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HomeMy WebLinkAbout3.1 Minutes 08/24/2024Village of Mount Prospect Regular Meeting of the Village Board Tuesday, August 20, 2024 / 7:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:10 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Trustee Vincent Dante, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli, Trustee Agostino Filippone Absent: None 2.1. Pledge of Allegiance - Trustee Agostino Filippone APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - August 7, 2024 Motion by Terri Gens, second by Vincent Dante to approve minutes. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. PROCLAMATION: School's Open Safety Week -August 22-29,2024 Mayor Hoefert read the proclamation into the record. Officer Greg Sill of the Mount Prospect Police Department accepted the proclamation and wished everyone a safe and happy school year. Trustee Gens reminded the community to obey speed limits, especially in school zones, and to be aware of pedestrians. 4.2. PROCLAMATION: Community Emergency Response Team (CERT) 20th Anniversary - 2004-2024 Mayor Hoefert read the proclamation into the record. Emergency Management Coordinator Jim Miller and Emergency Management Assistant Mitch Winkelmann accepted the proclamation on behalf of the Community Emergency Response Team. Many of the 30 -member team were present. Mr. Miller thanked Fire Chief John Dolan, Deputy Chief Tom Wang and Assistance Chief Bryan Loomis, and the Police Department for their support and guidance throughout the years. Chief Dolan thanked Mr. Miller and the CERT team for their unwavering commitment to ensuring our community's safety. Board members expressed their gratitude to Mr. Miller and the CERT team. Mr. Miller answered questions from the Board. 4.3. 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. {This ordinance increases the number of Class "S-2" liquor licenses by one (1) NORTH SHORE PICKLEBALL GROUP LLC -MOUNT PROSPECT d/b/a THE PICKLR located at 211 W. Rand Road, Mount Prospect, IL.} Petitioner and owner/operator Ron Weiland was present to request a Class "S-2" liquor license for a new pickleball franchise located at 211 W. Rand Road. Mr. Weiland described The Picklr as a membership -based club, offering 14 indoor courts, including 12 regulation courts and two championship courts. The facility will also include a pro shop, event spaces, grab -and -go snacks and sandwiches, along with alcoholic beverages such as beer and wine. Mr. Weiland anticipates a September 21, 2024 opening. The Village Board welcomed the Picklr to the community and thanked Mr. Weiland for choosing Mount Prospect. Mr. Weiland answered questions from the Board. Motion by Bill Grossi, second by Vincent Dante to waive the rule requiring two readings of an ordinance. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Resolution: Motion Passed Motion by Bill Grossi, second by Vincent Dante to approve the ordinance as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed Ordinance No. 6747 COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Maria Small and Mike Grad Residents • Expressed concern about insufficient parking for downtown condo and apartment residents. Asked the Board to explore options such as prorated payments and revised monthly application process. Mayor Hoefert responded by stating that the Village staff would take these suggestions under advisement. CONSENT AGENDA Motion by Terri Gens, second by Colleen Saccotelli to accept the consent agenda as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 6.1. List of Bills - July 31, 2024, to August 13, 2024 - $4,723,023.41 OLD BUSINESS - None NEW BUSINESS 8.1. 1st reading of AN ORDINANCE AMENDING CHAPTER 8, "VILLAGE GOVERNMENT MISCELLANEOUS PROVISIONS," SECTION 115, "CONFLICTS OF INTEREST," OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS. Village Attorney Lance Malina presented the first reading of an ordinance that amends Chapter 8 of the Village Code regarding "Conflicts of Interest" as it relates to ethics for elected officials. Mr. Malina reminded everyone that this is a Board -generated discussion and was previously discussed at length during the June 18, 2024, Committee of the Whole meeting. Mr. Malina stated that after reviewing the Village Code, Village staff stands by its recommendation that no changes or amendments are needed relating to Village employees. He added that upon attorney and staff review of the Village Code, state acts, and internal policies already in place for elected officials, it was determined that many of the concerns brought forward by the Village Board are already addressed. However, the Village Board found areas of the Code that need a closer look. Mr. Malina presented and discussed the following amendments to the existing Village Code: • Codifying the common law conflict of interest; • Anti -nepotism policy; • Express a fiduciary duty on the part of Village public officials to protect confidential information; • Procedure for disclosing and resolving conflicts of interest that would be reviewed by a neutral Administrative Law Judge for possible further action • The reporting financial interest by Village public officials; • Establish penalties for violations of 8.115 Conflicts of Interest; • Expanding the definition of "public official" Board Comments: • Anti -nepotism policy should apply to all commissions and committees; not just the Planning and Zoning and Finance Commissions as suggested. • Suggested lesser penalties for first-time violators of the Ethics Code. • Ethics Code should not be "weaponized". • Clarification is needed regarding conflicts of interest. • An annual ethics training for elected offices/public officials should be required. In response to a question from the Board, Mr. Malina explained the role and duties of the Ethics Officer. The Village's assigned Administrative Law Judge (already in place for the administration adjudication program) would act as the Ethics officer and under the State of Illinois law and by definition, is a neutral party. A Board discussion followed. Mr. Malina answered questions from the Board. The Board suggested a few minor changes to the proposed ordinance: • The anti -nepotism policy would apply to "any subsidiary public body of the Village" • The definition of an immediate family member would be expanded to include domestic partners and cohabitants • Disclosure statements would apply to the tax year and not 12 months as the ordinance is currently drafted Public Comment: Steve Polit 601 N. Wilshire Drive • Explained censure and its lack of effectiveness in local government; it has no legal impact in the State of Illinois Ronak McFadden Mount Prospect resident • Asked the Board to consider including Village employees in the ethics clause, expanding the definition of immediate family, clarifying the accepted relationship between client and elected officials, and being aware of perception vs. reality. Due to the minor amendments that arose from the discussion, Trustee Saccotelli recommended the ordinance stand as a first reading to allow time for members of the Board to review the final draft with the suggested amendments. Mayor Hoefert agreed and announced the second reading of the ordinance will take place at the Village Board meeting on September 3, 2024. VILLAGE MANAGER'S REPORT 9.1. Motion to accept Sourcewell Joint Purchasing Contract pricing for the purchase of three (3) new, 2025 Peterbilt 548 Cabs and Chassis for a cost not to exceed $436,433.07. Director of Public Works Sean Dorsey presented information regarding the replacement of three (3) heavy-duty Public Works trucks. The trucks to be replaced include two (2) single -axle 37,000 gross vehicle dump trucks. These vehicles are front-line trucks used primarily for snowplowing, hauling materials and leaf collection. The third truck is a tandem -axle 58,000 Ib gross vehicle weight dump truck. Mr. Dorsey stated this is a "highway truck" used mostly for highway and road debris clearance and hauling. Mr. Dorsey stated these vehicles have been evaluated utilizing the Village's detailed comprehensive replacement policy. This policy uses point -based criteria that rate each vehicle based on age, mileage, repair and maintenance costs, and condition of the vehicle's body and mechanical components. He stated all three trucks are eligible for replacement. The Village meets the requirements to purchase replacements for these vehicles through the Sourcewell Joint Purchasing contract. Mr. Dorsey stated staff recommends replacing these vehicles with two (2) new 2025 single rear - axle Peterbilt 548 Chassis and one (1) new 2025 tandem rear -axle Peterbilt 548 chassis. The vehicles will be purchased from JX Peterbilt Truck Center in Joliet, Illinois for an amount not to exceed $436,433. Mr. Dorsey provided the following in response to questions from the Board: • The average life expectancy for these types of vehicles averages 17-20 years. • These Peterbilt vehicles are expected to be delivered before the end of this year. In response to a question from resident Steve Polit, Mr. Dorsey stated the "retired" vehicles would be sold on GovDeals.co ; these vehicles can be bid upon by anyone in the country. No additional discussion. Motion by Colleen Saccotelli, second by Vincent Dante to accept the motion to purchase three (3) new 2025 Peterbilt 548 Cabs and Chassis for a cost not to exceed $436.733.07. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 9.2. Motion to accept the proposal from Farr Associates, Inc. for architectural and engineering services to design three (3) signs for the Village in an amount not to exceed $111,450. Director of Community and Economic Development Jason Shallcross presented background information and bid results for the design and development of three (3) monument signs. The proposal includes one (1) Village gateway sign located in South Mount Prospect along the east side of Busse Road and two (2) monument signs for the Kensington Business Center. This project originated from the Connect South Mount Prospect Plan which identified an opportunity to improve South Mount Prospect's brand image in this area of town. In addition, the identifying signs at Kensington Business Center need extensive repair and require replacement. Mr. Shallcross states staff received three (3) proposals for this project and staff conducted interviews with each firm. The firms were evaluated on completeness of submission, quality of design process, understanding of project goals, financial strength and budget, and past success record. Farr Associates was the highest rated firm and staff determined they were best qualified to complete this project. Mr. Shallcross provided the following in response to questions from the Board: • Staff will share proposed design details before final approval; designs will be consistent with the existing Village brand image • Staff would require budget approval to replace other existing gateway signage not included in this project; staff will consider future additional replacements • The existing gateway sign near the newly Village -acquired property at Northwest Highway and Central will be removed as part of the new gateway park project scheduled for next year; signage has not been determined for this future project. (Village Manager Michael Cassady responded) • It is unlikely that these signs will include a messaging component and will not require LED lights. No additional discussion. Motion by Vincent Dante, second by Terri Gens to accept the proposal for Farr Associates, Inc for architectural and engineering services in an amount not to exceed $111, 450.00. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 9.3. As submitted No additional report. ANY OTHER BUSINESS Trustee Grossi reminded everyone that the Celebration of Cultures event is on Saturday, August 24 at Kopp Park behind RecPlex from 11 am to 4 pm. Mayor Hoefert announced that the dedication of Fire Station 11 is on Friday, August 23. Trustee Saccotelli gave kudos to the organizers of the successful 56 MusicFix event that received national recognition. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Saccotelli seconded by Trustee Dante motioned to adjourn the meeting. By unanimous voice vote, the August 20, 2024 Regular Meeting of the Village Board of Trustees adjourned at 9:35 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk