not binding. Questions about this Request for Bids should be directed to: Joseph Vondra, PE, LC Ciorba Group, Inc. 8725 West Higgins Road, Suite 600 Chicago, I L 60631 Phone: 773-775-4009 Email: ivyy ,ndr ciorba.cco.��..m End of Instructions to Bidders Bid Form Page 1 BID FORM Village of Mount Prospect FROM Utility Dynamics Corporation 23 Commerce Drive, Oswego, IL 60543 (hereinafter calf "Bidder"") TO: Office of the Village Manager, 3' Floor 50 South Emerson Street Mount Prospect, Illinois 60056 (hereinafter called "Village" or "Village of Mount Prospect') The bidders have familiarized themselves with the work and probable work conditions required under this Bid affecting the cost of the work and with the Bid Documents which include: • Notice to Bidders Table of Contents Instructions for Bidders • General Conditions and Special Provisions Specifications • Bid Form • Affidavit — Bid Certification Form Bid Security • Bid Sheet • Other materials or standards provided or noted • Performance Bond Form • Labor and Materials Payment Bond Form by the Village Contract Document Therefore, the Bidder hereby proposes to furnish all supervision„ technical personnel„ labor, materials, tools appurtenances„ equipment, and services (including all utility and transportation services) required to construct and complete the Work„ all in accordance with the above listed documents. Bidder agrees to perform all of the Work and provide the equipment and materials described in the Bid Documents, as follows: Bidder has bid on all items and has provided a price for all items. The Bidder acknowledges that it is responsible for verification of all pipe sizes and depths prior to the ordering of materials. The Bidder will complete and provide all labor, equipment, materials and mobilization (if applicable) to perform the Work as incidental to the fixed item price for each item proposed. 416 Bid Form Page 2 In submitting this bid, the Bidder understands that the Village of Mount Prospect reserves the right to add to or subtract from the estimated quantities. The Village of Mount Prospect intends to award one (1) contract (if at all) for the items bid. If written notice of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the prescribed form and furnish payment and performance bonds, or letter of credit, and the insurance certificates required by the Bid Documents to the Village within ten (10) days after receipt. The Bidder, and as successful bidder/Contractor upon award of the Contract understands and agrees to the following: 1) The Contractor agrees to provide all Work and items and material to the Village as noted in the Bid Documents and comply with the requirements of the Bid Documents. 2) The Contractor agrees to comply with all applicable state and federal laws, rules and regulations, and county and municipal ordinances, as described in the General Conditions. All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces provided below: ._.._�._....Ad � _._... ..._ Date �muAcknowledgement Bidder r NoDateAuthoze�PereseAckno6e �ed� _� Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for disqualification of the bidder and rejection of his/her bid submittal. A record of all Addenda and copies of same will be available to all qualified bidders from the Village of Mount Prospect Public Works Department, 1700 West. Central Road„ fount Prospect, Illinois two (2) days prior to the letting. It shall be the bidder's responsibility to become fully advised of all Addenda prior to submitting its bid. Upon award of the contract the Village will send Notice of Award to the successful bidder, The bidder must then execute the contract and provide the required bonds or letter of credit and certificate of insurance to the Village within ten (10) days. The Village will then issue a written Notice to Proceed, which starts the performance period and the contractor then has ten (10) days to commence work. Work shall begin no later than October 14, 2024. The contractor shall reach substantial completion of all underground work and restoration November 14, 2024„ with til working days for the installation of the light poles, mast arms, luminaires, controller avid all final wiring and testing after delivery of all items to the Contractor. Final completion shall be fourteen (14) consecutive days after substantial completion. Failure to complete the work in the designated time frame may result in the Director of Public Works withholding compensation due the contractor for failure to complete the said work in the designated time frame„ calling the bonds„ or taking such other action as may be available. 47 Bid Form Page 3 SeV ty in the sum of ten (10%) percent of the amount bid in form of (check one): Bid Bond Certified Check Bank Cashier's Check is attached hereto in accordance with the "Instructions for Bidders". This Bid Submittal contains the following: 1) Bid Form 2) Affidavit - Bid Certification Form 3) Bid Security 4) Bid Sheet(s) Respectfully submit�te .,.�.,...-...�~.�' Name of Firm/Bid er: t' ty Dynamic Cf- -'ration By: Jose (Signature) Title:` ktt 1 Contact i h -nation, Official Address; Utility Dynamics Corporation 23 Commerce Drive Oswego, IL 60543 Telephone: Email: (630)554-1722 (630)554-1195 48 AFFIDAVIT - BID CERTIFICATION FORM Village of Mount Prospect Bidder: Company/Firm Name: Utility Dynamics Corporation Address: 23 Commerce Drive, Oswego, IL 60543 As a condition of entering into a contract with the Village of Mount Prospect, and under oath and &!VF poss=porati,on t rights anddebarment, the undersigned, rrn on oath, deposes and states that he or entole owner, partner, joint ventured, etc.) of r oration and has the authority to make all (Name of Company) certifications required by this affidavit. Section I The undersigned certifies that this bid is genuine and not collusive or a sham, that said bidder has not colluded, conspired„ connived or agreed, directly or indirectly, with any bidder or person, to put in a sharn bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or Collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. Section II The undersigned further states that Utility Dynamics Corporation (Name of Company) is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4. Section III The undersigned further states that Utility Dynamics Corporation (Narne of Company) provides a drug free workplace pursuant to the Drug Free Workplace Act„ 30 ILCS 580/1, et seq., and has, to the extent not covered by a collective bargaining that deals with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these requirements of that Act. Section IV Tilx aymoi The undersigned further states that Utility Dynamics Corporation is (Name of Company) not delinquent in payment of any taxes to the Illinois Department of Revenue, iii accordance with Illinois Compiled Statues„ 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. M Page 2 - AFFIDAVIT — BID CERTIFICATION FORM Section V Sexual Harassment Policy Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A), every party to a public contract must: "Have written sexual harassment policies that shall include, at a mini -mum, the following information: (1) the illegality of sexual harassment; (II) the definition of sexual harassment under State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department (of Human Rights) and the Commission (Human Rights Commission); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act)." A "public contract" includes: ... every contract to which the State, any of its political subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002), The undersigned further states that Utility Dynamics Corporation has (Name of Company) a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4). It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of (Pis b The undersigned cer ies i all information contain -this-Affidavit is true and correct. Signed by:_� „Title: President Josei� enc 4 gnature Name Print rrto Signed w d ire me this 21 St day of August 2� My commission expires OFFICIAL SEAL MARK K RECKAMP LNOTARY PUBLIC, STATE OF ILLINOIS KANE COUNTY OMMIS9ION EXPIRES 07/26/2025 50 BID SECURITY Village of Mount Prospect Included with this bid is a bank cashier's check, certified check or bid bond in the amount of 10% of total bid price , being ten percent (10%) of the total amount bid by Util arnics the Bidder, in favor of the Village of Mount Prospect. It is hereby agreed that, should Bidder be Corporation awarded the Work contemplated under this bid and fail or refuse to execute a contract for said Work, or to provide the required payment and performance bonds, or letter of credit, and certificate of insurance, then this security, in the amount stipulated above, shall be forfeited and may be retained by the Village of Mount Prospect as liquidated damages and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid opening date. SUBMITTED THIS 21st DAY OF August 2024 SEAL (if corporation) rresiaenL Note: If bidder is a partnership, the bid must be signed by at least two of the partners. Note: If bidder is a corporation, the bid must be signed by an authorized officer of the corporation, attested and sealed by the secretary or other authorized officer. If a corporation, note here the state of incorporation: Incorporated under the laws of the State of— Illinois 51 BID SHEET Village of •unt Prospect (TO • •- (TO BE FILLED OUT BY THE CONTRACTOR/BIDDER) The Bidder will complete pricing for all items (#1-18) to provide all labor, equipment, materials and mobilization (if applicable) to perform this work. The fixed item price given is to te all inclusive. ITEM UNIT NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL UNDERGROUND CONDUIT, ._.._..........._._.�...w. GALVANIZED0.00 FOOT _....._...� ._.......m_.�......_w_. _._.�_.. $ 4 .._.._ $ 800.00 2........_m�......._........�,.�.. wwww.___.........—.._._....�.w._..�.__ _._._.20w..._ ... ...w ..�...._ _.....—..._,_.... ._....w w_1w�......5TEFL, 2 UNDERGROUND CONDUIT, GALVANIZED FOOT 319 $ 40.00 $12,760.00 STEEL, 3"_ _.. x UNIT DUCT, OY$....�... 3- GROUND, (XLP-TYPE USO,6 " A FOOT 2,666 $X^24.00 $63,984.00 POLYETHYLENE �.. .._ .�_ � .. ..._. .....� _ _ ...w_.._. 600V ELECTRICCA.BLE1 N FOOT � 210 $ 6.00 $ 1,260.00 4 NO. XLP—TYPEU ....—.._ (w.. _... ......w ...... _ � ..�__wM...........�.. _W ....... LI—GHT STANDARD, ALUMINUM, 25 FT. 5 M.H., 10 FT. CLAMP—ON MAST ARM, LED EACH 9 $ 4,700.00 $42,300.00 LUMINAIRE _._..._ ._5F .....T. _. _ ..... _ _ _..__....__.. _�.M L LIGHT STANDARD, AOUMINUM, 25 FT. -ON 6W M.H., 12 FT. CLAMP N AST ARM, LED EACH 1 $ 4,880.001$ 4,880.00 LUMINAIRE LIGHT STANDARD, ALUMINUM, 25 FT. 7 M.H., 15 FT. CLAMP—ON MAST ARM, LED EACH 1 $ 4,990.00 $ 4,990.00 LUMINAIRE 8 �._...N .....ELECT SERVICE U SERVICE EACH 1 $ 5,000-00 $ �._�..� TI (YE,. CONNECTION OTILITY ..................... N COMER �._ _ .... _ _... _. .... Y5 µO00-00 ... 9 ELECTRIC SERVICE INSTALLATION EACH 1 $ 3,000.00 $ 3,000.00 10 LIGHTING CONTROLLER EACH 1 $18,000.00 $18,000.00 .___11.w_.. BREAKAWAY DEVICE WITH ALUMINUM . EACH ._.�.�_........._.w.._..w._.___ ..1 1 $ 1,600.00 $17,600.00 SKIRT 12 LIGHT POLE FOUNDATION, METAL, 11" EACH 11 $ 1,100.00 $12,100.00 BOLT CIRCLE, 8-5/8" X 6' 13 TREE PROTECTION FENCE FOOT 500 $ 15.00 $ 7,500.00 14 ........ MBINATION CONCRETE CURB AND COMBINATION �--........,_...�_.�.wv.._.n FOOT 10 $ 150.00 $ 1,500.00 GUTTER_OVAL AND REPLACEMENT 15 TRAFFIC CONTROL AND PROTECTION L SUM 1 $ 5,000.00 $ 5,000.00 w_..1.6 ELECTRICA____w_..._..._..L HANDH.............. OLE EACH 1 $1 ,000.00 $ 1,000.00 52 ITEM UNIT NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL 1.7..° CLASS D PATCHES, SPECIAL SQ YD 5 $ 1,000.00 $ 5,000.00 18 MAINTENANCE BOND (24-MONTH) L SUM 1 [L2, 000.00 $ 2,000.00 TOTAL FOR ITEMS (1-18): $208,674.00 IIS Utility Dynamics Corporation Bidder Qualifications Permanent Place of Business: 23 Commerce Drive ^..,.,. . - .11 LAC A., .. .... .. ..... Projects Currently Under Contract _ Customer Project Name _ Illinois Tollvwtay i RR -23-4902 Village of Mt. Prospect Schoenbeck Rd. St. Ltg. Everlast Blacktop Highland Park Ltg., _. Martam Construction �A Rwalk Promenad _ urora Riverwalk Village of Monee Monee-Manhattan Lighting Village of Bloomingdale LED Lum. Replacement Project u U a C u° p O w0 O u c L CLM M C O C m m` ur m o co g OP c m > op c OP C a C a V a a hCl tw _ 01 O C J J J p W YJ YJ U 0 0 E z d o ti o as uID �2 C O O W iJ O E 0 c J m 2 a b yu v c, ° L J a o ua. w E c v �S w_ '3 O y m c c Cl C .. .....� o. N TILITY DYNAMICS CORPORATION QUALIFICATION REFERENCES FOR UTILITY DYNAMICS CORPORATION Gerry Hennelly Christopher B. Burke Engineering 9575 W. Higgins Suite #600 Rosemont, IL 60018 (847)823-0500 Scott Miller City of Aurora 44 East Downer Place Aurora, IL 60507 (630)768-6577 Donna Brown Village of Mount Prospect 50 S. Emerson St. Mount Prospect, IL 60056 (847)392-6000 r' " '� r, r +A 23 COMMERCE DRIVE OSWEGO, ILLINOIS 60543 e-mail: contact@ utilitydynamicscorp.com ELECTRICAL CONTRACTORS a OVERHEAD LINE CONSTRUCTION RHONE - (630) 554-1722 FAX (630) 554-1195 UNDERGROUND DISTRIBUTION SYSTEMS FINANCIAL REFERENCES FOR UTILITY DYNAMICS CORPORATION Chris Rossi Merrill Lynch 110 N. Wacker Drive Chicago, IL 60606 (312)696-7587 Thomas O'Hare Byline Bank 820 Church St. Evanston, IL (847)733-7400 Don Burke HUB International 55 East Jackson Blvd. 1411' Floor Chicago, IL 60604 (630)468-5618 Document 1310 TM - :010 Conforms with The American Institute of Architects AIA Document 310 Bid Bond CONTRACTOR: (Maniac, legal stains and address) Utility Dynamics Corporation 23 Commerce Drive Oswego, IL 60543 OWNER: (Name, legal slalus mrd a&fress) Village of Mount Prospect 50 E Emerson St, 3rd Floor Mount Prospect, IL 60056 SURETY: fXame, /egad slalus rnrd p►inclpal place ofb►ttiness) Western Surety Company 151 N. Franklin Street Chicago, IL 60606 Mailing Address for Notices Mail to address listed above. BOND AMOUNT: $ 10% Ten Percent of Amount Bid PROJECT: th'anw, location oraddres& m►dP ojeclnumber,. }fanrj Burning Bush Lane Street Lighting This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. The Contractor and Surety are bound to the Owner in the amount set forth above,for the payment of which the Contractor and Surely bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided hercirt. The conditions of this Bond arc such that if the Owner accepts the bid of the Contractor within the time specified in tite bid documents, or within such little period as inay be agrced to by the Oaw icr and Contractor, and the Contractor either (I) enters into a contract ivilh tile Owner in accordance wvith the terms of such bid, and gives such bond or bonds as may be specified in tite bidding or Contract t)octutients, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to Clic Owner, for lite faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or (2) pays to tine Owner lite difference, not to exceed lite amount of this Bond, between the amount specified in said bid and such larger aatiount for which the Owner may in good faith contract with another party to perrunn the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full three and ell'ect. The Surety hereby ivuives any notice ofan agreement between the Owner and Contractor to extend tilt little in which lite owner may accept the bid. Wuiver ail'itolice by the Surety shall not apply to any extension exceeding sixty (60) days in (lie aggregate beyond lite time ror acceptance or bids tipecified in (lie bid documents, and the 0wvner and Contnrclor shall obtain the Surel}'s consent for an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid ton Contractor, the tern Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. 'Vl crt this Bond has becit ruraished to colliply with a statutory or ashler legul rerluircincmit in tic Ito ulion ol`the Prlimt, any provision in this nand corillicting wills fluid statutory or lc$ul requintnaent shall lie decated deleted hercfrom and provisions conforming its shelf shttulory or othrr legul rectuircmcait shall be devrood incorporated herein, When so f"umiNt d, lite intent is that this plond shall con..Irued as a statutory bond and not as a common law bond. Sighed and scaled this 21 St day of August, 2024 Utility Dynamic or, ra ' n lltrirrclpal) lll'iuress) Christie Maday B (Tilly erucer (Seal) S-00541AS 8/t0 State of County of Illinois DuPa e SURETY ACKNOWLEDGEMENT (ATTORNEY-IN-FACT) I, Jennifer J. McComb Notary Public of DuPage County, in the State of Illinois , do hereby certify that James I. Moore Attorney -in -Fact, of the western Surety Company who is personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person, and acknowledged that he signed, sealed and delivered said instrument, for and on behalf of the Western Surety Company for the uses and purposes therein set forth. Given under my hand and notarial seal at my office in the City of Downers Grove in said County, this 21st day of August , 2024 OFFICIAL SEAL ,. - JENNIFER J. McCOMB NOTARY PUBLIC, STATE OF ILLINOIS Notary P Jennifer J. McComb MY Commission Expires September 10, 2025 My Commission expires: September 10, 2025 Western Su'rety' Company POWER OF ATTOR\EY APPOLN`TING WDIVIDi;AL ATTOW EY-P�-FACT Know A l Men By these Presents, That N\Ts'FERN sL-RETY COMPANY. a Somb Dakota cot °aration, is a duly aarp�muz� and existuq coiPill-atiml hatnt its principal office in the City of Sioux Falls. grid State of Sotah Dakota., and that it does by vogue of the smnauue and seal herein affixed hereby Make, consunite and appoint .lames 1. Moore , Individually of Downers Grove„ 1L I its true and law ill Attorney^(s)-lit-Fact with full power and authority hereby conferred to sigu, seal and execute for and on its behalf bonds, uu hniiknng8 and other oblipalotya instruments of sutular nature - In Unlimited Amounts — Surety- Bond No: Bid Bond Principal: Utility Dynamics Corporation Obligee: Village of Mount Prospect and to buil it thereby as fully and to the saute extmttnt as if $u«„lf instruments were signed by a duly authorized officer of the corporation and all the acts of said Attorney, pursuaarn to the authority hereby given are hereby ratified, Gard confirmed- This onfi med.This Power of Attorney is made and executed pursuant to and by authority of the Authorizing By -Laws and Resolutions printed at the bottom of this page, duly adopted, as indicated, by the shareholders of the corporation. In Witness Whereof. ' iNTSTERN SURETY COMPANY has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 10th day of January_ 2024. �%/ti'MhMtlM p r WESTERN SURETY COMPANY Larry -Ka sten. Vide resad..,... P ent State of South Dakota t ss County of Mm nehaha P On this 10th day of January, 2024, before me personally came Lam Kasten, to rue knon-n, who, being by me duly sworn, did depose and say that he resides in the City of Sioux Falls, State of South Dakota, that he is a Vice President of WESTER uN SURETY COMPANY described in and which executed the above in%munern,, that he knows the seal of said corporation: that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed itis name thereto pursuant to like authority. and acknowledges same to be the act and deed of said corporation - My commission expires 1 M. BENT + NOTARY Pusue(gzN March 2. 026 �� SOUTH DAKOTA SEAL ; _... „. •••••• ♦544444SS4S44444444SS4SS � M Bent, Notary- Public CERTIFICATE I, Paula Kolsrud, Assistant Secretary of NVESTERN, SURETY COMPANY do hereby certify that the Power of Attorney hereniaboee set forth is still in force, and further certify that the By -Laws and Resolutions of the corporation printed below this certificate are still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said corporation this 21 st day of August 2024 WESTERN SURETY COMPANY ens i rwr _ rc. Paula Kolsrud, Assistant Secretary . _.... wry �"�aauarmxa*** Authorizing By -Lams and Resolutions ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY CO1v1PANY This Power of Attorney is made and executed pursuant to and by authority of the following By -Laws duly adopted by the shareholders of the Company. Socboth 7. All bonds, lxsluries, nuelertnkmmgs, Powers ofAtttnrlevy or other obligafmonw oftilt^ c'orlxar.utou s gad be exew"uted in the wµvapoaaae uarite wrf the Company lrt the Prestdtnt. Swctotary., anal Assistant Seetw taty° Treastuvi au any VWe PtesHletnt, o by such other officers as the 'Board of l Cbuis talus itiay° stttdtorixe "1"he presideart 'at po s, ok undertaakungs Vice Presideiat, "iecretar°y, grip Assastaiit 4eci°etaryw, or rite 1"reastaner rat,ay alilaa,roint Attounee s un Factor ear alaeaias rs°kao sliatt@ 8za«�°e auakioa°ity" to i^sbae lroncls, 1pcaa illthe nauue of the Courpanyx Tine corporme seal as not neressary for the aandity ofany txmds, pohcnese unclettakings Pourers of Atloiuev or other obbyaaatuoris ofview^ corpontion. Tile salrttaume ofally strr°h officer and the cotpouate seal uaay be prtuted by facsimile This Power of Attorney is signed by Larry Kasten, Vice President, who has been authorized pursuant to the above Bylaws- to execute power of attorneys on behalf of Westem Surety Company. This lionw'er ofAttoatnew ttnaF' be siltuet] lay” aliplat signature and sealed by a digital or otherwise electronic -formatted corporate seal trader and by the authority of the following Resolution adopted by dna Board of Directors of the Company by unanimous written consent dated the 27' day of April, 2022: "RESOLVED: Ilnat it is ill the best interest of the Company to periodically ratify and coufirtu guy° corporate documents siVied ba` digital signatures and to ratify and confum the use of a digital or otherwise electronic -formatted corporate seal. each to be considered the act and deed of the Company Go to wwiwwyy,xvinsna e^ m;,wc°,oin > Owner 'Obligee Senices > Validate Bond Coveragt', if yowivaot to verify bond authenticity. Form F4200-6-2023 Burning Bush Lane Street Lighting Camp McDonald Rd to Euclid Ave Village of Mount Prospect Bid Opening: August 21, 2024 Bid Tabulation Page 1 of 1 Item Description Unit 1. Underground Conduit, Galvanized Steet, 2" Foot 2. Underground Conduit, Galvanized Steet, 3" Foot 3' Unit Duct, 600V, 2-1/C No.6, 1/C No.8 Ground, Foot Total Cost (XLP-TYPE Use), 1" Dia. Polyethylene $ 1,000.00 4 Electric Cable in Conduit, 600V (XLP TYPE Use), Foot $ 1/C No.2 $ 676.40 5' Light Standard, Aluminum, 25 ft. M.H., 10 ft Each 40.00 Clamp -On Mast Arm, LED Luminaire $ 6' Light Standard, Aluminum, 25 ft. M.H., 12 ft Each $ 47,988.00 Clamp -On Mast Arm, LED Luminaire 24.00 7' Light Standard, Aluminum, 25 ft. M.H., 15 ft Each $ 60,918.10 Clamp -On Mast Arm, LED Luminaire $ 2,100.00 8. Electric Utility Service Connection (ComEd) Each 9. Electric Service Installation Each 10. Lighting Controller Each 11. Breakaway Device with Aluminum Skirt Each 12 Light Pole Foundation, Metal, 11" Bolt Circle, 8- Each $ 4,250.00 5/8" x 6' 4,880.00 13. Tree Protection Fence Foot 14. Combination Concrete Curb and Gutter Removal Foot $ and Replacement $ 4,990.00 15. Traffic Control and Protection LSum 16. Electric Handhole Each 17. Class D Patches, Special SgYd 18. Maintenance Bond LSum Quantity HAEngineering\Lighting\Burning Bush\Camp McDonald to Euclid\bid tab 5-21-24.xlsx 20 319 2,666 210 9 1 1 1 1 1 11 11 500 10 1 1 5 1 Engineer's Estimate Utility Dynamics Corp. 23 Commerce Dr. Oswego, IL 60543 Integral Power Atlantic, LLC 2658 Corporate Pkwy Algonquin, IL 60102 Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost $ 50.00 $ 1,000.00 $ 40.00 $ 800.00 $ 33.82 $ 676.40 $ 55.00 $ 17,545.00 $ 40.00 $ 12,760.00 $ 57.46 $ 18,329.74 $ 18.00 $ 47,988.00 $ 24.00 $ 63,984.00 $ 22.85 $ 60,918.10 $ 10.00 $ 2,100.00 $ 6.00 $ 1,260.00 $ 7.28 $ 1,528.80 $ 4,200.00 $ 37,800.00 $ 4,700.00 $ 42,300.00 $ 3,787.74 $ 34,089.66 $ 4,250.00 $ 4,250.00 $ 4,880.00 $ 4,880.00 $ 3,856.14 $ 3,856.14 $ 4,300.00 $ 4,300.00 $ 4,990.00 $ 4,990.00 $ 3,924.54 $ 3,924.54 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 2,000.00 $ 2,000.00 $ 3,000.00 $ 3,000.00 $ 2,428.14 $ 2,428.14 $ 16,000.00 $ 16,000.00 $ 18,000.00 $ 18,000.00 $ 17,148.86 $ 17,148.86 $ 1,000.00 $ 11,000.00 $ 1,600.00 $ 17,600.00 $ 1,153.64 $ 12,690.04 $ 1,500.00 $ 16,500.00 $ 1,100.00 $ 12,100.00 $ 1,498.14 $ 16,479.54 $ 6.00 $ 3,000.00 $ 15.00 $ 7,500.00 $ 15.27 $ 7,635.00 $ 150.00 $ 1,500.00 $ 150.00 $ 1,500.00 $ 302.50 $ 3,025.00 $ 10,000.00 $ 10,000.00 $ 5,000.00 $ 5,000.00 $ 10,175.15 $ 10,175.15 $ 1,500.00 $ 1,500.00 $ 1,000.00 $ 1,000.00 $ 2,052.22 $ 2,052.22 $ 200.00 $ 1,000.00 $ 1,000.00 $ 5,000.00 $ 1,210.00 $ 6,050.00 PEE$ 2,000.00 $ 2,000.00 $ 2,000.00 $ 5,000.00 $ 5,000.00 11 $ 184,483.00 $ 208,674.00 $ 211,007.33