HomeMy WebLinkAbout6.8 Motion to accept the proposal from Baxter & Woodman Consulting Engineers to provide engineering services for the 2024 Cured-In-Place-Pipe Sewer Lining Project for an amount not to exceed $63,544.M+awn �'xyt�lts�=e
Item Cover Page
Subject Motion to accept the proposal from Baxter & Woodman
Consulting Engineers to provide engineering services for the
2024 Cured -In -Place -Pipe Sewer Lining Project for an amount
not to exceed $63,544.
Meeting February 6, 2024 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD
Fiscal Impact (Y/N)
Dollar Amount
Budget Source
Category
Type
Information
Y
$63,544.00
Water/Sewer Enterprise Fund
CONSENT AGENDA
Action Item
In the current budget, funds have been requested to continue combined and separate
sewer system repairs utilizing the cured -in -place -pipe (CIPP) process. This process
entails rehabilitating existing sewer main segments by inserting a cured -in-place
(CIPP) Liner inside a host pipe segment. This method is more cost-effective than
open -cut excavation and far less disruptive. The Village has successfully utilized this
process since the late 1970s. See attached map of all village -owned sewers that were
previously lined.
The combined sewer repairs were identified during the review of the Combined Sewer
System Evaluation Study (CSSES) completed in 2015.
The separate sanitary sewer repairs were identified during our in-house televising
program that is part of the revised inflow and Infiltration Control Program (IICP) of
the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC). As well
from our routine maintenance and inspection programs.
A one (1) year contract with the option of one (1) additional year to install CIPP was
awarded to Hoerr Construction at the March 7, 2023 Village Board Meeting. 2024 will
be the second year of this contract with Hoerr Construction.
To effectively monitor Hoerr's work quality and assure end -product quality, specific
technical skills and experience are required. Specifically, technical monitoring of the
pipe cleaning process, liner inversion, curing, material core laboratory analysis, and
post -construction video review are some tasks require to successfully prosecute the
project. Staff prepared a detailed request for proposals (RFP) necessary to solicit their
services. A copy of the RFP document is attached.
Request for Proposals
Consulting engineers were asked to submit a technical proposal detailing the firm's
background, key personnel, and approach to the project. In addition, each firm was
also asked to submit a separate cost proposal indicating the work effort anticipated
and a not -to -exceed fee. The required scope of work includes 18,270 linear feet of
pipe ranging in diameter from 8" to 42" and an installation cost of $1,573,117.77.
The locations of the proposed pipe segments included in this year's project scope are
depicted on the attached map.
RFPs were distributed to three (3) engineering firms with expertise in the construction
and rehabilitation of sewer main through means of cured -in-place pipe lining. The RFP
was also posted on the Village's DemandStar site.
RFP Results
Six (6) technical proposals and six (6) cost proposals were received out of fourteen
(14) firms in possession of the proposal. One (1) additional firm declined to submit
proposals due to their high workload in 2024. Each proposal was evaluated based on
the background of the firm, related project experience, proposed services and scope
of work, scheduled work effort and proposal content. Each firm received a point
ranking (total points = 100) for each criterion. Table 1 below summarized this
analysis.
Table 1: Technical Proposal
Category
Max.
Points
Baxter &
Woodman
IMEG
Thomas
Engineering
Spaceco
Inc.
Chastain
&
Associates
GSG
Consultants
Background
20
20
19
19
18
18
18
Experience
20
20
20
19
18
18
17
Scope
25
25
24
24
24
24
20
Schedule
15
14
14
14
14
14
14
Work effort
10
8
8
8
8
7
6
Content
10
9
8
8
8
8
8
Totals:
100
j 96
j93
j92
90
89
83
The highest rated firm was Baxter & Woodman of Crystal Lake, IL. Baxter & Woodman
has performed this type of work for the Village for the past eight (8) years. They have
performed exceptionally well and understand the expectations of the Village for a
project of so much importance. Their staff has personnel who are certified in NASCO
PACP coding. All references checked indicated that Baxter & Woodman performed
well.
In addition, Baxter & Woodman has successfully completed and are currently working
on several engineering projects for the Village over the course the last 10 years.
These projects include the development of the Villages Source Water Protection Plan,
the replacement of Booster Pumping Station #4 motor control center, flow monitoring,
lead service line replacement plan, sanitary and combined sewer spot repair projects,
deep well #17 rehabilitation Project, Lincoln relief station rehabilitation project and
the design and construction observation for our 2018 water main replacement project.
Each firm was asked to submit a cost proposal as well. Table 2 below summarizes
staff's analysis of costs.
Table 2: Cost Proposal
Firm
Hours
Cost
Cost
per
hour
Baxter &
353
$57,767
$163
Woodman
Thomas
526
$58,487
$111
Engineering
IMEG
448
$63,520
$142
Spaceco,
425
$65,875
$155
Inc
Chastain &
714
$83,425.50
$117
Associates
GSG
1172
$151,882.50
$130
Consultants
Discussion
The lowest cost proposal was submitted by Baxter & Woodman. A copy of Baxter &
Woodman's cost proposal is attached.
It is staff's opinion that each liner should require at least 4 hours of observation for the
smaller diameter pipes and at least 6 hours of observation for the larger diameter pipe
segments totaling 330 hours. Additionally, reviewing both pre- and post -CCTV videos of each
segment will require 20 total hours. The total for all services is expected to be approximately
350 hours.
Baxter & Woodman understands the proposed project, has prepared a thorough proposal
based on extensive experience, requested a reasonable fee, and is well qualified to do the
work. Additionally, the resident engineer assigned to the project is certified by the National
Association of Sewer Service Companies (NASSCO). A copy of Baxter & Woodman's cost
proposal is attached.
Staff recommends including a 10% contingency ($5,777) in the award for this proposed
contract because time spent on construction engineering and inspection can vary due to
circumstances beyond the engineering consultant's control. For example, contractor delays,
material availability and inclement weather are all parameters that can lengthen anticipated
construction time.
Alternatives
1. Accept the proposal from Baxter & Woodman to provide engineering services for 2024
Cured -In -Place -Pipe Sewer Lining Project.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board accepts the proposal for 2024 Cured -in-place pipe
lining project construction observation as submitted by Baxter & Woodman of Crystal Lake,
Illinois for an amount not to exceed $63,544.
Attachments
1. Sewer To Be Lined 2024 Map
2. Baxter & Woodman_Cost Proposal for the Village of Mount Prospect Combined and
Separate Sanitary Sewer Lining Project
3. Baxter & Woodman —Technical Proposal for the Village of Mount Prospect Water
Combined and Separate Sanitary Sewer Lining Project
4. RFP FOR 2024 CIPP INSPECTION ENGINEERING SERVICES
Village of Mt. Prospect
Sewer Mains To Be Lined 2024
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November 6, 2023 1-9p 0 2,500 5,000
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Submitted by:
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Cost Proposal
Village of Mount Prospect, Illinois
2024 Combined and Separate Sanitary Sewer Lining (CIPP) Project
TASK HOURS FEE
GENERAL CONSTRUCTION ADMINISTRATION
Attend Pre -Construction Meeting 3 $480
........ ......... ......... ......... ......... ......... ......... .........
Check/Review Submittals 2 $320
........ ......... ......... ......... ......... ......... ......... .........
Prepare Pay Requests/Change Orders 16 $2,560
TOTAL 21 $3,360
OFFICE SERVICES
Review/Approve Pre Lining Videos
........ ......... ......... ......... ......... ......... .........
8
$1,280
Review Liner Thickness Calculations
.. ......... ......... ......... ......... ......... ......... .........
1
$160
Review Post -Lining Videos
8
$1,280
.. ......... ......... ......... ......... ......... ......... .........
Review/Approve CIPP Sample Testing
1
$160
.. ......... ......... ......... ......... ......... ......... .........
Update Annual Combined Sewer Assessment
2
$320
Spreadsheet
TOTAL
20
$3,200
FIELD OBSERVATION
75 Total Liners 312 $49,920
........ ......... ......... ......... ......... ......... ......... .........
Mileage Allowance - $1,287
TOTAL 312 $51,207
TOTAL FEE $57,767
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Price Per Additional Segment Lined;
... ........ ......... ......... ......... ......... .........
All Sizes I
$665
Baxter & Woodman, Inc. Cost Proposal • 1
Submitted by: Illul
BAXTE ll%(d,
January 29, 2024
Mr, Casey Botterman
Water and Sewer Superintendent
Village of Mount Prospect
1700 West Central Road
Mt. Prospect, Illinois 60056
Subject: Combined and Separate Sanitary Sewer Lining (CIPP) Project Inspection Services
Dear Mr. Botterman:
Mount Prospect continues to make significant progress with rehabilitation of the Village's sewer system. Baxter &
Woodman is looking forward to helping you successfully complete the Village's CIPP improvements planned for
2024. Project Manager, Eric Murauskas, PE, has administered this program for the Village since its inception, and he
is ready to provide construction observation and contract administration services for you again this year.
