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VILLAGE OF MOUNT PROSPECT
MONTHLY FINANCIAL REPORT
November 30, 2023
Prepared By
Amit Thakkar, CPA
Director of Finance
TO: VILLAGE PRESIDENT, BOARD OF TRUSTEES, AND FINANCE COMMISSION
FROM: AMIT THAKKAR, DIRECTOR OF FINANCE
DATE: DECEMBER 28, 2023
SUBJECT: MONTHLY FINANCIAL REPORT FOR THE MONTH OF NOVEMBER 2023
In an effort to provide the most transparent and relevant financial information in a timely manner, we are
submitting this report herewith. The report contains relevant data with analytical information for the Village's
current financial affairs. The report is prepared based on the most recent available financial information
(internal and external). The report is divided into five sections, including a) Cash and Investments, b)
Revenues, c) Expenses, d) Fund Balance Analysis, and e) Other items that may contain relevant new
issues and items representing and impacting the Village's financial interest and well-being.
a) Cash and Investments
The Village of Mount Prospect maintains a sufficient liquid cash balance at various banking and investment
institutions for the smooth operation of the Village's day-to-day activities. The remainder of the cash assets
are invested in multiple interest-earning accounts and investment options in accordance with the Village's
Investment Policy. As of November 1, 2023, the beginning Cash and Cash Equivalents totaled $105.0
million. During November, the Village collected cash receipts totaling $11.9 million. The investment income
for the month totaled $459,324. The monthly payroll cost was $1.7 million, and accounts payable were paid
in the amount of $12.4 million. The inter -fund activity increased the cash position by $9,126, while other
disbursements totaled $16,943. As of November 30, 2023, the Village's Cash and Cash Equivalents totaled
$103.2 million.
GOVERNMENTAL AND ENTERPRISE FUNDS
Cash and Cash Total Cash and
Equivalents
Balance at November 1,, 2023 $ 104,955,529
Cash receipts 11,186B,1971
Investment income 459.,1324
Transfers from investments to cash _
Transfers to investments from cash -
Interfund activity 9.,,126
Disbursements:
Accounts payable (12.,1352.,442)
Payroll (1.,1739.,1353)
Other (16,1943)
Investments
17,030,438 $ 121,985,967
11.,1 866 971
9 09,0 555.,1414
9,,12.6.
(12,1352„442)
(1,1739„:3,53)
(1 .,,943)
Balance at November 30, 202.3 $ 103.,1182.,1212 $ 17.,1126.,1528 $ 122.,1308.,1740
As of November 30, the Village has a total of $17.1 million invested in long-term investment options,
including U.S. Treasury, AAA+ rated money-market funds and FDIC -insured CDs. The Cash, Cash
Equivalents, and Investments totaled $120.3 million as of November 30, 2023.
2
The table below summarizes the Cash, Cash Equivalents, and Investments by Fund type as of
November 30, 2023.
Fund Details Amount
General Fund
$ 47.,,657.,,385
Special Revenue Funds
15.,1903.,1818
Debt Service Funds-
571.,,3,20
Capital Projects Funds-
17.,19'261.,1377
Enterprise Funds
21.,1698.,16,08
Internal S-ervic'eFunds
10.,1551.,1233
Total Cash and Cash Equivalents
$ 120,,308,,740
In addition to the funds summarized above, the Village of Mount Prospect has $1,314,897 in Escrow
Accounts under the umbrella of Other Trust and Agency Funds.
b) Revenues
The data below summarizes the revenue recognized by the village through November 2023.
Property Taxes
22,393,921
16,546�,306
73095/6
1.1„182,6,33
5,353,672
48.10a
Other Taxes
144,144,500
11,183,292
79.1
11„890N281
(706,989)
-5.9a
Intergovernmental Revenue
49,589,008,
37,730,018
75.9%
37,786,537
X56,,519)
-0.1a
Licenses, IPermiits & IFees
1,959,500
2,053,020
1,04.S%
3,0'97,70,0
(1N044,68,0)
-33.7a
Charges IForServices
40,,837,772
3,8r433,810
94.1%
34,872,48,7
3N561,,323
10.2%
Hines & IForfeiits
530,140
513,854
9161.9%
847,037
(33318,3)
-39.3a
Investment (Income
278,266,
5,08,2,,311
18,26.4%
&01,1.6,3
4,481,,148,
745.4%
Other Financing Sources
18,v850,000
1.3,856~693
73.5%
5,549,015
8,307,679
149.7
rather Revenue
2~166,550
2,2244,351
10 2. r1a
2,318,355
94,004)
-4.1a
Reimbursements
203,000
715,~455
352.4%
444,6,95
270,,760
610.9%
Total Revenues
151,052,657
128,.3391,110
85.0%
109,589,9103
19,7 49a21M7'
..
