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Home My WebLink About06/18/2024 VB/COW MinutesVillage of Mount Prospect Village Board/Committee of the Whole Regular Meeting of the Village Board Tuesday, .dune 18, 202417:00 PM CALL TO ORDER Mayor Hoefert called the Village Board/Committee of the Whole Regular Meeting of the Village Board to order at 7:08 p.m. in the Board Room at Village Hall, 50 S. Emerson St. I. -Tel 0 MCI 01 Members present upon roll call by the Village clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee colleen Saccotelli, Trustee Agostino Filippone Absent: None 2.1. Pledge of Allegiance - Trustee colleen Saccotelli APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - June 4, 2024 regular meeting of the Village Board Motion by colleen Saccotelli, second by Vincent Dante to approve the minutes of the June 4, 2024 meeting of the Village Board: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, colleen Saccotelli, Agostino Filippone Nay: None First Resolution: Motion Passed MAYORS REPORT 4.1 . PROCLAMATION: Recognizing J uneteenth as a Day of Celebration and Reflection Mayor Hoefert read the proclamation into the record recognizing Juneteenth as a day of celebration and reflection. 4.2. 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance increases the number of Class "F-3" liquor licenses by one (1) BERN III ENTERPRISES LLC d/b/a KHEPRI KITCHEN +COFFEE located at 106 S. Emerson, Mount Prospect, IL. Tatum Drews and Isaac Melton, owners of Khepri Cafe, were present to request Village Board approval for a Class F-3 liquor license for their business located at 106 S. Emerson. The owners described their business as a scratch -kitchen coffeehouse that will also sell retail goods from local merchants. In addition, the cafe will offer community space that local groups can utilize for workshops, small events, etc. In response to a question from the Board, the owners stated they plan to open for business in early August. The Board expressed appreciation to the petitioners for choosing to expand their business to Mount Prospect and welcomed them to the community. Motion by Bill Grossi, second by Vincent Dante to waive the rule requiring two readings of an ordinance. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Motion Passed Motion by Bill Grossi, second by Vincent Dante to approve the subject ordinance.. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed Ordinance No. 6741 4.3. REAPPOINTMENT TO BOARDS AND COMMISSIONS Audit Committe: William Grossi and John Matuszak Mayor Hoefert presented the following reappointments to the Audit Committee for ratification: William Grossi - term to expire May 2028 John Matusak - term to expire March 2028 Motion by Colleen Saccotelli, second by Terri Gens to ratify the subject reappointments to the Audit Committee. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostiono Filippone Nay: None Final Resolution: Motion Passed ►= COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD CONSENT AGENDA Trustee Agostino Filippone, citing a professional conflict, announced his decision to abstain from voting on item 6.1, "List of Bills" on the consent agenda. The Village clerk acknowledged Trustee Fi lippone's request and noted it would be recorded appropriately. Motion by colleen Saccotelli, second by Bill Grossi to approve the consent agenda as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, colleen 5accotelli, Agostino Fi lippone* Nay: None Final Resolution: Motion Passed 6.1. List of Bills for May 29, 2024, to June 11, 2024 - $4,545,996.87 Abstain: Agostino Filippone 6.2. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Ordinance No. 6742 6.3. A RESOLUTION REQUESTING CLOSURE OF CERTAIN PORTIONS OF CENTRAL ROAD AND ELMHURST ROAD (RT. 83) TO CONDUCT A PARADE. This resolution authorizes the Village to request approval from IDOT to close portions of Central Road in order to conduct the annual 4th of July parade. Resolution No. 27-24 OLD BUSINESS 7.1. Second Reading and Adoption of AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT. (250 Hamilton Road, 2411 East Oakton Street, 110 Elizabeth Drive, 2404 East Oakton Street, 2231 East Oakton Street, 2345 Hamilton Road, 150 Elizabeth Drive, 2375 East Oakton Street, 2445 Hamilton Road, 2301 East Oakton Street, 2211 East Oakton Street, 110 Hamilton Road, 130 Hamilton Road, 115 Elizabeth Drive, 2000 East Oakton Street, 2405 Hamilton Road, 2333 Hamilton Road, 2349 Hamilton Road, 2324 Hamilton Road, 2309 East Oakton Street, 2407 East Oakton Street, 2445 East Oakton Street, 125 East Elizabeth Street, 2222 East Oakton Street, 2225 East Oakton Street, 2349 East Oakton Street, 2355 East Oakton Street, 2300 Hamilton Road, 2345 East Oakton Street, 2425 East Oakton Street, 2430 Land m eie r Road in Arlington Heights, Illinois) Director of Finance Amit Thakkar stated the presentation and discussion of the subject annexation ordinance was presented at the June 4, 2024 meeting of the Village Board and the ordinance stood as a first reading. Subsequently, the annexation was also discussed during the June 11, 2024 committee of the Whole neighborhood meeting at RecPlex. Mr. Thakkar asked the Board if there were any additional questions regarding the annexation. In response to a question from the Board, Village Manager Michael cassady stated the Village is continuing to work with the U.S. Post Office to ensure annexed property addresses are correctly identified. He noted this is an ongoing issue with the Postmaster General that other municipalities also face. No additional discussion. There was no public comment. Motion by Colleen Saccotelli, second by Bill Grossi to approve the ordinance as presented. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed Ordinance No. 6743 NEW BUSINESS 8.1. A RESOLUTION IN SUPPORT of JMD LAND, LLC'S APPLICATION FOR A COOK COUNTY CLASS 6B TAX INCENTIVE FOR THE PROPERTY LOCATED AT 2400 OAKTO N STREET. Director of Community and Economic Development Jason Shallcross presented JMD Land LLC's request for a Class 6b tax incentive for the property located at 2400 Oakton Street. Mr. Shallcross stated Cook County Class 6b tax incentives are granted to attract and retain businesses, reducing the tax assessment level for qualified manufacturing and warehouse/distribution facilities for twelve years. Mr. Shallcross added that the Village currently has over forty (40) active 6b tax incentives. Mr. Shallcross stated that if the 6b tax incentive is approved, it would allow new construction of a 30,000 square -foot building that would serve as the headquarters for DiMeo Brothers, Inc. This includes a main warehousing and distribution faculty and yard for their construction materials. The new construction facility would also create approximately twenty (20) permanent jobs. Representatives from the DeMeo Brothers, Inc. were present to answer questions. The Board expressed gratitude to them for investing in South Mount Prospect. Motion by Colleen Saccotelli, second by Vincent Dante to adopt the resolution: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Fi lippone Nay: None Final Resolution: Motion Passed Resolution No. 28-42 VILLAGE MANAGER'S REPORT No report. 0.1. As submitted DISCUSSION ITEMS FOR COMMITTEE OF THE WHOLE 10.1.Ethical Standards Discussion Mayor Hoefert introduced the discussion regarding ethical standards for elected officials. This topic was identified by the Village Board as a top priority discussion during the recent Strategic Planning workshop. Mayor Hoefert noted the discussion will exclude Village employees as they are covered by the State Employees Ethics Act and the Village code. Village Attorney Lance Malina led the discussion regarding the Board's desire to consider ethics regulations. Mr. Malina stated the Board has broad discretion to set rules for ethical conduct by elected officials and broad authority to set rules to establish procedures for enforcement and consequences. He explained that this authority comes with limits. He stated that the Village of Mount Prospect operates under a strong manager form of government and any rules imposed must stay within the requirements of this form of government. Mr. Malina provided examples of this form of government. The Village Board is also limited under the State constitution. Mr. Malina stated staff provided input to the Board in response to their areas of concern, which indicated much of what the Board brought forward is already covered by the Village code (chapter 8) and State -mandated ethical standards. However, he stated a few suggestions from the Board are not currently covered, including: • confidentiality in closed Session Meetings. currently, there is no penalty for disclosing information discussed in closed session. • Nepotism • Professional and representation conflicts. currently limited by common law conflicts of interest already in place and by professional rules of responsibility. • Procedure. currently, we do not have specific rules of procedure when conflict is present. Mr. Malina stated staff is seeking guidance from the Board. Staff believes sufficient ethical standards are already in place and has suggested adding annual training in ethical standards as a refresher and a reminder of the Village's commitment to maintaining high ethical standards. Mayor Hoefert opened the floor for discussion. A discussion followed. Board comments: • concerned there are no consequences for violating rules or bad behavior • concerned there are no consequences for disclosing confidential information obtained in closed session meetings or in confidential memoranda • Supports annual ethics training • candidates for office should be given a Village Elected official Ethical Standards before seeking office • Suggested adding a statement regarding ethical obligations to the oath of office • Spouses, siblings, or children of board members should not be appointed to committees responsible for making recommendations to the board, such as the Finance and Planning and Zoning commissions. • Nepotism is tricky because we should not deprive the Village of a good committee member just because they are related • Would like to see restrictions on candidates using Village logos on campaign materials • The recusal process should be codified Mr. Malina responded to the Board's comments and questions. Public Comment: Carole Martz Berkshire Lane • Suggested that the rules regarding family members serving on Boards and Commissions should apply to all Boards and Commissions, not just certain ones; cautioned against making the rules too restrictive, which could ultimately limit the pool of candidates • Questioned if regulations regarding political activity would be included in this discussion. Village Attorney Lance Malina responded, stating laws regarding political activity are already covered by the Village Code and State laws. Mr. Malina also confirmed that a member of the Board may attend an event hosted by a political party as part of their First Amendment right to do so. Steve Pol it 501 N. Wilshire Drive Expressed concern about professional conflicts of interest among Board members and its impact on majority voting Ronak McFadden Albert Street Questioned whether this discussion aims to improve and define ethical standards or stems from a place of retribution Mayor Hoefert provided closing comments and thanked the Board for a productive discussion. ANY OTHER BUSINESS Trustee Grossi thanked Village emergency personnel for their response to the apartment fire on Monday evening. All Village departments, including Building, Human Services and Public Works worked together to help the victims of the fire. Trustee Gens asked how the community could help. Village Manager Michael Cassady stated Village staff is working on organizing a plan to manage donations most effectively and will share this with the community as soon as possible. Trustee Matuszak praised the Village Manager for managing the crisis efficiently and effectively. Mr. Cassady expressed deep gratitude to the responding Village departments who handled the difficult situation with dignity and empathy. He also thanked our mutual aid partners for their assistance. Trustee Filippone thanked parents, volunteers, coaches, players, and park district staff for another great soccer season. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Gens, seconded by Trustee Dante motioned to adjourn the meeting. By unanimous voice vote, the June 1 8, 2024 Village Board/Committee of the Whole Regular Meeting of the Village Board of Trustees adjourned at 9:96 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk