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Home My WebLink About3.1 Minutes 05/07/2024Village of Mount Prospect Regular Meeting of the Village Board Tuesday, May 7, 2024 / 7:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:08 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli, Trustee Agostino Filippone Absent: None 2.1. Pledge of Allegiance - Led by Trustee Filippone APPROVAL OF MINUTES 3.1. Minutes of the Joint Village Board & Finance Commission and Village Board meeting - April 16, 2024 Motion by Bill Grossi, second by Vincent Dante to approve minutes. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. Swearing-in of the Mount Prospect Police Department's therapy dog, Charlie In a special swearing-in ceremony, Mayor Hoefert administered a ceremonial oath of office to Mount Prospect Police Department therapy dog, Charlie. Officer Greg Sill, Charlie's handler, recited the oath of office on Charlie's behalf. Police Chief Mike Eterno stated Charlie has become an important member of the department's staff. Charlie provides comfort and emotional support to civilians experiencing traumatic, mental and difficult situations and events. Charlie also provides support to internal staff. 4.2. PROCLAMATION: Acknowledging the Contributions of Robert "Bob" Usnik to the Mount Prospect Sister Cities Commission Mayor Hoefert presented a proclamation in honor of Bob Usnik, former chair of the Sister Cities Commission. (Clerk's note: The Sister Cities Commission was formally placed on inactive status via Resolution No. 1-24 on January 9, 2024). 4.3. PROCLAMATION: Asian Pacific American Heritage Month - May 2024 Mayor Hoefert read the proclamation into the record and presented it to Irene Shoh, Executive Director of the Hanul Family Alliance. 4.4. PROCLAMATION: Mental Health Awareness Month - May 2024 Mayor Hoefert read the proclamation into the record and presented it to Carl Evans from the Hope for Us Network. 4.5. PROCLAMATION: Monarch Butterfly Day - May 18, 2024 Mayor Hoefert read the proclamation into the record and presented it to members of the Mount Prospect Garden Club. 4.6. PROCLAMATION: National Public Works Week May 19 - 25, 2024 Mayor Hoefert read the proclamation into the record and presented it to Director of Public Works Sean Dorsey. Mr. Dorsey invited the community to the 41 st annual Public Works Open House on May 18, 2024. 4.7. REAPPOINTMENT TO BOARDS AND COMMISSIONS Transportation Safety Commission — Justin Kuehlthau-Chair, Christopher Prosperi Motion by Colleen Saccotelli, second by Bill Grossi to ratify the subject appointments: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Monica Schwarz 220 N. Fairview • Thanked the Board for passing an ordinance amending the illumination standards for electronic signs. Ms. Schwarz stated it has improved her quality of life since its passage. CONSENT AGENDA Trustees Grossi and Dante announced their vote of abstention on the List of Bills due to an item appearing on page 3 of the list. This item approves the Village's annual contribution to the Lion's Club for $4,500 to help defray the cost of the Fourth of July Fireworks display, sponsored by the Lions Club. Trustee Grossi and Trustee Dante serve on the Lions Club Executive Board. Motion by Colleen Saccotelli, second by John Matuszak to approve the consent agenda. Yea: Vincent Dante*, Terri Gens, Bill Grossi*, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 6.1. List of Bills - April 10, 2024 to April 30, 2024 - $5,364,286.13 *Abstain: Vincent Dante and Bill Grossi 6.2. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-3" Liquor Licenses by one (1) OUTBACK STEAKHOUSE OF FLORIDA LLC d/b/a OUTBACK STEAKHOUSE located at 909 N. Elmhurst Road, Mount Prospect, IL. Ordinance No. 6736 6.3. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F -1-V" Liquor Licenses by one (1) SALERNO'S MOUNT PROSPECT INC. d/b/a SALERNO'S PIZZERIA & EATERY located at 1716 Kensington Road, Mount Prospect, IL. Ordinance No. 6737 6.4. Motion to accept the proposal for design engineering for Rand Road Lighting Project for an amount not to exceed $56,243.00. 6.5. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE APPROVING AMENDMENTS TO THE AGREEMENT ESTABLISHING THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY AS A MUNICIPAL JOINT ACTION AGENCY AND TO THE BYLAWS OF THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY Ordinance No. 6738 6.6. A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY Resolution No. 19-24 6.7. Motion to accept the proposal for construction engineering of the 2024 Village drainage improvements project for an amount not to exceed $61,500.00. 6.8. Motion to accept a proposal from Comcast to provide network fiber connectivity between Police Headquarters and the Public Works facility for an amount not to exceed $58,440. 6.9. Motion to accept proposal for Booster Pumping Station 4 Rehabilitation Project Design and Construction Engineering Services for an amount not to exceed $109,222.30. OLD BUSINESS - None NEW BUSINESS 8.1. A RESOLUTION IN SUPPORT OF FACET HOLDING, LLC'S RENEWAL OF A COOK COUNTY CLASS 7C TAX INCENTIVE FOR THE PROPERTY LOCATED AT 303 E. KENSINGTON ROAD. Director of Community Development Jason Shallcross presented the petitioner's request for a Cook County Class 7C tax incentive for the property located at 303 Kensington Road. The petitioner, Facet Holding, leases the space to Red Barn restaurant; approval of the subject tax incentive would allow Facet to continue its lease to Red Barn. Mr. Shallcross stated the Class 7c incentive reduces the assessment level for qualified facilities from 25% to 10% for the first 3 years, 15% for year 4, and 20% in 5. After year 5, the assessment level returns to the full 25% for the benefitting property. The 7c incentive can be renewed one time for one additional 5 -year term if supported by the Village. Red Barn restaurant is 10,000 square feet in size and offers patrons live entertainment and bar games in addition to a full restaurant menu. In response to a question from the Board, Mr. Shallcrosss stated the Cook County Class 6b tax incentives are for industrial uses while Class 7c incentives are for commercial uses. In response to a question from the Board, DJ Harrington of Red Barn stated approval of the 7c tax incentive will allow him to make site improvements to the property and will help move projects forward. No further discussion. Motion by Colleen Saccotelli, second by Terri Gens to approve as the subject resolution. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed Resolution No. 20-24 8.2. A RESOLUTION APPROVING THE PURCHASE OF REAL PROPERTY AND AUTHORIZING EXECUTION OF PROPERTY PURCHASE AND SALES CONTRACT (310 W. NORTHWEST HIGHWAY) Village Manager Michael Cassady stated the Village is seeking to acquire the property at 310 W. Northwest Highway. The proposed purchase and sale agreement includes a lease -back provision with the current owner to operate his business through November 2024. The purchase price is $800,000 and includes an escrow of $100,000 to complete additional testing and environmental activities required to obtain an NFR (No Further Remediation) letter from the Illinois Environmental Protection Agency. Mr. Cassady stated the projected closing is tentatively scheduled for June. The Village would take possession of the property on November 30, 2024. The remaining steps to obtain the NFR are nominal and staff is confident this letter will be issued. This parcel is a key gateway beautification opportunity for downtown Mount Prospect. Board Comments: • Trustee Filippone expressed concerns regarding the due diligence process and feels the Village should take additional time to remediate the property. He would like more clarity on potential additional and final costs. • Staff has been diligent and has followed proper due diligence. • Village hired professionals to address environmental concerns; their report was comprehensive. • Exciting opportunity for the Village to create a welcoming gateway into the Village • Consultant (TrueNorth) provided the Board and staff with a comprehensive report and provided answers to the Board's questions and concerns in executive session • Formula Auto will continue to operate through November 2024 Public Comment: Steve Polit 601 N. Wilshire Dr. • Provided historical perspective regarding existence of underground tanks Mayor Hoefert expressed his support for this key purchase for the Village and is confident staff was diligent and responsible throughout the process. Mayor Hoefert reassured customers of Formula Auto that they will be fully operational through November 2024. No further discussion. Motion by Colleen Saccotelli, second by Terri Gens to approve the subject resolution. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Agostino Filippone Final Resolution: Motion Passed Resolution No. 21-24 VILLAGE MANAGER'S REPORT 9.1. Motion to accept the lowest -cost, responsive bid for construction of the Main Street (IL 83) & Busse Avenue Crosswalk Project for an amount not to exceed $515,808.00. Director of Public Works Sean Dorsey presented information regarding items 9.1, 9.2 and 9.3 as they are all related. Mr. Dorsey provided background information and the bid results for the construction of the Main Street and Busse Avenue crosswalk project.. Mr. Dorsey stated that this project will improve pedestrian safety in the downtown. Specifically, it will provide a safe crossing between restaurants and parking options on either side of Main Street. This project is similar to the recently completed improvements at Central Road and Emerson Street. This project design includes a refuge island, a right-in/right-out island on the east leg, pavement markings, and signage including illuminated, overhead pedestrian crossing signs. The right-in/right-out median on the east leg of the intersection will prohibit left turns from southbound Main Street (IL 83) onto eastbound Busse Avenue. It will also prohibit left turns from westbound Busse Avenue onto southbound Main Street (IL 83). The right -out -only median on the west leg of the intersection prohibits left turns from eastbound Busse Avenue onto northbound Main Street (IL 83). Mr. Dorsey added that if approved, work is expected to begin in June and be completed by the end of the year. Staff received one (1) bid for the project from Alliance Contractors for $468,916.29. The engineer's estimate was $426,850. Alliance submitted all the required documents and a bid bond. Staff believes that rebidding the project will not yield additional bidders or lower prices. In addition, there is a timely need to provide a safe crossing for increasing pedestrian traffic in this area. Mr. Dorsey stated staff recommends that a 10% contingency be included in the contract to allow for unanticipated conflict, for a total recommended award of $515,808.00. Mr. Dorsey answered a few questions from the Board. Public Comment: Jeff Nejdl Transportatin Safety Commisson member 303 N. MacArthur • Improvements are good for both the business community and residents Motion by Colleen Saccotelli, second by Terri Gens to approve as the subject resolution. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 9.2. Motion to accept the proposal for construction engineering of the Main Street (IL 83) & Busse Avenue Crosswalk Project for an amount not to exceed $69,059.00. Village staff is seeking to enter into a construction engineering contract to facilitate the construction of the Main Street & Busse Avenue Crosswalk Project that was previously discussed. The scope of work will include coordinating pre -construction and construction activities, providing geometric control (layout), ensuring that the work is constructed according to the plans and specifications through field observation and documentation, overseeing material testing, preparing pay estimates, performing a final inspection, developing as -built drawings, and completing final paperwork. Gewalt-Hamilton & Associates (GHA) will serve as a Village liaison, communicating with IDOT, nearby businesses, and residents throughout the construction process. Mr. Dorsey stated that GHA has also provided engineering services for several similar projects in Mount Prospect, including the Central Road & Emerson Street Crosswalk Improvement Project and the Central Road & Cathy Lane Crosswalk Improvement Project. They provided design engineering and construction engineering services for both projects. No additional discussion. Motion by John Matuszak, second by Bill Grossi to accept the proposal for construction engineering of the Main Street (IL 83) & Busse Avenue Crosswalk project for an amount not to exceed $69,059.00 Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 9.3. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 18, -TRAFFIC- IN THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance prohibits turns and restricts intersection movements at the intersection of Main Street (IL 83) and Busse Avenue. No additional presentation or discussion. Motion by John Matuszak, second by Bill Grossi to waive the rule requiring two readings of an ordinance and adopt the subject ordinance. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed Ordinance No. 6739 9.4. Motion to accept lowest -cost, responsive bid for Kensington Business Center Basin #2 Dredging Project for an amount not to exceed $573,338.00. Mr. Dorsey presented bid results for the Kensington Business Center Basin #2 Dredging Project. The Village maintains thirteen (13) ponds in the Kensington Business Center. Village maintenance includes sediment dredging, slope erosion protection and outlet structure upkeep. Staff received four (4) bids from area contractors for this project. The lowest -cost bidder, Schwartz Excavating, submitted a cost considerably lower than the other bids received. Staff contacted Schwartz and discovered an error in their bid. The bid specifications require the excavated material to be specially handled and not considered clean debris. The material must go to a landfill that accepts special waste. Schwartz Excavating did not realize this requirement and provided an exceptionally low unit price for earth excavation for clean debris disposal. As earth excavation is the primary item on the project, this mistake significantly altered their bid. Schwartz withdrew their bid. Mr. Dorsey stated recommended rejecting the lowest cost bid as unresponsive. The next lowest cost bidder is Copenhaver Construction, which specializes in pond, creek, and river restoration and has previously performed dredging services in the Village. Their work has been acceptable. Mr. Dorsey stated staff recommends that a 10% contingency be added to the project to allow for quantity variances and unanticipated conflicts. The total cost of the project is $573,338.00 In a response to a question from the Board, Mr. Dorsey stated dredging is important to maintain the pond's intended performance. No further discussion. Motion by John Matuszak, second by Bill Grossi to accept the subject bid Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 9.5. As submitted Village Manager Michael Cassady announced that the Village Board and staff will participate in Strategic Planning Workshops next week. Therefore, the Committee of the Whole scheduled for May 14 is canceled. ANY OTHER BUSINESS Trustee Gens stated she is looking forward to the exciting outdoor dining concept that Village staff is working to implement soon. Mr. Cassady stated the pilot program will be initiated along Prospect Avenue with hopes of expanding the concept to other areas. Mayor Hoefert reminded everyone that Coffee with Council will be held Saturday, May 11, 2024 in the Community Room. Trustee Filippone wished former Mount Prospect Police Sergeant Michael Angarola well in his new career, thanked him for his service, and read a snippet from his biography. Trustee Gens reminded residents of upcoming Police Beat meetings on May 14 (#3166), May 15 (#3170) and May 16 (#3164). Trustee Gens also invited the community to the May 16, 2024 fundraiser, "Jam for Junebug" and directed those interested to Jamforjunebug.com for more information. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Saccotelli seconded by Trustee Matuszak motioned to adjourn the meeting. By unanimous voice vote, the May 7, 2024 Regular Meeting of the Village Board of Trustees adjourned at 9:17 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk