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HomeMy WebLinkAbout6.3 A RESOLUTION AUTHORIZING THE MOUNT PROSPECT VILLAGE BOARD TO PLACE THE SISTER CITIES COMMISSION ON IN-ACTIVE STATUSORDINANCE NO. 5095 AN ORDINANCE ESTABLISHING A SISTER CITIES COMMISSION PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES THE 22ND DAY OF MARCH, 2000 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois, the 23rd day of March, 2000. ORDINANCE NO. 5095 AN ORDINANCE ESTABLISHING A SISTER CITIES COMMISSION Preamble The Corporate Authorities of the Village of Mount Prospect desire to establish a Sister Cities Commission to recommend policies and establish programs for the Village=s participation in the Sister Cities International Organization. THEREFORE, BE IT ORDAINED, by the President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois, as follows: SECTION 1: A new Article XV shall be added to Chapter 5 of the Mount Prospect Village Code which shall be and read as follows: 5.1501. PURPOSE. The purpose of the Sister Cities Commission is to recommend policies and programs to enhance the Village=s participation in the Sister Cities International Organization, and to maintain any relationship the Village might establish with a Sister City. It is recognized that there is no financial, political or religious goal of the program. The sole objective of the Commission and the program is to promote goodwill and international understanding. 5.1502. CREATION AND MEMBERSHIP. There is hereby created a permanent Commission which shall be known as the Sister Cities Commission of the Village, consisting of fifteen (15) members, a majority of whom shall be citizens of the village. The members of the Sister Cities Commission shall be appointed by the Village President with the consent of the Board of Trustees. In addition, the Village President shall be an ex officio member of the Sister Cities Commission. A. When first appointed, the members of the Sister Cities Commission shall serve respectively for the following terms: Three (3) for one (1) year; Three (3) for two (2) years; Three (3) for three (3) years; Four (4) for four (4) years; and Two (2) for five (5) years or until their respective successors have been duly appointed and qualified. 1. Upon creation of the Sister Cities Commission, the Chairperson, who shall be a voting member appointed by the Village President, with the advice and consent of the Village Board, shall serve for a term of five (5) years, or until his/her successor has been duly appointed and qualified. 2. After the initial term, the successor of each member and the Chairperson so appointed, shall serve for a term of four (4) years, or until his/her successor has been duly appointed and qualified. The Chairperson shall serve no more than two (2) consecutive terms as Chairperson. B. The Village President shall have the power to remove any member of the Sister Cities Commission. C. Vacancies shall be filled for the unexpired term of the member or the Chairperson whose seat has become vacant by appointment of the Village President with the consent of the Board of Trustees. D. Immediately upon its organization, the Sister Cities Commission shall select from its membership a Vice Chairman and a Secretary. The persons so selected shall serve for terms of one year and may be reelected. E. The Commission may also establish committees as it may, from time to time, deem appropriate. The committees may include, but not be limited to the following: (1) Special events; (2) Schools; (3) Houses of worship; (4) Service Clubs; (5) Seniors; (6) Municipal; (7) Commercial; and (8) Youth. Committee members need not be Commission members, but Committee membership requirements shall be the same as for Commission membership. 5.1503. MEETINGS. A. The Sister Cities Commission may meet as needed but shall be required to meet on the first Thursday of each March, June, September and December. Special meetings may be called by the Village President, the Sister Cities Commission Chairman, or by any three (3) members of the Sister Cities Commission. B. The Sister Cities Commission shall adopt rules for the conduct of its meetings and keep written minutes of all meetings and proceedings. C. A copy of all minutes shall be forwarded to the Village Clerk for official records. D. All meetings of the Sister Cities Commission shall be public and its minutes shall be available for examination during regular business hours. 5.1504. OBJECTIVE AND ROLE OF THE SISTER CITIES COMMISSION. The objective of the Sister Cities Commission shall be to encourage and facilitate programs and exchange between Mount Prospect and its Sister City. The Sister Cities Commission shall function as advisor to the Village Board on the following objectives: A. Development of annual programs and exchanges. B. The provision of such programs and exchanges, including finding and providing for host families and cultural experiences for approved visits by Sister Cities residents, and plans for reciprocal visits for Mount Prospect residents and business persons in the Sister City. 5.1505. ANNUAL REPORT. Each September, the Sister Cities Commission shall make an annual report to the President and Board of Trustees with respect to the following: A. Exchanges and projects in the Village within the past twelve (12) months. B. Planned exchanges and projects for the future. C. Recommendation of measures with respect to the Sister Cities program that should be considered by the Corporate Authorities in the following twelve (12) months. D. Quality of cooperation between Mount Prospect and its Sister City. E. Budget recommendations for the program=s future. SECTION 2: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks NAYS: None ABSENT: Corcoran, Farley PASSED AND APPROVED this 22nd day of March, 2000. RESOLUTION NO. A RESOLUTION AUTHORIZING THE MOUNT PROSPECT VILLAGE BOARD TO PLACE THE SISTER CITIES COMMISSION ON IN -ACTIVE STATUS BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: The Village Board adopted Ordinance No. 5095 on March 22, 2000 establishing the Sister Cities Commission of the Village of Mount Prospect to promote and enhance the Village's participation in the Sister Cites International Organization, to maintain any relationship the Village might establish with a sister city and to promote goodwill and international understanding. SECTION TWO: The Sister Cities Commission did establish a mutually rewarding, cultural relationship with the City of Sevres, France that lasted over twenty years. SECTION THREE: A regular meeting of the Sister Cities Commission was held July 20, 2023, to discuss the future of the commission. SECTION FOUR: As provided in Article II, Section 206.G of Chapter 5 of the Village Code, the Village Board, may place any non -statutory board on inactive status by resolution and upon ninety (90) days written notice to the commission chair. SECTION FIVE: It has been determined that the purpose of the Sister Cities Commission as provided in Article XV, Sister Commission of Chapter 5, "Boards and Commissions" of the Village Code of Mount Prospect has been successfully completed and therefore, shall be placed on in -active status. SECTION SIX: This Resolution shall be in full force and effect upon its passage and approval in the manner provided by law. AYES: NAYS: PASSED and APPROVED this 911 day of January, 2024. Paul Wm. Hoefert Mayor ATTEST: Karen M. Agoranos Village Clerk