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HomeMy WebLinkAbout3.1 Minutes 11/07/2023Village of Mount Prospect Regular Meeting of the Village Board Tuesday, November 7, 2023 / 7:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:23 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Hoefert, Trustee Vincent Dante, Trustee Agostino Filippone, Trustee Terri Gens, Trustee Bill Grossi*, Trustee John Matuszak and Trustee Colleen Saccotelli Absent: None A quorum of the Village Board was physically present. *Citing a personal illness, Trustee Bill Grossi attended the meeting remotely and was active in the meeting's discussions and votes. 2.1. Pledge of Allegiance - Posting of Colors by the Mount Prospect Police and Fire Department Honor Guard with the Pledge of Allegiance led by Trustee Grossi 2.2. Invocation - Trustee Dante APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - October 17, 2023 Motion by Colleen Saccotelli, second by Vincent Dante to approve the regular meeting minutes of October 17, 2023 Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. ACCOLADES: 2023 Fire Prevention Poster Contest Winners Mount Prospect Fire Chief John Dolan and Public Education Officer Monika Korzun presented the winners of the 2023 Fire Prevention Poster Contest. Chief Dolan stated the theme of this year's contest was "Cooking Safety Starts with You". The contest was open to all Mount Prospect students in grades kindergarten through 5th grade. Third, second and first -place winners were selected from each grade. Recipients were present to receive special recognition from the Fire Department and the Village Board. 4.2. ACCOLADES - Halloween Decorating Contest Winners Special Events Commission member Vicki Chung presented the winners of the Commission's first Halloween Decorating Contest. Sponsored by the Special Events Commission, Ms. Chung stated she hopes this will become an annual event in the Village. The event was open to all Mount Prospect residents and businesses. The Commission received over fifty (50) entries and winners were selected in five categories: Most Frightfully Fun, Most Creative, Best Decorated Door/Windows, Judge's Favorite and Peoples Choice. Winners were present to accept their award. Mayor Hoefert called for a brief recess at 7.42 p.m. The meeting resumed at 7.45 p.m. 4.3. PROCLAMATION: Diwali Awareness Day - November 12, 2023 Mayor Hoefert read the proclamation into the record recognizing Diwali Awareness Day. Rakesh Malhotra, a member of the Hindu American Foundation, accepted the proclamation, provided information, and recited a prayer in honor of Diwali, the Hindu Festival of Lights. 4.4. PROCLAMATION: Veterans Day - November 11, 2023 Mayor Hoefert read the proclamation into the record in honor of Veterans Day. Veterans from American Legion Post 525 and VFW Post 1337 accepted the proclamation. 4.5. REAPPOINTMENT TO BOARDS AND COMMISSIONS Transportation & Safety Commission - Jeffrey Nejdl Motion by Vincent Dante, second by Terri Gens to ratify the reappointment of Jeffrey Nejdl to the Transportation Safety Commission: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Steve Polit 601 N. Wilshire Drive c:7 Regarding the Transparency portal on the Village website, Mr. Polit suggested the items should include the date of origin and updates so those interested can follow the path and progress of the items. CONSENT AGENDA Citing a professional conflict of interest, Trustee Filippone recused himself from the vote on item iii NIitmiii 'WS Motion by Colleen S,ac�cotelli, second by Vincent Dante to approve the consent agenda: Yea: Vincent Dante, *Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None, Final Resolution., Motion Passed =7=01 111MCIT., MAM., IMMUMMM, smy'low 6.2. List of Bills - October 11, 2023 to October 31, 2023 - $3,551,882.10 6.3. Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE AMENDING CHAPTER 22, "FLOODPLAIN REGULATIONS" IN THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance will revise current Village standards regarding improvements and irepairs to existing buildings within the floodplain to reflect the National Flood Insurance Program standards., 6.4. Motion to waive the rule requiring two readings of a ordinance and adopt AN ORDINANCE GRANTING A CONDITIONAL USE FOR SIDE -YARD SETBACK REDUCTION FOR A SHED FOR THE PROPERTY LOCATED AT 1803 BITTERSWEET LANE, MOUNT PROSPECT, ILLINOIS (P2-17'-23) X �@.�_#�00 11il 6.5. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-3"' Liquor Licenses by one (1) PAP'S CAFE LTD d/b/a PAP'S ULTIMATE BAR & GRILL and increases the number of 7-34" licenses by One (1) PAP'S' CAFE LTD d/b/a PAP'S ULTlMATE BAR & GRILL located at 19,04 ELMHURST ROAD, Mount Prospect, IL. 6.6. Motion to accept the proposal from Tradebei Environmeinta� Services, LLC of Merrillville, IN, for 2024 Household Hazardous Waste Collection Events for an amount not to exceed $102,000. 6.7. Motion to accept the proposal for the Central Road Resurfacing Project Phase III Construction Engineering Services for an amount not to exceed $99,407. Clerk's note., Due to an Illinois Department of Transportation requirement, the approved motion was assigned Resolution No. 18-23, as it appears in the official records of the Village of Mount Prospect 6.8. Motion to authorize the Mayor to sign an Intergovernmental Agreement with the City of Des Plaines to share cost for resurfacing Central Road between Westgate Road and Wolf Road. iii NIitmiii 6.9. Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE GRANTING A CONDITIONAL USE FOR AN ANIMAL HOSPITAL FOR 6.10. Motion to accept State of Illinois joint bid results for road salt in an amount not to exceed $408,510. loom 0001MONT04411 0014 1201:101 a WILIWIN 010111 14"W91=10IRM WOL611111 I Ell .001611:21 IN112 W -q 011 DIN ll EM: I avi I I WTXe];K91i a 01191111 ff Ing 0.103.19*4011 Resolution No. 17-23 I am --IN [am 0 1=ux a ILI rel 7,1. This public hearing, called pursuant to proper legal notice having been pubhshed in the Daily Herald on October 19, 2023, Is for the piurpose presenting the propiosed formation of the for Prospect Elk Grove Township Fire Protection and Emergency Medical Assistance Sipecial Servic",re,R�. I If^ I �nei WUNG n6allng Tor MF pur,#777 ( -prop#se o . . 77 MAR #se (4,111-esentilif le the Mount Prospect Elk Grove Township Fire Protection and Emergency Medical Assistance Special Service Area to order Speakding on behalf of the union and as a member of the Mount Prospect Fiire Department, Lt. Wnek expressed concern that the additional responsubflities of the Fire Department will diminish the level of service and create dangerous situations for both the residents and the department. He requested an explanation and clarification of the plan. Fire Chief John Dolan thanked Lt. Whek for expressing the concerns of the departn7lent. Chief Dolan stated he looks forward to the challenge of providing services to those in the affected area. Dolan stated he has and will continue to put the safety of the community and his department at the forefront of his decisions. Alida Snider 7500 Elmhurst Assistant Property Manager, Oasis Mobile Home Park • Spoke on behalf of the owners and those who reside at the Oasis Mobile Home Park, which consists of 600 homes and 3,000 residents, to express concern regarding response times to the location Mayor Hoefert responded, stating he speaks on behalf of a grateful community that respects and acknowledges the Fire Department's crucial role in our community, and expressed confidence that through collaborative efforts of the Fire Department, the Village and the community, a fire protection plan will be formulated. Mayor Hoefert called for a brief recess at 8:22 p.m. The public hearing resumed at 8.24 p.m Carole Martz Resident, W. Berkshire Lane • Expressed concern with response times in the central part of Mount Prospect as well Mayor Hoefert closed the public hearing for the proposed formation of the Special Service Area at 8:25 p.m. 7.2. PUBLIC HEARING - Proposed Property Tax Levy for the Village of Mount Prospect for the fiscal year beginning January 1, 2023 and ending December 31, 2023. This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on October 25, 2023, is for the purpose of presenting the proposed tax levy for the fiscal year beginning January 1, 2023 and ending December 31, 2023. Mayor Hoefert called the public hearing for the proposed property tax levy for the Village of Mount Prospect for the fiscal year beginning January 1, 2023 and ending December 31, 2023 to order at 8:26 p.m. Director of Finance Amit Thakkar briefly presented information for the public hearing and for the second readings and approval of the Budget, Levy, and Abatements ordinances. Mr. Thakkar presented the highlights of the 2024 balanced budget: • Balanced budget • Total revenues: $157.1 million • Total expenditures: $164.6 million • Decrease in the property tax levy by 4.8 percent • Pension abatements: $2 million; pension costs are rising again by 13.8 percent • Debt Service Abatements: $2.4 million • Elimination of the Vehicle Sticker program proposed No public comment. No board discussion. Mayor Hoefert closed the public hearing at 8:36 p.m. 7.3. PUBLIC HEARING - Proposed 2024 Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2024 and ending December 31, 2024. This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on October 4, 2023, is for the purpose of presenting the 2024 Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2024 and ending December 31, 2024. Mayor Hoefert called the public hearing for the proposed 2024 Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2024 and ending December 31, 2024 to order at 8:37 p.m. No additional presentation. Public Comment: Steve Polit 601 N. Wilshire Drive • Expressed concerns regarding the $560,000 budget item to improve the crosswalk at Main Street and Busse Mayor Hoefert responded, stating future discussions are planned regarding this project. With no further discussion, Mayor Hoefert closed the public hearing at 8:41 p.m. OLD BUSINESS 8.1. 2nd reading and approval of AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023, AND ENDING DECEMBER 31, 2023. Motion by John Matuszak, second by Colleen Saccotelli to approve an ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023, AND ENDING DECEMBER 31, 2023. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ordinance No. 6706 8.2. 2nd reading and approval of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023, AND ENDING DECEMBER 31, 2023. Motion by Colleen Saccotelli, second by John Matuszak to approve an ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023, AND ENDING DECEMBER 31, 2023. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution. Motion Passed Ordinance No. 6707 8.3. 2nd reading and approval of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE. Board Comments: Trustee Saccoellii encouraged residents to review the budget document on the Village website. The document presents the annual plan for the Village and contains an abundance of information. She thanked the finance team and the senior leadership team for their work that produced a balanced budget. Trustee Matuszak stated the budget represents what we value as a Village, and expressed gratitude to the Village Manager and staff for their commitment to fiscal responsibility. Mr. Thakkar thanked staff and thanked the Board for their support throughout the budget process. Motion by Terri Gens, second by Colleen Saccotell to approve an ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution. Motion Passed Ordinance No. 6708 None. NEW BUSINESS VILLAGE MANAGER'S REPORT 10.1. Motion to accept the proposal for Fairview Gardens Sub -Basin New Gravity Outfall Sewer Design and Construction Engineering for an amount not to exceed $286,369.46. Director of Public Works Sean Dorsey presented background information, bid results, and staff recommendation for the Fairview Gardens Sub -Basin New Gravity Outfall Sewer Design and Construction Engineering for an amount not to exceed $286,369.46. Mr. Dorsey provided a brief background of the subject issue facing the Fairview Gardens subdivision. The Fairview Gardens pump station is in need of replacement. The Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) requires the pump to be reduced in size by two-thirds. This requirement will lead to frequent flooding and backups in the homes of the affected area. The Village has been seeking solutions and options have been discussed at Committee of the Whole meetings. Mr. Dorsey discussed a few options that have been tested and explored through a pilot program on Louden Lane and another option at an existing pump station near St. Emily's Church takes wastewater and pumps it through a force main to an interceptor sewer at Rand Road. Staff has been exploring additional options and is confident a third option to remove the existing pump station and install a gravity main that would flow east to an interceptor at Wolf and Central Roads is the best solution to date. Mr. Dorsey detailed different scenarios with this third option. The new gravity sewer would have 2.6 times more conveyance capacity than a new reconstructed lift station pursuant to the MWRDGC's demand to reduce the size of the pump by two-thirds. Village staff reviewed this option with the MWRD and are agreeable to the concept. The cost to install the Gravity Outfall Sewer is $2.4 million. Mr. Dorsey compared the cost of this option with the others previously presented. The cost estimate of the Gravity Outfall option is significantly lower. To obtain the MWRD permit for this project, it will include a special condition stating that the permit is contingent on the Village enacting a program under which all homes in the service basin of the Fairview Gardens lift station that have inflow sources connected to the sanitary system will disconnect those sources. Mr. Dorsey