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HomeMy WebLinkAbout02/06/2024 VB/Committee of the Whole MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, February 6, 202417:00 PM CALL TO ORDER [Mayor Hoefert called the Regular [Meeting of the Village Board to order at 7:05 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL [Members present upon roll call by the Village Clerk: Mayor Paul Wm. Hoefert, Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak and Colleen saccotelli Absent: None 2.1. Pledge of Allegiance - Trustee Terri Gens 2.2. Invocation - Trustee Colleen saccotelli APPROVAL OF MINUTES 3.1. [Minutes of the regular meeting of the Village Board - January 15, 2024 [Motion by Bill Grossi, second by Vincent Dante to approve the minutes of January 15, 2024 Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen saccote I I i Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. PROCLAMATION: Black History Month - February 2024 [Mayor Hoefert read the proclamation into the record honoring Black History Month. Members of Prospect High school's Ebony Club accepted the proclamation including Owen Campbell, Josiah Martin, Asarieae Martin, samiya Pinkston and Club moderator Edward Cleveland. 4.2. Motion to authorize changes to the Village of Mount Prospect/Michael J. Cassady Village Manager Employment Agreement [Mayor Hoefert indicated the changes reflect a merit increase in the Village Manager's annual compensation and a 2023 performance bonus. Trustee Grossi requested the term of the employment agreement to remain through December 31, 2027 per the 2023 Employment Agreement (A one-year extension through December 31, 2028 was proposed). Trustee Filippone stated he articulated his concerns during closed sessions and will not share his comments publicly. Mayor Hoefert stated the Village has flourished under Mr. Cassady's leadership. Public Comment Louis Goodman 310 N. school street Congratulated Mr. Cassady on his accomplishments. Motion by Colleen Saccotelli, second by Vince Dante to authorize changes to the Village [Manager's Employment Agreement (term of the agreement is January 1, 2022 through December 31, 2027): Yea: Vincent Dante,Terri Gens, Bill Grossi, John Matuszak, Colleen saccotelli Nay: Agostino Filippone Final Resolution: Motion Passed COMMUNICATIONS AND PETITIONS - CITIZENS To BE HEARD Raymond [Martin Resident ■ Expressed concern regarding the lack of salting along Golf Road during the recent snow and ice weather events. Director of Public Works Sean Dorsey responded, stating Golf Road is maintained by IDOT (Illinois Department of Transportation), not the Village. Village Manager Michael Cassady stated the Village will reach out to IDOT with this concern. [Monica Schwarz 220 N. Fairview Ave. ■ Expressed continued concern regarding Fairview School's digital sign and expressed disappointment with the Village, school, and school district's attempts to remedy this ongoing issue. Director of Community Development Bill Cooney stated staff measured the sign's light emissions, and it is compliant with the Village Code. Mr. Cassady reminded Ms. Schwarz that the Village had advised her to address this matter with the school district. Mr. Cooney added staff is in the process of reviewing the section of the Village Code as it relates to this matter. Carole Martz Berkshire Lane ■ Questioned if the Village has a plan in place to protect historic properties in our town. [Mayor Hoefert responded, stating the Village does not have a historic preservation committee or code restrictions protecting historic or older homes. CONSENT AGENDA [Mayor Hoefert announced there is a need to remove item 0.4 from the consent agenda and table it indefinitely. [Mayor Hoefert asked for a motion to do so. [Motion by Vince Dante, second by Bill Grossi to remove item 0.4 from the consent agenda and table it indefinitely: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccote I I i Nay: None Final Resolution: Motion Passed [Motion by Bill Grossi, second by Colleen Sacctoelli to approve the consent agenda as amended: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen saccote I I i Nay: None Final Resolution: Motion Passed 0.1. [Monthly Financial Report -December 2023 0.2. List of Bills - January 10, 2024, to January 30, 2024 - $4,272,658.15 0.3. A RESOLUTION AUTHORIZING PAYMENT TO THE MOUNT PROSPECT PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE AGREEMENT Resolution No. 7-24 6.4. A RESOLUTION APPROVING THE PURCHASE OF REAL PROPERTY AND AUTHORIZING EXECUTION OF PROPERTY PURCHASE AND SALES CONTRACT (310 W. NORTHWEST HIGHWAY) ii, noved froii, i e coiiiseiiit age iii a aiiid tatfledii iii ii iii ii 't 6.5. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE GRANTING A CONDITIONAL USE TO OPERATE A MASSAGE THERAPY ESTABLISHMENT AT 718 EAST NORTHWEST HIGHWAY (PZ -20-23) Ordinance No. 0722 0.0. Motion to accept the lowest cost, responsive bid for the 2024-2025 Parkway Tree Removal Contract for an amount not to exceed $117,,150. 0.7. [Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 11, "[MERCHANTS, BUSINESSES AND OCCUPATIONS", OF THE [MOUNT PROSPECT VILLAGE CODE WITH REGARD TO CONFLICTS WITH COOK COUNTY ORDINANCE AMENDMENT REGARDING PAID LEAVE. Ordinance No. 8723 5.8. Motion to accept the proposal from Baxter & Woodman Consulting Engineers to provide engineering services for the 2024 Cured -In -Place -Pipe Sewer Lining Project for an amount not to exceed $63,,544. 5.9. Motion to accept proposal to provide design engineering services for the Oa kton Street Water Main Extension Project in an amount not to exceed $72,600. OLD BUSINESS - None NEIN BUSINESS 8.1. A RESOLUTION IN SUPPORT OF GKI INDUSTRIAL CHICAGO, LLC'S APPLICATION FOR A RENEWAL OF THEIR COOK COUNTY CLASS 5B TAX INCENTIVE FOR THE PROPERTY LOCATED AT 1050 BUSINESS CENTER DRIVE Director of Community Development Bill Conney presented OKI Industrial's request for a renewal of their Class 5b tax incentive for property located at 1050 Business Center Drive in the Kensington Business Center. Mr. Cooney stated the Cook County Class 5b incentives are granted to attract and retain businesses by reducing the assessment level for qualified manufacturing and warehouse/distribution facilities for twelve years and, with the support of the Village, can be renewed for an additional twelve years. OKI Industrial operates an engineering, architecture, and material science consulting/testing facility. If the extension is granted, the tax savings would allow the applicant to improve and expand the building on the property. Representatives from OKI were present and available to answer questions from the Board. In response to a question from the Board, Mr. Cooney explained the nature of GKI's business. Mr. Cooney stated their work is mainly centered around research and development. Motion by Colleen Saccotelli, second by Vincent Dante to approve the subject resolution: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccote I I i Nay: None Final Resolution: Motion Resolutin No. 8-24 8.2. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE GRANTING A CONDITIONAL USE FOR A CONTRACTOR'S STORAGE YARD FOR PROPERTY LOCATED AT 2400 E. OAKTON STREET, MOUNT PROSPECT, ILLINOIS (PZ -22-23) Trustee Filippone stepped down from the dais at 7:45 p.m. and recused himself from the vote on this item, citing a professional conflict. Director of Community Development Bill Cooney presented an ordinance granting a conditional use for a contractor's storage yard for property located at 2400 E. oakton street. Mr. Cooney displayed a map of the subject property's location and existing conditions. The petitioner, [Mark DiMeo of DiMeo Brothers, Inc., owns and operates a sewer and water contracting company that is currently located in Elk Grove Village. Mr. DiMeo plans to relocate this business to [Mount Prospect and construct a two-story building with office and warehouse space. The proposed contractor's yard will allow parking for 31 vehicles and 29 trucks, in addition to storage for materials and heavy machinery. Mr. Cooney stated the site will have ample parking and will have minimal impact on traffic surrounding the site. In addition, the petitioner will improve the site with a significant amount of new landscaping. Mr. Cooney displayed the proposed site and floor plans. Mr. Cooney stated the Planning and Zoning Commission recommended approval of this conditional use by a vote of 5-0 on January 25, 2024. Mr. Cooney added that staff also supports the petitioner's request for conditional use at 2400 E. oakton street. In response to a question from the Board, Mr. Cooney stated there will be no flammable or toxic materials stored at the site. The Fire Department reviewed the petitioner's proposal and it was approved Mr. Cooney responded to an additional question from the Board, stating the Village reviews and approves all permits before they are submitted to MWRD (Metropolitan Water Reclamation District). Public Comment: Steve Pol it 501 N. Wilshire Dr. Asked if the waterline is set in the same easement as the pipeline near the subject property. Mr. Cassady responded that is not., it will be separate, east of the pipeline Randy Spitzer [Mount Prosepct business owner Neighbor of subject property; supports petitioner's proposal Advocate on behalf of Citgo, Exxon and West Shore; asked if MWRD could assist with improvements to reduce flooding in the area and indicated MWRD has been cooperative in the pas [Motion by Bill Grossi, second by Vincent Dante to waive the rule requiring two readings c ordinance and approve the subject ordinance: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Abstain: Agostino Filippone Nay: None Final Resolution: Motion Passed Ordinance No. 8724 Trustee Filippone joined the Board at the dais at 8:02 p.m. 8.3. 1st reading of AN ORDINANCE AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOYCO & AGUADO, INC FOR MIA'S CANTINA RESTAURANT AND RESIDENTIAL RENTAL UNITS Mr. Cooney presented an ordinance authorizing the execution of a redevelopment agreement between the Village of [Mount Prospect and Joyco & Aguado, Inc. Mr. Cooney stated M i a's Cantina has been a successful restaurant in the Village's downtown district for over a decade. owners Joy and Esteban Aguado recently purchased the building and are proposing to expand their existing restaurant and convert the second floor from office space into five rental apartments. The proposed redevelopment agreement will provide financial assistance from the Village to facilitate their plan. Mr. Cooney displayed the floor plan depicting the proposed expansion and renovation of the restaurant. In addition, proposals for the second -floor apartments were also shown. Mr. Cooney previewed M ia's Cantina's budget for the project. The interior remodel and facade improvements total approximately $350,000 and the apartment remodel totaled approximately $315,000. The owners are seeking TIF (Tax Increment Financing) assistance in the amount of $175,500. From that amount, $100,000 will be used toward the restaurant renovation and the remaining