18.2
The above amounts do not represent all the revenues to be recognized for the period under review.
There are certain state taxes, such as sales tax, home rule sales tax, and a few other taxes, that
will be received by the Village in December 2023 and later. Additionally, during November 2023,
the Village received the following revenues from the State, which relate to a period prior to
November 2023. These amounts are distributed after the State administrative fee deductions of
$11,598.
State SalIesTax
Aug -23
Nov -23
Nov -23
3,272,803
Forme Rulle Sales Tax
Aug -23
Nov -23
Nov -23
702,405
0usiiness District Tug
Aug -23
Noir-23
Nov -23
244,648,
Auto Rental Tax
Aug -23
Nov -23
Noir-23
4444
Tellecom Tax
Aug -23
Nov -23
Nov -23
89,104
Total Revenues
$4,099,004
3
The actual revenue received by the Village totaled $128.3 million through November 2023. This
amount represents 85.0 percent of the annual budget. The collected amount is tracking higher by
$19.7 million, or 18.2 percent, compared to the 2022 collections for the same period, mainly
because of the higher amount of inter -fund transfers from the General Fund (totaling $13.8 million)
as well as timely collection of property taxes compared to 2022 collections.
Property Taxes: The Village's total levy for the year is $20,443,677. The total property tax revenue
budget, including TIF revenues, is $22.1 million. The Village has collected $16.5 million in property
taxes so far for the tax year 2022. The Village has received its final tax extension report from Cook
County. Per the most recent reports, the 2022 triennial assessment added $325.0 million to the
Village's total Equalized Assessed Value, resulting in a final tax rate of 0.942%. The Village
received $5.0 million in property taxes in November from the second installment of property taxes.
The remaining amount of levy is expected to be collected by January 2024.
Other Taxes: The category of Other Taxes includes all the taxes enacted per local ordinances
and includes Home Rule Sales Tax, Hotel/Motel, Food and Beverage, Municipal Motor Fuel Tax,
Utility Taxes, etc. As the State collects some of these taxes, there is a three-month lag between
the actual sales and the tax remittance. In addition, all the local economic activities for the month
of November are reported in December or later. The YTD tax collection under this category totals
$11.2 million, and it is trailing lower by $706,989 or 5.9 percent compared to the previous year.
Most revenue lines under Other Taxes are tracking higher than the previous year, except the real
estate transfer tax. The YTD real estate transfer tax collection totals $888,842, while at the same
time last year, the real estate transfer tax totaled $1,468,426. The higher interest rate environment
and low inventory in the market for available homes have resulted in a lower collection of the real
estate transfer tax.
Intergovernmental Revenue: This category includes all the State shared taxes, including State
Sales Tax, Income Tax, Use Tax, Motor Fuel Tax, and Grants. The Village is vigilantly tracking all
intergovernmental revenues. As most of these taxes are collected by the State, there is a three-
month lag between the actual sales and the tax remittance. The year-to-date collection totals $37.7
million and is trending lower by $56,519 or 0.1 percent compared to 2022 amounts. In 2022, the
Village received a final payment of the Rebuild Illinois grant totaling $1.2 million, which is not
repeated in 2023 and has resulted in an overall lower collection compared to 2022. The table below
summarizes the major taxes collected through November 2023.
State SalIesTax
23,009,903
20,492,067
2,517,836,
1..203%
S -tate (Income Tax
8,558„ 968,
8„742,833
(183,,e,65)
-2.1%
State Use Tax
1,8,64,,118,
1.,,8,8,2,536,
(1%417)
-1.0%
State Motor IFuelI Tax
1.,,996,,154
1.,,503,,072
193,,083
10.7%
VideoCarningTax
244,,152
1.92,246
51.,,906,
27.0%
Cannabis E'ducat'ion (Fund
71,91.7
78,025
(6,1.08)
-7.S
Municipal Cannabis Tax
52,81.7
33,881.
1.8,936,
55.9%
The above table reflects that the State Sales Tax and State Motor Fuel Tax are trending higher by
12.3 percent and 10.7 percent, respectively. The State Sales Tax amount reflects the sales tax
collected for the first eight months of the year (January to August), and the amounts are
encouraging. At the same time, the YTD Income Tax revenue reflects a decline of $183,865, a
decrease of 2.1 percent compared to the YTD 2022 amount.
