HomeMy WebLinkAbout6.6 A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM FIVE-YEAR CONTRACTURAL PROGRAMSubject
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Item Cover Page
A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE
SUBURBAN TREE CONSORTIUM FIVE-YEAR CONTRACTURAL
PROGRAM
March 5, 2024 - REGULAR MEETING OF THE MOUNT PROSPECT
VILLAGE BOARD
N
Not applicable.
Not applicable.
CONSENT AGENDA
Action Item
On March 7, 2017, the Village Board passed ordinance number 6306, authorizing participation
in the Suburban Tree Consortium (STC). The STC was created in 1985 by a group of
municipalities in the Chicagoland area to develop and let joint purchasing contracts for the
purchase and installation of parkway trees. During the past four (5) years, staff has found
cooperative procurement improves the selection, availability, and pricing of parkway trees.
Currently, the STC consists of forty (40) communities, and five (5) nurseries that are
contracted to grow trees for its members.
The STC offers a five (5) year contractual program that helps assure the quality, quantity,
variety, and availability of trees. Although orders are placed in advance, for growing purposes,
the Village is not obligated to buy these trees should a current year's budget not be funded.
Furthermore, the Village is not committed to buying trees exclusively through the STC.
The STC procurement procedures satisfy public purchasing requirements of the Village's
purchasing policy.
Discussion
The Village has successfully purchased and planted trees through the STC under the current
contract. It is staff's opinion that participation in the STC is a cost-effective means for the
Village to procure replacement parkway trees. Anticipated purchases for 2024 are
approximately 550 trees ($232,000).
The By -Laws of the Suburban Tree Consortium require that participating members pass a
resolution annually stating their intent to participate. An appropriate resolution for this
purpose is attached.
Alternatives
1. Pass a resolution expressing the intent to participate in the Suburban Tree Consortium
five (5) -year program for the purchase and installation of parkway trees.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board pass a resolution expressing intent to participate in
the Suburban Tree Consortium five (5) year program for the purchase and installation of
parkway trees.
Attachments
STC—Consortium—Resolution
RESOLUTION NO.
A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN
THE SUBURBAN TREE CONSORTIUM FIVE YEAR CONTRACTUAL PROGRAM
WHEREAS, the Village of Mount Prospect has heretofore joined the cooperative known as the Suburban Tree
Consortium; and
WHEREAS, the Suburban Tree Consortium was created to jointly purchase parkway trees on behalf of a number of
municipalities in an effort to realize cost savings and insure a reasonable supply and variety of suitable parkway trees;
and
WHEREAS, Chapter 65 of ILCS 5/11-73.1-1 entitled "Municipal and Joint Municipal Tree Planting Programs," authorizes
municipalities to jointly enter into long term contracts for the purchase and delivery of trees; and
WHEREAS, due to the nature of the nursery industry and the plant materials desired by the Suburban Tree
Consortium, assuring a reasonable number and variety of parkway trees at the best price is possible only with a multi-
year commitment on the part of the Consortium Members, so as to allow adequate planning by the Consortium and
the Nurseries/Suppliers; and
WHEREAS, the Suburban Tree Consortium member municipalities provide the Nursery/Suppliers a projection of their
parkway tree requirements for the next five years; and
WHEREAS, the Suburban Tree Consortium can realize the necessary number and variety and the best price of such
parkway trees only by providing assurance to the tree Nursery/Supplier of the level of interest by the Consortium
Members; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT
PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby express its intent to remain a member
of the Suburban Tree Consortium and to procure parkway trees through the Consortium, subject to sufficient annual
budgeting therefor for the five year period.
SECTION TWO: That the Village Clerk is hereby authorized and directed to send a copy of this Resolution to the
Suburban Tree Consortium Secretariat at the West Central Municipal Conference.
SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the
manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this 5th day of March, 2024.
Paul Wm. Hoefert
Mayor
ATTEST:
Karen M. Agoranos
Village Clerk