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Home My WebLink About6.2 A Resolution for the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code (BLR 14220) in the amount of $1,041,600.00.M+awn �'xytlts=e Item Cover Page Subject A Resolution for the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code (BLR 14220) in the amount of $1,041,600.00. Meeting February 20, 2024 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Y Dollar Amount $1,041,600.00 Budget Source Motor Fuel Tax Fund Category CONSENT AGENDA Type Action Item Information Attached is a Resolution for Maintenance of Streets and Highways by a Municipality Under the Illinois Highway Code (BLR 14220) in the amount of $1,041,600.00. This Resolution is required by the Illinois Department of Transportation before the Village can expend Motor Fuel Tax funds in 2024. Each year, the Village Board is asked to pass a resolution like this to authorize the appropriation of Motor Fuel Tax Fund monies for specified maintenance work. The following commodities and contractual services are included in this resolution: Account No. 041.80.83.86.0.357.57'7.002 041.80.81.81.0.354.62.4.009 041.80.81.81.0.354.575.01.1 041.80.83.86.0.357.588.001 041.80.81.81.0.3 54.575.002 041.80.81.81.0.3 54.575.004 041.80.81.81.0.350.575.016 nicrimczinn Alternatives Itein Budget Traffic. Si zial.Maintenance $109,030.00 Salt & Calcium Chloride $415,197.00 Snowy Removal $92,2.86.00 Electricity $225,000.00 Craek. Pulling $65,824.00 Pavement Markings $76,2.88.00 Sidewalk Maintenance '$57,974.00 TOTAL $1,041,600.04 1. Pass a resolution authorizing the expenditure of Motor Fuel Tax (MFT) funds for the maintenance of streets and highways. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends the Village Board approve a resolution authorizing the expenditure of $1,041,600.00 from the Motor Fuel Tax Fund for the maintenance of streets and highways during the period commencing January 1, 2024, and concluding on December 31, 2024. Attachments Resolution for Maintenance Under the IL Highway Code BLR 14220 Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code District C unity Resolution Number Resolution Type Section Number CookIL I Original 24 -00000 -00 -GM BE IT RESOLVED, by the President and Board of Trustees of the Village of Governing Body Type Local Public Agency Type Mount Prospect Illinois that there is hereby appropriated the sum of one million, Name of Local Public Agency forty-one thousand, six hundred Dollars( $1,041,600.00 ) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/24 to 12/31/24 Beginning Date Ending Date BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that Village of Mount Prospect Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I Karen Agoranos Village Clerk in and for said Village Name of Clerk Local Public Agency Type Local Public Agency Type of Mount Prospect in the State of Illinois, and keeper of the records and files thereof, as Name of Local Public Agency provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the President and Board of Trustees of Mount Prospect at a meeting held on 02/20/24 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of February, 2024 Day Month, Year (SEAL, if required by the LPA) Clerk Signature & Date APPROVED Regional Engineer Signature & Date Department of Transportation Completed 02/14/24 BLR 14220 (Rev. 12/13/22) Instructions for BLR 14220 This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds. Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS Manual. When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto -populated. Resolution Number Insert the resolution number as assigned by the LPA, if applicable. Resolution Type From the drop down box, choose the type of resolution: -Original would be used when passing a resolution for the first time for this project. -Supplemental would be used when passing a resolution increasing appropriation above previously passed resolutions. -Amended would be used when a previously passed resolution is being amended. Section Number Insert the section number of the improvement covered by the resolution. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City, Village or Town. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words, followed by the same amount in numerical format in the (). Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month consecutive period. Ending Date Insert the ending date of the maintenance period. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Name of Clerk Insert the name of the LPA Clerk. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City, Village or Town. Name of LPA Insert the name of the LPA. Date Insert the date of the meeting. Day Insert the day the Clerk signed the document. Month, Year Insert the month and year of the clerk's signature. Clerk Signature Clerk shall sign here. Seal The Clerk shall seal the document here, if required. If a seal is required, electronic signatures should not be used. Approved The Department of Transportation representative shall sign and date here upon approval. A minimum of three (3) certified signed originals must be submitted to the Regional Engineer's District office OR email PDF completed form with electronic signatures to your local District LRS office. Following IDOT's approval, distribution will be as follows: Local Public Agency Clerk Engineer (Municipal, Consultant or County) Completed 02/14/24 BLR 14220 (Rev. 12/13/22)