Licenses & Permits: The Village has collected $2.1 million in License & Permit Fees through
12
November 2023. The amount is trending lower by $1.0 million or 33.7 percent, compared to last
year's collection, mainly due to the suspension of vehicle stickers. The Village had collected
$1,317,445 in vehicle sticker revenues by this time last year.
Charges for Services: The Village has received $38.4 million in charges for services through
November 2023. The amount represents 94.1 percent of the annual budgeted amount for the
category, and it is trending higher by $3.6 million, or 10.2 percent, compared to last year's collection
at the same time, mainly due to the increased water/sewer and refuse rates.
Investment Income: The Village earned $5.1 million in investment income through November
2023. The Village is currently earning anywhere from 3.5% to 5.0% on its liquid investments. The
Village's investments comply with its Investment Policy, and due to high federal rates, the Village
is earning a higher amount in investment income. Last year, at the same time, the Village's
investments were marked to market, and a net investment income of $601,163 was realized. The
current investment income reflects an increase of $4.5 million or 745.4 percent compared to the
previous year's investment income.
Other Categories: All other revenue categories have collectively generated $17.3 million through
November 2023. The amount mainly includes $513,854 in fines and forfeitures, $2.2 million in other
revenues, $715,455 in reimbursements, and $13.9 million in other financing sources/inter-fund
transfers.
c) Expenditures
The below data recaps the expenditures incurred through the month of November 2023.
10 I1uhlllic R3epresent,at,lion
6,24,5961,
539,328
86.3%
420,516,
118,812
217 Villllage Administration
5,438,601
3,993,982
73.4%
3,875,173
118,809
301
2,481„347
1.,947,474
78.5%
2,021„021,
(73,547),
4�D Community Devd1opment,
4,839,714
3,248,,286,
6,7,1%
2,971„405
276,881
50 Human Serrrlices
1„954,,711
1,23.5,224
63.2%
1„160,370
74,854
60 IPoBice
22,833,993
1,8,972,644
83.1%
16,51,3,792
2,45 ,,852
70 IFlire
20,,735,,011
17,787,926,
8.5.9%
1.5,,514,,596,
2,273,330
e+O IWorks
73,630,070
47,379,715
64.3%
37,860,859
9,518,856
00IMon-17epartrmentall
........ ........., ......... ........., .........
37,839,135
......... .........,
32,052,762
......... .........,
84.7%
......... .........
22,928„41f7�
......... .........
9,124,352
........., ........,.
Total Expenditures
17013771207
127,157,341
74.6%
103,266,142
23,8911200
The above amounts do not include the expenditures for the Pension Funds, as they are separate
entities. The above amounts are unaudited and subject to change with accrual/audit adjustments.
personnel)
57,291„465
47,556,507
83.0%
43,372,'041
4,184,466
Contractual Services
38,309,394
32,,576,730
815.0%
30,,152,836,
2,,423,,894
Commodlit'ies&Suppllies
2,622,,520
2,000,815
7603%
1,,8.55,534
145,281
Capital Improvements
42,016,499
20,915,176f
4S.9%
1.3,1.23,147
7,792,029
Debt Serviice
9,037,,425
8,492,932
94.0%
10,150,770
(1„657,,838)
Other Expenditures
......... .........
1111..... 1111.... 1111..... 1111....
21,099,9,05
1111..... 1111.....
15,615,181
1111.... 1111..... 1111....
74.0%
1111..... 1111.....
4,611,813
1111..... 1111....
1.1,003,,368
1111..... 1111....
Total Expenditures
17013771207
127,157'1:341
74.6%
103,266,„142
2318911200
5
Personnel Costs: The year-to-date expenditures for Personnel Costs, including benefits, are $47.6 million
or 83.0 percent of the annual budget for the category. The amount is trending higher by $4.2 million
compared to 2022. The overtime expense through November 2023 totals $2.3 million, while at the same
time last year, the overtime expense totaled $2.1 million.
Services: - This category covers most of the contractual services that include some large line items,
including JAWA water purchases, budgeted and grant -funded engineering studies, and other contracts.
The year-to-date expenditure is $32.6 million, equating to 85.0 percent of the annual budgeted amount for
the category. The expenditure amount is trending higher by $2.4 million, mainly due to inflationary and
timing issues.
Supplies: The Village has spent $2.0 million in supplies through November 2023. The spending totals
76.3 percent of the approved budget. The Village is diligently tracking inflation. The recent inflation (2022)
was at its highest in the last 40 years. So far, the Village has tracked inflation and its financial impacts
successfully, and the current budget and fund balance can deal with short-term inflation impacts. The
expenditures incurred are trending higher by $145,281 compared to last year's amount at the same time.
The amount for 2022 includes some timing issues with recognition, while 2023 expenditures are incurred
as expected. The Consumer Price Index for All Urban Consumers (CPI -U) increased 3.1 percent over the
last 12 months to an index level of 307.051 (1982-84=100). With that, inflation seems to be leveling off to
a normal level, and staff is hopeful for a further reduction in the coming months.
Capital Improvements: The Village has $42.0 million in approved capital improvement projects for the
year 2023. The Village has amended its budget to carry forward $12.7 million worth of projects from the
year 2022 to 2023 (during March 2023). Many of the budgeted projects from the year 2022 will be completed
in 2023. Many projects are currently in process, and most of them are expected to conclude in 2023.
Through November 2023, the Village has spent $20.9 million on capital improvement projects, accounting
for 49.8 percent of the annual budget.
Debt Service: Per the established debt service schedules, the Village's bond payments are due on June
1 and December 1. The Village processes these debt service payments a few days before due dates and
has sufficient funds on hand to execute the same. The Village has incurred and paid $8.5 million in debt
service payments. The remaining budgeted amount is for a business district note payment, which will be
accrued during the final audit for the fiscal year 2023.
Other Expenditure: The Other Expenditure category includes all other expenditures not categorized
above. The category includes $18.9 million in inter -fund transfers and $2.2 million in other expenditures.
The YTD expenditure posted against this category totals $15.6 million (including inter -fund transfers).
d) Fund Balance Analysis:
The fund balance is an essential tool to check the fiscal health of any governmental organization. The
data below summarizes the Village's monthly unassigned/unrestricted general fund reserves. The fund
balance data is unaudited.
Revenues-Unaud'iiited
107,743931346
9,Sd32„7054
19,,641„25+6
115,1141„164
3,432„4433
6193,031282
011471851
Expenses - Unaud'iited
(22,S13,1049)
(13,634,314(
(21.2,93, '3)
(14,141„367)
(4,141,546)
(14,361,512,)
(67,432„341)
Net Monthly Suirplluix/(Deffiicit)-
(12,,1,12,703),
(1,.342,.305),
1,999,797
1,2 ,95N7
(5,450,729),
(7,334,4 90),
As % of Generalll Fund Budget
52%
47'51a
46N
4915/6
4R%
43%
43
As '% of Generalll Fund Budget
35%
47%
459.
431/6
49%
43°x.
43%
(Unaudited and Subject to Change)
9
The above fund balance analysis is not audited and is subject to change. As of November 30, 2023, the
unrestricted fund balance is estimated at $36.8 million, which equates to 43 percent of the annual budget.
Not all revenues and expenditures for the fiscal period are recognized, and the above amount will change
as and when yearend accruals and adjustments are added to the same. Recently, the Village revised its
Fund Balance Policy, and the new target is set to maintain the fund balance between 30 to 50 percent.
Besides that, a new Economic Emergency Fund was established, and a transfer of $6.5 million was
executed as initial funding from the General Fund reserves.
Economic Emergency Fund
The Village Board authorized the creation of a new Economic Emergency Fund in May 2023 and approved
a budget amendment funding $6.5 million from the General Fund reserves as an initial funding amount.
This transfer was executed in May 2023 and invested in June 2023 in a AAA -rated I -prime account. The
table below summarizes the Economic Emergency Fund activities for the month. During November, the
Economic Emergency Fund earned an interest income of $28,844, and at the end of the month, the total
fund balance stood at $6,665,721.
Revenues 5,500,000 21,524
Expenditures - -
Net Mornthly 5urplu.s/ efrrnt 515001000 211.5'24
e) Other Items:
28,107 29,203 28,482 29,55'1, 28,844
28,107' 29,203 2B,482 29,.5'61 2B',844
During November 2023, the Village issued 94 real estate transfer tax stamps, of which 39
were exempt and 55 were non-exempt. During the month under review, the Village
collected $208,476 in real estate transfer taxes. The average selling price for real estate
was $1,263,421 (including large commercial transactions). At the same time last year
(November 2022), the Village sold 102 transfer tax stamps, of which 40 were exempt and
62 were non-exempt. In the same month last year, the Village collected real estate transfer
taxes of $164,661, and the average selling price was $888,420 (including large commercial
transactions). The YTD real estate transfer tax collection totals $898,263, while at the same
time last year, the real estate transfer tax totaled $1,481,838. The higher interest rate
environment and low inventory in the market for available homes have resulted in a lower
collection of the real estate transfer tax.
Respectfully Submitted,
Amit Thakkar
Director of Finance
7