amount will be used toward the apartment conversion. If approved, the Aguados' plan to begin the permitting process as soon as possible and hope to have both projects completed by the end of the summer. Mr. Cooney displayed renderings of the restaurant's renovation. Mr. Cooney stated staff recommends approval of the subject redevelopment agreement. In response to a question from the Board, the restaurant renovations and second floor apartment conversions are expected to be completed by August and October, 2024 respectively. There will be a total of five rental apartments when completed. Each Board member expressed their gratitude to the Aguados for their investment in the [Mount Prospect community and acknowledged [Mia Cantina's success and value they bring to the downtown business district. Public Comment: Steve Pol it 510 N. Wishire Calling Esteban Aguado a visionary, he congratulated the Aguados and wished them continued success. [Motion by Bill Grossi, second by Terri Gens to waive the rule requiring two readings of an ordinance and approve the subject ordinance authorizing execution of the subject redevelopment agreement Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccote I I i Nay: None Final Resolution: Motion Ordnance No. 6725 VILLAGE MANAGER'S REPORT 9.1. Motion to accept lowest cost, responsive bid for the 2024 Maple Berkshire Relief Station Rehabilitation Project for an amount not to exceed $588,855. Director of Public Works Sean Dorsey presented background information, bid results, and staff recommendation for the 2024 [Maple Berkshire Relief Station Rehabilitation project. Mr. Dorsey provided a brief background of the Village's sanitary relief stations. The [Maple Berkshire relief station is the 9th out of 10 pumping stations scheduled for rehabilitation. The 10th and last station, Fairview Gardens, will be eliminated and replaced with a new gravity outfall sewer later this year. The [Maple Berkshire relief station services the area North of Berkshire Lane, East of Emerson Street, South of Council Trail and West of School Street. A map of the area was displayed. Mr. Dorsey stated the completion of the [Maple Berkshire rehabilitation will wrap up the cycle of rehabilitation and won't need to be addressed again for another 25 or 30 years. Mr. Dorsey stated bid documents were sent to three (3) different firms that have experience in sewer relief station projects. Two bids were submitted by Martam Construction ($458,425) and by [Marc Kresmery Construction ($529,855), both from Elgin. Mr. Dorsey stated the engineer's estimate was $842,800. Martam Construction submitted the lowest -cost bid. Martam has done this project for the Village in the past and staff is confident they have the resources and skills to complete this project. Mr. Dorsey stated a 10% contingency is requested to address any unforeseen issues should they arise. Mr. Dorsey stated staff recommends awarding the 2024 [Maple Berkshire relief station to Martam Construction for an amount not to exceed $588,855. Mr. Dorsey answered questions from the Board. [Motion by John Matuszak, second by Bill Grossi to accept the lowest cost, responsive bid for the 2024 [Maple Berkshire Relief Station rehabilitation project for an amount not to exceed $5887655: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccote I I i Nay: None Final Resolution: Motion Passed 9.2. DISCUSSION: 2024 Schedule of [Meetings - Village Board/Committee of the Whole Village [Manager Cassady proposed an amended meeting schedule for Village Board and Committee of the Whole meetings. Mr. Cassady stated the first Tuesday of the month would continue to be a Village Board meeting. The second Tuesday would be a Committee of the Whole meeting followed by a Village Board/Committee of the Whole hybrid meeting on the third Tuesday of the month. A meeting would only be scheduled on the fourth Tuesday if needed. Mr. Cassady stated this proposed amended schedule of meetings would be a more efficient approach to conducting the business of the Village while respecting the Board and staffs time. The Board provided unanimous support for the proposed amended schedule of meetings. Public Comment: Steve Pol it 010 N. Wilshire Drive ■ The proposed hybrid schedule will work if executed properly; consider the number of items placed on the consent agenda. Jeff Nejdl 313 [MacArthur ■ Likes the "Town Hall" meeting format; important to schedule meetings around the Village 9.3. As submitted No additional report. ANY OTHER BUSINESS Trustee Grossi mentioned Bowlero in [Mount Prospect is hosting the Professional Bowlers Tour competition this weekend. This is a unique opportunity for our community to be part of this nationally televised event. Trustee Gens reminded everyone that Coffee with Council will take place on Saturday at 9:00 am in the (Farley) Community Room. Trustee Gens invited everyone to attend the Community Open House to learn about the Arterial Bike Network Study on February 21, 2024, from 5:00 p.m. to 7:00 p.m. in the Community Room. Feedback from the community is welcome. [Mayor Hoefert thanked the special Events Commission and staff who helped make the shining Stars Event last weekend a huge success. ADJOURNMENT With no additional business to conduct, [Mayor Hoefert asked for a motion to adjourn. Trustee saccotetlli seconded by Trustee Gens motioned to adjourn the meeting. By unanimous voice vote, the February 0, 2024 Regular [Meeting of the Village Board of Trustees adjourned at 8:41 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk