HomeMy WebLinkAbout6.9 Motion to accept proposal to provide design engineering services for the Oakton Street Water Main Extension Project in an amount not to exceed $72,600.M+awn �'xyt�lts�=e
Item Cover Page
Subject Motion to accept proposal to provide design engineering
services for the Oakton Street Water Main Extension Project in
an amount not to exceed $72,600.
Meeting
Fiscal Impact (Y/N)
Dollar Amount
Budget Source
Category
Type
Information
February 6, 2024 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD
Y
$72,600.00
Water/Sewer Enterprise Fund
CONSENT AGENDA
Action Item
The 2024 Strategic Plan includes a new water main construction project that will extend the
Village -owned potable water distribution system to the south side of the Oakton Street right-
of-way. This project is limited in scope but will avail recently annexed areas to Lake Michigan
water. Presently, there are no fire hydrants and property owners in the area receive water
from privately owned shallow groundwater wells.
Request for Proposals
To design these improvements, staff require technical assistance from a qualified civil
engineering consultant. Accordingly, staff prepared a detailed request for proposals (RFP)
necessary to solicit these services. A copy of this RFP is enclosed.
Consulting engineers were asked to submit a technical proposal detailing the firm's
background, key personnel, and approach to the project. In addition, each firm was also asked
to submit a separate cost proposal indicating the work effort anticipated and a not -to -exceed
fee.
The required scope of work included topography and field data collection; preparation of plans
and bid documents; meetings and obtaining all necessary regulatory permits.
RFP Results
Five (5) technical proposals and five (5) cost proposals were received on Wednesday, January
24, 2024. Each proposal was evaluated based on the background of the firm, related project
experience, proposed services and scope of work, scheduled work effort and proposal content.
Each firm received a point ranking (total points = 100) for each criterion. Table 1 below
summarized this analysis.
Tables: Technical Proposal Evaluation
Category
Max.
Points
Burns &
McDonnell
Thomas
Engineering
Chastain
&
Associates
Baxter &
Woodman
Manhard
Consulting
Background
20
19
19
19
19
18
Experience
20
20
19
19
19
19
Scope
25
24
23
22
22
20
Schedule
15
13
14
14
13
14
Work Effort
10
9
9
9
8
8
Content
10
9
9
9
9
8
Totals:
100
94
93
92
90
87
Each firm was also asked to submit a cost proposal as well. Table 2 below summarizes staff's
analysis of costs.
Firm
Hours
Total Cost
Cost /
Hour
Burns & McDonnell
398
$66,000
$166
Thomas Engineering
370
$73,885
$200
Chastain &
Associates
379
$99,491
$262
Baxter & Woodman
560
$123,200
$220
Manhard Consulting
525
$130,000
$248
Discussion
The highest rated firm was Burns & McDonnell of Downers Grove, Illinois.
Burns & McDonnell proposal provided numerous examples of successful water main installation
projects similar in scale and scope as the proposed work. Examples cited water main
replacement in the Village of Glencoe, designing and constructing an 11 million -gallon -per day
(MGD) booster pump station and 2.5 miles of 30" transmission main for the Village of
Homewood, and an annual agreement with the Chicago Department of Water Management for
water main replacement. A copy of Burns & McDonnell's technical proposal is enclosed.
Notably, Burns & McDonnell provided civil, survey and construction engineering services for
the Villages 2020 water main replacement and rehabilitation project. The project included the
design and inspection of 5,400 linear feet of water main replacement in various parts of the
Village. The project also included the replacement of all associated main line valves, hydrants
and buffalo boxes. This work required rehabilitation of roadways, sidewalks and curbs as well.
Burns & McDonnell is also the Village's consulting firm for the design and construction
inspection of the Northwest Water Commission interconnect project, the Maple Berkshire relief
station rehabilitation project, the Lincoln We -Go lift station rehabilitation project, and they
provided phase I engineering for the concept plan to extend the water main on Oakton Street
in 2017.
Staff also contacted references from municipalities that have contracted with Burns &
McDonnell on similar projects and received positive feedback. Staff believes Burns &
McDonnell can successfully complete this project.
The lowest cost proposal was also submitted by Burns & McDonnell of Downers Grove, Illinois.
A copy of Burns & McDonnell's submitted cost proposal is enclosed.
It is the staff's opinion that Burns & McDonnell understands the proposed project, has
prepared a thorough proposal based on extensive experience, requested a reasonable fee, and
is well qualified to do the work.
Staff recommends including a 10% contingency in the award for this proposed contract
because time spent on construction engineering and inspection can vary due to circumstances
beyond the engineering consultant's control. For example, contractor delays, material
availability and inclement weather are all parameters that can lengthen anticipated
construction time. Inclusion of a 10% contingency ($6,600) will increase the project award
from $66,000 to $72,600.
Alternatives
1. Accept proposal from Burns & McDonnell to provide design engineering services for the
Oakton Street Water Main Extension Project.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the proposal for Oakton Street
Water Main Extension Project design engineering as submitted by Burns &
McDonnell of Downers Grove, Illinois for an amount not to exceed $72,600.
Attachments
1. Oakton Street Water Main Extension New
2. RFP FOR OAKTON WATER MAIN DESIGN
3. BMcD_Oakton Street Water Main Extension Proposal
4. BMcD_Oakton Street Water Main Extension Cost Proposal
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0,
0
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REQUEST FOR PROPOSALS
Design Engineering Services for the
2024 Oakton Street Water Main Extension Project
VILLAGE OF MOUNT PROSPECT
PUBLIC WORKS
Proposals due January 24, 2024
mount I r«sp cit
RFP for 2024 Oakton Street Water Main Extension Project Design Engineering Services
Page 1 of 6
REQUEST FOR PROPOSALS
Design Engineering Services for the
2024 Oakton Street Water Main Extension Project
Summary
The Village of Mount Prospect (Village) is seeking proposals from qualified civil
engineering consultants to prepare plans and specifications for the installation of
approximately 2,000 LF of 12 -inch diameter ductile iron water main consistent with
the concept plan in Attachment A. As presented, the concept plan depicts the
installation of new water main in the Oakton Street (IDOT) right-of-way and along
Badger Road (privately -owned).
The scope of work includes, but is not limited to, the following tasks:
Consultant shall prepare detailed plans and specifications suitable for bidding.
Plans and specifications shall conform to all current Village of Mount Prospect,
Illinois Environmental Protection Agency, and Standard Specifications for Water &
Sewer Main Construction in Illinois design criteria. The design shall include all
necessary water mains, hydrants, valves, vaults, and other appurtenances. No
water service lines shall be included in the design.
2. Consultant will make application for and obtain all necessary permits including,
but not limited to, IDOT, IEPA and/or MWRDGC permits.
3. Consultant will prepare all necessary plats of easement to construct the proposed
design.
4. Field -verify utility locations, including (as necessary) unmapped private
utilities. Perform surveys and records searches as needed to accurately
identify as -built facilities and existing conditions. Consultant shall be
responsible for all necessary subsurface investigations.
5. Provide an engineer's estimated cost of construction.
6. Submit all bidding documents, plans, and specifications to the Village for
review and approval prior to distribution.
7. Prepare the bid notice and submit to the Village for publication.
8. Furnish a list of preferred contractors recommended to perform the work.
9. Prepare and issue any required addenda.
10. Attend the bid opening and furnish the Village with a bid evaluation report.
11. Recommend selection of a contractor to the Village.
12. Issue notice of award, as directed by the Village.
RFP for 2024 Oakton Street Water Main Extension Project Design Engineering Services
Page 2 of 6
13.Assemble all documents necessary for contract execution.
Technical Proposal
The consultant's technical proposal shall be organized so that the outline generally follows
the format of this request for proposals. The proposal shall cover the approach and the
methodology the consultant intends to use in carrying out the project.
The technical proposal shall be less than fifteen (15) pages in length (does not include
any appendices or literature that may be attached to the proposal).
The technical proposal should also include statements setting forth the consultant's line
of business, organizational structure, summary of past experience, and specific
descriptions of at least three (3) projects completed in the Chicago metropolitan
area that are similar in subject, size, and complexity to the scope of services
specified herein. These descriptions must include contact information for reputable
references that can attest the consultant's representations.
In addition, the proposal shall indicate the principal in charge, project manager, and other
staff who will be committed to the project along with their resumes.
The consultant shall also submit a man-hour estimate, by labor category, for all phases of
the work. A total man-hour estimate should also be supplied.
Finally, the consultant should prepare a proposed schedule for completion of all design
work.
Cost Proposal
In a separate, sealed envelope, marked "Cost Proposal for the 2024 Oakton Street Water
Main Extension Project Design Engineering Services", identify a maximum, not -to -exceed
fee. An hourly fee schedule by personnel category, including direct and indirect personnel
costs and profit to be used for invoicing, shall also be included.
Personnel
Professional resumes, including education, work experience, professional credentials,
and employment status (e.g. full-time, part-time, years with the firm, job description) for
each individual to be assigned to the project described herein should be provided.
Disqualification of Proposals
More than one proposal for the same work described herein from an individual, firm, or
partnership, a corporation, or an association under the same or different names, will not
be considered. Reasonable grounds for believing that any party is interested in more than
one proposal for the work contemplated will cause the rejection of all proposals in which
said party is interested. If there are reasonable grounds for believing that collusion exists
among the parties submitting proposals, the proposals of the participants in such collusion
will not be considered.
Indemnification
The consultant shall indemnify and save harmless the Village, its officers and employees
from any and all liability, losses or damages, including attorney's fees and costs of
RFP for 2024 Oakton Street Water Main Extension Project Design Engineering Services
Page 3 of 6
defense, the Village may suffer as a result of claims, demands, suits, actions or
proceedings of any kind or nature, including workers' compensation claims, in any way
resulting from or arising out of the operations of the consultant under the contract,
including operations of subcontractors; and the consultant shall, at his own expense,
appear, defend, and pay all fees of attorneys and all costs and other expenses arising
therefrom or incurred in connection therewith; and, if any judgments shall be rendered
against the Village in any such action, the consultant shall, at his own expense, satisfy
and discharge same. The consultant expressly understands and agrees that any bonds,
letters of credit or insurance protection required by the contract, or otherwise provided by
the consultant, shall in no way limit the responsibility to indemnify, keep and save harmless
and defend the Village as herein provided.
Consultant agrees to defend and hold harmless the Village from and against all demands,
claims, suits, costs, expenses, damages and adjustments based upon any infringement
of any patent relating to goods specified in the contract, and on account of the Village's
use of any copyrighted or uncopyrighted, composition, trade secrets, secret process,
proprietary rights, patented of unpatented invention, article or appliance furnished or used
under the bid specifications.
Licenses
Each party submitting a proposal shall possess all necessary federal, state, and local
licenses as are required by law, and shall furnish satisfactory proof to the Village upon
request that the licenses are in effect during the entire period of the contract.
Proposed Project Schedule
The consultant shall adhere to the anticipated dates as set forth in the project schedule
for both projects below:
Proposals Due
Village Board Award
Kick-off Meeting
Final Completion
January 24, 2024
February 6, 2024
February 8, 2024
April 8, 2024
Award of Contract
The award of any contract may be made to the consultant who submits the proposal which
is in the best interest of the Village as evaluated by Village staff. Such evaluations will
include the experience of the consultant, capability of the consultant, and other factors
deemed by Village staff to be in the best interest of the Village.
In addition, the Village reserves the right to accept or reject any and all proposals, to waive
any informality in any proposals, and to accept any proposals considered advantageous
to the Village.
All parts, supplies, materials, services, and data will be provided within the timelines and
costs stipulated within the proposal and this agreement, unless modified in writing
between the Village of Mount Prospect and the consultant.
The consultant should identify all other items for which they will be seeking additional
reimbursement; i.e. tolls or other out-of-pocket expenses.
RFP for 2024 Oakton Street Water Main Extension Project Design Engineering Services
Page 4 of 6
Compliance with Freedom of Information Act Request
Section 7 of the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/7, applies to public
records in the possession of a party with whom the Village of Mount Prospect has
contracted. The Village of Mount Prospect will have only a very short period of time from
receipt of a FOIA request to comply with the request and there is a significant amount of
work required to process a request including collating and reviewing the information.
The consultant acknowledges the requirements of FOIA and agrees to comply with all
requests made by the Village of Mount Prospect for public records (as that term is defined
by Section 2(c) of FOIA) in the undersigned's possession and to provide the requested
public records to the Village Mount Prospect within two (2) business days of the request
being made by the Village of Mount Prospect. The bidder/contractor agrees to indemnify
and hold harmless the Village of Mount Prospect from all claims, costs, penalties, losses
and injuries (including but not limited to, attorney's fees, other professional fees, court
costs and/or arbitration or other dispute resolution costs) arising out of or relating to its
failure to provide public records to the Village of Mount Prospect under the contract.
Ownership of Documents and Intellectual Property
Except as otherwise provided in the Agreement, software, documents and reports
prepared by the consultant, as part of the services performed, shall become the sole and
exclusive property of the Village of Mount Prospect upon payment.
However, the consultant shall have unrestricted use of the information and or reports for
their internal use but not for any other purpose without the written consent of the Village
of Mount Prospect.
Independent Contractor
By accepting this agreement and providing services herein, the consultant acknowledges
and agrees that it will be providing services to the Village of Mount Prospect as an
"independent contractor".
Proposals
Proposals should be addressed to:
Casey Botterman
Water/Sewer Superintendent
Mount Prospect Public Works Department
1700 W. Central Rd., Mount Prospect, IL 60056
Ph: 847-870-5640 or e-mail: cbotterman@mountprospect.org
Proposals will be accepted via e-mail (cbotterman@mountprospect.org).
Questions and Clarifications
Questions and/or clarifications regarding this request for proposals should be directed to:
Casey Botterman
Water/Sewer Superintendent
Mount Prospect Public Works Department
1700 W. Central Rd., Mount Prospect, IL 60056
Ph: 847-870-5640 or e-mail: cbotterman@mountprospect.org
RFP for 2024 Oakton Street Water Main Extension Project Design Engineering Services
Page 5 of 6
Proposals Due
All proposals must be received at the Mount Prospect Public Works facility no later than
3:00 PM local time on January 24, 2024.
RFP for 2024 Oakton Street Water Main Extension Project Design Engineering Services
Page 6 of 6
DESIGN ENGINEERING
SERVICES FOR
THE 2024 OA KTO N
STREET WATER MAIN
EXTENSION PROJECT
CasoyBmttennan
VVater/Se*er5uperin1endent
Village ofMount Prospect
l7OOVXCentral Road
Mount Prospect, |LGOD5G
Re: Proposal for Proposal ~Design Engineering Services for the 2024 Oakton Street Water Main Extension Project
Dear Mr. Botterman:
Providing areliable water supply isatop priority for the Village ofMount Prospect (ViUaAe). The Village isseeking to
provide this service to the Oakton Area, which was recently incorporated and currently receives water from individual
ground water wells. Meeting this challenge requires a strong partner that understands the goal of installing over 2,000 feet
ofwater main within theViUaga'mwnod potable water distribution system in a critical area with unique challenges related
to permitting, constructability and easement acquisition. Burns & McDonnell understands the objectives for this project
and isqualified to provide the design services outlined in the January 3, 2024, request for proposals.
We bring the following advantages to the Village:
Unique lKnsw0edge of the 0alktomArea 11
Burns & McDonnell has already executed two (2)
previous Oaktonarea planning projects for the Village,
leading us10this next step ofanextension ofthe
water main. Because ofour previous experience, we
have already identified critical issues that need 10
beaddressed inthe project, such asthe existence
ofoil and gas pipelines that will require permitting
and coordination, the potential need for additional
easements onBadger Road and Lexington Drive, PACE
bus stop coordination for Oakton Street, and the Higgins
Creek crossing requiring additional permitting and
coordination.
P*oveim'Track Record of Delliverilimg Pmojectsto the V0illage 11Burns & McDonnell brings aunique perspective, given our
track record of delivering successful projects to the Village. For more than 23 years, we have worked with you to plan,
design and construct improvements toyour water system. VVeunderstand ViUagestandanJcontracLducumentsand
construction details. Our familiarity makes us reliable partner.
Experiemoewilth Desigm& Construction for the ViNllage 11 Our core design team all have experience providing design
services successfully for the Village. Most recently, our project manager, Paul St. Aubyn.has worked onnumerous Village
projects, including the Northwest Water Commission Emergency Interconnection, Oakton Water Service Area Planning
Study, and Fairview Lift Station Condition Assessment projects. Our lead designer, Caleb Apker, has also worked on
numerous Village projects, including the 2020 Water Main Improvements project for the Village. We understand Village-
specificdesiBnandconstrucdonrequinamentsandcanuaetheseexperiencestode|iveraaeam|essandweU'coordina1ad
project. We know the issues that are most important to you, like managing cost and delivering well -coordinated projects.
Burns & McDonnell is excited to support the Village of Mount Prospect. By combining a proven leader with our
firm's experience inwater main improvement projects, we will provide high-quality design and position you
for success. Please feel free to contact uashould you require any additional information.
�
Paul St. Aubyn' PEI Project Manager
E: P: 872-804-99S8
ounws���n�wws�� VU�eQeofMuun�Proa�eot R4GE
���~~ l^3lOpus Place, Suite 1D0\Downers Grove, U60515 Oak�onVVaterMa�nOes��n U �
Municipalities, water districts and private industries are tasked with the
continued challenge of expanding water systems to meet ever-increasing
demands while maintaining existing aging systems through replacements
and rehabilitations.
Tackling these challenges is at the core of our experience. We have proven
comprehensive technical capabilities to take your water distribution or
transmission pipeline, pump station or storage project from conceptual
planning, design and construction through system startup. Our diverse
team of professional engineers and designers takes on projects of all
sizes, whether a small diameter distribution water pipeline or a very large
diameter transmission pipeline; a 1.0 million gallon -per -day (MGD) booster
pump station or a 100.0 -MGD high service pump station; a 1.0 -MG storage
tank or 20.0 -MG clearwell reservoir.
We also complete condition assessments and designs for rehabilitations
and retrofits to aging or outdated systems using cutting-edge technology
that provides insights into your current systems and potential solutions. We
provide you with cost-effective water system designs so that you can meet
needs of your customers now and in the future.
Our focus is on identifying your supply, distribution and collection
challenges and proposing practical, effective solutions that have passed
field tests and been calibrated, modeled, designed and built to exceed
expectations.
We have more than 350 professionals in our water practice - and we have
a total of 530+ multi -discipline professionals within an hour of Mount
Prospect.
93 MILES
(491,000 LF) of
123458
new water main in
the Midwest water and
wastewater
projects
--------------------------------- delivered for
266 clients across
the country
Projects completed for in the last 10
water clients in years
Illinois over the last 5 years ;
BURNSMMONNELL.
Top Design Firms
ENR Midwest (2023)
Top 100 Design -Build Firms
Engineering News -Record (2023)
Top 500 Design Firms
Engineering News -Record (2023)
Water Treatment
ENR Industry -Specific (2023)
Water Supply
�> ENR Industry -Specific (2023)
Construction Management
Engineering News -Record (2023)
We integrate safety into our everyday culture and
measure ourselves against the strictest standards. In
fact, our first core principle is "Safety is First". Our
safety ratings are considerably better than industry
standards. In the past five years, we have completed
more than 97 million man-hours on all projects with a
total recordable incident rate of 0.15.
(.)-hhc.nWiiur ',�,-,iii ".(e.,,iyn 11
3D models & renderings are used for clash detection across the
discipline design teams. Similarly, model review workshops between the
design team and the District staff allows for collaborative design reviews
throughout the life of the design.
Our mission is "to make our clients successful", and we accomplish this by developing long-term relationships based
upon mutual respect, technical competence and responsiveness. Burns & McDonnell is 100% employee -owned, and our
clients tell us they see our pride of ownership in our work. Over 90% of our work is repeat business with existing clients,
which demonstrates their level of satisfaction with our services.
Burns & McDonnell has been successfully providing consulting, design and construction services to the Village for more
than 20 years. Our proposed staff are experienced in working with the Village on similar projects. We keep projects
on budget and on schedule while maintaining effective communication. We pride ourselves on being qualified and
responsive. We value our partnership and look forward to continuing to serve the Village of Mount Prospect.
BURNS MSDONNELL. VIII a(� e oaf I�'fr(�,.al Il "'I €)t!: J,C,C1', "'A'(3F
_
Review of Project Goals & Objectives
internal to Burns & McDonnell prior to
Our quality process is formally outlined and follows either
work activities
a three- or six -step process (Figure 1), depending on the
type of work being completed. Both quality processes
Q7
incorporate the same key aspects, including contract,
Document Development Review
peer and team reviews; construction quality management;
internal to Burns & McDonnell prior to
corrective and preventative action; documentation,
publication of any document
information management and records close-out; training
Q2
and internal quality audits; lessons learned meetings; and
periodic reviews of the program.
AM
Third -Party Review
for input by subconsultants, vendors or
We will conduct internal QA/QC reviews of every
Ur
manufacturers
document prior to submittal to the client and/or project
Q3
stakeholders for review and/or verification of compliance
with project objectives. Our multi -step process includes
Review of Draft Documents
six phases, as annotated for the work activities.
000,
for compliance with the District's project
objectives; review of document accuracy
and level of completion
A core principle of our quality management program
04
is continuous improvement. Using our library of quality
procedures, diverse facility and master planning
Construction Review
experiences with utilities across the country, highly
—�
roecQuality
reserved for project implementation
phase
experienced and detail -oriented QA/QC team and internal
best practices, our team is able to forecast and mitigate
Q5
issues before they arise, providing comfort to the client in
knowing that quality is continuously being managed for=
Final Document Review
this important project.
a
for full quality and compliance
06
Burns & McDonnell's six -step quality control process
3D models & renderings are used for clash detection across the
discipline design teams. Similarly, model review workshops between the
design team and the District staff allows for collaborative design reviews
throughout the life of the design.
Our mission is "to make our clients successful", and we accomplish this by developing long-term relationships based
upon mutual respect, technical competence and responsiveness. Burns & McDonnell is 100% employee -owned, and our
clients tell us they see our pride of ownership in our work. Over 90% of our work is repeat business with existing clients,
which demonstrates their level of satisfaction with our services.
Burns & McDonnell has been successfully providing consulting, design and construction services to the Village for more
than 20 years. Our proposed staff are experienced in working with the Village on similar projects. We keep projects
on budget and on schedule while maintaining effective communication. We pride ourselves on being qualified and
responsive. We value our partnership and look forward to continuing to serve the Village of Mount Prospect.
BURNS MSDONNELL. VIII a(� e oaf I�'fr(�,.al Il "'I €)t!: J,C,C1', "'A'(3F
Based upon our review ofthe January 3,2O24 request for
Proposals (RFP),itisBurns & McDonnell's understanding that
the Village wishes 1mengage the services ofaprofessional
engineering consultant tuprovide design engineering services
for the 2O24OaktonStreet Water Main Extension Project.
The Village desires hzextend its water service area toinclude
the DallonArea, which isroughly located between Terminal
Drive, Lexington Drive, and |'8O.This project addresses
the water main extension from the intersection of Terminal
Drive and Badger Road, along QaktonStreet (IL,83)'tothe
intersection ofLexington Drive and OaktonStreet (|L,83).This
project area isprimarily commercial and industrial and involves
the installation ofapproximately 2.ODOlinear feet ofl2'inch
diameter ductile iron water main.
It isunderstood that Illinois Department of Transportation
(|DQT) permitting will berequired for installation along and
beneath Oakton Street (IL -83) and permitting with the Illinois
Environmental Protection Agency (|EPA)will berequired to
install new water main. Our team has successfully obtained
|DOTand |EPApermits for the Village for previous projects, and
understands the processes and requirements.
The services required for the project will include the preparation
ofbid documents, permitting and bid phase services for the
installation of new water main in the project areas.
Our proposed projiect mainage��aull St., Aulbyim Ihas maineged
inummemmus VilliUage pirojeots fincludifing%he Northwest Wateir
Commission Interconnection, Falirvilew Lift Statilon CoindlUoin
Assessment and Oalktoin Wateir ServiimeAirea pirojieots.Hehas
also managed numerous other water main projects for small
and large municipalities throughout the Chicago area.
We intend to deliver this project through proactive project
management and coordination with the Village toconfirm the
Village's objectives oan be met, project costs are minimized and
anefficient plan tocomplete the project has been developed.
Clear, coincilmecommmmuinilcatiion Imouir way to deUilveir the piroject
oin lbudget and onmcheduUew1hilUemmilinilmmilzing lmmpactmto the
pulbUiic.This iscritical Lothe public and Village Administration's
perception ofthe project.
IRIESOILUT110IN OF IKIEY COINSU1131EIRAT110INS
The successful design and construction ofthe project will
present some unique considerations. The following paragraphs
identify and discuss key considerations for completing the
project aswell ashow the Burns & McDonnell team intends to
manage and resolve these considerations.
IKINOWILIEIDGIE OIFTIHIE VII0LAGIE'S WATER SYSTIEIM
Burns & McDonnell has performed extensive water modeling
for the Village's system, including the Oah1onArea. |naddition
toour experience with modeling the Village's system, our
design and construction teams have extensive knowledge
ofthe Village's water main requirements and procedures for
notification ofresidents for water main shutdowns and their
procedures for testing and disinfection.
PROJECTIKIICIK--OII=IF IMIEIETIIING
|twill baessential tohave adetailed project kick-off meeting
prior tminitiating any project work. The purpose ofthe kick-
off meedngvviUbetoastab|ish|ineaofcommunioadon.review
the project scope, document that the Village's objectives have
been identified and discuss the critical path tomeeting those
objectives. Burns& McDonnell will review existing project
documents, prepare aformal request for information (RF|)for
any missing information and review permitting requirements
prior tothe meeting.
VUhageofMoun�.Pozsuect 11 PAGE
Oak1onVVaterMeIn Oeslgn 11 4
1100112NORM
The Village has provided expected schedule milestones,
including final completion in April. Burns &McDonnell is
proposing toextend the anticipated project schedule to
reflect the required permitting reviews prior tobidding.
Burns & McDonnell understands various permits will be
necessary prior tobidding and construction and will begin
coordination with these agencies assoon aspossible.
COST'
Burns & McDonnell has supported the Village inthe past by
developing aWater Main Asset Management Program and
Water Rate Study, someunderstand thatthispn4ectisone
of many water main projects the Village will be completing
inthe coming years. Managing cost iskey tomaking sure the
Village can implement their program the way itwas intended.
Simple design decisions can have odrastic effect oncost. VVe
believe the Village should beprovided with anopportunity to
consider these issues and make data -driven decisions.
Our approach will betodiscuss feasible options with the
Village, then design and bid the project, considering Village
requirements and preferences. A|temetoscanbeindudedin
the bid, allowing the Village toevaluate different installation
methods and additional scope items, maximizing the
project's cost-effectiveness.
Utility conflicts can result insignificant delays and added
costs during construction. Therefore, the Burns &McDonnell
team will immediately coordinate with the various utility
companies upon receiving aNotice toProceed. This
coordination begins with submitting a design'sta8eJUL|E
locate, followed bycontacting each utility company inthe
vicinity ofthe project torequest copies oftheir utility atlases.
The next step inthis coordination istoshare Preliminary
Plans with each utility tobetter evaluate the project's
impact ontheir facilities. This team has used this approach
in numerous communities, including the Village, with great
success.
Based onour experience and initial field reconnaissance,
the potential exists for existing water, sanitary sewer and/
or natural gas services toconflict with the proposed water
main. The design will need toconsider minimizing the impact
on sanitary sewer and water services, especially iftrench|eaa
installation methods are used. Sanitary and water service
adjustments and details will be incorporated into the project
asrequired. Coordination with the gas company early in
the project's design phase will becompleted toverify that
conflicts are identified and managed. There are also several
oil and gas pipelines in the vicinity ofthe project area. A
number ofWest Shore Pipelines exist within Badger Road
limits and aShell pipeline exists along the north ROW limits
ufDakLon Street from Lexington Drive (nmrth)with a road
crossing atS.Weiler Road cross street (south). Coordination
with these companies atanearly stage isimportant since
there can be strict requirements for work within their
easements.
IID IE IR IM ITTUIN G
The proposed improvements will require that permits
beobtained. PernnittingcnordinadonvviththeU|inois
Environmental Protection Agency (|EFA)will berequired. VYa
have excellent relationships with the | EPA and are confident
that these relationships will result intimely permit reviews
and issuance. |naddition, itisunderstood that permits may
benecessary with |DDTfor work completed onDahton
Street. Based on Metropolitan Water Reclamation District
ofGreater Chicago's (MVVRDGQWatershed Management
Ordinance (VVMO)Section 2O11E.2'apermit for this project
would not berequired with MVVRDGC.Other permitting
from Illinois Department ofNatural Resourcea(|DNR)
for environmental wetland permitting assumed not to
be required. Our team of environmental scientists is well
positioned tocomplete apreliminary review ofthe site and
complete the applicable permitting requirements. One ofour
tasks will be to immediately evaluate each selected area to
verify ifany additional permits will be required and notify the
Village ofour findings.
IMAUINTIEINAINCIE 0IFTIRAIFIRIC
The majority ofthe project areas are residential streets, mnwe
do not anticipate developing detailed Maintenance ofTraffic
plans for these areas. However, aMaintenance ofTraffic plan
will likely required for |QOT permitting on Oah1nn Street
right-of-ways. Therefore, wewill include the appropriate |DOT
traffic control details in our plans to provide the contractor
with direction onprotecting the public and the work zone
during construction activities.
|tisunderstood that construction along both Badger Road
and Lexington Drive will require easement acquisitions.
Burno& McDonnell will team with alicensed surveyor toassist
in preparation of easement documentation.
ASSUMPTIONS AINID CLARIFICATIONS
l Nosignal design for Maintenance oftraffic (MOT)is
required for work along Oakton Street. Typical |D0T MOT
standard details are assumed sufficient.
2. Noeasements will berequired parallel toOaktonStreet.
3. No coordination for new water services will be required.
4. No plumbing inspections will be required.
5. Total ground disturbance will beless than an acre. thus,
anNPDESpermit will not berequired for this scope. This
also means that aSection lDGconsultation with the |DNR
SHPO nor state T&Espedes evaluation with |DNRvviU
be required.
G. USACEpermitting will not berequired.
7 Owner will complete necessary due diligence, confirm
and secure land rights and any necessary public
outreach.
EL Abandoned railroad will not require additional
VU�ageofMoun�,ProsJ,ect PAGE
Oak1onN�terMadnDe� 5
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IDIESIGIN E IN II IN IME IR Ii IN & IB 11113 IPIHASIE SIERVICIES
Task 1: Project Coordination
1.1 IKick-off IMeetiiing Coordinate and conduct a project kick-
off meeting to introduce key project team members and
review the scope of work, objectives, information and
coordination that will be required.
1.2 (Project IMainagerneint Complete project management and
administration tasks.
1.3 Ilesiigin IReviiew IMeetiiing Conduct one project status
meeting with the Village to review the design prior to
submitting for permit(s).
Task 2; Design
2.1 Existing IData IReview Request and review existing data
pertinent to the project. This is anticipated to include as -
built drawings provided by the Village, site development
plans and other information.
2.2 Tb1pogiralplhiic Survey Utilize an experienced survey firm
to conduct a thorough survey of the project area to be
incorporated in the design. One (1) easement and legal
description for water main alignment on or adjacent to
Badger Road.
2.3 IFiielld Investigation Identify existing conditions. Perform
detailed surface investigation of water, storm sewer and
sanitary sewer structures.
2.4 Utility Coordination Contact JULIE and request maps
of existing utilities located on and near the project site.
Review for potential conflicts and identify mitigation
measures.
2.5 Maintenance of Tiraffiic Identify required IDOT permitting.
Incorporate necessary traffic control details in the
engineering plans. It is assumed that only standard details
will be necessary and no temporary or permanent signal
design will be necessary. Our fee does not include any
MOT design.
2.6 Preparation of Construction IBiid IDocuinneints Develop
project plans consisting of the following:
1) plan and profile drawings of the project areas;
2) water main layout; 3) construction details;
4) construction staging plan; 5) traffic control details.
Develop specifications, considering Village procurement
requirements, general conditions, bid documents,
insurance requirements, performance bonds, etc.
Documents will conform to Village, TEPA, IDOT, and
Standard Specifications for Water & Sewer Main
Construction in Illinois requirements as applicable. Effort
to make bid documents compliant with third -party
financial aid requirements is not included.
2.7 IEingiineeir"s Opinion of IPirolbalblle Construction Cost
(IEDIPCC) Submit for Village review.
2.8 Quality Assurance IReview Complete quality review.
BURNSMMONNELL.
Task 3: Permitting Support
3.1 Coordinate with IPerimiit Agencies Prepare and submit
the following permit applications. Permit application fees
are not included in this proposal.
3.2 111DOT Roadway Construction Permit
3.3 IIIEIPA Public Water Supply Construction Permit
3.3 IMWIRID A permit determination letter shall be submitted
to MWRD for the placement of temporary bore pits
required for the installation of the water main within the
FEMA -mapped 100 -year Zone A floodplain will qualify
as a "maintenance" activity within the MWRD-regulated
and defined Flood Protection Area (FPA). The permit
determination letter request to the agency will include
elements of a site investigation report as attachments.
According to MWRD WMO article 2, Section 201.E.(3), A
watershed management permit shall not be required for
the proposed water main work.
Task 4: Bid Phase Support
4.1 IProvide IBid Documents Electronic copies of the final
issued for bid documents will be made available to
prospective bidders in PDF format for a nominal fee.
Bidders will be able to purchase hard copies of the
documents at printing cost.
4.2 IProvide Bidding Assistance Review bidder questions and
requests for clarification, respond to questions in writing
and prepare addenda as necessary.
4.3 IBild IReviiew and Recommendation Review and evaluate
bids for completeness, develop and review bid tabulation,
verify contractor representations, check references and
make a written recommendation for contract award.
Project
Coordination
(:(-ht(.anW,iiur',�,-,iii ".(e., lyn 11 7
Bid Phase
"y
support
(:(-ht(.anW,iiur',�,-,iii ".(e., lyn 11 7
Burna& McDonnell has assembled a qualified, experienced and knowledgeable project team to provide professional services tmthe
Village of Mount Prospect for the Oakton Water Main Extension project. The Burns& McDonnell team uses portfolio ofproven
tools and processes to look at both near- and long-term project drivers to determine how they can, should and will fit into the
project to meet both budget and schedule parameters.
Project Manager
Paul St. Aubyn' PE
PNmcypaU-in-Charge QA/QC
Patrick Clifford Randy Patchett, PE
Lead Water Main Design
Caleb Apker,PE
Design Support
Tim Karg|
FAIMU11-UAIMUTY WU�IH'TIHIE VUILILAGIE &TIHUS INIROJECT 'TIEAIM STIRIEINGTH
The ideal key personnel for this project should have experience
completing similar projects, experience with the Village and a
strong understanding oftheViUage'opnooeduvas'intenacUon
with project stakeholders and design -related requirements. Our
proposed project team has that experience and knowledge.
We aUmo IhaveaUoing history of supporting the Village
with evaluations, including this 1piro.ilectslite. Some ofthe
advantages the Burns & McDonnell project team offers include:
�Key members ofour project team have completed over
l5similar projects inIllinois inthe last five years asateam,
including projects for the Village.
�
Key members cfour project team have astrong,
professional working relationship with the Village. Paull St.,
Aiulbyin, our proposed projectmmainageir, and Caleb ApIker,
ouir proposed desiginUead,Ihavesuccessfully provided
pUaininling,desigin and/or construction services to the
ViUUageoin mmuUtillpUe projects.
� VVehave reviewed available information and have estrong
understanding of the project requirements. Some of our
experience working onthe Village's water system includes:
° Since the 2D0BWater System Master Plan was
comp|eted, ouir teamm IhamevaUua8ed the Village's water
symtemm using the hydmmuUicmmodeU-foir appiroxilmmateUy 10
aireamthroughout the Village, Evaluations have included
assessing available fire flow, pressure requirements,
booster pump station operating scenarios, water supply
alternatives and options for providing water service to
areas the Village has considered for annexation.
° Our team has experience inthe detailed design and
construction ofwater main for the Village, most recently
onthe 2020Water Main Improvements project.
��St., Aulbyimwill serve asthe project manager for this
project. Paul has l5years ofexperience managing municipal
projects and iowell versed inthe design ofwater main and
underground utilities. He will beresponsible for project
coordination, project scheduling, budget maintenance, project
design, overall performance and most importantly, client
satisfaction. Hehas experience incompleting multiple projects
for the Village, including projects similar tothis water main
installation project.
IRaimdy Patchett will provide quality control and quality
assurance design review services for the project. Given that
Randy has been working with the Village for approximately
33years, this will provide the Village with confidence that
the project isbeing designed inaccordance with Village
expectations and design standards.
Caleb ApIkeir will serve aathe lead designer for this project.
Caleb will work directly under Paul and coordinate daily design
activities. Hehas extensive experience with the Village and a
strong understanding ofVillage requirements.
'Tilim KairgUwill serve asour part-time design support enBineer.
Tim will support Caleb ondaily design activities. Hehas unique
experience and knowledge ufthe Village water distribution
system and the DakbonArea through his previous work for the
Village on the 0a4tun Water Service Evaluation.
VUhageofMounLPozsuect 11 PAGE
Oak1onVVaterOeslgn 11 8
Paul S#. Aubynn E
Project Manager
Paul isecivil and environmental engineer and project
manager with experience in potable water system
design and p|onninB, including water distribution
system mode|ing, master plans and studies, process
and facility design, water main design and condition
assessments. Paul's primary role will hetmmanage the
project, represent Burns &McDonnell asthe single point
mfcontact, execute the project on'timeand at/under
budget, and submit quality deliverables tothe Village.
Miscellaneous Engineering SmnvVcmm Lockport
Heights Sanitary District, Lockport, |L Paul
served asproject manager and lead technical engineer.
Provided engineering services for multi-year water
mein replacement projects. Executed long-term capital
improvement plan bypursuing, applying for, and
obtaining Community Development Block Grants (CDBG)
for construction and engineering funding. Provided
preliminary and final engineering design, managed
aubconsu|tants.and provided construction engineering
and inspection services. Attended monthly board
meetings and provided regular systems maintenance and
operations updates to Owner.
TW3/17 West Transmission Main DvPage Water
Commission. Bartlett, |L Paul served as project
manager responsible for the planning and design of
approximately 5miles mfwater main. Managed and
coordinated multiple disciplines and yubconsu|tants
responsible for various aspects ofthe design. Developed
figures for obtaining permanent and temporary
construction easements. Prepared pro/ectp|ansand
specifications and communicated and coordinated all
aspects ofthe project with the Client. Provided overall
construction administration services on the prm]ect,
including shop drawing review and coordination, change
order reviews, weekly construction progress meetings'
reviewed pay requests, and coordinated all work with local
municipalities.
Water Main Improvements Village ofBuffalo Grove,
|L Paul served as project engineer, aiding inthe design
ofapproximately 2.O0O lineal feet of2U'inch diameter
water main in a heavily traveled roadway. Coordinated
project with the Cook County Highway Department.
Prepared quantities cost estimate for construction.
Oversaw construction asresident engineer.
Lice nses/Registrati ons
Randy ���
��~°"�~=u, ""=�~°""~~�*� " ~~
QA/QC
Randy is a senior project manager and civil engineer
A/Q/—
Randyisaseniorpndectmenagmrandcivi|engineer
with extensive experience providing consulting
engineering services onwater resources projects.
His responsibilities include developing and managing
projects involving flood mitigabon, s1ormwater
management, streambankstabilization, design and
construction Support for barge and railroad unloading
experience. Randy's experience includes assisting
clients in obtaining and complying with construction
and operating permits from the U.5'Amy Corps of
Engineers, the Illinois DNR and the Metropolitan Water
Reclamation District ofGreater Chicago for work in
designated waters of the state.
Lord Street Basin Combined Sewer Separation
Project City ofElgin, |L Randy served as the
project manager. Heworked onreview ofexisting
modeling informahon, value engineering' design' bid
phase and construction services for the separation of
approximately 20^000 linear feet of combined sewer in
the City's Lord Street Basin.
Homewood Water Delivery Progressive Design -Build
Village of Homewood' |L Randy served asthe civil
engineer for the design and construction ofanl1MGD
booster pump station, acaustic chemical feed system
and nearly 2.5 miles of3D" transmission main to change
the Village's water source. The project included two jack
and bore installations, environmental coordination for
endangered species and extensive permitting. The project
was delivered $l.5million under the Village's budget and
was completed more than six months ahead of schedule.
2020 Water Main Improvements Village of
Glencoe, |L Randy served asthe civil lead for the
replacement ofwater main at three separate locations.
The project consisted ofthe design and construction
ufapproximately 2.5O0 linear feet ofG'inch. 8 -inch and
l2'inchwater main, valves, services, fire hydrants, and
pressure connections toexisting mains.
West Pressure Zone Connectivity City of Elgin,
|L Asproject director, Randy worked onoverseeing
the creation of report tothe City ofElgin on whether
ornot their distribution system could serve the addition
of unincorporated areas of the city. Project included
installation ofapproximately l2.ODD linear feet ofnew 2O'
and 24'inch diameter transmission main.
� Personnel Statistics
Total years ofExperience
��
Years with Burns &McDonnell
Education��.�8��U
Licenses/Ke0isiratiuns
\/U�egeofMoun�.Prosuect 11 PAGE
Oak1on��terMe�nOes�gn � �
Caleb ��m�N�m��� ��0�
~�w°�~°=w m`u�.m�n�-p �- °~Lead Water Main Design
Caleb works asaproject engineer onwater, wastewater
and stormwoterprojects. Hehas played significant
roles innumerous projects inhis time with Burns @
McDonnell. These projects include water main design,
infrastructure studies, site development, storm water and
sanitary system assessment and design and construction
management. His experiences have given him valuable
knowledge inkey aspects ofhis field, which have led to
the success ofhis clients.
2020 Water Main Improvements Village ofGlencoe,
|L Caleb served aslead engineer for the replacement
of water main atthree separate locations. The project
consisted ofthe design and construction ofapproximately
2.500 linear feet of5'inuh. 8'inch, and 12'inch water main,
valves, services, fire hydrants and pressure connections to
existing mains. Narrow streets, the Village Golf Course, and
existing utilities required creative approach 1oinstalling
the new main. A directional drilling method was selected
to minimize impact to residents and golfers.
2020 Water Main Improvements Village ofMount
Prospect, |L Caleb served amlead engineer for the
replacement ofwater main along four local streets. The
project consisted ofthe design and construction of
approximately 5'400 linear feet of 8 -inch water mein' 13
gate valves, 13Oservices, fire hydrants and connections tu
existing mains.
Lord SmnU*mny Sewer Interceptor Basin 02A &
Combined Sewer Separation City ofElgin, |L
Caleb served as project engineer for this project consisting
ofapproximately 20.ODO linear feet ofcombined sewer
separation ranging insize from l2'to72'inchesindiameter
and 5.000 linear feet ofnew l8'inch sanitary sewer
interceptor. |naddition, there isapproximately 3'GDD
linear feet ofcured'in'p|ace pipe ranging in size from
8' 1m35'inchesx53'incheaindiameter being installed to
rehabilitate the existing combined sewer.
Homewood Water Delivery PnognessVvmDesVgn-BuVUd
Village ofHomewood, |L Caleb served aoresident
engineer. Project included design ofapproximately
2.4 miles of3O'inch'diameterwater main, design of
booster pump station and several million -gallon reservoir,
water quality and treatment evaluation, permitting'
environmental investigations and ecorrosion study.
� Personnel Statistics
Total years ofExperience
�
Years with Burns & McDonnell
�
Lducaiiun��,���U����������
Licences/ReAisiraUons
Tim N�-:m�*�N
_'~~-Design Support
Tim works asaproject civil engineer and currently
performs water, wastewater, and stormvvaterlinear
system and planning based services for public and
private clients. His projects include large diameter water
main design, hydraulic master planning, wastewater
system assessment, process piping design, site civil
design and construction management. Tim provides
critical support to project teams by identifying, tracking
and helping mitigate barriers that are critical toproject
WINWIffm
2020 Water Main Improvements Village of
Glencoe, |L Tim served assupporting design engineer
for the design of replacement water main. Tim supported
indesign stage JULIE coordination and field inspection
services inthe design stage. The project consisted ofthe
design and construction ofapproximately 2.5OUlinear
feet of5'inch. 8'inch, andl2'inch water main, valves,
services, fire hydrants and pressure connections Lo
existing mains. Narrow streets, the Village Golf Coume,
and existing utilities required acreative approach to
installing the new main. A directional drilling method was
selected tominimize impact turesidents and golfers.
Homewood Water Delivery Progressive Design -
Build Village ofHomewood, |L Tim served as
lead pipeline and site civil design engineer for the study,
design and construction ofapproximately 2.3miles of
PVC transmission water main. The project included an
alternative delivery design of pipeline and subsequent
booster pump station suppling anew water source tuthe
Village ofHomewood. His responsibilities included lOOY6
pipeline design drawings and details, permit submitta|a.
RFI and shop drawing reviews, and coordination with
structural and electrical discipline engineers and
contractors.
Omktmn Water Service Evaluation Village of Mount
Prospect. |L Tim was the project engineer. Evaluation
of alternatives to provide water service to a commercial
and light industrial development recently annexed into
the Village. Responsibilities included hydraulic water
modeling analysis ofsystem-wide pressures and fire
flows resulting from various scenarios, and development
mfawritten project report and conceptual plan with
preliminary cost opinions, permitting and land acquisition
requirements.
� Personnel Statistics
Total years ofExperience
�
Years with Burns @McDonnell
�
Education��.�8��U
Licenses/Reyisinahuns
\/U�egeofMoun�,Prosuect 11 PAGE
Oak1on\/\/�1terMe1nOeslgn 11 10
Burns & McDonnell provided design and construction
services for the Village of Mount Prospect for the 2020
Water Main Improvement project. The project involved the
replacement of water main along four local streets. These
sections of water main were selected for replacement by
the Village of Mount Prospect with the help of a 2010 water
modeling project performed by Burns & McDonnell.
The project consisted of the design and construction of
approximately 5,400 linear feet of 8 -inch water main, 13 gate
valves, 130 services, fire hydrants, and connections to existing
mains. The project was completed in coordination with the
Village's Street Rehabilitation Program.
Project scope and deliverables included the final plans,
specifications, cost estimates, permitting, utility conflict
resolution, soil testing and analysis, Clean Construction
Demolition Debris (CCDD) certification and bidding
assistance.
Construction began in September 2020 and was completed
in December 2020. Burns & McDonnell provided construction
engineering services throughout the project duration.
Because of the project's success during construction, the
Village was able to use contingency funds to repave all four
of the streets that were included in the project.
PROJECT STATISTICS PROJECT TEAM
Client Name I Village of Caleb Apker
Mount Prospect Tim Kargl
End Year 12020
SERVICES PROVIDED
PROJECT REFERENCE Design Services
Sean Dorsey Permitting
Director of Public Works Construction Phase Services
1700 W. Central Road
Mount Prospect
Illinois 60056
847-870-5640
SDorsey@mountprospect.
org
Burns & McDonnell provided design and construction
services for the Village of Glencoe for the 2020 Water Main
Improvement project. The project involved the replacement
of water main at three separate locations in the Village of
Glencoe.
The project consisted of the design and construction of
approximately 2,500 linear feet of 6 -inch, 8 -inch, and 12 -
inch water main, valves, services, fire hydrants and pressure
connections to existing mains.
Project scope and deliverables included the final plans,
specifications, cost estimates, IEPA permitting, IDOT
permitting and coordination, utility conflict resolution and
bidding assistance.
Narrow streets, the Village Golf Course, and existing utilities
required a creative approach to installing the new main.
A directional drilling method was selected to minimize
impact to residents and golfers. Construction began in
September 2020 and was completed in December 2020.
Burns & McDonnell provided construction engineering
services throughout the project duration.
PROJECT STATISTICS PROJECT TEAM
Client Name I Village of Caleb Apker
Glencoe
End Year 12020
PROJECT REFERENCE
Donald Kirk
General Superintendent
675 Village Court
Glencoe, IL 60022
847-461-1154
dkirk@villageofglencoe.org
SERVICES PROVIDED
Design Services
Permitting
Construction Phase Services
BURNS MSDONNELL. \r1 r ('2 u I'1�; J1,1h h�IC)SJC'C,1', PA(3l
Burns & McDonnell provided design services to the Village of
Glencoe for the 2019 Water Main Improvement project. The
project involved the replacement of water main along two
streets in the Village of Glencoe.
The project consisted of the design of approximately 1,400
linear feet of 8 -inch water main, valves, services, fire hydrants
and pressure connections to existing mains.
Project scope and deliverables included the final plans,
specifications, cost estimates, IEPA permitting, utility conflict
resolution and bidding assistance.
Narrow streets and existing utilities required a creative
approach to installing the new main. A directional drilling
method was selected to minimize impact to residents.
PROJECT STATISTICS
PROJECT TEAM
Client Name I Village of
Caleb Apker
Glencoe
Permitting - Corrosion Study
End Year 12019
SERVICES PROVIDED
Design Services
PROJECT REFERENCE
Permitting
Donald Kirk
Design - Pipeline, Reservoir,
General Superintendent
Pump Station, Treatment
675 Village Court
Governance - IGA
Glencoe, IL 60022
847-461-1154
dkirk@villageofglencoe.org
BURNSMMONNELL.
With the end date of its water supply agreement drawing near,
the Village of Homewood, Illinois, was facing the possibility
of increased water supply rates and reduced reliability.
After assessing long-term plans, Homewood partnered with
Burns & McDonnell to design and construct an 11 million -
gallon -per -day (MGD) booster pump station and nearly
2.5 miles of 30 -inch transmission main, using a progressive
design -build approach. The $12.25 million project, the largest
public works project in Village history, is expected to be
financed within the Village's existing water fund.
Under the progressive design -build delivery framework, the
team could more easily facilitate collaboration between the
Village, designer and contractor at the earliest possible stages
of the project. This collaborative approach allowed the design
to progress with input from all project stakeholders. As the
design evolved, our team was able to make design decisions
within the context of the capital budget and life cycle cost,
maximizing the value of the project and meeting the Village's
cost and schedule goals.
Throughout the design -build project, our team worked to keep
costs at a minimum by presenting the Village with a number
of value engineering ideas. These reviews led to overall cost
and schedule savings for the Village while not compromising
the quality and reliability of the project. In addition, this
allowed our integrated design and construction team to make
suggestions for alternate installation methods, designs or
materials that enhance project value, thus enabling a fully
transparent and collaborative project delivery.
PROJECT STATISTICS
SERVICES PROVIDED
Client Name I Village of
Routing
Homewood
Permitting - Corrosion Study
End Year 12022
& and Pipe Loop Testing
Survey and ROW Acquisition
PROJECT REFERENCE
Customer Rate Review
John Schaefer
Design - Pipeline, Reservoir,
Director of Public Works
Pump Station, Treatment
708-98-3000
Governance - IGA
jschaefer@homewoodil.gov Stakeholder Management
Cost Estimating
PROJECT TEAM
Construction Services
Randy Patchett
Tim Kargl
Caleb Apker
\Fill g(2 u I,�t; J111C)S J C'C,'1': PA(3l;
C:)�-)kton �flei, I,'fan h)E12
Burns & McDonnell was contracted by the City of Elgin
to provide design and construction phases service for a
combined sewer separation project in the City's Combined
Sewer Basin 02A. This project is part of the City's overall
program to comply with its combined sewer system
overflow program. As part of the project, a new sanitary
sewer interceptor also needed to be constructed to convey
sanitary wastewater from Combined Sewer Basin 02A after
completion of the sewer separation.
The project consists of approximately 20,000 linear feet
of combined sewer separation ranging in size from 12- to
72 -inches in diameter and 5,000 linear feet of new 18 -inch
sanitary sewer interceptor. In addition, there is approximately
3,600 linear feet of cured -in-place pipe ranging in size from
8- to 35 -inches x 53 -inches in diameter being installed to
rehabilitate the existing combined sewer.
The City is also replacing approximately 6,600 linear feet
of existing water main ranging in size from 4- to 12 -inches
in diameter to improve water quality, water flow and fire
protection. The overall project is being completed in multiple
phases over a 7 -year period.
Finally, the overall project site encompassed 25 separate
streets within the Lord Street Drainage Basin. Due to the
poor condition of the existing roadways, approximately
5.5 miles of roadway were rehabilitated with complete
replacement of the curb and gutter, sidewalk, driveway
aprons and pavement.
PROJECT STATISTICS
PROJECT TEAM
Client Name I City of Elgin
Tim Kargl
End Year I Ongoing
Caleb Apker
End Year I Ongoing
Randy Patchett
PROJECT REFERENCE
Construction Inspection
Nora Bertram
SERVICES PROVIDED
Public Works Director
Design & Construction Phase
150 Dexter Court
Services
Elgin, IL 60120
Survey Services & Material
847-931-6100
Testing
bertram_n@cityofelgin.org
Permitting & Bidding
Assistance
Stormwater Modeling
BURNSMMONNELL.
Burns & McDonnell has a Master Consulting Agreement
(MCA) with the City of Chicago's Department of Water
Management (CDWM) to provide construction engineering
services. As a part of the MCA, Burns & McDonnell was
contracted to provide a resident engineer and a construction
inspector to oversee the replacement of existing water main
by City of Chicago in-house crews.
On a yearly basis, CDWM uses in-house crews to replace
existing water main throughout the City. As a part of this
program, the City has broken the entire water main system
into grids and focuses on replacing the mains in specific
grids annually. The City uses State Revolving Funds to cover
the costs of this program.
Burns & McDonnell was responsible for coordinating with
the City foreman, administration of the City crews, technical
aspects of construction and quality of work. Our resident
engineer was responsible for the oversight of 2-4 City
crews at any point in time. As the resident engineer for this
program, Burns & McDonnell was responsible for reviewing
the plans and specifications, ordering of all water main
materials, obtaining all required permits, coordination with
utilities and local police and fire departments, reviewing
traffic control, providing line and grade for water main
installation, coordination with residents, business owners,
schools and hospitals for shut downs, sending daily and
semi-monthly reports to the City, maintaining all project
documentation, Conforming to Construction Drawings and
project closeout.
Project Statistics
Project Team
Client Name I City of
Randy Patchett
Chicago
End Year I Ongoing
Services Provided
Construction Inspection
Project Reference
Maurice Thrower
Department of Water
Management
Bureau of Engineering
Services
1000 E. Ohio Street,
Room 334
Chicago, IL 60611
312-217-1636
V 1 (2 u 10J1,1h heir)„>lJ C,C,'1', PA(3F
C::)�.,hton Wr1ei, I,�ain I;)E13
VILLAGE OF MOUNT PROSPECT
Oakton Water Main Design I January 24, 2024
Notice To Proceed
(February 6, 2024)
Kick -Off Meeting
(February 8, 2024)
Surveying and
Geotechnical Investigation
(February/March 2024)
Submit Permitting
Design Package to Village
(March -May 2024)
Permitting
(May -July 2024)
Bidding
(May 2024)
Submit Final Design Package to Village
(July 2024)
*Schedule assumes proposed water main locations (i.e. located inside or outside of public right-of-way) will be identified and finalized within the first two weeks of the project.
**Schedule assumes survey and geotechnical investigation will not be delayed due to inclement weather.
BURNS>&MC-DONNELL. `—
14
APPENDIX
Additional services are defined by Burns & McDonnell as services that are outside of the proposed Village scope
but critical to the execution of successful project Additional services to include the following:
Coordinate and oversee geotechnical investigation and review the report
generated by Burns & McDonnell's subconsultant. Four (4) soil borings, CCDD testing and geotechnical
reporting are proposed to support the design of multiple IDOT roadway crossings and the Higgins
Creek crossing (depths vary).
Coordinate and engage with existing oil and gas
pipeline owners within the project site (West Shore Pipeline and Shell). Additional design considerations
and easement coordination will berequired with these utilities.
4seco ndand/orthirdeasement and|ega|deschptionforvvaternnain
Review ofavai|ab|e pub|ished resources that may suggested reg u|ated
features in the vicinity ofthe project limits. 4fie|d visit toverify the findings of the published resource
review, including mapping the limits of potential wetlands ad buffers. Consultant will prepare a basic
summary report providing results of desktop review and field visit, map indicating potentially regulated
features and a summary and interpretation ofpossible environmental permits.
Coordination and engagement with PACE/Regional Transportation Authority tomeet
necessary construction requirements. Our team has the necessary tools and relationships tocomplete
necessary PACE coordination in a timely manner to keep the project on schedule.
The cost of additional services has been broken out and provided on the following appendix sheet.
V1 ageofMounLPozsuect PAGE
BURNS
VILLAGE OF MOUNT PROSPECT
Oakton Water Main I January 24, 2024
Estimated Fees for Additional Services
Additional Services
$38,300
Geotechnical Investigation
4
2
2
$23,529
$25,409
Oil & Gas Crossing Permitting
1
2
12
$2,594
Additional Survey Easement(s):
Lexington Drive
4
$1,000
$1,972
Environmental Investigation and
Desktop Analysis for Badger Road*
4
30
$43
$6,955
PACE Coordination
1
2
4
$1,370
Total Hours 0 0
0 6
14
0 30 0
18 0
0
Hourly Billing Rate $280 $276
$274 $272
$243
$215 $198 $176
$153 $98
$98
Total Cost $0 $0
$0 $1,632
$3,402
$0 $5,940 $0
$2,754 $0
$0 $24,572
*This assumes that the investigation will determine that no wetlands are present.
Total Additional Hours
Total Additional Fee
BURNS&MMONNELL. o Prospect `—
17
DESIGN ENGINEERING
SERVICES FOR
THE 2024 OA KTO N
STREET WATER MAIN
EXTENSION PROJECT
COST PROPOSAL
VILLAGE OF MOUNT PROSPECT
Oakton Water Main I January 24, 2024 1 Estimated Fees for Design Engineering & Bid Phase Services
Task t - Project Coordination
Kickoff Meeting
Project Management
Design Review Meeting w/Village
Task Z - Design
Existing Data Review
Topographic Survey
Field Investigation
Utility Coordination
Preparation of Construction Bid Documents
EOPCC
Quality Assurance Review
Task 3 - Permitting Support
IEPA - Water Main Construction Permit
MWRDGC - Determination Letter
IDOT - Roadway Permit
Task 4 - Bid Phase Support
Provide Bid Documents
4
4
2 2
4 4
2 2
2
2
4
2
4 20
2 4
2
2
2
12
Pre -Bid Meeting 2 2
Bid Assistance 2 2
Bid Review & Recommendation 1 1
Assemble Contract Documents 1 1
TotalHours 4 0 4 20 54 0 12
Hourly Billing Rate $280 $276 $274 $272 $243 $215 $198
BURNSMEDONNELL.
2
2
4
12
40
12
I
6
4
4
0 104
$176 $153
zit]
200
$98
0
$98
$4,220
$100
$1,130
$2,060
$1,030
$49,860
$792
$6,875
$7,667
$1,584
$2,322
$31,668
$3,352
$259
$2,475
$6,382
$1,710
$100
$2,962
$1,710
$5,538
$306
$1,030
$1,984
$1,127
$1,127
TotalCed $1,120 $0 $1,096 $5,440 $13,122 $0 $2,376 $0 $15,912 $19,600 $0 $7,334
Total Base Hours19
Total Base Fee {s,QQfl t