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Home My WebLink About05/21/2024 VB MinutesVillage of Mount Prospect Village Board/Committee of the Whole of the Village Board Tuesday, May 21, 2024 / 7:00 PM CALL TO ORDER Mayor Hoefert called the Village Board/Committee of the Whole of the Village Board to order at 7:05 p.m. in the Board Room at Village Hall, 50 S. Emerson St. :Zi7I WSTA I I 2.1. Pledge of Allegiance - Trustee Terri Gens APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - May 7, 2024 Motion by Colleen Saccotelli, second by Vincent Dante to approve minutes. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. {This ordinance increases the number of Class "S-1" liquor licenses by one (1) SHIVVA HOSPITALITY LLC d/b/a FOUR POINTS BY SHERATON MOUNT PROSPECT O'HARE located at 2200 S. Elmhurst Road Mount Prospect, IL.} The new owner of Four Points Hotel by Sheraton, Vipul Patel, was present to request Village Board approval of a Class S-1 liquor license for the hotel establishment Iocated at 2200 S. Elmhurst Road. Motion by John Matuszak, second by Bill Grossi to waive the rule requiring two readings of an ordinance: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Resolution. Motion Passed Motion by Colleen Saccotelli, second by John Matuszak to approve the subject ordinance: Yea: Vincent Dante, Teri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Augie Filippone Nay: None Final Resolution. Motion Passed ordinance No. 6740 4.2. APPOINTMENT To BOARDS AND COMMISSIONS Audit Committee - Robyn McCluskey Mayor Hoefert requested ratification of the following appointment to the Audit Committee: Robyn McCluskey - term to expire May 2028 Motion by John Matuszak, second by Terri Gens to ratify the appointment of Robyn McCluskey to the Audit Committee. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed COMMUNICATIONS AND PETITIONS - CITIZENS To BE HEARD Penelope S krzyn ski Resident • Regarding item 6.3 on the consent agenda, she asked if the art that was painted on the hydrants by residents (as part of the Village -sponsored Centennial Celebration resident hydrant -painting campaign), would be painted over. Village Manager Michael Cassady responded, stating that the art campaign began in 2017 and many of the artfully painted hydrants have lost their luster. if one of these hydrants is located in the area covered by the 2024-2026 hydrant painting program, it will receive a fresh coat of paint. Many have already been repainted as part of the Village's annual hydrant painting program. Jerry Boldt Resident ■ Expressed continued concern regarding a sinkhole on Rand Road near Walmart that has been there for over two years; although it has been repaired and patched a few times, the problem remains. He requested the source causing the sinkhole be found. Director of Public Works Sean Dorsey stated Rand Road is controlled by 1Do T The Village has notified 1DOT regarding the pavement defect and has advised them that a subsurface problem needs to be corrected; the Village will continue to pressure 1DOT to resolve the issue. Carola Martz W. Berkshire Lane • Asked if the planned improvements to the Villlge's recently purchased parcel (Formula Automoitve site) will include parking. She also requested information on the budget to beautify the site. Village Manager Michael Cassady responded, stating plans include improved and expanded parking near Trezeros Restaurant. The budget for the project is yet to be determined; design of the gateway park is being done in-house but no final design has been selected to date. Steve Polit 601 Wilshire • Asked if there are plans to initiate another hydrant -painting program. Mr. Cassady responded, stating there are no pians to do so. • Suggested a resident -writing campaign to [DoT in an effort to bring attention to the sinkhole issue Mark Sawalski 210 S. Edward St. Pleased with the citizen survey resultes Expressed concern regarding the cost of improvements at Lincoln Middle School and Lions Park and Distirct 67's full-day kindergarten program and the impact these projects will have on senior citizens who are on fixed incomes; expressed support for the projects but suggested younger families and those who will benefit from the improvements absorb the added cost burden. CONSENT ADEN DA Citing a conflict of interest, Trustees Dante and Grossi announced their decision to abstain from voting on items 6.6 and 6.6 on the consent agenda. Both Trustees serve on the Lions Club Executive Board. Motion by John Matuszak, second by Terri Gens to to approve the consent agenda:. Yea: Vincent Dante*, Agostino Filippone, Terri Gens, Bill Grossi*, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion 6.1. List of Bills - May 1, 2024 to May 14, 2024 - $3,970,238.30 6.2. Motion to accept the lowest -cost, responsive bid for the Emerson Street Parking Deck Maintenance & Repair Project for an amount not to exceed $64,817.50. 6.3. Motion to reject the lowest -cost bid for the 2024-2026 Fire Hydrant Painting Program as non-responsive to the bid documents and accept the second lowest -cost bid for an amount not to exceed $42,,400.00. 5.4. Motion to adopt the Friendly Neighborhood Streets Program, the Village's updated Traffic Calming Program 6.5. A RESOLUTION AUTHORIZING EXECUTION OF GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT THE FARMERS MARKET Abstain: Vincent Dante, Bill Grossi Resolution No. 22-24 6.6. A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT WEEKLY CAR SHOWS Abstain: Vincent Dante, Bill Grossi Resolution No. 23-24 OLD BUSINESS - None NEW BUSINESS 8.1. A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL JOINT FUNDING AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) FOR LAND ACQUISITION COSTS ASSOCIATED WITH THE RAND -83 -KENSINGTON INTERSECTION IMPROVEMENTS PROJECT. Director of Public Works Sean Dorsey presented a resolution authorizing the Mayor to sign an Intergovernmental Agreement With the Illinois Department of Transportation for land acquisition costs associated With the Rand -83 -Kensington Intersection Improvement project. Mr. Dorsey stated that the total project cost is $15.4 million, With 89 percent of this amount covered by federal grants. The process involves two types of acquisitions: a temporary construction easement, which allows temporary access to the property and reverts back to the owner upon completion of the project, and a transfer of fee -simple title from private property owners to the State of Illinois. Mr. Dorsey stated the project is in Phase II Design, and this acquisition is necessary to complete the improvements. Mr. Dorsey displayed a map of the subject area. Mr. Dorsey stated the anticipated cost of acquiring the property is $2.25 million. Funding for the project will come from U.S. Representative Jan Schakowsky's Community Project Funding grant for $1,685,969, $114,940 from the Surface Transportation Program federal grant, and the remaining $459,999 will be the responsibility of the Village. Mr. Dorsey stated staff recommended the Board pass the subject resolution. Mr. Dorsey answered questions from the Board. Motion by Colleen Saccotelli, second by Vincent Dante to approve the subject resolution: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed Resoltron No. 24-24 VILLAGE MANAGER'S REPORT 9.1. Motion to accept proposal for engineering services for the Weller Creek Streambank Stabilization Study for an amount not to exceed $49,675.00. Mr. Dorsey indicated the proposal is for a study of the Weller Creek Channel. This study's proposed scope of work is to evaluate the Weller Creek Channel between Elmhurst Road and the eastern Village limits. The Village last performed this type of work in the mid-1990s and early 2000s. over the years, some of the improvements have begun to fail. This study aims to look at the improvements that were made and define ways to Correct and improve those projects to remain effective. Requests for Proposals were solicited from engineering firms specializing in this type of work. Five firms submitted bids. Engineering Resource Associates (ERA) submitted the lowest cost - responsive bid. In addition, ERA has a wealth of experience performing this type of work for area municipalities. Mr. Dorsey stated staff recommends acceptance of the proposal from ERA for an amount not to exceed $49,675.00. In response to a question from the Board, Mr. Dorsey stated that while there is no funding available for engineering services, he expects state and federal funding will be available for the actual project. Motion by Colleen Saccotelli, second by Bill Grossi to accept a proposal for engineering services from Engineering Resource Association for the Weller Creek Streambank Stabilization Study: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostiino Filippone Nay: None Final Resolution: Motion Passed 9.2. Motion to accept the lowest cost, responsive proposal for Fire Station 11 Apparatus Floor Rehabilitation for a cost not to exceed $65,168.93. Mr. Dorsey stated this proposal is for a contract to rehabilitate the apparatus floor of Station 11 which is currently in poor condition. Staff solicited proposals from four qualified firms. Staff received proposals from ConCare Protection and Restoration Company (ConCare) and Artlow Systems. Concare Protection and Restoration Company of Chicago submitted the lowest -cost proposal. ConCare has previously performed work for the Village including the original finishing of the Public Works garage and all subsequent refinishing. Mr. Dorsey stated their work exceeded staff's expectations. Staff recommends a 10% contingency be included in the project award. Mr. Dorsey answered a few questions from the Board. Motion by Bill Grossi, second by Vincent Dante to accept the lowest cost responsive bid for Fire Station 11 Apparatus Floor Rehabilitation: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution; Motion Passed Mr. Dorsey provided an update on the rehabilitation of Station 11 including the scope of remaining work and budget. Mr. Dorsey stated the estimated cost of the rehabilitation project was $1.7 million. Currently, the project has encumbered expenses in the amount of $1.3 million. Mr. Dorsey estimates the finished project will be approximately $200,000 under budget. The project is expected to be completed on-time. Mr. Dorsey displayed photographs of the project's progress. In response to a question from the Board, Mr. Dorsey stated the Village saved over $1.0 million by having Public Works staff perform the majority of the project. No further discussion. 10.1. None DISCUSSION ITEMS FOR COMMITTEE OF THE WHOLE ANY OTHER BUSINESS Trustee Saccotelli thanked staff for another great Public Works Open House Trustee Grossi invited everyone to the Memorial Day parade and ceremony at Lions Park (following the parade) on Monday, May 27. Trustee Gens reminded residents of the upcoming Police Beat meetings on May 30 (beat 3168) and June 3 (beat 3160). Trustee Filippone congratulated the Prospect High School's Girls' Track and Field team on winning the State Championship. Trustee Filippone stated he recently attended the Police Beat meeting at John Jay School and shared concerns he heard from residents. Mayor Hoefert requested Trustee Filippone to email these concerns to staff so they may be addressed appropriately. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Saccotelli seconded by Trustee Grossi motioned to adjourn the meeting. By unanimous voice vote, the May 21, 2024 Village Board/Committee of the Whole of the Village Board of Trustees adjourned at 8:11 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk