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Home My WebLink About08/07/2024 VB MinutesVillage of Mount Prospect Regular Meeting of the Village Board Wednesday, August 7, 202417:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:05 p.m. in the Board Room at Village Hall, 50 S. Emerson St. :Ii7NWrTAIN Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Agostino Filippone, Trustee Bill Grossi* Trustee John Matuszak, and Trustee Colleen S accotel l i Absent: Trustee Terri Gens *Clerk's note: Trustee Grossi informed the Village Clerk before the meeting of his request to attend the meeting remotely due to a qualifying medical illness under the Open Meetings Act. Trustee Filippone motioned to allow Trustee Grossi to participate in the meeting remotely. Trustee Dame seconded the motion. Trustee Grossi was permitted to participate in the meeting remotely by unanimous voice vote of those present. 2.1. Pledge of Allegiance - Trustee Vincent Dante APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - July 16, 2024 Motion by Colleen Saccotell i, second by Vincent Dante to approve minutes. Yea: Vincent Dante, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Absent: Terri Gens Final Resolution: Motion Passed MAYORS REPORT Mayor Hoefert expressed his gratitude to Village staff, volunteers, and all the attendees of the successful Mount Prospect Downtown Block Party. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Alva Kreutzer President, District 214 Board of Education • Thanked the Village for their partnership With D214 through student internship programs, by providing School Resource officers and the establishment of the Tax Increment Financing District. She looks forward to strengthening and growing this positive partnership with the Village. Mayor Hoefert thanked D214 for being wonderful community stewards and an exceptional school district. Trustee Matuszak thanked the District for their dual credit program that allows high school students to earn college credits, this program saves students and parents thousands of dollars in college tuition. Jerry Boldt 300 N. School Street Thanked resident and former trustee Steve Polit for his role in finally getting the sinkhole on Rand Road repaired. Steve Pol it 501 N. Wilshire Drive • Asked the Board to consider raising the Village Board member salaries. Trustees' salary ($2,750 per year) has not increased since 1999. To retain and attract qualified candidates to serve on the Board, it is prudent to consider adjusting the compensation for Board members. CONSENT AGENDA Motion by Vincent Dante, second by Colleen Saccotelli to accept the consent agenda:. Yea: Vincent Dante, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Absent: Terri Gens Final Resolution: Motion Passed 5.1. List of Bills - July 10, 2024 to July 30, 2024 - $5,413,291.72 5.2. Motion to appoint Meltzer, Purtill & Stelle, LLC as special counsel regarding the Prestige Feed litigation. OLD BUSINESS - None NEW BUSINESS - None VILLAGE MANAGER'S REPORT 9.1. Motion to accept proposal for preliminary engineering services (Phase 1) for the Central Road Railroad Crossing Improvements Project for an amount not to exceed $399,.940. Director of Public Works Sean Dorsey explained the traffic problem at Northwest Highway and Central Road that this proposed study hopes to solve. Traffic congestion caused by train crossings makes it challenging to clear the intersection with the current turning movements. Mr. Dosey presented drone videos of backups that are common on Central Road with different traffic scenarios. The solution to these problems involves the cooperation of stakeholders including IDOT (Illinois Department of Transportation) and Union Pacific Railroad, governed by the Illinois Commerce Commission. Mr. Dorsey added that both Central Road and Northwest Highway are IDOT roads. The proposal is for preliminary engineering services (Phase 1) to improve the traffic issues. Village staff received four (4) Technical and Cost proposals from consulting engineering firms. Firms were asked to submit a summary of the firm's approach to the project, an estimate of staff hours to complete the project, resumes and experience of key personnel, and a project schedule. Each firm was rated according to specific categories including background, experience, scope of work, and proposal content. The highest-rated firm was HDR Engineering of Rosemont, Illinois. They have extensive experience with intersection improvements involving railroad crossings and their staff is uniquely qualified to complete this project. Their cost proposal was reasonable, assigning a work effort of 2,072 hours. The estimated timeline to complete this project is two years. Mr. Dorsey stated staff recommends the Board accept the proposal from HDR Engineering for preliminary engineering services for the Central Road Railroad Crossing Improvements Project for an amount not to exceed $399,940. Board Comments: Drone footage was an effective tool to show the extent of the issue. Consider installing a sidewalk or path adjacent to the railroad tracks for safer pedestrian access to the proposed Melas-Meadows Bridge. Mr. Dorsey responded, stating this can be addressed in the arterial Bike Path Study currently underway, Northwest Highway is an IDOT road and right-of-way. A significant portion of the green space along this path is owned by Union Pacific Railroad, which presents challenges. Mr. Dorsey mentioned that the study will include evaluations of the crosswalks to explore ways to enhance their safety and efficiency. Consider piggybacking with other Village projects such as the proposed Mead ows- Mclas Bridge, the Formula one property and the redevelopment of the "gold building" along Central Road. Mr. Dorsey provided the following in response to questions from the Board: Staff will consider performing a traffic study once all the restaurants along Prospect Avenue are open; a parking study will also be conducted. HDR was selected based on their extensive experience with this particular preliminary study involving stakeholders such as IDOT and Union Pacific. The environmental work conducted on the Formula Auto site (310 Northwest Highway) is mostly on private property; it would be challenging to coordinate work with IDOT and the TEPA (Illinois Environmental Protection Agency). The cost of performing the necessary minimal work on the right-of-way is negligible. Staff does not anticipate pushback from Union Pacific or IDOT for this project; itis easy to demonstrate and understand the problem. HDR and Patrick have done work for the Village in the past and their work has been satisfactory; HDR has the edge on this project due to their experience with IDOT and other stakeholders. Public Comment: Steve Po lit 601 N. Wilshire Drive Asked if the study would include the affect of how long the gates are down at the tracks; times are unreasonable. Motion by Colleen Saccotelli, second by Vincent Dante to accept the proposal for preliminary engineering services for the Central Road Railroad Crossing Improvements Project Yea: Vincent Dante, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Absent: Terri Gens Final Resolution: Motion Passed 9.2. As submitted No additional report. ANY OTHER BUSINESS Mayor Hoefert reminded everyone that Coffee with Council is on Saturday, August 102 beginning at 9:00 at Village Hall. Vince Dante thanked the Public Works, Police, Fire and Human Services departments for their participation in National Night Out. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Saccotelli seconded by Trustee Dante motioned to adjourn the meeting. By unanimous voice vote, the August 7, 2024 Regular Meeting of the Village Board of Trustees adjourned at 7:54 p. M. Respectfully submitted, Karen M. Agoranos Village Clerk