Our approach will continue to focus on:
Cost effective and streamlined construction services based on our extensive knowledge of your system and
delivered by professional staff well versed in infrastructure rehabilitation projects of all methods, shapes,
and sizes.
National Association of Sewer Service Companies (NASSCO) Certified expertise with specialized training
in Cured in Place Pipe Inspection,
Proven communication strategies that keep your staff informed, establish relationships with your residents,
address challenges quickly, and keep construction moving forward.
Eric is looking forward to working together with the Village to efficiently implement another round of infrastructure
improvements and bring you closer to your sewer system maintenance goals. Please contact him at 815-444-3288
or by email at emurauskas@baxterwoodman.com if you have questions or need additional information.
Sincerely,
BAXTER & WOODMAN, INC.
CONSULTING ENGINEERS
us
Sean E. O'Dell, PE
Executive Vice President
1. Firm Information
Founded in 1946, Baxter & Woodman, Inc. provides consulting engineering and technology services to municipalities,
state agencies, county governments, and sanitary districts throughout Illinois, Wisconsin, Florida, and Texas.
Dedicated to promoting a sustainable future, our staff of talented engineers, surveyors, technicians, and support
personnel incorporates innovative techniques along with tried and true processes.
Our experience includes planning, design, construction and technology services for water, wastewater, stormwater
and transportation facilities for municipalities, counties and state agencies, and more. Environmental, geographic
information systems (GIS), water and wastewater operations, and advanced technology needs complement the firm's
civil engineering expertise. The company has several subsidiaries including ones focused on Natural Resources,
Municipal Technology, and Design -Build project delivery,
Regional Offices
Baxter & Woodman's 15 regional offices provides our clients with local presence and responsive service. Our team
offers services that expand well beyond typical engineering consulting. We are committed to building community
value with each and every project we complete.
Services for the Village's project will be provided primarily from our Crystal Lake office with readily available support
from our Chicago and Naperville offices as needed.
Team
We are a team of focused, committed, and service oriented professionals. Our
combined work force totals 400+ talented individuals including wastewater,
civil, transportation, mechanical, structural, electrical, and environmental
engineers. The engineering staff is supported by trained technicians, licensed
water and wastewater operators, licensed electricians, registered surveyors,
GIS/GPS analysts, CAD operators, construction inspectors, and administrative
assistants.
Utility Rehabilitation
Conventional or trenchless, Baxter & Woodman is at the forefront of efficient,
cost-effective infrastructure rehabilitation methods.
• Cured -in -Place -Pipe
• (CIPP) Lining
• Slip -Lining
• Spiral -Wound Lining
• Spray -On Epoxy Lining
• Grouting
• Pipe Bursting
• Tunneling or Auguring
Directional Drilling
• Pilot -Tube Microtunneling
• Open Cut Repair
• Point Repair
Primary Contact:
Eric Murauskas, PE
8678 Ridgefield Rd.
Crystal Lake, IL 60012
815-444-3288
emurauskas@baxterwoodman.com
Baxter & Woodman, Inc. 1, Firm Information • 3
mrog
8678 Ridgefield Rd.
Crystal Lake, IL 60012
1548 Bond St., #103
Naperville, IL 60563
8430 W. Bryn Mawr Ave., #400
Chicago, IL 60631
Team
We are a team of focused, committed, and service oriented professionals. Our
combined work force totals 400+ talented individuals including wastewater,
civil, transportation, mechanical, structural, electrical, and environmental
engineers. The engineering staff is supported by trained technicians, licensed
water and wastewater operators, licensed electricians, registered surveyors,
GIS/GPS analysts, CAD operators, construction inspectors, and administrative
assistants.
Utility Rehabilitation
Conventional or trenchless, Baxter & Woodman is at the forefront of efficient,
cost-effective infrastructure rehabilitation methods.
• Cured -in -Place -Pipe
• (CIPP) Lining
• Slip -Lining
• Spiral -Wound Lining
• Spray -On Epoxy Lining
• Grouting
• Pipe Bursting
• Tunneling or Auguring
Directional Drilling
• Pilot -Tube Microtunneling
• Open Cut Repair
• Point Repair
Primary Contact:
Eric Murauskas, PE
8678 Ridgefield Rd.
Crystal Lake, IL 60012
815-444-3288
emurauskas@baxterwoodman.com
Baxter & Woodman, Inc. 1, Firm Information • 3
2. Project Team
Baxter & Woodman has the staff necessary to assist Mount Prospect with the successful construction of improvements.
Project Manager, Eric Murauskas, has a solid understanding of the services required from his previous work for the
Village and is committed to working with you to meet your goals and expectations.
Resumes for key staff are included on the following pages for your review (*).
Baxter & Woodman, Inc. 2, Project Team • 4
Eric J. Murauskas, PE
Project Manager
Joined Firm in 1989
Years of Experience: 35
B.S. Civil Engineering, Iowa
State University, 1989
II'tI::;CIIS.II.Iwt 'I""II I "
Licensed Professional
Engineer: Illinois
SS CII "Ii11 ISS
American Public Works
Association
American Water Works
Association
National Groundwater
Association
Eric is well versed in many areas, including sanitary sewer evaluation
studies, sanitary sewerflow monitoring, sanitarysewer rehabilitation,
stormwater drainage studies, sewer system design, and municipal
services. He has managed over 100 flow monitoring and sanitary
sewer evaluation studies.
Eric completed the CIPP Inspector Training and Certification
Program from NASSCO, Inc. NASSCO's Inspector Training and
Certification Program (ITCP) is a new standard national training and
certification program that provides field construction professionals
with comprehensive learning and tools to understand and inspect
trenchless pipeline renewal technology.
REPRESENTATIVE PROJECTS
Mount Prospect, IL
Annual CIPP Lining and Spot Repair Programs
Project Manager assisting the Village with construction observation
for sewer system improvements since 2005. Improvements have
included CIPP lining and Spot Relays that average an estimated $1
million annual construction value.
Mount Prospect, IL
Combined Sewer Evaluation Study and Mapping Project
Project Engineer for the comprehensive assessment of the Village's
combined sewer system. The scope of the project included an
inventory and mapping of all sewer mains, manholes, inlets, catch
basins, and other structures in the combined sewer area. In total,
over 260,000 linear feet of Village -owned combined sewers were
televised and evaluated. Each sewer was given a condition score
and a multi-year rehabilitation program was developed based on
sewer ranking and the Village's annual financial capabilities.
Water Environment Federation
Lake Bluff, IL
Sanitary Sewer Rehabilitation
Project Manager for the design engineering and on-site inspection
"I",R I 141 NGXE: P'ri i:wxnaq S
services for the sanitary sewer rehabilitation project. Eric designed
Manhole Assessment
and observed the installation of approximately 15,000 feet of Cured in
Certification Program,
Place Pipe (CIPP), ranging in size from 8 -inch to 42 -inch in diameter.
NASSCO, Inc.
Hoffman Estates, IL
2019 Sanitary Sewer Lining
Project Manager for the design and construction engineering of a
sanitary sewer rehabilitation program, The Project scope included
gAXTEWOODMAN
�jColl"WHIngcured-in-place
pipe (CIPP) lining of approximately 3,500 feet of
8 -inch diameter sewer,
Baxter & Woodman, Inc. 2, Project Team • 5
Eric J. Murauskas, PE
Project Manager
Mission Brook Sanitary District, IL
Lateral Assessment Sanitary Sewer System Rehabilitation
Certification Program, Project Manager for the rehabilitation of approximately 16,100 feet
NASSCO, Inc. of sanitary sewer using cured -in-place pipe (CIPP), approximately
Pipeline Assessment 21 point repairs using CIPP, and six excavate and replace repairs.
Certification Program The rehabilitation work was based on our review of the completed
NASSCO, Inc. internal pipe television inspections.
CIPP Certified Inspector, Kirkland, IL
NASSCO, Inc.
Sanitary Sewer System Rehabilitation
Project Manager for internal sewer television inspection of
approximately 15,000 feet of the Village's sanitary sewers. A condition
assessment of the sewer pipes was made from review of the television
inspection videos and a sanitary sewer rehabilitation program was
developed. The rehabilitation program consisted of the design and
construction engineering for the rehabilitation of the sanitary sewer
system using cured -in-place pipe (CIPP). The construction included
placement of manhole -to -manhole sanitary sewer lining, ranging in
size from 8 -inch diameter to 12 -inch diameter.
Buffalo Grove, IL
Storm Sewer Repairs
Project Manager for a condition assessment of approximately 5,500
feet of storm sewer and development of a prioritized rehabilitation
program. The condition assessment of the sewer pipes was made
from review of television inspection videos. The rehabilitation
design was developed using a combination of cured -in-place pipe
(CIPP) and open excavation methods. The construction included
placement of approximately 1,700 feet of manhole -to -manhole
storm sewer lining, ranging in size from 10 -inch diameter to 21 -inch
diameter, and open cut spot repairs in four locations
South Barrington, IL
Sanitary Sewer System Rehabilitation
Project Manager for internal sewer television inspection of
approximately 7,000 feet of the Village's sanitary sewers. A condition
assessment of the sewer pipes was made from review of the television
inspection videos and a sanitary sewer rehabilitation program was
developed. The rehabilitation program consisted of the design and
construction engineering for the rehabilitation of the sanitary sewer
system using cured -in-place pipe (CIPP). The construction included
placement of approximately 1,650 feet of 10 -inch and 16 -inch
B A X T E P,(" p �N00 D M A N diameter manhole -to -manhole sanitary sewer lining,
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Baxter & Woodman, Inc. 2, Project Team • 6
Kaitlin A. Wright, PE
Lead Service Expert
Joined Firm in 2014
Years of Experience: 10
B.S., Civil Engineering,
Bradley University, 2014
I'tI::;GIS"II"Iw't "i°II ISS
Licensed Professional
Engineer: Illinois
Cli::Iw1"II"IIIwwIIC "I'°II ISS
Manhole Assessment
Certification Program,
NASSCO, Inc.
Lateral Assessment
Certification Program,
NASSCO, Inc.
Pipeline Assessment
Certification Program
NASSCO, Inc.
SS CII "II ISS
American Water Works
Association (Sewer Collection
Committee)
B A X T E „A���„� M A N
Kaitlin has experience in design engineering and project
management of drinking water supply as well as the planning and
design of water and wastewater infrastructure. She has performed
many tasks ranging from sewer condition assessments and
rehabilitation studies, flow monitoring, GIS integration, design, and
construction coordination,
REPRESENTATIVE PROJECTS
Mount Prospect, IL
2016 Sewer Condition Assessment
Project Engineer for reviewing approximately 70,550 feet of sewer
televising inspection videos to assess the condition of the sewers.
The reviews and ratings were performed in accordance with the
Pipeline Assessment and Certification Program (PACP) coding.
Once the sewers were assessed, Baxter & Woodman developed a
prioritized list of repairs.
La Grange, IL
Blackstone/Ashland Water Main Design
Project Engineer for the preparation of design drawings for a water
main and lead (Pb) water services replacement contract to be
completed prior to the Village's FY 2019/20 Roadway Resurfacing
Program.
West Dundee & La Grange, IL
Project Plans for Lead Service Line Replacement
Project Manager working with the Villages of West Dundee and La
Grange to prepare Project Plans to apply for principal forgiveness
to replace lead service lines within the Villages. The plans prioritize
five years' worth of lead service line replacement projects and
is coordinated with the Villages' pavement replacement plans
to facilitate proper sequencing of repairing pavement after each
phase of lead service lines are replaced.
Glenview, IL
Lead Service Line Inventory and Public Education
Project Manager providing services to develop and implement
the Village's Lead Service Line Replacement program, The
project includes devising a systematic approach in collecting
existing system information, investigating outstanding unknowns,
coordinating public education and notification efforts, and
maintaining clear communication and timelines both with internal
Village staff and the community. Included investigating outstanding
unknowns, coordinating public education, and notification efforts
and maintain communication and timelines with internal Village
staff and the community
Baxter & Woodman, Inc. 2, Project Team • 7
3. Project Experience
Village of Mount Prospect, IL
Annual CIPP & Spot Repair Programs, 2005 -Present
Baxter & Woodman has been assisting the Village with construction
observation for sewer system improvements since 2005. Improvements
have included CIPP Lining and Spot Relays that average an estimated $1.7
million annual construction value. Our tasks have included:
General Construction Administration:
• Attend pre-bid meeting, prepare summary
• Review contractor's schedule
• Check, review, and approve liner design calculations
• Review and approve required submittals
• Confirm compliance with MWRDGC requirements
• Prepare Change Orders as approved by the Village
• Review and process contractor's Pay Requests
• Research and respond to contractor's Request for Information
• Provide review of warranty and anniversary work by the
contractor(s)
• Provide a review of current bid documents and suggest changes
to improve future projects
• Update the Village's ongoing (annual) spreadsheet for work
completed
Field Representation:
Provide full time and/or part time field representation for the CIPP
project
• Prepare Daily Reports of the contractor's activity for each working day
• Review and approve pre- and post -lining video inspections (CIPP
projects)
• Provide weekly updates on the status of CIPP project including
pre- and post -lining video reviews, dates lined, as -built quantities,
and up to date costs
• Respond to residents' questions and concerns and provide an
acceptable solution
• Collect lining samples from each CIPP installed and review
laboratory test results for compliance with the design parameters
(CIPP projects)
• Provide post -construction inspections to prepare written punch
lists and follow-up to confirm the work is completed to the Village's
satisfaction
• Provide review of warranty and anniversary work as needed to
assist the Village in enforcing claim, warranty or guarantee against
the contractor(s)
Baxter & Woodman, Inc. 3, Project Experience • 8
Village of Mount Prospect, IL
Combined Sewer System Evaluation, GIS, Design, and
Construction Assistance
Baxter & Woodman has been providing the Village of Mount Prospect with
sewer evaluation studies, GIS services, and design and construction services
for the combined sewer rehabilitation program since the early 2000s.
The Village's sewer system consisted of a separate wastewater and
storm sewer system as well as a combined sewer system that handled
both wastewater and stormwater run-off. In December 2002, the Village
Board contracted Baxter & Woodman, Inc. to conduct a comprehensive
assessment of the Village's combined sewer system. The scope of the
project included an inventory and mapping of sewer mains, manholes,
inlets, catch basins, and other structures in the combined sewer area.
In total, over 260,000 linear feet of Village -owned combined sewers
were televised and evaluated. Each sewer was given a condition score
and a multi-year rehabilitation program was developed based on sewer
ranking and the Village's annual financial capabilities.
In 2015, the Village commissioned another program to re -televise the
sewers that had not been rehabilitated to determine their condition.
This latest evaluation showed continued deterioration of the sewers.
Approximately 32% of the sewers fell into the Grade 4 and 5 categories,
and another 22% in the Grade 3 category (Grade 5 sewers require
rehabilitation within one to two years, Grade 4 within three to four
years, and Grade 3 within five to ten years). The majority of the
structural defects can be rehabilitated by lining the sewers with cured -
in -place pipe (CIPP). In most cases, CIPP can be installed without
excavation, although a few combined sewers will require excavation
and replacement of a section of pipe prior to CIPP installation.
Approximately 18,000 feet of previously lined sewers was also televised
to confirm the reliability of the rehabilitation technology. The review
showed that previous CIPP repairs remain intact and in good condition.
This is to be expected since CIPP repairs are designed for a minimum
50 -year service life,
SERVICES
Sewer system evaluation, sewer
system rehabilitation design and
construction, CIP Planning, GIS
and more!
TEAM
Eric Murauskas and Andy
Zaletel have been assisting the
Village since 2002,
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Baxter & Woodman, Inc. 3. Project Experience • 9
Village of Hoffman Estates, IL
Sanitary Sewer Rehabilitation
Baxter & Woodman performed design engineering and on-site
inspection services for the 2014 critical sanitary sewer repairs and
2015/16 sanitary sewer rehabilitation projects. Eric Murauskas
designed and observed the installation of approximately 150,000
feet of Cured in Place Pipe (CIPP), ranging in size from 8 -inch to
36 -inch in diameter.
Village of Lake Bluff, IL
Sanitary Sewer Rehabilitation
Baxter & Woodman performed design engineering and on-site inspection services for the sanitary sewer rehabilitation
project. Eric Murauskas designed and observed the installation of approximately 15,000 feet of Cured in Place Pipe
(CIPP), ranging in size from 8 -inch to 42 -inch in diameter.
Baxter & Woodman, Inc. 3, Project Experience • 10
4. Project Understanding and
Approach
NO TIME OR MONEY WASTED, WE KNOW MOUNT PROSPECT!
Since 2005, Mount Prospect has trusted Baxter & Woodman
to assist with completion of the Village's annual sewer system
improvements. With our experienced team behind you, the Village will
not waste valuable time and financial resources on a "learning curve."
Project Manager Eric Murauskas, PE, works with the Village regularly
and has the required qualifications and background knowledge to start
your project immediately. He knows the Village's system conditions and
your program requirements. Our team can quickly build on previous
knowledge and continue on your rehabilitation path.
Full Service Construction Personnel
Since 1946, Baxter & Woodman has provided design and construction
engineering for a variety of municipal infrastructure projects utilizing
both conventional and trenchless technologies. Our full service
construction department includes degreed professionals and licensed
engineers who are available to assist on projects ranging from simple
layout to complex heavy construction.
Certified Experts in Sustainable System Rehabilitation
In tune with the Village's commitment to sustainable practices, our staff is
a leader in "green" rehabilitation methods for underground infrastructure,
including sewer lining. Experience in "trenchless technology" is vetted
with proper certifications from NASSCO. Eric is certified in NASSCO's
Cured in Place Pipe Inspector Training program, making him the
ideal leader for this project.
Creating Local Relationships with Your Residents
Positive communication with residents is important for project success.
Our construction services staff take a proactive approach while
in the field, and frequently receive notes from residents regarding
their courteousness, their attention to resident needs, and effective
communication skills. Eric has assisted Mount Prospect with these
services annually for many years, and he has established relationships
and lines of communication with both the Village and your residents.
You can rest assured that your improvements will move forward as
planned and any challenges will be addressed quickly by Eric in the field.
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Baxter & Woodman staff have completed
training courses from the National
Association of Sewer Service Companies
(NASSCO); Pipeline Assessment and
Certification Program (PACIi')➢ Manhole
Assessment Certification Program
(MACP), I...ateral Assessment Certification
Program (I ACIP); and Cured in Place
Pipe Inspector 'Il'raiining and Certification
Program (ITCP).
Baxter & Woodman, Inc. 4, Project Understanding And Approach • 11
Projected Number of Hours
Efficient delivery of services will result in successful completion of the Village's project.
---------- M ------
General Construction Administration
............................................................................................................................................................................................................................................................................................................................................
Attend Pre -Construction Meeting
...... ......... ......... ......... ......... ......... .........
3
............................................
Check/Review Submittals
...... ......... ......... ......... ......... ......... .........
2
...........................................
Prepare Pay Requests/Change Orders
16
.............................................................................................................................................................................................................................................................................................................................................
Total
21
..............................................................................................................................................................................................................................................................................................................................................................
Office Services
..... ......... ......... ......... ......... .........
Review/Approve Pre -Lining Videos
.........
...........................................
8
...... ......... ......... ......... ......... ......... .........
Review Liner Thickness Calculations
...........................................
1
...... ......... ......... ......... ......... ......... .........
Review Post -Lining Videos
...........................................
8
...... ......... ......... ......... ......... ......... .........
Review/Approve Cl PP Sample Testing
........... ..............._._ ................. ..............._._ ................. ................. ..............._._
............................................
1
...................................................
Update Annual Combined Sewer
Assessment Spreadsheet
.....................................................................................................................................................................................................................................................................................................................
2
Total
20
...........................................................................................................................................................................................................................................................................................................................................................
Field Observation
........... ..............._._ ................. ..............._._ ................. ................. ..............._._
75 Total Liners
...........................................
312
..........................................................................................................................................................................................................................................................................................................................................................................
Total
312
_________________________________
TOTAL HOURS
____
353____
Project Schedule
Our experience with similar projects will allow us to meet the Village's schedule.
Baxter & Woodman, Inc. 4, Project Understanding And Approach • 12
REQUEST FOR PROPOSALS
Inspection Engineering Services for
Combined and Separate Sanitary Sewer Lining (CIPP)
VILLAGE OF MOUNT PROSPECT
PUBLIC WORKS
Proposals due January 29, 2024
Mount I ro Sl-)Cc�t
RFP for 2024 CIPP Inspection Services
Page 1 of 5
REQUEST FOR PROPOSALS
Professional Services /
Combined and Separate Sanitary Sewer Lining (CIPP) Project inspection Services
DATE: January 5, 2024
FROM: Casey Botterman, Water and Sewer Superintendent
Village of Mount Prospect
Public Works Department
RE: Request for Proposal
Combined and Separate Sanitary Sewer Lining (CIPP) Project.
Your firm is invited to submit a Technical Proposal and Cost Proposal to become eligible for a
possible interview for engineering construction management services for the Village of Mount
Prospect's, 2023 Combined and Separate Sanitary Sewer Lining (CIPP) Project
Attached to this memo are:
1. A list of materials and information that should be included with your Technical Proposal and
Cost Proposal (Exhibit A).
2. A general definition of the scope of work and a schedule of dates and requirements for the
selection process (Exhibit B).
The Village of Mount Prospect appreciates your interest in this project. Any questions regarding
this Request for Proposals can be directed to Casey Botterman, Water and Sewer Superintendent
with the Village of Mount Prospect, by phone at 847-870-5640 or email at
cbotterman@mountprospect.org.
A cover letter along with a Technical Proposal and Cost Proposal should be forwarded to the
following address or emailed to a, ,p,t;u;a;;;,irrnaa,n.( .irk„p, ect.� and received no later than 3:00
p.m. on January 29, 2024. The Technical Proposal and Cost Proposal are to be submitted in
separately, marked Technical Proposal for the Village of Mount Prospect Water Combined and
Separate Sanitary Sewer Lining Project and Cost Proposal for the Village of Mount Prospect
Combined and Separate Sanitary Sewer Lining Project.
Mr. Casey Botterman
Water and Sewer Superintendent
Village of Mount Prospect
1700 W. Central Road
Mount Prospect, Illinois 60056
RFP for 2024 CIPP Inspection Services
Page 2 of 5
Exhibit A
Requirements for Technical and Cost Proposal
Agency: Village of Mount Prospect
Project: Combined and Separate Sanitary Sewer Lining Project
Your Technical Proposal and Cost Proposal should include the following information:
1. Name, address and brief history of firm.
2. Organizational chart and resumes of key personnel to be assigned to this project.
3. Related experience during the last five (5) years.
4. Description of process to accomplish the required tasks of the project. This should include:
a. An understanding of the project.
b. Objectives to be met as part of the project.
c. Your approach to completing the project.
d. The projected number of hours to complete the project broken down by task and
personnel.
e. A project schedule.
5. A separate complete cost proposal broken down by task as described in the General Scope of
Work.
RFP for 2024 CIPP Inspection Services
Page 3 of 5
General Scope of Work
Agency: Village of Mount Prospect
Project: Combined and Separate Sanitary Sewer Lining Project
Summary
The Village of Mount Prospect (Village) is seeking proposals from qualified civil
engineering consultants to observe and inspect combined and sanitary sewers to be lined
as part of the 2024 CIPP program. The Village will be lining an estimated 18,300 linear feet
of both combined and separate sanitary sewer mains. Currently the Village has one (1)
more year in a two (2) year contract with Hoerr Construction of Goodfield, Illinois.
Background
The pipe sizes range from 8" to 42" with estimated 270 service reinstatements. More
than 60% of this year's project includes larger diameter combined sewer pipe (15"-36").
This year's list was developed from past CCTV efforts done by both Village staff and a
contractor. All pipe segments were graded to NASCCO standards. The pipe segments
being lined for 2024 are grades 3 and 2.
Problem Statement
The Village seeks a qualified Consultant to provide specified civil engineering services
necessary to implement and inspect a combined and sanitary sewer Lining (CIPP) project.
The scope and scale of this proposed project will be limited by available funding.
Project Scope
The consultant will provide professional engineering services and provide, at a minimum,
the following:
Construction Management and Inspection Phase
1. Consultant shall conduct a preconstruction conference with
representatives of the Owner, Contractor(s), Utilities and other interested
parties affected by the proposed construction.
2. Consultant shall provide resident engineers, inspectors, technicians, and
surveyors for the project as follows:
Provide a Resident Engineer/Inspector (RE/1) for Full-time
observation of the work during the construction period to
observe and record construction progress under the
general guidance of the Engineer. On the basis of on-site
observation, the Engineer will keep the Owner informed
of the progress of the work, shall endeavor to guard the
RFP for 2024 CIPP Inspection Services
Page 4 of 5
Owner against defects and deficiencies in the work of the
Contractors, and may disapprove or reject work as failing
to conform to the contract documents.
ii. Prepare written daily inspection reports. Reports are to
be delivered to Owner in an electronic format. Digital
photographs documenting work tasks in progress as well
as any potential problems or unusual conditions shall also
be included with each report.
iii. Review pre -lining videos to ensure documentation of all
service laterals.
iv. Review post -lining videos to ensure all documented
service laterals have been reinstated.
V. Assist the Owner in preparation of any necessary change
order and/or field directives.
vi. Process monthly applications for payment submitted by
the Contractor(s), and forward to Owner with
recommendations for approval and payment.
vii. Assist the Owner with the resolution of inquiries,
complaints, or concerns raised by residents or the public.
viii. Review shop drawings and other equipment/material
submittals as may be required by the contract
documents.
ix. Perform a field observation of all completed work before
a final application for payment is processed for the
Contractor.
Proposed Schedule
Submit proposals
January 2024
select firm
February 2024
award contract to consultant
February 2024
2024 Kick-off meeting
February 2024
Pre -construction meeting with contractor
March 2024
Construction
May —August 2024
Substantial Completion
August 2024
Post Project Review
September 2024
RFP for 2024 CIPP Inspection Services
Page 5 of 5