discussed the various options for gravity outfall and possible Village funding for private property sewer upgrades will be discussed at a Committee of the Whole in the future. Mr. Dorsey stated it is important to begin this project to coincide with the Central Road resurfacing project planned for 2024. Mr. Dorsey stated staff recommends that the Village Board accept the proposal from the Ciorba Group Consulting Engineers to provide design engineering and construction services for the new Fairview Gardens Gravity Outfall Sewer for an amount not to exceed $286,339.46. Mr. Dorsey stated the Ciorba Group is best qualified for the project and their rate is competitive. Mr. Dorsey answered questions from the Board. Public Comment: Steve Polit 601 N. Wilshire • It is important to gather all the facts and data and develop a plan before moving forward. No further discussion. Motion by Colleen Saccotelli, second by Vincent Dante to accept the proposal for Fairview Gardens Sub -Basin New Gravity Outfall Sewer Design and Construction Engineering for an amount not to exceed $286,369.46. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed iii NIitmiii (D Village has received letters of support from the park districts and MWRD (Metropolitan Water Reclamation District); however, no funds have been secured from these partners. Different bridge designs, aesthetics, and architecture will be presented during this phase "D Staff is confident the ITEC" funding portion of the project will be reimbursed to the Village ITER are federal funds, not state funds The Village has not sought funding from the private sector; may explore this option as the project advances. Discussed if there is a requirement to pay back grant money if the project does not move forward (a concern raised by Trustee Filippone); staff will look into this matter further. gm Excited to see this project moving forward; Ilooking forward to stakeholder invdIverrilent (D Kudos to staff for sourcing grant opportunities o Pleased to see landscape architects on the Ciorba Group team Public Comme Steve Polit 601 N.Wilshire c Cautioned staff and the Board of both increased costs and promised financial commitments for this project. Motion by John Matuszak, second by Colleen Saccotelli to accept the proposal for the Mclas- Meadows Pedestrian Bridge Phase II Engineering for an amount not to exceed $725,716. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Agostino Filippone Mayor Hoefert expressed his support for the project Final Resolution: Motion Passed Clerk's note: Due to an Illinois Department of Transportation requirement, the approved motion was assigned Resolution No. 19-23, as it appears in the official records of the Village of Mount Prospect ANY OTHER BUSINESS Trustee Saccotelli invited residents to the Mount Prospect Junior Womens' Club's November meeting, tomorrow (Wednesday, November 8), at Trezeros from 6:30 p.m. to 8:30 p.m. and will be collecting for the Mount Prospect Food Pantry. Village Manager Michael Cassady announced next week's Committee of the Whole on Tuesday, November 14, will be "on the road" at Holmes Junior High beginning at 6:00 p.m. Mayor Hoefert noted the November 11th Coffee with Council is canceled due to Veterans Day activities in the Farly Community Room. Trustee Filippone announced the end of the soccer season in Mount Prospect and thanked the teams he coached and all those who participated in the program. Mayor Hoefert asked for a motion to enter into a closed session for the following reasons: 1. Litigation 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting 2. Land Acquisition 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 3. Personnel 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees 4. Personnel 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. 5. Dispose of Land 5 ILCS 120/2 (c) (6) - The setting of a price or sale or lease of property owned by the public body Mayor Hoefert announced the regular meeting will adjourn without further discussion or final action by the Village Board upon the adjournment of the closed session. Motion by Colleen Saccotelli, second by Agostino Filippone to enter into closed session: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Motion passed The Village Board entered into closed session at 10:23 p.m. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Bill Grossi seconded by Trustee Gens motioned to adjourn the closed session meeting and regular meeting. By unanimous voice vote, the November 7, 2023 Closed Session and Regular meeting of the Village Board of Trustees adjourned at 10:54 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk