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HomeMy WebLinkAbout07/09/2024 VB MinutesVillage of Mount Prospect Village Board/Committee of the Whole Tuesday, July 9,2024 / 7:00 PM CALL TO ORDER Mayor Hoefert called the regular Village Board/Committee of the Whole meeting to order at 715 p.m. in the Board Room at Village Hall, 50 S. Emerson St. I:Ti7I WWII I I Members present upon roll call by the Village Clerk: Trustee Vincent Dante, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli* Trustee Agostino FiIippone Absent: None *Clerk's note: Trustee Saccotelli informed the Village Clerk ►before the meeting that she could not physically attend the meeting due to a qualifying reason under the Open Meetings act. Trustee Saccotelli requested to participate in the meeting remotely via telephone. Trustee Grossi motioned to allow Trustee Saccotelli to participate in the meeting remotely. Trustee FiIippone seconded the motion. By unanimous voice vote ►by the Village Board, Trustee Saccotelli was allowed to participate in the meeting. 2.1. Pledge of Allegiance -Trustee John Matuszak APPROVALOF MINUTES 3.1. Minutes of the regular meeting of the Village Board/Committee of the Whole - June 1812024 Motion by Vincent Dante, second by Bill Grossi to approve the minutes of June 18, 2024: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Abstain: Agostino FiIippone Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. Annual Report of the Audit Committee and Acceptance of the 2023 Annual Comprehensive Financial Report (Audit) for the Village of Mount Prospect Director of Finance Amit Thakkar introduced Vince Grochocinski, chairman of the Audit Committee, who presented the committee's Annual Report and the 2023 Annual Comprehensive Financial Report. Mr. Grochocinski reported that the Village received the highest possible clean and unqualified opinion of the Vlllage's Financial Statement from the Village's audit firm, Lauterbach & Amen. That concludes that the Financial Statements are free from material misstatements and present a true and correct picture of the financial position of the Village of Mount Prospect. In addition, the Village was once again awarded the "Triple Crown Award" having been awarded all three awards from the Governmental Finance Officers' Association of the United States and Canada. The three awards include the Excellence in Annual Financial Reporting, the Distinguished Budget Award, and the Popular Annual Financial Reporting (PAFR). Chairman Grochocinski reported on the Village's financial highlights, including out performances from intergovernmental revenues, departmental expenditures that are within prescribed budgetary limits, and a healthy General Fund balance. Chairman Grochocinski noted the Village is in the fourth year of a five-year contract with Lauterbach & Amen and were granted an allowable one-year contract extension. Chairman Grochocinski and Mr. Thakkar thanked the Deputy Director of Finance Jenny Fitzgerald and the Finance Department staff for their hard work throughout the year. Public Comment: Jerry Boldt 300 N. School Street • Considering the Village's budget surpluses, asked if it will be necessary to enact a sales tax on food. Village Manager Michael Cassady responded, stating no changes for additional taxes are anticipated until next year, adding this will be discussed during the 2025 budget meetings. Motion by Vincent Dante, second by Teri Gens to accept the 2023 Annual Comprehensive Financial Report for the Village of Mount Prospect: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Jeff Swegler Owner of Games Plus, (101 W. Prospect Avenue) and Representative for the Prospect Merchants Coalition • Expressed concern regarding the Village's proposed plan to allow al fresco dining along a portion of Prospect Avenue that would eliminate six (6) parking spaces in front of existing retail businesses. He mentioned that the businesses opposing the proposed plan support the new restaurants along Prospect Avenue but do not see a need yet for additional outdoor dining at this time as the restaurants have either recently opened or have not yet opened. i He noted he is conducting his own parking study with plans to share the results with Village staff. A brief discussion with the Board followed. Jerry Boldt 300 N. School St. i Expressed an ongoing safety concern with the "sinkhole" on Rand Road near Walmart that has been present for over 2 years; I DoT's attempt to repair the hole with layers of blacktop is not a solution to the problem. He has witnessed cars swerving to avoid the hole and is worried it will lead to accidents; the hole needs to be repaired "once and for all". Jill Friedrichs Resident i Expressed concern with the newer traffic signals at the intersection of Prospect Avenue and Mt. Prospect Road, which has made this a dangerous intersection. She shared concerns from her neighbors and stories of near -misses. She asked for a review of this intersection. Trustee Matuszak informed that the intersection was designed by 1DO T and agreed with Ms. Friedrichs. Chief Michael Sterno stated the intersection is a split intersection with the City of Des Plaines; but stated the Mount Prospect Police Department will perform selective enforcement. CONSENT ADEN DA Motion by Vincent Dante, second by Terri Gens to accept the consent agenda as presented: Yea: Vincent Dante, Terri Gens, Bill Crossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution; Motion Passed 6.1. Monthly Financial Report - May 2024 6.2. List of Bills - ]une 12, 2024 to June 25, 2024 - $3,501,067.52 6.3. Motion to accept the bid for the HVAC Maintenance Contract submitted by Bedco Mechanical of Glenview, Illinois for an amount not to exceed $51,269. 6.4. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. Ordinance leo. 6744 OLD BUSINESS - None NEW BUSINESS 8.1. A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN SCHOOL DISTRICT 59 (D59) AND THE VILLAGE OF MOUNT PROSPECT Police Chief Eterno stated officials from School District 59 (D59) approached the Police Department to discuss the possibility of adding a School Resource Officer (SRO) to Holmes Junior High School last year. School District 59 was exploring options of adding SROs to all three of their junior high schools, located in Mount Prosepct, Elk Grove Village and Des Plaines. They asked the Mount Prospect Police department to participate in a task force to explore this option. Upon the conclusion of the task force, the D59 School Board decided to place an SRO at Holmes Junior High. Chief Eterno noted that SRO would also support Forest View, John Jay and Robert Frost elementary schools. The proposed Intergovernmental Agreement (IGA) was recently approved by the D59 School Board. chief Eterno stated if approved by the Village Board, the SRO would be assigned to Holmes Junior High School in August for the upcoming school year. The proposed IGA requires D59 to reimburse the Village for 9/12ths (or 3/4) of the cost of a police officer per year based on a formula included in the IGA. The annual cost to D59 will include the police officer's salary, medical benefits, pension contributions, and Medicare costs. The current allocation is $205,799. D59 would be responsible for reimbursing the Village for 75% of the $154,349.25 cost for the first year. Chief Eterno stated the Police Department is currently budgeted for 89 officers and this increase would bring our count up to 90. If the subject IGA is approved, Director of Finance Amit Tha kka r will present a budget amendment which will include the increase of police staffing by one officer. Chief Eterno rovided the following in response to questions from the Board-... • School District 59 requested the presence of a School Resource Officer at Holmes Junior High as a proactive approach to maintaining a productive and safe school environment. • The function of an SRO is to interact with staff and students to form a positive bond; they are not there to enforce school rules. • Shared cost between the Police Department and D59 • Explained the thorough candidate interview and selection process and close collaboration with the school throughout the process; school administration made the final selection for the SRO position. Public comment: Carole Martz Berkshire Lane Research and data have shown that SROs do not reduce crime in schools and do not make a difference • Asked if data exists to support the SRO at Prospect High School There are better ways to use this money than on an SRO Village Manager Michael cassady responded, stating he disagrees with Ms. Martz s comments and believes SROs do make a difference, based on feedback from both students and school administration. Ronak McFadden Resident Interested in reviewing research on the effectiveness of School Resource Officers in schools Asked what would happen to the officer should the school decide to end the SRO program. chief Eterno responded, stating the department would absorb the "extra " officer. Asked if the SRO is bilingual. chief Eterno informed the officer selected is not bilingual. Motion by Bill Grassi, second by Vincent Dante to approve the resolution as presented: Yea: Vincent Dante, Terri Gens, Bill Grassi, Jahn Matuszak, colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed Resolution No. 29-24 8.2. Motion to waive the rules requiring two readings of an Ordinance and Adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 20241 AND ENDING DECEMBER 31, 2024. Director of Finance Amit Thakkar presented an ordinance making certain amendments to the annual 2024 budget. Mr. Thakkar stated this is the second amendment to the 2024 budget. Staff is proposing to amend the General Fund balance by $7,345,207: 1. Economic Emergency Fund - Mr. Thakkar stated the Economic Emergency Fund was created in 2023 to include two months' worth of cash reserve. The first installment of $6.5 million was from a 2022 surplus of $13.4 million. Staff proposes a second installment of $6.5 million from a 2023 surplus of $14.8 million. Mr. Thakkar added that the creation and funding of the Economic Emergency Fund demonstrates strong fiscal health and the Village should be able to earn AAA credit rating at the next bond issuance. 2. Property acquisition of 310 W. Northwest Highway (Formula Auto) for $775,000 was recently approved by the Village Board. This item was not initially budgeted in the original budget. 3. School Resource Officer - D59 will pay 9 months' worth of salaries and benefits for the position totaling $205,799 (including pension). The Police Department will add one officer to its workforce for a total of 90 sworn officers. The budget amendment totals $70,207. Mr. Thakkar added that the Capital Project Fund will handle Phase II engineering for the federally -funded Melas-Meadows Bridge project. The original 20241 budget did not include this item. The Village has secured grant funding this year and is ready to move forward with the project. The Village is required to have a budget of $725,716 of which $580,573 will be funded by a Federal Grant. The proposed amendment increases the expenditure budget by $725,715 and the grant revenue budget by $580,573. Regarding the Water and Sewer Fund,, Mr. Thakkar stated the Village needs to supply the meters for a new development. The proposed amendment will increase revenue for meter charges and expenditures for meter purchases by $15,366. Mr. Thakkar answered a few clarifying questions from the Board. Motion by Bill Grossi, second by Vincent Dante to waive the rule requiring two readings of an ordinance and adopt the subject ordinance as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed Ordinance No. 6 745 9.1. As submitted No report. VILLAGE MANAGER'S REPORT DISCUSSION ITEMS FOR COMMITTEE of THE WHOLE - None ANY OTHER BUSINESS Mayor Hoefert remi n ded everyone that coffee with counci I wi I I take place on Saturday, July 131 2024, at 9:00 am at Village Hall. Trustee Matuszak thanked the Lions club for another successful 4th of July Festival. Mayor Hoefert acknowledged the Lion club's dedication to the community and staffs contribution to the successful parade. He thanked everyone for a "great weekend of fun". ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Filippone seconded by Trustee Grossi motioned to adjourn the meeting. By unanimous voice vote, the July 9, 2024 /Committee of the Whole of the Village Board of Trustees adjourned at 8:53 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk