HomeMy WebLinkAbout6.3 Motion to accept lowest cost, responsive bid for 2024-2025 Parkway Stump Removals for an amount not to exceed $49,775.M+awn �'xyt�lts=e
Item Cover Page
Subject Motion to accept lowest cost, responsive bid for 2024-2025
Parkway Stump Removals for an amount not to exceed
$49,775.
Meeting
Fiscal Impact (Y/N)
Dollar Amount
Budget Source
Category
Type
Information
March 5, 2024 - REGULAR MEETING OF THE MOUNT PROSPECT
VILLAGE BOARD
Y
$49,775.00
General Fund
CONSENT AGENDA
Action Item
Sealed bids for parkway tree stump removals 2024-25 were opened on February 12, 2024.
This contract requires grinding tree stumps to a 10" - 12" depth, removing the grindings, and
restoring the area with topsoil and grass seed. Staff anticipates that approximately 400
stumps will need to be ground each year.
BID RESULTS
Staff mailed out five (5) sets of bid specifications for this work. The bid was also placed on the
Village's website and Onvia OnDemand bid clearinghouse website. Six (6) sealed bids were
received.
Bid results were as follows:
Bidder
2024
2025
Total Bid
Price
Langton
Group
$45,250.00
$48,000.00
$93,250.00
Fleck's
$52,250.00
$52,250.00
$104,500.00
Balanced
Environments
$79,500.00
$79,500.00
$159,000.00
Alvarez Inc.
$91,625.00
$91,625.00
$183,250.00
Cornerstone
Partners
$105,432.50
$108,582.50
$214,015.00
Kramer Tree
$112,250.00
$112,250.00
$224,500.00
Discussion
The low bidder, Langton Group of Woodstock, Illinois, has successfully worked for us in the
past on the Klehm's Island Construction and Installation project in 2023. Additionally, as
required as part of the bid submittal, references were provided with their submittal. Langton
Group has completed similar contracts for the cities of Rockford, Aurora, and Woodstock, as
well as the Streamwood Park District. Additionally, their equipment list shows they own the
resources necessary to successfully complete our contract. It is the opinion of staff that
Langton Group is qualified and capable to successfully execute this proposed contract. A copy
of Langton's bid submittal is attached.
Langton's bid price is a 3% decrease when compared to 2023 rates for similar work.
The contract documents include a provision which allows the contract to be extended for a
third year at 2025 bid prices if both the contractor and Village agree.
Staff recommends including a small contingency (10%) in the project award to allow for
quantity variances and unanticipated conditions. In this instance, a 10% contingency added to
the lowest cost bid would result in a total contract award of $49,775.00 (Base Bid: $45,250.00
+ Contingency: $4,525.00 = Total Recommended Award: $49,775.00).
Alternatives
1. Accept the lowest cost, responsive bid for Parkway Tree Removals.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends awarding a contract to the lowest qualified bidder, Langton Group, for an
amount not to exceed $49,775.00 in 2024, and an amount that does not exceed the amount
budgeted for this purpose in 2025. Staff also recommends that the Village Board authorize
staff to extend the contract for one (1) additional year at 2025 bid prices if both the Village
and contractor agree to terms.
Attachments
Langton's bid documents
EXHIBIT A
(Upon award of contract, to be
attached to PARKWAY STUMP
REMOVAL CONTRACT 2024-
2025 as Exhibit A)
Bid Pro osal Form
Vllla a of Mount pros ect
PARKWAY STUMP REMOVAL CONTRACT 2024-2025
MAINER INFORMATION
Owreor Name: ........ 1,
Address: � � �� `� �tj J�� ��� � � "w
Business Name:'ou d5 kck 6 �,/
Business .Address:
°.
Home Phone: c S 3 3 7 Business Phone:
This Business is a: individual Proprietorship
❑ Joint Venture
❑ Partnership
Corporation
If applicable, give names and addresses of all partners, officers or directors.
Name
Address
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? ❑ YES NO
if yes, explain in fell detail on a separate sheet of paper.
aes the bu iness currently hold a license have a contract with any other municipality for
service" ❑ YES NO
19
It' yes, explain in full on a separate sheet of paper.
Have any complaints against the business been filed with the Illinois Commerce Commission, the
Office of the Illinois Attorney General, or any other gov nmental body during the period of one
yrer prior to the date of this proposal? YES 110
If yos, explain in fall on a separate sheet of paper.
Please rote. the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
In submitting this Proposal Form requesting award of the Village of Mount Prospect PARKWAY
STUMP REMOO/AL CONTRACT 2024-2025, 1 hereby certify that:
1. I will not assign or subcontract any contracted work or services for the Village without prior
written approval of the Corporate Authorities of the Village of Mount Prospect;
2 Noither 1, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
�„ Iony invchfir?g the theft of property, violence to persons, or criminal damage to property.
Please not- I:hat in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. 1 am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS
5/33E-•3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating));
4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1) or in any payment,
fee or tax owed to the Village;
5. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et
m.); —
6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
7. 1 shall comply with the Americans with Disabilities Act;
tiy. I shell comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq. ); and
q. Afl of the information I have provided in this Application has been truthful and given in
good faith.
20
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the PARKWAY STUMP REMOVAL CONTRACT 2024-2025, and agree to abide by
the conditions set forth therein. My signature below indicates my acceptance of all such
conditions and my bid for award of the Village of Mount Prospect PARKWAY STUMP
REMOVAL COIN71RACT 2024-2025.
Dame of Company ,
Bid Submitted By it
Position in Company
PhoneNo. ''� .3 Q ?(76
°Ic "77777
or—
Date Ail y
Bidder mast use the official firm name and authorized representative must sign.
21
BID FORM
PARKWAY STUMP REMOVAL CONTRACT 2024-2025 Village of Mount Prospect
p�_ Department of Public Works
L—
FROM: ,f ,Vb-1010
.w .
(hereinafter called "Bidder")
TO: Office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect')
PARKWAY STUMP REMOVAL CONTRACT 2024-2025
The hiddery have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Bid Packet Information
Instructions for Bidders
3perifications
General Conditions
Proposal Form -- Exhibit A
Bid Form
Affidavit — Bid Certification Form
Performance Bond
Bid Security
Bid Sheet(s)
Contract Document -- Exhibit B
Therefore, the Ridder hereby proposes to furnish all supervision, technical personnel,
labor. materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services. The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
23
ENTS Fffl'�'f',)!'�'lYlHR"
.+4,"o
N'T' �Fll li
R,,, irrnavW 202,4-202",
4"D
AM
Ift'l
Jumnp RerrniovW 2024-2025
29, 2024
Fn�--)nm, rv,
fit uiul C") I I I., Fir c
�ago hAlki'AM -'.-IV 4"
rl`ddlers! AH Bll,")D�.-!F�1","'r the
pire-bid likRanday, Febnuary 5, 2024
in submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
The Village intends to award one (1) contract (if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed four, and furnish payment and performance bonds, or letter of credit, and the
insurance certificates required by the Bid Documents to the Village within ten (10)
business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
:end agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Bid Documents and comply with the requirements of the Bid
Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances, as described in the General
Conditions,.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
�aride; �duni
Addendum -Date
Acknowledgement by Bidder or Authorized
Date
No,,
Representative_
Acknowleed
IT_ _
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the bidder and rejection of his/her bid submittal. A record of all
Addenda and copies of same will be available to all qualified bidders from the Village of
Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Bidder's responsibility to become
fully advised of all Addenda prior to submitting its bid.
Upon award of the contract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then execute the contract and provide any required bonds or letter of
credit and certificate of insurance to the Village within ten (10) business days. The Village
will then issue a written Notice to Proceed. Failure to complete the work in the designated
time frame may result in the Director of Public Works withholding compensation due the
contractor for failure to complete the said work in the designated time frame, calling the
bond(s), or taking such other action as may be available.
Setbrity in the sum of one -thousand dollars ($1,000.00) in form of (check one):
Bid Brand Certified Check Bank Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders".
24
in addition to Exhihlt A (Bid Proposol Fore), this Bid Submittal contains the
following.
`1) [did Form
2) Affidavit — Did Certification Form
3) Bid Security
4) BID SHE-ET(S)
5) List of required references and equipment
Respectfully submitted:
Name of Firrn/Bidde r:
Title:"'�-
Date: t . �� r;
Contact Information:
Official Address:
Telephone:
Sl nature)„, ..-
wim
ONE (1) SIGNED COPY OF EXHIBIT A (BID PROPOSAL FORM), THIS BID FORM AND BID SHEETS
ALONG WITH THE AFFIDAVIT — BID CERTIFICATION FORM, REQUIRED REFERENCES AND
EQUIPMENT, AND BID SECURITY SHALL BE SUBMITTED IN A SEALED MARKED ENVELOPE.
25
AFr-!DAVIT --- 91D. CERTIFICATION FORM
Bid"Jer:
Company/Firm !dame: /— 4.) O- C—d .i)
a
Address:
As a condition of tettering into a contract with the Village of Mount Prospect, and under
r:ra;h and penaIN, of pe ` f and pos tble termination of contract rights and debarment, the
being first duly sworn on oath, deposes
and states 4hat he or she is � � � (sole owner,
partner, ioint ventured, Presid ;nt, Secretary, etc.) of
..-_ '6i 6 &T11 a V / and has the authority to make all
(Name of Company)
certi F1 cations required by this affidavit.
Section I Mon -Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has nut colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the p; oposed contract.
Sprtion 11 Bid Rigging and Rotating
T'he under.iened further states that % �� &9 Our
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States., as provided in Sections 335-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS
5/:35-3, 335-4.
Section ill Drug Free Workplace
The undersigned further states that �--- U ".0
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with 4he subject of the Substance Abuse Prevention in Public Works Projects Act, 820
0 -k -,"S 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements nal that Act.
Section IV
The undersignod further states that � � � �' � ��/ is
(Name of Company)
27
not do-A�raquent fir. payment, of any taxes to the Illinois Department of Revenue, in
accordance with illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned
understands that making a. false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
ill amounts paid to the individual or entity under the contract in civil action.
,'lection V Sexual Harassment oltc
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
evp;ry party to a public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (I) the illegality of sexual harassment; (II) the definition of sexual harassment
under State law; (III) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
Worestigative and complaint process available through the Department (of Human Rights)
and the. Commission (Human Rights Commission); (VI) directions on how to contact the
Depailment and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Fights Act)."
A "public c.ontr-rat" includes: every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned fturther states that w t.,Pt- C-SrOd C—ROU/ has
(Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
it i.s expressly understood the foregoing statements and representations and promises
are rnnde as a condition to the right of the bidder to receive payment under any award
msde under the terms and provisions of this bid.
The undersigned certifies that all information contained in this Affidavit is true and correct.
Sign.(! by Title:
Signature
Dame Printed: M 011
Sirried and sworn to .before, me this q day of en --/ 20
K4ycommission expires:
�. . Notary Publ' � ,
t40rWj FUBttC„ STATE Ot
10121i2e `
SAY C- E005
28
BIC SECURITY
Included with this bid is a bank cashier's check, certified check or bid bond in the amount
of ` ' fga2_ 0 , being One -thousand dollars ($1,000.00) by
A)& �n the bidder, in favor of the Village of Mount Prospect. It is
hereby agreed that, should bidder be awarded the contract for services contemplated
under this bid and fail or refuse to execute a contract for the performance of said services,
or to provide the required payment, or letter of credit, and certificate of insurance, then
this security, in the amount stipulated above, shall be forfeited and may be retained by
the Village of Mount Prospect as liquidated damages and not as a penalty. All bids to
remain firm for a period of ninety (90) days after bid opening date.
c4 +4
3USMITTED THIS _ DAY OF -e 20 w' .
SEAL (if corporation)
Bidder: LA-ev --b
Bidder's Agent and Agent's Title
Title
Note.- If bidder is a partnership, the bid must be signed by at least two of the partners.
Mote: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
f
Incorporated under the laws of the State of
31
I��a.���
wa
► ,, •" �
The undersigned herewith submits a bid on the "Parkway Stump Removal Contract 2024-
2025" in accordance with the attached documents. All bids are to be delivered to the office of
the Village Manager at 50 S. Emerson Street, 31d Floor, Mount Prospect, Illinois 60056, prior to
1:00p.m. on February 12; 2024.
SCHEDULE OF PRICES
We will perform the services as outlined in the Parkway Stump Removal Contract 2024-2025 for sums as
Follows:
Size Range V11e
_ (Tree DEH)
STUMP PRICING FOR 2024
Total Estimated gid price per Inch 2024
Work in Inches
gid Price per Inch 2025
rt
Extended Cost 2024
1000*
$
$
16-2F, -_
2250*
2250'"
$ 51$
26" +
C�
26" +
2250*
$
$
, 2-}C)
Total Extended 2024 Cost
$
0
STUMP PRICING FOR 2025
Size Range
(Tree DBH)
_ -
Total Estimated
Work in Inches *
gid Price per Inch 2025
Extended Cost 2025
1000*
$ " , �C)
$ 5
16-2F, -_
2250*
$ r �
$ %
26" +
2250*
$ L1
$ 2. r .
Total Extended 2025 Cost
$ q�
GRAND TOTAL FOR 2024+2025 STUMP REMOVAL $
***Qi.iantities are estimated and could be higher or Rawer depending on workload
RN
Submitted this �— day of 2024.
Mark outside of envelope: " PARKWAY STUMP REMOVAL CONTRACT 2024-
2—�" and deliver to the Village Manager's office at 50 South Emerson Street 3rd
Floor, Mount Prospect, Illinois, 50055, by 1:00 p.m., Monday, February 12, 2024.
Name of Company/ irm
11
Address of Company/Firm
Phone:
Date submitted:
Also nate any exceptions to the specifications.
;i P' AHY OWN .l
ADDRESS
PHONE .
aIGU ft-DRE��
wed UZI
CITE', STATE, ZIP
/'I 1Z , 2024
DATE
Note: All bids to remain firm for ninety (90) days. Be sure to mark the outside of the
envelope, "Sealed Bid for PARKWAY STUMP REMOVAL CONTRACT 2024-2025."
34
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P'rall Servia:r, u..... ret a.md Corso w-vion
References:
Village of Skokie
City of Rockford
5127 W. Oakton St
425, E State Street
Skokie, 11 60077
Rockford, 11 61104
Brad Maggi
Harry Noble
847-673-0500
779-348-7619
RE '.. I m0mg CC6q k (L.Q[
harry.noble@rockfordil.gov
4/22-11/24
4/22 - current
$59,000 yearly
$40,000 yearly
City of Aurora
'School District #26
720 N Broadway
2109 Crystal Lake Road
Aurora, 11 60505
Cary, 11 60013
Abby Schuler
Steve Fields
630-710-0331
847-639-7788
s veields py . g
4/19 — current 4/18 — current
$47,970 yearly $177,800 yearly
4510 Dean Street Offlee 815-338-2630 Fax 815-338-2634
Woodstock, IL 60098 LangtonGroup@ATf.net