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HomeMy WebLinkAbout3.1 Minutes 03/19/2024Village of Mount Prospect Regular Meeting of the Village Board Tuesday, March 19, 2024 / 7:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:05 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Agostino Filippone, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli Absent: None 2.1. Pledge of Allegiance - Trustee John Matuszak APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - March 5, 2024 Motion by Bill Grossi, second by Colleen Saccotelli to approve the minutes of March 5, 2024 Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. A RESOLUTION AUTHORIZING THE EXPENDITURE OF $1,733,500.00 FOR THE RENOVATION OF FIRE STATION 11 AT 1415 EAST ALGONQUIN ROAD. Mayor Hoefert presented the resolution authorizing the expenditure of $1,733,500.00 for the renovation of Fire Station 11 at 1415 East Algonquin Road. Mayor Hoefert reminded everyone that this was discussed at the Committee of the Whole meeting on March 12, 2024. Board Comments: • Trustee Filippone mentioned that he disagrees with the steps to reach this point and believes there were missteps along the way. However, he appreciates the time and effort put in by the staff to bring fire and EMS services to this area; an important outcome for the safety of the residents residing there. Trustee Matuzak reminded everyone that this was discussed extensively at the March 12, 2024, Committee of the Whole meeting. Trustee Hoefert stated completion of Station 11's renovation is a key piece of the puzzle; staff is well-qualified to take on this project and has saved the Village money in doing so. Trustee Dante commended staff for their efforts to save money by having the Public Works take the lead on the project. He also mentioned that having fire engines on both sides of the track is a significant achievement. This improvement will help in reducing the call volume on Station 12, and it will enhance fire and EMS services for residents living south of the railroad tracks. Motion by Colleen Saccotelli, second by Terri Gens to accept the subject resolution: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Resolution No. 14-24 COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Louis Goodman 310 N. School Street • Questioned if the manufactured (trailer) home parks have fire hydrants Chief Dolan responded, stating the unincorporated areas in question do not have fire hydrants, but hydrants are accessible nearby, however, Station 11 is equipped with a 2,000 -gallon water tender that will serve this area. Mary Gorr, Mount Prospect School District 57 Superintendent and Jason Kaiz, Assistant Superintendent for Finance, D57 Addressed the Board regarding the recently installed electric message sign at Fairview Elementary School that has raised concerns among residents of the neighborhood. Ms. Gorr confirmed that Fairview School promptly complied with the recently passed ordinance. In response to questions from the Board, Ms. Gorr stated there have been no complaints since the adjustments to the sign were made. Ms. Gorr also stated the sign is angled to make it more visible. Richard Poteracki 1032 S. Hunt Club Drive • Expressed concern regarding the lack of sidewalks in his neighborhood and the effect this has on the nearly nursery school; parents are forced to walk in the street and drivers consistently disobey speed limits, creating dangerous conditions; suggested adding a stop sign in the area. CONSENT AGENDA Motion by John Matuszak, second by Vincent Dante to approve the consent agenda as presented. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 6.1. Monthly Financial Report - January 2024 6.2. List of Bills - February 28, 2024 to March 12, 2024 - $2,197,909.01 6.3. Waive the rules requiring two readings of an Ordinance and Adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2024, AND ENDING DECEMBER 31, 2024. Ordinance No. 6731 6.4. Waive the rules requiring two readings of an Ordinance and Adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2023, AND ENDING DECEMBER 31, 2023. Ordinance No. 6732 6.5. A RESOLUTION ADOPTING THE 2024 OFFICIAL ZONING MAP FOR THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS Resolution No. 15-24 6.6. Motion to waive the rule requiring public bidding and accept the cost proposal from DeFranco Plumbing for the installation of new plumbing at Fire Station 11 in an amount not to exceed $75,195. 6.7. Motion to waive the rules requiring public bidding and accept the cost proposal from Assurance Heating & Air Conditiong, Inc. to install requisite heating and air condition system modifications for Fire Station 11 at a cost not to exceed $57,180. 6.8. Motion to authorize pre -construction design and engineering service expenses for Fire Station 11 for Nicholas & Associates, Inc. for $120,000. OLD BUSINESS - None NEW BUSINESS 8.1. A RESOLUTION IN SUPPORT OF 1450 FEEHANVILLE PARTNERSHIP, LLC'S APPLICATION FOR A COOK COUNTY CLASS 613 TAX INCENTIVE FOR THE PROPERTY LOCATED AT 1450 FEEHANVILLE DRIVE Director of Community Development Bill Conney presented 1450 Feehanville Partnership, LLC's request for a Class 6b tax incentive for property located at 1450 Feehanville Drive in the Kensington Business Center. Mr. Cooney stated the Cook County Class 6b incentives are granted to attract and retain businesses by reducing the assessment level for qualified manufacturing and warehouse/distribution facilities for twelve years and, with the support of the Village, can be renewed for an additional twelve years. Mr. Cooney stated the applicant currently owns five buildings in the Kensington Business Center located at 1450 Feehanville Drive, 1001 Feehanville Drive, 1501 Feehanville Drive, 430 Lakeview Court, and 431 Lakeview Court. They pay almost $2.2 million in annual property taxes on these properties. Nicholas & Associates, Inc., the developer, plans to rehabilitate and lease the property for light industrial purposes. Mr. Cooney and applicant Nick Papanicholas answered questions from the Board. Public Comment: Steve Polit 601 N. Wilshire Drive • The Cook County Class 6b tax incentive services this business very well. Motion by Bill Grossi, second by Vincent Dante to approve the subject resolution: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Resolution No. 16-24 8.2. 1st reading of AN ORDINANCE AUTHORIZING THE DONATION OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Fire Chief John Dolan presented information regarding Station 11 surplus equipment and requested to declare it as such for donation. Chief Dolan explained that as part of the settlement agreement between the Elk Grove Rural Fire Protection District, Elk Grove Township, and the Village of Mount Prospect, the Village acquired Station 11 and the station's assets. Included in the assets are two (2) ambulances and two (2) fire engines. Chief Dolan stated that after careful inspection of the vehicles by the Village's Public Works Department, it was determined that they were not in as good of condition as hoped and adding these vehicles to our current fleet would not benefit or enhance the fire department's operations. Due to the saturated market and the general condition of these vehicles, it was decided that the best course of action was to declare these as surplus. Chief Dolan stated the fleet also included one (1) tender that was placed in service out of Station 12. Chief Dolan stated that the Elk Grove Village Fire Department requested one of the ambulances to be used as a shared reserve apparatus. They will assume the responsibility of the maintenance and housing of the apparatus. This apparatus will be used by the Elk Grove, Des Plaines, and Mount Prospect fire departments. After discussing the fate of the three remaining vehicles and the desire to find a use for these vehicles in the community, it was decided to donate the remaining ambulance and engine to Harper College's Fire Science program. Chief Dolan introduced Norm Bemis, Division Chief of Training in the Palatine Fire Department, and was instrumental in the development of Harper College's Fire Science program. Mr. Bemis discussed the many ways Harper College's Fire Science program will benefit from the donation of these vehicles. In addition to the vehicles, Harper will also be the recipient of an air compressor and filling station for self-containing breading aparatus. Chief Dolan stated the remaining surplus engine will be either donated or sold at auction Chief Dolan answered questions from the Board. Motion by Bill Grossi, second by Vincent Dante to waive the rule requiring two readings of an ordinance. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Resolution: Motion Passed Motion by Bill Grossi, second by Vincent Dante to approve the ordinance authorizing the donation of surplus personal property owned by the Village of Mount Prospect: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ordinance No. 6733 VILLAGE MANAGER'S REPORT 9.1. Motion to accept the lowest cost, responsive bid for the 2024 Water Main Replacement Project for an amount not to exceed $5,130,461.91. Director of Public Works Sean Dorsey provided background information, bid results and staff recommendation for the 2024 Water Main Replacement Project. Mr. Dorsey presented a brief background of the annual program to replace water main throughout the Village. This year's program seeks to replace 12,000 linear feet of water main. The base project includes approximately 9500 feet of water main that will be converted from 6 - inch to 8 -inch water main. The project includes two alternates. Mr. Dorsey stated the engineer's estimate for the project is $6,465,029. Staff received seven bids. The lowest cost, responsive bid was submitted by Gerardi Sewer and Water of Addison, Illinois. Gerardi has completed this project for the Village for the past few years. Staff is confident they are capable of doing so again. Staff recommends including a 5% contingency to the award for an amount not to exceed $5,130,461.91. Mr. Dorsey answered questions from the Board Motion by Colleen Saccotelli, second by Bill Grossi to approve the bid for the Water Main Replacement Project for an amount not to exceed $5,130,461.91 Yea: Vincent Dante, Agositno Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 9.2. Motion to accept the lowest cost, responsive bid for the Fairview Gardens Gravity Sewer Project for an amount not to exceed $2,544,872.40. Mr. Dorsey presented bid results and staff recommendation for the Fairview Gardens Gravity Sewer Project bid. Mr. Dorsey stated this project was discussed with the Village Board and the community at length during Committee of the Whole meetings. Mr. Dorsey stated the project includes installing a gravity sewer for the Fairview Gardens Subdivision, and replacing the existing sewer pump station that services the neighborhood. The area will drain by gravity to a new connection at the intersection at Wolf and Central Roads into an MWRD (Metropolitan Water Reclamation District) interceptor sewer on Rand Rd. Mr. Dorsey stated staff issued a bid notice for the project and eight bids were received. The lowest cost responsive bid was submitted by Joel Kennedy Constructing Corporation of Chicago in the amount of $2,313,520.36. Although Joel Kennedy Constructing has not done work for the Village before, reference checks revealed they are well -experienced and have completed similar projects for Lake County Public Works, the City of Elgin and MWRD. Staff are confident they can complete the job. Staff recommends adding a 10% contingency for a total bid award in an amount not to exceed $2,544,872.40. Mr. Dorsey answered questions from the Board. Motion by Bill Grossi, second by Vincent Dante to accept the bid from Joel Kennedy Constructing Corporation for an amount not to exceed $2,544,872.40. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak Nay: None Final Resolution: Motion Passed 9.3. As submitted No additional report. DISCUSSION ITEMS FOR COMMITTEE OF THE WHOLE 10.1. Friendly Neighborhood Street Program Discussion Director of Public Works Sean Dorsey introduced Village Traffic Engineer Luke Foresman who presented the Friendly Neighborhood Streets Program. Mr. Dorsey stated this program is an update to the Village's Traffic Calming Program developed approximately twelve years ago. Mr. Foresman stated the Transportation Safety Commission requested an update of the Village's Traffic Calming Program last year in response to residents' request for traffic calming measures. Mr. Foresman provided background information on the existing program adopted in 2011. The program was designed to address streets with the highest recorded speeds and volumes. Since 2011, the Village completed several traffic calming projects. Mr. Foresman briefly discussed the completed projects under this plan. However, the eligibility criteria of the 2011 program is too high for the next round of streets to be addressed. The proposed new program, the Friendly Neighborhood Street Program, seeks a more holistic approach to managing speeds on neighborhood streets, making them safer for both pedestrians and bicyclists. The proposed plan would include 25.72 miles of eligible Village streets, up from 9.78 miles with the existing program. Mr. Foresman stated the primary goal is to increase safety by reducing excessive vehicle speeds and volumes. Mr. Foresman provided information on additional changes and highlights. Changes include the incorporation of pedestrian and bicycle facilities into projects and initiation of traffic calming projects on streets included in the annual resurfacing program. Mr. Foresman added that residents who wish to initiate a traffic calming project will be required to show neighborhood support. He stated that once the traffic calming process is initiated and a design is chose, the project area will be balloted for approval of the project. A return of more than 50% of the ballots against the project will prevent a recommendation to the Transportation Safety Commission. This is to prevent a minority from stopping a project when studies show it will have a positive effect on the livability of a neighborhood. Mr. Foresman added residents will be contacted at least three times to inform them of the project. Additionaly, the proposed program includes the use of raised crosswalks instead of speed humps as traffic calming tactics. Raised crosswalks have been found to have a positive impact on pedestrian safety as well as calming traffic. Mr. Foresman stated the Village Board will have final approval on traffic calming projects. Mr. Foresman discussed the traffic calming project process, taking up to 24 weeks from initiation to final Board approval. Mr. Foresman stated the Transportation Safety Commission voted to recommend Village Board approval of the Friendly Neighborhood Street Program by a vote of 6-0 at their meeting on February 12, 2024. During the public comment period from December through mid-January, the commission received forty-six (46) comments from the public. Those comments and suggestions were incorporated into the final proposed program document. Mr.Foresman discussed next steps. Recommended projects will ultimately be brought before the Village Board to be included in the 2025 Street Resurfacing Program. At the conclusion of his presentation, Mr. Foresman opened the floor for discussion and answered questions from the Board. Public Comment Louis Goodman 310 N. School St • Concerned that the bike lane on Wheeling Road between Kensington and Business Center Drive ends abruptly Mr. Foresman responded, stating the configuration was recently implemented and based on intersection studies, this is the best practice for this particular intersection geometry. Steve Polit 601 N. Wilshire • Concerned that drivers are not always cognizant of their speed unless they are driving in their own neighborhoods; we need to make them aware through public education. • As more people move to downtown Mount Prospect, it has become a distinct neighborhood. We should be mindful of the increased foot traffic in the area. Carole Martz W. Berkshire Lane • Education is an important component; engage our youth with safety programs Trustee Dante informed Ms. Martz that Elk Grove Township is opening a new bike safety facility at the township building this spring. Richard Poteracki 1032 S. Hunt Club Drive • Expressed concern that wider streets invites the perception that you can drive faster; absence of sidewalks in his neighborhood add to safety concerns. Mayor Hoefert provided closing remarks. Mayor Hoefert thanked Mr. Foresman for the presentation. The Board provided unanimous consensus and support to move forward with the program. ANY OTHER BUSINESS No other matters were presented for discussion. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Saccotelli seconded by Trustee Grossi, motioned to adjourn the meeting. By unanimous voice vote, the March 19, 2024 Regular Meeting of the Village Board/Committee of the Whole adjourned at 9:39 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk