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HomeMy WebLinkAbout11/17/2023 VB Minutes Village of Mount Prospect Regular Meeting of the Village Board Tuesday, October 17, 2023 / 7:00 PM CALL TO ORDER Mayor Pro-tem John Matuszak called the Regular Meeting of the Village Board to order at 7:03 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Trustee Vincent Dante, Trustee Agostino Filippone, Trustee Terri Gens, Trustee Bill Grossi, Mayor Pro-tem John Matuszak, Trustee Colleen Saccotelli Absent: Mayor Paul Hoefert 2.1. Pledge of Allegiance - Trustee Terri Gens 2.2. Invocation - Baha'i Faith APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - October 3, 2023 Motion by Colleen Saccotelli, second by Bill Grossi to approve minutes of October 3, 2023 Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Abstain: Agostino Filippone Final Resolution: Motion Passed MAYORS REPORT No report. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None CONSENT AGENDA A member of the audience, Steve Zaluksy, addressed the Board to request item 6.7 be removed from the consent agenda for a separate discussion. Village Attorney Lance Malina informed Mr. Zalusky that, pursuant to the Village Code, only a member of the Village Board can make this request. Trustee Bill Grossi then asked for item 6.7 to be removed from the consent agenda. Mayor pro-tem Matuszak granted this request. Item 6.7 was removed from the consent agenda. 6.1. Monthly Financial Report - August 2023 6.2. List of Bills - September 27, 2023 to October 10, 2023 - $2,490,273.74 6.3. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-2-V" Liquor Licenses by one (1) KENDEL E. KENNEDY INC. d/b/a HEFFYS HOT DOGS located at 1520 N. Elmhurst Road, Mount Prospect, IL. Ordinance No. 6698 6.4. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING ORDINANCE NO. 6656. This Ordinance amends Ordinance No. 6656 granting a variation for property located at 500 W. Central Road to extend the effective date of said Ordinance, which one year extension would provide for the variation to be effective through and including December 20, 2024. Ordinance No. 6699 6.5. A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A PARKING AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOYCO-AGUADO, INC FOR THE PROPERTY LOCATED AT 139-143 W. PROSPECT AVENUE (PZ-16-23) Resolution No. 15-23 6.6. Motion to accept the proposal for GIS Managed Services for an amount not to exceed $91,800. 6.7. Motion to authorize the Village Manager to execute a settlement agreement in the case of the Village of Mount Prospect v. JM 1 Trust, et al in the amount of $315,000. Removed from the consent agenda for separate discussion and vote: 6.7. Motion to authorize the Village Manager to execute a settlement agreement in the case of the Village of Mount Prospect v. JM 1 Trust, et al in the amount of $315,000. 6.8. Motion to accept proposal for Contractual Snow and Ice Control Services for an amount not to exceed $163,307. Motion by Colleen Saccotelli, second by Vincent Dante to approve the Consent Agenda as amended: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Upon approval of the Consent Agenda as amended, item 6.7 was presented separately. 6.7. Motion to authorize the Village Manager to execute a settlement agreement in the case of the Village of Mount Prospect v. JM 1 Trust, et al in the amount of $315,000. Trustee Bill Grossi and Mayor Pro-tem Matuszak provided a brief background of the situation and conditions of the settlement agreement. There were no questions from the board or from any member of the audience. There was no discussion. Motion by Colleen Saccotelli, second by Vincent Dante to authorize the Village Manager to execute a settlement agreement in the case of the Village of Mount Prospect v. JM 1 Trust, et al in the amount of $315,000. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed OLD BUSINESS 7.1. None NEW BUSINESS 8.1. 1st Reading of an AN ORDINANCE GRANTING A CONDITIONAL USE FOR A DAYCARE CENTER FOR PROPERTY LOCATED AT 1630-1638 WEST ALGONQUIN ROAD, MOUNT PROSPECT, ILLINOIS (PZ-13-23) Director of Community Development Bill Cooney presented an ordinance that would grant a conditional use permit for a daycare center located at the northeast corner of Busse and Algonquin Roads. Mr. Cooney stated the subject property, 1630-1638 W. Algonquin Road, is a 6,000-square-foot pad located in a 26,000-square-foot shopping center. Mr. Cooney stated the property has been home to a daycare center since the mid-1990s but closed in late 2021, due mostly to the pandemic. Mr. Cooney displayed the existing site plan, proposed floor plan, and walking plan. Mr. Cooney stated the daycare center will serve children ages 1 through 5. He added the proposed plans meet the Village's parking requirements. Mr. Cooney indicated the petitioner, Niagra Turkish Foundation, currently operates a school for school-aged children on the south end of the Village. Mr. Cooney stated the Planning and Zoning Commission held a public hearing on September 28 and recommended approval of the conditional use by a vote of 5-0, subject to conditions in the ordinance. The petitioner was present to answer questions from the Board. Mr. Cooney provided the following in response to questions from the Board: The property has been vacant since the end of 2021; the conditional use, if vacated, expires after one year The tenant of the property is responsible for maintaining building/fire compliance with the Village Code This is a new tenant for this location; petitioner currently operates a school for children, Kindergarten through 8th grade The site is well-positioned to handle back-up traffic on surrounding roadways; there is access to three (3) roadways Motion by Colleen Saccotelli, second by Bill Grossi to waive the rule requiring two readings of an ordinance: Yea: Vincent Dante, Agostiono Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Motion Passed Motion by Bill Grossi, second by Terri Gens to approve the ordinance as presented: Yea: Vincent Dante, Agostiono Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ordinance No. 8.2. A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT, THE MT. PROSPECT PARK DISTRICT AND MOUNT PROSPECT SCHOOL DISTRICT 57 REGARDING THE REDEVELOPMENT AND USE OF IMPROVEMENTS AT LIONS PARK. Mr. Cooney presented the Intergovernmental Agreement between the Village of Mount Prospect, Mt. Prospect Park District, and Mount Prospect School District 57 for the redevelopment and use of improvements at Lions Park. Mr. Cooney stated the total cost of the project is $2 million. The Village's commitment to the project is $250,000, including $59,000 from the Prospect and Main TIF and $191,000 from the CDBG (Community Development Block Grants) fund. The remaining cost of the project, $1.75 million, will be covered by Mt. Prospect Park District, School District 57, and the Illinois Department of Natural Resources. Mr. Cooney stated Lions Park and Lions Park School were included within the boundary of the Prospect and Main TIF to allow financial support from the TIF district for projects that are deemed appropriate. Mr. Cooney reported the TIF is performing well to date. The improvements will update the facilities at Lions Park and will benefit the surrounding community. In addition, the improvements will be free to the public. Mr. Cooney briefly detailed the proposed improvements at Lions Park including new playgrounds and equipment, game courts, adult fitness stations, improvements to existing tennis courts and baseball fields, a new picnic grove, and a new prairie detention area featuring pollinator plants. Mr. Cooney stated staff is supportive of the proposed Intergovernmental Agreement and recommended approval. Board Comments: o Important to note the foresight of Village staff to include this parcel in the TIF; important for taxing bodies to collaborate on projects that benefit the community-at-large o Great use of TIF funds o Noted that the Village's financial commitment is derived partially from government grants and TIF funds; those who do not reside in District 57 are not funding this project o Project will add value to our community; exciting project Motion by Colleen Saccotelli, second by Terri Gens to accept the subject Resolution: Yea: Vincent Dante, Agostino Filippone, Teri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Resolution No. 16-23 8.3. 1st reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023, AND ENDING DECEMBER 31, 2023 8.4. 1st reading of AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023, AND ENDING DECEMBER 31, 2023. 8.5. 1st reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE Director of Finance Amit Thakkar presented a summary presentation of agenda items 8.3, 8.4 and 8.5. Mr. Thakkar presented the highlights of the 2024 Budget for the Village of Mount Prospect including: o Balanced budget o Total revenues: $157.1 million o Total expenditures: $164.6 million o Decrease in the property tax levy by 4.8 percent o Pension abatements: $2 million; pension costs are rising again by 13.8 percent o Debt Service Abatements: $2.4 million o Elimination of the Vehicle Sticker program proposed o Water/Sewer rates increase by 5.95 percent vs. planned increase of 8.0 percent o Refuse rates increase by 3.5 percent o$90.9 million - Operating Budget The overall 2023 property tax levy for the Village is $19,087,259. The levy includes $4,346,500 for the Police Protection, $5,049,574 for the Fire Protection, $1,234,925 for the Debt Service, $4,629,067 for the Police Pension and $3,827,193 for the Fire Pension. The overall Village Levy shows a reduction of 4.8 percent or $992,791 over the 2022 extended taxes payable in 2023. Mr. Thakkar stated the proposed levy amount reflects the same levy as it was for the years 2019, 2020 and 2021. The Village also approves and reports the annual levy for the Mount Prospect Library to Cook County. The Mount Prospect Library will have an annual levy of $10,853,000, which shows a 3.0 percent increase over the 2022 extended taxes payable in 2023. Mr. Thakkar stated the Village will be deploying $2.0 million from its current revenues for pension abatements and $2.4 million in debt service abatements. In the absence of $2.0 million in pension abatements and $2.4 million in debt service abatements, the property tax levy for the Village is $23,971,462 which represents a 17.3 percent increase over the 2022 levy amount. With abatements, an average household will see a reduction of $53 in their annual property tax bill for the Village portion. Mr.Thakkar concluded his presentation and stated the Finance Commission will review the proposed budget on October 26, 2023 at their regular meeting. The public hearing for the proposed 2024 Budget and Levy will take place at the November 7, 2023 regular meeting of the Village Board. The second readings of the three budget ordinances will also take place at the November 7th meeting. Public Comment: Steve Polit 601 N. Wilshire Thanked staff and the Board for listening to and responding to resident comments and issues brought forward last year There was no additional discussion. VILLAGE MANAGER'S REPORT 9.1. Motion to accept the proposal for the Arterial Bike Network Study for an amount not to exceed $349,348. Director of Public Works Sean Dorsey presented the proposal and recommendation for the Arterial BIke Network Study. Mr. Dorsey stated the Village Bike Plan was approved by the Village Board in 2012 and was implemented by staff shortly thereafter. A Plan update was presented to the Board in 2020. A further update to the Plan was identified as a top priority goal in the 2023-2024 Strategic Plan. Mr. Dosey stated the Bike Plan is comprised of three different components, Phase I, II and III. Phase I included improvements to the on-street shared bike lanes that connected existing destinations in the Village as well as improvements to intersections and signage. Mr. Dorsey displayed a map of Phase I improvements. Phases II and III involve improvements to arterial streets including Central Road, Northwest Highway, Algonquin Road, Dempster, and Euclid. Most of these streets are under the jurisdiction of the Illinois Department of Transportation or the Cook County Department of Transportation. Due to the coordination of the project amongst these agencies, the cost is higher than the work done to date. To best navigate this process, staff determined a study on the arterial bike network should be conducted. Mr. Dorsey reviewed the scope of work for this study, which will include input from the roadway owners, users of the paths, and landowners who are adjacent to these roads. A review of regional bike plans will also be conducted. Mr. Dorsey stated that Village engineer Matt Lawrie secured a Federal Grant in the amount of $280,000. Mr. Dorsey added there are certain conditions that must be met when using the Federal grant. One of the criteria is that the Village must select consultants based on a qualification system. Mr. Dorsey stated the Village issued a request for a statement of qualifications to engineering firms. The Village received two submittals. After a careful review, staff determined the highest qualified firm is Civiltech from Itasca, Illinois. Civiltech is well- experienced with this type of project. Civiltech submitted a reasonable cost proposal that included a breakdown of hours by task. Mr. Dorsey stated staff recommends acceptance of the proposal from Civiltech for the Arterial Bike Network Study for an amount not to exceed $349,348. Mr. Dorsey answered questions from the Board. Motion by Bill Grossi, second by Terri Gens to accept the proposal from Civiltech for the Arterial Bike Network Study for an amount not to exceed $349,348. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 9.2. Motion to accept the proposal for the 2024 Water Main Replacement Project Design and Construction Engineering Services for an amount not to exceed $188,221. Mr. Dorsey presented background information, bid results, and staff recommendation for the 2024 Water Main Replacement Project Design and Construction Engineering Services for an amount not to exceed $188, 221. Mr. Dorsey stated this is a routine capital improvement project for the Village's water main replacement program. The 2024 project seeks to replace approximately 12,000 feet of 6" water main and rehabilitate 1,800 linear feet of 16” water main by means of cured-in-place pipe lining. The locations include Marcella Dr., South Edward St., Hi Lusi Ave., Emerson Ct., and South Edward, Albert, Golfhurst Ave, Golfview Dr, Golfview Pl. The Cured in place pipe lining will take place on the Mount Prospect Golf Course from Busse Road to Booster Pump Station 11 which is located on the golf course. Mr. Dorsey stated the Village received nine (9) proposals from various engineering firms. Staff evaluated each proposal based on its qualifications and technical merits. Staff selected IMEG Group as the best-qualified firm to perform this service for the Village. IMEG has experience with the Village as well as other neighboring communities. Mr. Dorsey reported that IMEG submitted the lowest-cost proposal. Mr. Doresy stated staff recommends acceptance of the proposal submitted by IMEG Group for the 2024 Watermain Replacement Project Design and Construction Engineering Services for an amount not to exceed $188, 221. This amount includes a 10 percent contingency. Motion by Vincent Dante, second by Colleen Saccotelli to accept the proposal from IMEG Group for the 2024 Water Main Replacement Project Design and Construction Engineering Services fora an amount not to exceed $188,221. Yea: Vincent Dante, Augie Filippone, Teri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 9.3. As submitted Village Manager Michael Cassady addressed a recent situation regarding a community alert that was conveyed via landline and cell phone calls and text messages to almost every resident through Everbridge, the Village's emergency communication platform. The situation involved a missing person with a mental health background. The Police Department responded by deploying the Village emergency alert system out of concern for the missing individual. Mr. Cassady apologized for the time the call was delivered (4:00 a.m.) but expressed support for the Police Department's decision to activate the emergency alert. Mr. Cassady stated, however, that the Village is engaged in a review of our policy and use of this platform. Police Commander Bart Tweedie was present to answer questions from the audience and the Board. ANY OTHER BUSINESS Trustee Filippone reminded everyone that the Downtown Merchants Association is hosting the final movie night of the season with a special Halloween screening of Hocus Pocus on Wednesday, October 18. Trustee Filippone also thanked the volunteers and Public Works staff who helped make the "Movies on the Green" summer event possible. ADJOURNMENT With no additional business to conduct, Mayor pro-tem Matuszak asked for a motion to adjourn. Trustee Bill Grossi seconded by Trustee Vincent Dante motioned to adjourn the meeting. By unanimous roll call vote, the October 17, 2023 Regular Meeting of the Village Board of Trustees adjourned at 8:09 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk