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HomeMy WebLinkAbout3.1 Minutes 03/05/2024Village of Mount Prospect Regular Meeting of the Village Board Tuesday, March 5, 2024 / 7:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:03 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Agostino Filippone, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli Absent: None 2.1. Pledge of Allegiance - Posting of Colors by the Mount Prospect Police and Fire Department Honor Guard with the Pledge of Allegiance led by Trustee Colleen Saccotelli 2.2. Invocation - Police and Fire Chaplain Mark Bechtold APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - February 20, 2024 Motion by Colleen Saccotelli, second by Vincent Dante to approve the minutes of February 20, 2024 Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. ACCOLADES: Presentation of the Veterans of Foreign Wars (VFW) Public Servant Recognition Award to Detective Alexa Kiess of the Mount Prospect Police Department Les Durov, Commander of VFW Post 1337, presented the Veterans of Foreign Wars Public Servant Recognition Award to Detective Alexa Kiess of the Mount Prospect Police Department. 4.2. POLICE DEPARTMENT PROMOTION AND SWEARING-IN CEREMONY: Deputy Chief Bart Tweedie Commander Christopher Rondeau Sergeant Ognjen Saric Police Chief Mike Eterno announced department promotions following the retirement of Deputy Chief of Police Joe Garris. He provided background information for each promotion. Village Clerk Karen Agoranos administered the Oaths of Office to Deputy Chief Bart Tweedie and Commander Christopher Rondeau. Jim Powers, Chair of the Board and Fire and Police Commissioners, administered the Oath of Office to Sergeant Ognjen Saric. 4.3. PROCLAMATION: Women's History Month - March 2024 Mayor Hoefert read the proclamation honoring Women's History Month into the record. Past and present troop members joined Girl Scout Troop Leader Laura Roden in accepting the proclamation. 4.4. 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. {This ordinance increases the number of Class "F-3" liquor licenses by one (1) PATINA MOUNT PROSPECT LLC d/b/a PATINA WINE BAR located at 133 W. Prospect Avenue, Mount Prospect, IL.} Carissa Shaffer and Tim Arifi, co-owners of Patina Wine Bar, requested a Class F-3 liquor license approval from the Board. They answered questions and mentioned that they are ready to open very soon. Ms. Schaffer and Mr. Arifi thanked Village staff and the Board for their support. Motion by Bill Grossi, second by Vince Dante to waive the rule requiring two readings of an ordinance: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Resolution: Motion Passed Motion by Colleen Saccotelli, second by Bill Grossi to approve the subject ordinance: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ordinance No. 6727 None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD CONSENT AGENDA Trustee Filippone requested item 6.2 on the consent agenda be removed for a separate discussion. Mayor Hoefert granted his request and the item was removed. Motion by Colleen Saccotelli, second by Vince Dante to approve the amended consent agenda: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 6.1. List of Bills - February 14, 2024, to February 27, 2024 - $1,819,987.19 Item 6.2 was removed from the consent agenda for a separate discussion. 6.2. A RESOLUTION APPROVING A PLAT OF VACATION AND PLAT OF EASEMENT GRANT FOR PROPERTY LOCATED AT 902 FEEHANVILLE DR, MOUNT PROSPECT IL, 60056 6.3. Motion to accept lowest cost, responsive bid for 2024-2025 Parkway Stump Removals for an amount not to exceed $49,775. 6.4. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class 7-3" Liquor Licenses by one (1) SALSA STREET INC. d/b/a SALSA STREET FIESTA GRILL located at 211 Randhurst Village Drive, Mount Prospect, IL. Ordinance No. 6730 6.5. Motion to accept Municipal Partnering Initiative (MPI) bid results for the 2024-2026 Crack Sealing Program for an amount not to exceed $73,353. 6.6. A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM FIVE-YEAR CONTRACTURAL PROGRAM Resolution No. 12-24 OLD BUSINESS Consent item 6.2 - A RESOLUTION APPROVING A PLAT OF VACATION PLAT OF EASEMENT FOR PROPERTY LOCATED AT 902 FEEHANVILLE DRIVE, MOUNT PROSPECT, ILLINOIS. Director of Community Development Bill Cooney presented a resolution approving 2 Plat of Vacation and Plat of Easement for property located at 902 Feehanville Drive. Mr. Cooney stated the Plat of Vacation is required to vacate a portion of an existing easement along the east property line. The Plat of Vacation would also fully vacate a second easement that runs through the center of the subject property. Both vacations are required to accommodate the construction of a future silo that will conflict with the Village's ability to access the creek in addition to a recent building addition that currently conflicts with the second easement's location. The Plat of Easement re- establishes the portion of easement #1 that is to be vacated, and simultaneously provides a new 20 -foot wide access easement that would jog around the future silo and connect to the creek along the northeast corner of the subject property. Mr. Cooney answered the following questions from the Board: • Silo will be used to store plastic pellets for creating reflective signs; the silo will not be used to "cook" or melt the pellets. • This business has been operating for over 15 years without any complaints Vii• •STOR Motion by Colleen Saccotelli, second by Bill Grossi to approve the subject resolution: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Resolution No. 11-24 NEW BUSINESS 8.1. A RESOLUTION IN SUPPORT OF SEEFRIED INDUSTRIAL PROPERTIES, INC. OR ITS ASSIGNEE'S APPLICATION FOR A COOK COUNTY CLASS 6B TAX INCENTIVE FOR THE PROPERTY LOCATED AT 1305 E. ALGONQUIN ROAD Director of Community Development Bill Conney presented Seefried Industrial's request for a renewal of their Class 6b tax incentive for property located at 1305 E. Algonquin Road. Mr. Cooney stated the Cook County Class 6b incentives are granted to attract and retain businesses by reducing the tax assessment level for qualified manufacturing and warehouse/distribution facilities for twelve years and, with the support of the Village, can be renewed for an additional twelve years. Mt. Cooney stated the subject property consists of an approximately 32,000 -square - foot building located on a more than 13 -acre site. The incentive would enable them to demolish an existing structure to construct a new 191,000 -square -foot warehouse distribution facility. The new development will feature forty (40) docks, 36' clear height, 200 car parking stalls, 2 drive-in doors, and 15 trailer stalls. The applicant plans to spend approximately $10.7 million constructing the new facility. In response to a question from the Board, Mr. Cooney confirmed that there have not been any requests for TIF support at this time. Motion by Colleen Saccotelli, second by Vince Dante to approve the subject resolution: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Resolution No. 13-24 8.2. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 7, SIGN REGULATIONS, OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS (PZ -01-24) and AN ORDINANCE AMENDING CHAPTER 14 "ZONING" AND CHAPTER 15 -SUBDIVISION, DEVELOPMENT AND SITE IMPROVEMENT PROCEDURES", OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS (PZ- 01-24) Citing a professional conflict, Trustee Filippone announced his recusal from the discussion and vote on this item. He then stepped down from the dais at 8:00 p.m. Bill Cooney, Director of Community Development, presented three primary text amendments related to Chapters 7 (Sign Regulations), 14 (Zoning), and 15 (Development Improvements) of the Village Code. Mr. Cooney presented the following amendments to Chapter 14: • Add "Extended Stay Hotels' to the Land Use Table II as a conditional use in the B-3 and B-4 zoning districts. Mr. Cooney stated that extended -stay hotels are not currently defined in the Village Code. The intention is to clarify and separate this classification from regular hotels. • Defines "Dwelling" as a building designed exclusively for residential occupancy but not including hotels, extended stay hotels or motels • Defines "Extended Stay Hotels" as a building with each guest room having a full kitchen, providing transient lodging accommodation for at least thirty (30) consecutive days but to no more than ninety (90) consecutive days. • Adjustments to current definitions of hotels and motels to align them more closely with industry standards. • Adjustments to the maximum height of any building in the 1-1 district (50 feet); any building that exceeds fifty (50) feet in the 1-1 district shall be authorized only in conjunction with a planned unit development. Mr. Cooney presented the proposed text amendments to Chapter 7, "Sign Regulations" relating to Electric Message Center (EMS) signs: • Separate regulations for EMS signs located in certain districts in the Village • Stricter regirements for EMS in certain districts • Adopts the minimum requirements and best management practices provided in the International Dark -Sky Association, Guidance for Electronic Message Centers Mr. Cooney referenced an EMS that was recently installed at Fairview Elementary School that is causing concern amongst residents in that area. Due to rising concerns relating to the brightness of the sign, staff proposes amendments to Chapter 7 that will reduce the maximum light intensity of EMSs. In addition, restrictions regarding when the sign can be illuminated are proposed that would limit illumination 30 minutes after sunset but no later than 7:00 p.m. and until 7:00 a.m. the following morning. Mr. Cooney stated the proposed amendments further restricts all permanent signs from being placed on lots with detached single family homes zoned C-R, R -X, R-1 and R -A. Mr. Cooney answered questions from the Board. Public Comment: Steve Polit 601 N. Wilshire • Asked a question regarding the definition of extended or long -stay hotels and questioned if a person can book another room in the same hotel after the ninety (90) day stay. Village attorney Lance Malina responded. Monica Schwarz 220 N. Fairview • Thanked the Planning and Zoning Commission and the Village Board for addressing this issue • She expressed her continued concern about the brightness level and changing colors of the sign, which is less than 100 feet away from her property. She also requested the sign to be turned off when the school is not in operation. Mr. Cooney responded, stating the light intensity has been significantly reduced, in addition, by the time the sign is turned off, it will be dark. Mr. Cooney added that staff has addressed every option short of eliminating signs. He added that defining a school's hours of operation is subjective which is why the subject ordinance states the sign should be turned off 30 minutes after sunset. Eva Weir Mount Prosepct Resident, Triangle neighborhood • Asked the Board to "go bold" in their review of signage; suggested the elimination of electric signs in residential communities for the following reasons: 1. Impacts the neighborhood charm 2. Impacts surrounding homes 3. Impacts safety Elizabeth Espinoza 303 N. Fairview Ave. • Stated she has been impacted by the sign as well; requested the sign be turned off completely during holiday and summer breaks Peter Schwarz Resident • The sign is angled; if it was perpendicular to the street, it may be less intrusive to the surrounding homes; sign adversely affects the entire neighborhood Board Comments: Note: comments referencing a sign refer to the sign installed at Fairview Elementary School Signs in residential neighborhoods are a nuisance and should be eliminated No representatives of sign owners have commented to explain why signs of this nature are necessary in residential areas; many other ways to convey information to the community • The proposed ordinance will eliminate the majority of the problems; the proposed ordinance, if passed, can be further reviewed and amended in the future but this is a good step forward • The proposed ordinance offers substantial changes • Disappointed there are no representatives from the school district in attendance for this discussion • The Sign should be eliminated; causing too much distress for residents in the neighborhood • Questioned if the sign is really necessary and signs like this are beneficial to the community • Review the positioning of the sign • This sign currently meets the code; the Board cannot dictate the removal of any sign that meets our Code; the proposed ordinance is a necessary step in the right direction • A complete review of the Village's sign and lighting ordinance is needed; this can be discussed at the upcoming Strategic Planning sessions Public Comment: Ewa Weir Resident • The existing Code conflicts with the zoning ordinance that the glare of a sign cannot impact the surrounding area or homes in the area; the proposed ordinance does not address this. A Board discussion followed. Trustee Gens asked Ms. Schwarz if the proposed amendments to the sign regulations were acceptable to her. Ms. Schawarz stated she feels the proposed ordinance is a good starting point. Motion by Colleen Saccotelli, second by Bill Grossi to waive the rule requiring two readings of an ordinance: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Abstain: Agostino Filippone Resolution: Motion Passed Motion by Bill Grossi, second by John Matuszak to approve the subject ordinances as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Abstain: Agostino Filippone Final Resolution: Motion Passed Ordinance No. 6728 (Chapter 7) and Ordinance No. 6729 (Chapter 14 and 15) Trustee Filippone returned to the dais at 9:08 p.m VILLAGE MANAGER'S REPORT 9.1. Motion to accept the lowest cost, responsive bid for the 2024 Water Main Lining Project in an amount not to exceed $824,714. Director of Public Works Sean Dorsey presented background information, bid results, and staff recommendation for the 2024 Water Main Lining project. Mr. Dorsey stated this year's project includes the lining of 1,700 linear feet of 16 -inch water main. This water main runs across the golf course (Mt. Prospect Park District) from Busse Road to the Booster Pumping Station 11. Mr. Dorsey briefly described the lining process. Mr. Dorsey stated the project will begin in the fall, toward the end of the golf season. Mr. Dorsey stated three bids were received for this project. Mauro Construction submitted the lowest cost, responsive bid in the amount of $749,740. The engineer's estimate for this project is $1.1 million. Mauro Construction has completed this type of work for the Village in the past and their work has been acceptable and completed on time and under budget. Mr. Dorsey stated staff recommended adding a 10% contingency to the award amount, resulting in a total cost of $824,714. There was no discussion Motion by Colleen Saccotelli, second by Vince Dante to accept the bid for the 2024 Water Main Lining Project for an amount not to exceed $824,714. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Resolution: Motion Passed 9.2. Motion to accept the lowest cost, responsive bid for Concrete Flatwork in an amount not to exceed $409,000. Mr. Dorsey presented bid results, staff recommendation and background information for the concrete flatwork project. Concrete flatwork involves restoring concrete surfaces after emergency underground utility repairs, as well as work generated under the Shared Cost Sidewalk Program. The proposed contract is for a three (3) year term with two optional one-year extensions if both parties agree. Staff received three (3) bids for this project. Schroeder & Schroeder of Skokie, Illinois submitted the lowest cost, responsive bid. Mr. Dorsey stated they have performed similar work for the Village in the past and their work has been acceptable. Mr. Dorsey stated staff recommends Board approval of the bid submitted by Schroeder & Schroeder in the amount of $409,000. In addition, staff recommends that the Village Board authorize up to two, one-year extensions per the conditions of the contract. Mr. Dorsey answered a few questions from the Board. Motion by John Matuszak, second by Vince Dante to approve the bid for Concrete Flatwork in an amount not to exceed $409,000. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 9.3. As submitted No additional report. ANY OTHER BUSINESS Trustee Gens reminded everyone that early voting started on March 4th, 2024 at Village Hall. She also mentioned that Coffee with Council will be held this Saturday at 9:00 a.m. in the Village board room since early voting is taking place in the Community Room. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Saccotelli seconded by Trustee Gens motioned to adjourn the meeting. By unanimous voice vote, the March 5, 2024 Regular Meeting of the Village Board of Trustees adjourned at 9:23 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk