HomeMy WebLinkAbout9.2 Motion to accept the proposal for the 2024 Water Main Replacement Project Design and Construction Engineering Services for an amount not to exceed $188,221.M+awn �'xyt�lts�=e
Item Cover Page
Subject Motion to accept the proposal for the 2024 Water Main
Replacement Project Design and Construction Engineering
Services for an amount not to exceed $188,221.
Meeting
Fiscal Impact (Y/N)
Dollar Amount
Budget Source
Category
Type
Information
October 17, 2023 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD
Y
$188,221.00
Water and Sewer Enterprise Fund
VILLAGE MANAGER'S REPORT
Action Item
As part of the Village's water and sewer rate studies (2017 and 2023), renewal and
replacement of the Villages water mains, fire hydrants, valves, and other distribution system
appurtenances was identified as a high priority. One outcome of these studies was an increase
in funding for water main replacement projects. A primary goal of accelerating the pace of
water main replacements is to reduce the life cycle of water mains from an unsustainable 600
years to a more pragmatic 130 years.
2018 was the first year of an accelerated water main replacement schedule supported by new
water and sewer rates. Combined, in the first five years of this accelerated program, the
Village has replaced 39,634 feet of water main and rehabilitated an additional 6,154 feet of
water main through the cured -in-place pipe lining process.
In 2024, staff seeks to replace 12,000 linear feet of existing 6" water main and rehabilitate
1,800 linear feet of 16" water main by means of cured in place pipe lining. The locations
include Marcella Dr., South Edward St., Hi Lusi Ave., Emerson Ct., and South Edward, Albert,
Golfhurst Ave, Golfview Dr, Golfview PI. The Cured in place pipe lining will take place on the
Mount Prospect Golf Course from Busse Road to Booster Pump Station 11 which is located on
the golf course.
These pipe sections are scheduled for replacement due to multiple water main breaks within
the last 10 years. Plans are to abandon the existing water main in place and install a new
water main adjacent to the old one. Associated main line valve, fire hydrants and residential
buffalo boxes will also be replaced. The water main size will also be increased from 6" to 8" to
improve flow and pressure. The attached location map depicts the proposed project area.
Request for Proposals
To design these improvements, staff require technical assistance from a qualified civil
engineering consultant. Accordingly, staff prepared a detailed request for proposals (RFP)
necessary to solicit these services. A copy of this RFP is enclosed. Consulting engineers were
asked to submit a technical proposal detailing the firm's background, key personnel, and
approach to the project. In addition, each firm was also asked to submit a separate cost
proposal indicating the work effort anticipated and a not -to -exceed fee.
The required scope of work included topography and field data collection; preparation of plans
and bid documents; meetings and obtaining all necessary regulatory permits.
RFPs were distributed to six (6) local engineering firms and publicized on the Village's
Demandstar website.
RFP Results
On October 2, 2023, nine (9) technical proposals and nine (9) cost proposals were received.
Each proposal was evaluated based on the background of the firm, related project experience,
proposed services and scope of work, schedule work effort and proposal content. Each firm
received a point ranking (total points = 100) for each criteria. Table 1 enclosed summarized
this analysis.
The highest rated firm was IMEG Group of Gurnee, Illinois.
Each firm was also asked to submit a cost proposal as well. Table 2 below summarizes staff's
analysis of costs.
Table 2: Cost Proposal Evaluation
Firm
Hours
Total Cost
Cost / Hour
IMEG
1,514
$171,110
$113
Burns & McDonnell
1,203
$221,000
$184
Thomas Engineering 1,841
$222,606
$121
Clark Dietz
1,802
$223,930
$130
V3 Companies
1,840
$242,033
$132
Terra Engineering
2,090
$279,227
$134
CBS Squared
2,095
$286,673
$137
GSG Consultants
2,666
$303,930
$114
Chastain &
2,548
$364,174
$143
Associates
The lowest cost proposal was submitted by IMEG Group of Gurnee, Illinois. A copy of IMEG
Groups submitted cost proposal is enclosed.
Discussion
IMEG Group's proposal provided numerous examples of successful water main replacement
and rehabilitation projects similar in scale and scope as the proposed work. Examples cited are
water main replacement in the Village of Arlington Heights, Village of Stone Park, the City of
Macomb and the City of Northlake. A copy of IMEG'S technical proposal is enclosed.
Notably, IMEG Group provided civil, survey and construction engineering services for the
Village's 2021 and 2023 water main replacement and rehabilitation projects. These projects
included the design and inspection of 20,000 linear feet of water main replacement in various
parts of the Village.
Staff also contacted references from municipalities that have contracted with IMEG Group on
similar projects and received positive feedback.
Furthermore, it is staff's opinion that IMEG Group understands the proposed project, has
prepared a thorough proposal based on extensive experience, requested a reasonable fee,
allocated work effort appropriately, and is well qualified to perform the work.
Staff recommends including a 10% contingency in the award for this proposed contract
because time spent on construction engineering and inspection can vary due to circumstances
beyond the engineering consultant's control. For example, contractor delays, material
availability and inclement weather are all parameters that can lengthen anticipated
construction time. Inclusion of a 10% contingency ($17,111) will increase the project award
from $171,110 to $188,221.
Alternatives
1. Accept proposal from the IMEG Group for 2024 Water Main Replacement Project
Design and Construction Engineering Services.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the proposal for 2024 Water Main
Replacement project design and construction engineering as submitted by IMEG Group of
Gurnee, Illinois in an amount not to exceed $188,221.
Attachments
1. Table 1 Technical Proposal Evaluation
2. Water Main I m prove ments2024
3. IMEG Technical and cost Proposal - 2024 Water Main Replacement
4. Request for Proposals - 2024 Water Main Replacement Project
Tablel: Technical Proposal
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October 2, 2023
Casey Botterman
Water and Sewer Superintendent
Village of Mount Prospect
1700 West Central Road
Mount Prospect, IL 60056
P: 847.870.5640 1 E cbotterman@mountprospect.org
Dear Casey,
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It is with pride that we present the Village of Mount Prospect with our proposal for professional services for water main replacement
design and inspection services.
IMEG's growing office in Gurnee, IL, led by Principal -in -Charge Harlan Doland, PE, PLS, has the staffing and capability to deliver this
project on time and within budget. IMEG maintains a consistent point -of -contact for municipal engineering services. Harlan Doland will
be the primary point -of -contact for this project with the Village of Mount Prospect. We have assembled a team with recent experience
in watermain replacement projects. Said team completed these tasks for the Village of Mount Prospect in 2021 and 2023, on-time and
on -budget and is readily available to begin work promptly upon your approval. IMEG has the experience and resources to perform all
tasks associated with the scope of services for the project. Our staff resumes are included in this submittal, which demonstrates that our
professionals are considerably qualified and experienced.
Communication is the key to success on any construction project. We have a keen understanding of our role in the project, and the
importance of communicating effectively. The Village and approving regulatory agencies must be fully informed of the project progress
and assured conformance with its policies, standards, and procedures. Residents and businesses along the route of a project must be kept
abreast of how the construction will impact them and must always be kept safe. Communication with the contractor must be firm and
consistent, as they construct the project in conformance to the plans and specifications.
IMEG continues to be the firm of choice in the region because of our ability to seamlessly integrate and manage all activities of the
various parties involved, and to ultimately produce a completed project that exceeds expectations. Thank you for this opportunity to
submit our proposal to be of assistance to the Village of Mount Prospect.
Respectfully submitted,
Harlan D. Doland, PE, PLS
Client Executive
P: 847.306.3912
E: harlan.m.doland@imegcorp.com
IMEG — Gurnee Office
4850 Grand Avenue
Gurnee, IL 60031
P: 847.336.7100 The FUTURE, Built Smarter.
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IMEG is the leading U.S.-based engineering design firm that delivers a rare combination
— the broad expertise of a national leader with the personal relationships and deep
collaboration of a local firm.
Our specialties include water and wastewater engineering, food and beverage industrial
design, infrastructure, program management and construction -related services, but our
secret to success is found in our deep bench of 2,400 team members and challenging
ourselves to be thought leaders in the A/E/C industry.
IMEG's civil water and wastewater engineering team has provided professional engineering
design services across the United States and into the Virgin Islands. Our expertise includes
municipal, Industrial, and food and process niches. Our expanded resources allow us to tap
into the expertise of our entire corporation and involve in-house experts from various fields
to assist in the design process with our local project partners.
Harlan Doland, PE, PLS
Client Executive
4850 Grand Avenue, Gurnee, IL 60031
P: 847.306.3912
E: harlan.d.doland@imegcorp.com
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Top 10 Engineering Firm in U.S. (BD+C)
100% Employee -Owned
Full-service Engineering & Consulting
80+ Locations
2,400 Team Members
600+ Licensed Engineers
$383M in Annual Revenue
#57 / Top 500 Design Firm List (ENR)
WATER TREATMENT
WASTEWATER TREATMENT
COLLECTION AND
DISTRIBUTION DESIGN
Water Treatment and Distribution
Raw and Treated Water Supply Design
Water Reclamation
-Treatment and Distribution
Finished Water Storage
Facilities Planning
Wastewater Treatment Plant Design
Lift Station and Collection Design
Wastewater Reclamation
Sludge Handling
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wrIMEG
The FUTURE, Built Smarter.
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MUNICIPAL
Design, plans, and bid documents
Engineering review
Utility design and planning
Studies
Environmental
Permitting
Construction services
Funding administration
Conformance with federal, state, and
local agencies
TRANSPORTATION
Transportation Design
Bridge Design and Rehabilitation
Interstates and interchanges
Major two-, four-, and six -lane highways
Roads, streets, and rail design
Signal design & Traffic operations design
Transportation Services
Traffic control systems analysis, design,
and implementation
Subsurface Utility Engineering (SUE)
Hydraulic and design reports
Studies
Feasibility
Location Design
Intersection Design Studies (IDS)
Pavement Condition
Traffic Operations
Traffic Signals
Environmental Assessments (EAs)
Right -of -Way plats, plans, and
descriptions
In -Service Bridge Inspection
LAND SURVEY
Surveys:
Easement and Right -of -Way
ALTA/ACSM land title
Construction and layout
Aerial photo control, topographic,
property, and boundary surveys
3D machine control and 3D file
preparation
Flood elevation certificates
Letter of Map Amendment (LOMA)
applications
Global Positioning System (GPS) control
surveys
LANDACQUISITION
Project pre -planning
Cost estimating
Route selection
Stakeholder meetings
Title research
Appraisal coordination
Permitting
Negotiation/acquisition
Condemnation/eminent domain support
Relocation assistance
Document preparation and recording
Project database management
Quality Assurance/Quality Control
Property management
Utility cross -easements
Scheduling
Adherence to the Uniform Relocation
Assistance and Real Property Acquisition
Policy of 1970
LAND DEVELOPMENT
Field layout and control verification
Property/boundary/topographic surveys
Aerial control
Construction staking
Easements
Wetland mitigation
Feasibility studies
Conceptual planning and design
Coordination with municipalities
Construction plans and documentation
Technical specifications
Site grading
Utility coordination
Storm sewer and storm water detention
design
Sanitary sewer design
Water service and fire protection
Permitting (federal, state, and local)
American with Disabilities Act (ADA)
compliance
Construction administration
CONSTRUCTION
Project management
Material specifications and material
testing
On-site observation and documentation
Cost estimating
Project coordination
Plan compliance
Cost tracking during construction
Drawing documentation
Harlan Doland, PE, PLS
Civil Client Executive
Steve Grant, PE
Project Manager / Lead Civil Engineer
lEcriIIOIN 2 ( 'It011(-) ;E:::1.) 11 AM
Harlan is a Senior Principal and Client Executive with IMEG. He is responsible for the
complete management of the Naperville civil engineering team Including principal
design, quality control, proposal preparation, client management, marketing,
establishing and maintaining schedules, establishing manpower needs, and
contract negotiations and administration. He Is also experienced In boundary and
topographic surveys, preparation of plats and legal descriptions, and construction
management/inspection/layout.
Village of Mount Prospect, IL, Watermain Rehabilitation project 2023
Village of Mount Prospect, IL, Watermain Rehabilitation project 2021
Village of Mount Prospect, IL, Watermain Rehabilitation project 2020
Village of Stone Park, IL Watermain Rehabilitation project 2010-2022
Village of Arlington Heights, IL Watermain Rehabilitation project 2010-2022
Village Engineer (1995 - Present), Stone Park, IL - Engineering services
Village Engineer (1996 - Present), Third Lake, IL - Engineering services
O'Plaine Road Reconstruction - Lake County DOT, Gurnee, IL - Provided Phase II
engineering services that included surveying, preparation of plan specifications
and bidding documents for the resurfacing of 10 -miles of County Highway
Stearns School Road and Bridge Improvements - Lake County DOT, Lake County,
IL - Rehabilitation of the bridge carrying Stearns School Road over 1-94 in Lake
County, IL. Visual inspection of the structure, preparation of inspection report
along with rehabilitation alternatives and recommendations, design and plan
preparation for a new concrete overlay
Sheridan Road Reconstruction, Waukegan, IL - Master Plan for Lakefront and
Downtown Redevelopment. $9.5M project included a complete roadway
reconstruction, water main and sanitary sewer replacement, three signalized
intersection improvements, a pedestrian underpass, a complete streetscape
enhancement and new street lighting
O'Plaine Road Reconstruction - Lake County DOT, Gurnee, IL - Provided Phase 11
engineering services that included surveying, preparation of plan specifications
and bidding documents for the resurfacing of 10 -miles of County Highway
Stearns School Road and Bridge Improvements - Lake County DOT, Lake County,
IL - Rehabilitation of the bridge carrying Stearns School Road over 1-94 in Lake
County, IL. Visual inspection of the structure, preparation of inspection report
along with rehabilitation alternatives and recommendations, design and plan
preparation for a new concrete overlay
Comprehensive Infrastructure Study St. Joseph Hospital, Chicago, IL -
Comprehensive infrastructure study for the expansion of St. Joseph Hospital
Experience
41 Total, 32 with IMEG
Education
University of Illinois, BS Civil Engineer
Registrations
Professional Engineer
Illinois (062-048891)
Indiana (11900224))
Michigan (6201068645)
Wisconsin (30390-6)
Professional Land Surveyor
Illinois (035-003121)
Affiliations
NSPE
ISPE
IPLSA
ASCE
APWA
ACEC
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PROJECT MANAGER / LEAD CIVIL ENGINEER
Steve is responsible for assisting in design, quality control, proposal preparation,
client management, and project management for civil engineering projects. His
experience includes all phases of civil engineering environmental engineering,
survey, and construction layout/guidance. Steve has experience in infrastructure
planning and feasibility studies, commercial and residential subdivision design, site
design, stormwater management, sanitary sewer, water main, storm sewer design,
transportation engineering, project permitting and coordination with regulatory
agencies.
Village of Arlington Heights, IL, Surveying and engineering assistance for a
13,395 -If of water main replacement
Village of Arlington Heights, IL, 2016 \A/ater System Improvements
Village of Arlington Heights, IL, 2015 \A/ater System Improvements
Naperville Park District, Naperville, IL, Springbrook Water Main Replacement
Various Locations - Developed Spill Prevention Control and Countermeasure
(SPCC) plans for various commercial, industrial and municipal locations. This
rule includes requirements for oil spill prevention, preparedness, and response to
prevent oil discharges to navigable waters and adjoining shorelines
East Hazel Crest, IL - Conducted a limited Phase II investigation for historical
PCE contamination, including oversight of well construction, well development,
quantitative and qualitative groundwater analysis. Designed Soil Vapor Extraction
system for remediation of shallow soils contamination.
Libertyville, IL - Oversight of the removal of heating oil Leaking Underground
Storage Tank (LUST). Activities included soil and groundwater investigation,
preparation of site characterization, and corrective action completion reports to
receive No Further Remediation Letter.
Palos Hills, It - Sampled and developed a soil management plan for disposal
of soils In planned development. Oversight of and development of plans for
entrance into the Site Remediation Program (SRP). Conducted oversight ofwell
construction, well development and groundwater sampling for qualitative and
quantitative use in groundwater modeling.
Chicago, IL - Conducted a limited Phase II site investigation in order to evaluate
recognized environmental conditions for property transfer. Evaluation included
soil and groundwater sampling for volatiles, Polynuclear Aromatic Hydrocarbons
(PAH) and metals.
Calumet City, IL - Provided management and oversight of Leaking Underground
Storage Tank (LUST) removal. Conducted soil testing per TACO regulations to
obtain a No Further Remediation letter.
Experience
18 Total, 9 with IMEG
Education
Southern Illinois University, BS Civil
Engineering
Registrations
Professional Engineer
Illinois (062-062539)
Wisconsin (46259)
Michigan (6201067064)
Indiana (PE11800276)
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CONSTRUCTION MANAGEMENT (LEAD)
William brings more than 12 years of experience providing construction overslte and
quality assurance on multiple construction projects. This vast experience includes
watermain installation, road paving, landfill, and concrete placement projects.
Village of Mount Prospect, It, 2023 Water Main Replacement & Rehabilitation
Project- Design and Construction Inspection
Village of Mount Prospect, It, Project administration, survey, testing, project and
final design, permitting bidding and construction inspection for the 2021 water
main replacement and rehabilitation project
Village of Mount Prospect, It, Survey and construction engineer 6000 -If water
main rehabilitation
Village of Arlington Heights, IL, Survey and construction engineer 2019
Village of Arlington Heights, Arlington Heights, IL, Surveying and construction
engineer for a 13,395 -If Water Main Replacement 2020
Village of Arlington Heights, Arlington Heights, IL, IDOT Watermain Construction
Services
Village of Stone Park, Stone Park, It, Survey and Design Work for Alley
Improvements
Village of Stone Park, Stone Park, It, Stone Park 2021 CDBG Application
Village of Stone Park, Stone Park, It, Construction Services to Frontage Road
Village of Stone Park, Stone Park, It, Construction on 40th Avenue
Experience
14 Total, 3 with IMEG
Education
Morrison Institute of Technology, AS
Degree
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SURVEY/GIS (LEAD)
Theodore Is responsible for land and route surveys. He schedules and oversees the
survey crews, providing boundary, topographic, and construction staking surveys to
a wide range of private and governmental clients. He currently heads the Gurnee
Survey Department. He has experience in performing and directing field crews in
the accomplishment of ALTA surveys, topographic surveys, and construction staking.
He has experience in writing legal descriptions and preparing plats. Ted is currently
using AutoCAD/Civil 3D 2016. He is also familiar with the set up of control networks
with traditional and GPS equipment.
U7,07741W.M.Trc M.
Village of Mount Prospect, IL, 2023 Water Main Replacement & Rehabilitation
Project - Design and Construction Inspection
Village of Mount Prospect, IL, Project administration, survey, testing, project and
final design, permitting, bidding and construction inspection for the 2021 water
main replacement and rehabilitation project
PTB 181/010 Various Survey/IL 78 Monument, Various Locations, IL - Provide
sub -consultant services to monument approximately 46 -section corners and ties
in sections 1, 12, 13, 24, 25, and 36, T22N-R4L and also sections 1 and 12, T21N-
R4E. Prepare monument records per IDOT District 2 standards
PTB 168/14, Various Locations, IL - Prepare 10 ROW plats, 10 easement plats,
25 premise plats, staking plans. Stake 259 points with 5/8" rebar and aluminum
cap. The scope includes to write 25 legal descriptions for ROW takes and 25
descriptions for easements
PTB 168/14 Various Surveys, Various Locations, I L - This project consisted of
performing a full hydraulic topographic survey and creation of a DTM south of
Hanover, IL for Box Culvert #SN 043-1024 over an unnamed tributary to the
Apple River, 0.9 -miles +/- NW off Whitton Rd. The survey included topographic
data from R.O.W. to R.O.W. Centerline data for I L Route 84 was provided by the
Department
Bus Parking Facility, Gurnee, IL - Prepared concept plan and preliminary project
budget. Performed topographic and boundary survey of site. We provided erosion
control, stake building box with off -sets and grade, storm sewer structures,
sanitary structures, water valve vault, stake parking lot and access road (rough
grading), stake parking lot and access road with off -sets and grades (final
grading), stake bio -Swale, stake site lighting and fencing, and as -built site utilities
and geometrics
S02 Modeling Data Collection, North Chicago, IL - Provided survey services to
obtain the site data requested by the IEPA for their use in preparing a S02 Model.
They also provided services to obtain additional ground elevation data and add to
current drawings
Experience
34 Total, 33 with IMEG
Education
College of Lake County, AA Science Civil
Engineering
Santa Barbara City College, AS
California Polytechnic State University,
Construction Management
University of Wisconsin, Extension
Introduction to MicroStation
Registrations
Professional Land Surveyor
Illinois (035-003395)
Wisconsin (2396-8)
Affiliations
I P LSA
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CONSTRUCTION MANAGEMENT "1
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Experience
T Total. T with IMEG
Education
Concordia University -Wisconsin, BS Management
Ben is responsible for coordination reviews after design is
complete, pre -construction and bidding assistance, observation of
systems installation during construction, responding to contractor
questions, change order review, submittal review, communicating
project performance and progress, construction project closeout
and warranty issues.
Village of Mount Prospect, Mount Prospect, IL, 2023 Water
Main Replacement & Rehabilitation Project - Design and
Construction Inspection
Village of Arlington Heights, IL, Arlington Heights, IL,
Construction drawings, specifications, permits, bidding
documents and bidding assistance for the water main and
sewer installation projects and sevver spot repair projects
Village of Arlington Heights, IL, Arlington Heights, IL, 2023
Water System Improvements
Illinois American Water - Woodridge, Wheeling IL, Survey,
geotechnical, design, and bidding services for the CS -Airport
Water Main Relocation ILAWC District, Chicago Metro District
Location
Community Consolidated School District 15, Palatine, IL,
Survey, design, bidding, construction and engineering services
for Carl Sandburgjr. High School parking Improvements
Ervin Cable Construction LLC, Various, IL, Permits for Comcast
Cable in various locations
Directional Construction Services Inc, Orland Park, IL, Comcast
Orland Park Hub and Hub Connection
Experience
30 Total. 30 with I(` FG
Education
AAS in CAD Drafting and Architectural/Civil Technology
Devey University
Edward's principal duties are in the field of CADD Design and
Drafting. He has worked on transportation, water, storm and
sanitary sewer projects and his experience includes drafting on
topographic surveys, preparation of construction documents and
setup of construction layout. Eduardo is very knowledgeable in
AutoCADD, MicroStation along with associated design software.
Gilbane Building Company - Chicago, Lake Forest, IL, Site utility
layout for sanitary sewer, water main, storm sewer, and electric,
site grading and paving layout, and building layout services
City of Waukegan, IL, Provided surveying, civil engineering,
and construction management services for the replacement
of 2,000 -If of water main along Green Bay Rd. and 3,500 -If of
water main along Kellogg Avenue. Performed construction
management services
City of Waukegan, IL, 0.8 mile section of urban right-of-way
vital to the City of Waukegan's Master Plan for Lakefront and
Downtown Redevelopment. This $9.5 M project included
a complete roadway reconstruction, water main and
sanitary sewer replacement, three signalized intersection
improvements, a pedestrian underpass, a complete streetscape
enhancement and new street lighting. Phase I and Phase
II were developed concurrently resulting In the successful
acquisition of federal STP funding ahead of competing
municipalities
Village of Arlington Heights, IL, Surveying and engineering
assistance for a 3 -Year period to prepare construction
drawings, specifications, bidding documents and bidding
assistance of water main replacement
Village of Stone Park, IL, Surveying and civil engineering for
proposed water main and street rehabilitation plans
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ANTHONY DomINO
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CIVIL DESIGN
Experience
5 Total. 4 with IMEG
Education
University of Illinois at Urbana -Champaign, BS Civil Engineering
Anthony is responsible for civil engineering design and production
of construction documents for a wide variety of clients and
projects. His experience includes the design of water mains, sewer,
drainage, parking improvements, utility replacements, and more.
Anthony also performs quality control, shop drawing review,
project permitting, and construction observation.
Village of Arlington Heights, IL, Arlington Heights, IL, Surveying
and engineering assistance for a 13,395 -If of water main
replacement
Village of Arlington Heights, IL, Arlington Heights, IL,
Construction drawings, specifications, permits, bidding
documents and bidding assistance for the water main and
sewer installation projects and sewer spot repair projects
Camosy Construction, Mount Prospect, IL, Topographic survey,
preliminary geometric plan, coordinate the right-of-way with
IDOT, prepare final roadway plan, modify onsite plans
Village of Mount Prospect, Mount Prospect, IL, Public Works
Fiber Connection Design
Village of Leland, Leland, IL, Engineering Report in accordance
with USDA for a new water treatment facility
Village of Ransom, Ransom, IL, Engineering Report in
accordance with USDA for a new water treatment facility
Burbank School District 111, Burbank, IL, Liberty Jr High School
New Storm Water Detention System Design
School District Unit 46, Elgin, IL, Illinois Park School Survey,
design, bidding, construction, and engineering services for
gymnasium wall waterproofing and parking lot rehabilitation
School District Unit 46, Elgin, IL, Repairs to flagstone
foundation, drainage and waterproofing
Experience
3 Total. 2 with IMEG
Education
University of Wyoming, BS Civil Engineering
Certificates
Engineer in Training (EIT), Wyoming (EI 6520)
Richard is responsible for performing as a resident engineer and
quality control on a variety of design and construction projects.
He is also responsible for overseeing construction inspection,
surveying, documentation, paving appurtenance work and
performing constructability reviews.
Village of Mount Prospect, Mount Prospect, IL, Project
administration, survey, testing project and final design,
permitting, bidding and construction inspection for the 2021
water main replacement and rehabilitation project
Village of Mount Prospect, Mount Prospect, IL, Water Main
Replacement
Village of Arlington Heights, IL, Arlington Heights, IL,
Construction drawings, specifications, permits, bidding
documents and bidding assistance for the water main and
sewer installation projects and sewer spot repair projects
Village of Arlington Heights, IL, Arlington Heights, IL, Verify
existing right-of-way and easements, topographic survey and
compile existing utility information
Village of Mount Prospect, Mount Prospect, IL, Project
administration, survey, testing, project and final design,
permitting, bidding and construction inspection for the 2021
water main replacement and rehabilitation project
Village of Stone Park, Stone Park, WI, Deco Grant 22-203028,
Surveys As Necessary
Village of Third Lake, Third Lake, IL, Topographic Survey, design -
prepare plans, site drawing, erosion control plans, construction
administration
Waukegan Community Unit School District 60, Waukegan, IL,
Park Lot Rehabs: Andrew Cooke Elementary School, North
Elementary School, Clark Elementary School, Jack Benny
Middle School, and Robert Abbott Middle School
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CIVIL DESIGN
r
Experience
3 Total. 2 with IMEG
Education
University of Wyoming, BS Civil Engineering
Certificates
Engineer in Training (EIT), Wyoming (EI 6520)
Richard is responsible for performing as a resident engineer and
quality control on a variety of design and construction projects.
He is also responsible for overseeing construction inspection,
surveying, documentation, paving appurtenance work and
performing constructability reviews.
Village of Mount Prospect, Mount Prospect, IL, Project
administration, survey, testing project and final design,
permitting, bidding and construction inspection for the 2021
water main replacement and rehabilitation project
Village of Mount Prospect, Mount Prospect, IL, Water Main
Replacement
Village of Arlington Heights, IL, Arlington Heights, IL,
Construction drawings, specifications, permits, bidding
documents and bidding assistance for the water main and
sewer installation projects and sewer spot repair projects
Village of Arlington Heights, IL, Arlington Heights, IL, Verify
existing right-of-way and easements, topographic survey and
compile existing utility information
Village of Mount Prospect, Mount Prospect, IL, Project
administration, survey, testing, project and final design,
permitting, bidding and construction inspection for the 2021
water main replacement and rehabilitation project
Village of Stone Park, Stone Park, WI, Deco Grant 22-203028,
Surveys As Necessary
Village of Third Lake, Third Lake, IL, Topographic Survey, design -
prepare plans, site drawing, erosion control plans, construction
administration
Waukegan Community Unit School District 60, Waukegan, IL,
Park Lot Rehabs: Andrew Cooke Elementary School, North
Elementary School, Clark Elementary School, Jack Benny
Middle School, and Robert Abbott Middle School
lEcriII IN 2 1 PROPOSI 1.) TEAM
Experience
26 Total, 16 with IMEG
Mike is responsible for the observation of construction procedures
as they relate to acceptable practice, the testing of construction
materials for conformance with design plans and specifications,
and the tracking of project quantities and costs. He is experienced
In performing resident engineering and quality control functions
on a variety of interstate, highway, local roadway, building, site
preparation, and utilities projects.
Village of Mount Prospect, It, 2023 Water Main Replacement &
Rehabilitation Project- Design and Construction Inspection
Village of Mount Prospect, It, Construction Administrative
Services for survey, testing, project and final design, permitting,
bidding and construction inspection for the 2021 water main
replacement and rehabilitation project
Camosy Construction, Mount Prospect, IL, Construction
Administrator for the Mt. Prospect Police Station Pavement
Layout. Services including: curb removal, pavement removal,
new curb, new pavement, new storm sewer, new sanitary sewer
and sidewalks/concrete stairway
LeoJ Fox Trucking & Excavating, Inc., Mount Prospect, It,
Construction Administration services for the police including
Storm Sewer and Sanitary Sewer
Stone Park, IL, Construction Administrative services for
surveying and engineering services to prepare construction
drawings and bid documents.
Gilbane Building Company - Chicago, Highland Park,
It, Construction Administrative Services for survey and
construction layout services
Village of Stone Park, It, Construction Administrative Services
to the Village of Stone Park for the Frontage Road
Village of Arlington Heights, IL, Construction Administrative
Services for IDOT watermain construction services
Village of Lakemoor, IL Construction Administrative Services
for Route 120 Westerly Watermaln Construction Services
IFC° III D 31 R[ I...ATF II F..xix [ I�,II..IiL
WATER MAIN
VILLAGE OF MOUNT PROSPECT
ZMEMG��11
NvilutrX, �
IMEG also provided, construction inspection, measurements,
computations, and documentation of quantities, and reporting and
record keeping of construction work.
IMEG is providing permitting from IDOT and IEPA as part of the
design process.
COST $2.8 million
IMEG provided Civil, Survey and Construction Engineering Services
for CIPP lining of existing water mains In Mount Prospect, IL.
COMPLETION 2022
The project Included the design and inspection of 8,000 -If of water
SERVICES Civil, Survey, Construction Engineering
mains in several areas of the Village. Also Included In the cost was
Services
rehabilitation of roadways, sidewalk and curb replacement and
landscape restoration.
IMEG also provided, construction inspection, measurements,
computations, and documentation of quantities, and reporting and
record keeping of construction work.
IMEG is providing permitting from IDOT and IEPA as part of the
design process.
II4 31 R[ I...ATI iI Lx [ itli..iIF
WATER MAIN
VILLAGE OF •
ARLINGTON HEIGHTS, IL
For the last 10 years IMEG has provided Civil, Survey and
Construction Engineering Services for the installation of new water
mains in Arlington Heights, IL.
The projects included the design and inspection of 25 miles of
ne\A/ ductile iron pipe water mains in several areas of the Village.
Also included In the cost was the patching and partial overlays
of roadways, sidewalk and curb replacement and landscape
restoration.
IMEG also provided, construction inspection, measurements,
computations, and documentation of quantities, survey and
staking, and reporting and record keeping of construction work.
COST $9.5 million
COMPLETION 2022
SERVICES Civil, Survey, Construction Engineering
Services
IFCTIII Im 31 R[ i...ATF i) Lx [ idi..i, ci
WATER MAIN
VILLAGE OF '
.,.
Nvilutrx, 1
For the last 15 years IMEG has provided Civil, Survey and
Construction Engineering Services for the installation of new water
mains in Stone Park, IL.
The projects included the design and inspection of 20 miles of PVC
water mains in several areas of the Village. Also included in the
cost was rehabilitation of roadways, sidewalk and curb replacement
and landscape restoration.
IMEG also provided, construction inspection, measurements,
computations, and documentation of quantities, survey and
staking, and reporting and record keeping of construction work.
COST $8 million
COMPLETION 2022
SERVICES Civil, Survey, Construction Engineering
Services
IFCTIIIOIm 31 RF.I At [ i) LNPF itl i..i,Jci
WATER MAIN ExPERIENCE
CITY OF GOLDEN, C
Annual system evaluation and water system improvements
CITY OF HAMILTON, IL
CDBG Water Main Bidding and Construction Inspection
CITY OF MACOMB, IL
Engineering Services to Update the Plans for Water Main
Replacement In the NW Part of the City
Bidding, Construction Inspection and Guidance for the N\N Phase
2 Water Main Replacement
CDBG Water Main Phase 3 Project, Bidding and Construction
Engineering Services
Plans. Specifications and Permit Applications for the Replacement
of Existing Transite Water Main
CITY OF MANITOU SPRINGS, CO
Ute Trail Water Main Replacement
CITY OF NORTHLAKE, IL
Replacing the Water Main and Resurfacing 43rd Ave
CITY OF ROCK ISLAND, I L
Engineering for Water Main Replacement On 35th St from 6th to
7th Ave
CITY OF ROCKY FORD, C
Highway 266 Water Main Replacement
FRENCHMAN'S REEF RESORT, ST. THOMAS, VIRGIN ISLANDS
Reviewed and replaced water main, booster pumps and treatment
plant
IOWA AMERICAN WATER, DAVENPORT, I
Replacement of Water Main On Division St 76th St and Ridgeview
Drive
TOWN OF JO NSTO N, CID
Thornton Water Main - Johnstown Floodplain Permitting
VILLAGE OF ARLINGTON HEIGHTS, IL
Improving Water Main Lining with Construction Administration
Services
Surveying and Engineering Assistance for a 13,395 -Lf of Water
Main Replacement
VILLAGE OF COAL VALLEY, I
Water Main, Water tower, Booster Station Design Niabi Zoo Road
and East 3rd Avenue
Water Main Replacement at 22nd Ave
Water Main Replacement at E & W 21st Avenue
VILLAGE OF LONDON MILLS, I L
London Mills Additional Water Main Design
Water Main Bidding and Construction Services for a Phase 3 Water
Main Replacement
VILLAGE OF STONE PARK, I L
Surveying and Engineering Assistance for a 13,395 -Lf of Water
Main Replacement
VILLAGE OF WOODHULL, IL
Water Main Replacement Including Topographic Survey and Design
IFCTIII IN 4 1 PRO -RCI UND1.:R TANi.-aiNG & A11PROACI I
U ML NJ 4 -
R3=
IMEG understands the city is requiring the service of a consulting
engineer to provide design and construction administration
services for 12,000 feet of water main rehabilitation and 1,800 feet
of cured in place pipe lining. The team assembled has extensive
experience in these types of projects. We have outlined a brief
design and construction phasing.
Our Ill ilii- III 1, a�jj ri w iiijnsijs 1
of taff '��ii- iiiai ilii- VIII ° µ VIII ufficesi
11" o eiins ii�w hire IbcaVIII iii l
.IIII-iii-iiiiiii-�� ft]h �I��III viii-�I�IIII ,'
addiiiii a iiiii -rig VIII iiir s W IUlii-ces.
DATA COLLECTION:
Immediately upon selection, we will request copies of available
data including, but not limited to, existing city utility/street maps,
previous site improvements plans, and any other Information
regarding the existing conditions for the site.
TOPOGRAPHIC S:
After review of available information, we will schedule the field
surveys of the project site. This information will provide the base
necessary to develop plans sheets and identify any issues that need
to be addressed in the design phase.
SOILS AND SUBSURFACEINVESTIGATIONS:
Depending on the availability and relevance of existing
geotechnical information, soil borings and/or pavement cores may
be ordered to determine thickness of the existing pavement, as
well as physical composition of the soils to provide to contractor
for soil disposal.
PRELIMINARY DESIGN:
Coordinate with utility companies to obtain all possible utility
information to determine points of possible conflict. Access
alternatives for proposed water main location determine locations
for proposed valves and fire hydrants. Determine appropriate street
rehabilitation.
DESIGN:
Once the preliminary plans are approved, we U/ill begin preparation
of the plans and bidding documents. Upon completion, these
plans will be provided to the team along vvlth the estimate of cost
at this time, we will also begin meeting and coordinating with the
regulatory agencies.
COMMUNICATION:
IMEG believes communication with the client, design team and
regulatory agency is essential to a successful project. The project
manager will be In constant contact with the city, design team and
regulatory agency to ensure all aspects of design and costs are
addressed to the satisfaction of the city and in accordance with the
requirements of the regulatory agencies.
CONSTRUCTION ADMI IST TI S
We will respond to all RFI's and questions the contractor may have,
review material submittals and pay application/pay order requests.
We will provide full time construction observation of the proposed
improvements, so they are constructed in substantial accordance
with the documents. We will, also, perform construction staking
of the proposed improvements. IMEG will prepare as-builts and
incorporate them along with all RFI's and ASPS into the drawings.
The drawings vvill be submitted electronically to the team and will
assist in updating the GIS.
All work will be coordinated with and in accordance with city
requirements.
Our proposed team consists of staff from our local offices to utilize
local knowledge and experience —with a deep bench of additional
resou rces.
APPROACH TO PROJECT MANAGEMENT:
During all phases of the project the project manager will provide
the appropriate manpower necessary is available. The project
manager will be Involved in all decision making and ensure that
QA/QC is performed on each phase of the project.
STAFFING COMMITMENT:
IMEG has a culture of can do and we exhibit that commitment
to all of our clients by doing what ever Is necessary to exceed
exception. That includes involving senior staff in all projects.
We are committing the staff whose resumes are included in our
submittal, these are senior leaders who will remain involved in
the project from beginning to end. While we will involve younger
engineers in a production capacity they vvill work under constant
senior leadership and guidance.
COMMUNITY COMMUNICATION:
We keep an open line of communication with the residents and
business in the project area. We will provide a weekly schedule
updating to all residents and business, along with a 24 hour cell
line to address any concerns or field issues.
lE TIIIOIN 4. 1 PROJI CI UNDI lESIAN1.)1NG & A11PROACII
IIT ��IINIIIIIIIIIIIIII Ilhlll �������
NI�I�I IIID IIIIIIIIIII
�fi��������flim���1
1. Project Administration:
Client Executive
Project Coordination and Review with Village Staff
Project Manager
16
2. Route Survey
Land Surveyor
10
Verify Existing R.O.W./Easements
Senior Field Technician
60
Topographic Survey
Field Technician
60
Compile Existing Site Utility Information
Civil Designer IV
60
3. Pavement Cores / LPS-663
Sub Consultant
LS
4. Project Design:
Preliminary Design
Senior Civil Engineer III
24
Coordination with Utility Companies to Access
Civil Field Technician
120
Possible Conflicts with Projected Water Main Install
Civil Designer IV
120
Access Alternates for Water Main Location & Material Types with Associated Costs
Determine Extent of Roadway Rehabilitation
Review with Village StafF
Final Design:
Construction Drawings and Documents to Include Plan and Profiles with Existing and
Proposed Water Main
Specifications
Senior Civil Engineer III
24
Quantiles
Sr. Civil Technician Specialist
120
Estimate of Probable Cost
Civil Designer IV
120
Bidding Documents
Administration
16
S. Permits
Civil Designer III
16
Coordination with Regulatory Agencies (IDOT, IEPA)
Civil Designer
24
Process Permit Applications
Administration
16
6. Bidding Assistance:
Contract Prospective Bidders
Civil Designer III
8
Distribute Plans and Specifications
Civil Designer
8
Attend Pre -Bid Conference
Administration
8
Attend Bid Opening
Bid Review and Recommendation
7. Full Time Construction Inspection:
Weekly Site Meetings with Project Manager, Village, and Contractor
Senior Civil Engineer III
16
Preconstruction Photo Survey
Field Technician IV
600
Full Time Resident Inspector
Senior Civil Tech Specialist
20
Construction Layout
Senior Field Technician
16
Site Verification to Pay Estimate Quantities
Civil Designer IV
16
Process Pay Request
Administration
16
Prepare Punch List
Verify Final Restoration
Provide As -Built CADD Files
Total Hours
1,514
J I Vi / (I I V", i f i A v `l , I,, 'i. ,i v r_ � r
lEcriIIOI144. 1 f}ROJI CI Ul`JDI RS I A N 1.) 1 N G & A11PRt)ACII
Project Administration
1
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Route Survey IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Preliminary Design IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Final Design IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Permits IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Bidding Assistance IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Full Time Construction Inspection IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�����
Wirth i VIIIIIhillIllri ')�Illpe�lrll uu
i �� � I � �w� IIII
m
"a rn lilt iia Illriil hill t [ u Illr, C Bili
IIIA
�Illlr� liliIIIIIto suww
ii Ir yotir IIID Illlr°° Illlr
mllr�Ilu Illlrllu lilii , , 1,ou s Illlrllu91,111,111,
me Ir rn 1p uur ,Illlri e lr a ln d w iii Ip rov hili
vllr, "" m Illlr°Illu illi b Illri d s ���. ..
I kum
Illlr°� lum ��� VIII Illlr�� Illlr� � Illir� �1
I V I � IVi �(I�>iV�...... iI-;rrniFlf�i.. 'Iv r
0
2.
3.
4.
5.
6.
7
Project Administration:
Client Executive
Project Coordination and Review with Village Staff
Project Manager
16
$3,000.00
Route Survey
Land Surveyor
10
Verify Existing R.O.W./Easements
Senior Field Technician
60
Topographic Survey
Field Technician
60
Compile Existing Site Utility Information
Civil Designer IV
60
$21,850.00
Pavement Cores / LPS-663
Sub -Consultant
LS
$5,500.00
Project Design:
Preliminary Design
Senior Civil Engineer III
24
Coordination with Utility Companies to Access
Civil Field Technician
120
Possible Conflicts with Projected Water Main Install
Civil Designer IV
120
$29,96000
Access Alternates for Water Main Location &
Material Types with Associated Costs
Determine Extent of Roadway Rehabilitation
Review with Village Staff
Final Design:
Construction Drawings and Documents to Include
Senior Civil Engineer III
24
Plan and Profiles with Existing and Proposed Water
Sr. Civil Technician Specialist
120
Main
Civil Designer IV
120
Specifications
Administration
16
$31,800.00
Quantiles
Estimate of Probable Cost
Bidding Documents
Permits
Qvil Designer III
16
Coordination with Regulatory Agencies (IDOT, IEPA)
Civil Designer
24
Process Permit Applications
Administration
16
$6,440.00
Bidding Assistance:
Contract Prospective Bidders
Civil Designer III
8
Distribute Plans and Specifications
Civil Designer
8
Attend Pre -Bid Conference
Administration
8
$2,520.00
Attend Bid Opening
Bid Review and Recommendation
Full Time Construction Inspection:
Weekly Site Meetings with Project Manager, Village,
Senior Civil Engineer III
16
and Contractor
Field Technician IV
600
Pre -construction Photo Survey
Senior Civil Tech Specialist
20
Full Time Resident Inspector
Senior Field Technician
16
Construction Layout
Civil Designer IV
16
Site Verification to Pay Estimate Quantities
Administration
16
$70,040.00
Process Pay Request
Prepare Punch List
Verify Final Restoration
Provide As -Built CADD Files
TOTAL:
1,514
$171,110.00
lEcriIIOIm 51 COSI PROPOSAL...
A h►
Senior Client Exec/Senior Market Director/VP
$260
Client Executive/Market Director
$245
Project Executive
$205
Senior Project Manager II
$200
Senior Project Manager 1
$180
Senior Engineer Technical Specialist
$200
Senior (Engineer/Landscape Architect/Land Planner) 111
$190
Senior (Engineer/Landscape Architect/Land Planner) 11
$170
Senior (Engineer/Landscape Architect/Land Planner) 1
$160
Project (Engineer/Landscape Architect/Land Planner) 11
$150
Project (Engineer/Landscape Architect/Land Planner) 1
$140
Graduate Engineer - Designer IV
$130
Graduate Engineer - Designer 111
$115
Senior Technical Specialist
$165
Senior (Designer/Surveyor) 111
$155
Senior (Designer/Surveyor) 11
$145
Senior (Designer/Surveyor) 1
$130
Crew Chief 11 / Coordinator 11
$120
Crew Chief I / Coordinator 1
$115
Designer IV/ Technician IV
$110
Designer III /Technician 111
$100
Designer 11 /Technician 11
$95
Designer I / Technician I / Intern
$90
GIS System Architect
$130
GIS Analyst
$100
Senior Virtual Design Coordinator
$130
Virtual Design Coordinator
$115
Senior Virtual Design Technician
$105
Virtual Design Technician
$90
Project Administrator
$125
Administrative Assistant/Construction Administrative
$80
Assistant
*Adjusted annually. These rates are for staff located
in the office providing the rates. Staff based in one
of IMEG's other offices may have different billing
rates. These rates can be provided upon request.
Invoiced with a 1.0 multiplier of actual cost,
including:
CAD plots, reproductions and delivery costs
of drawings, specifications, and duplicate
reports beyond one set provided at each
normal stage of review
Reproduction of drawings on Mylar media
Flan review fees or imposed government
agency fees
Premium delivery charges
Photographic supplies and developing
Meals and lodging when required to travel
overnight
State filing and/or permit fees related to
energy life -cycle costs
Necessary consultants
Travel expense: Automobile mileage will be
invoiced at the IRS rate in effect at the time
of travel. Travel expenses also Include tolls,
parking fees, taxi, train, airfare, rental cars
(CD only), and other out of pocket expenses.
REQUEST FOR PROPOSALS
Professional Services /
Water Main Replacement and Rehabilitation Project - Design and Inspection Services
DATE: September 13, 2023
FROM: Casey Botterman, Water and Sewer Superintendent
Village of Mount Prospect
Public Works Department
RE: Request for Proposal
Water Main Replacement Design and Inspection Services
Your firm is invited to submit a Technical Proposal and Cost Proposal to become eligible for a possible
interview for engineering design and construction management services for the Village of Mount
Prospects, 2023 water main replacement project.
Attached to this memo are:
• A list of materials and information that should be included with your Technical Proposal and Cost
Proposal (Exhibit A).
• A general definition of the scope of work and a schedule of dates and requirements for the selection
process (Exhibit B).
• An overview location map of the project (Exhibit C)
The Village of Mount Prospect appreciates your interest in this project. Any questions regarding this
Request for Proposals can be directed to Casey Botterman, Water and Sewer Superintendent with the
Village of Mount Prospect, by phone at 847-870-5640 or email at cbotterman@mountprospect.org.
A cover letter along with a Technical Proposal and Cost Proposal (Electronically or by mail) should be
forwarded to the following address or email and received no later than 5:00 p.m. on Monday, October 2,
2023. The Technical Proposal and Cost Proposal are to be submitted in separate, sealed packages clearly
marked Technical Proposal for the Village of Mount Prospect Water Main Replacement Project and Cost
Proposal for the Village of Mount Prospect Water Main Replacement Project.
Mr. Casey Botterman
Water and Sewer Superintendent
Village of Mount Prospect
1700 W. Central Road
Mount Prospect, Illinois 60056
cbotterman@mountprospect.org
L..L:L:r A
Requirements for Technical and Cost Proposal
Agency: Village of Mount Prospect
Project: Water Main Replacement Project
Your Technical Proposal and Cost Proposal should include the following information:
• Name, address and brief history of firm.
• Organizational chart and resumes of key personnel to be assigned to this project.
• Related experience during the last five (5) years.
• Description of process to accomplish the required tasks of the project. This should include:
• An understanding of the project.
• Objectives to be met as part of the project.
• Your approach to completing the project.
• The projected number of hours to complete the project broken down by task and personnel.
• A project schedule.
• A separate complete cost proposal broken down by task as described in the General Scope of Work.
Fvhihit R
General Scope of Work
Agency: Village of Mount Prospect
Project: Water Main Replacement Project
Summary
The Village of Mount Prospect (Village) is seeking proposals from qualified civil engineering
consultants to prepare plans and specifications for the replacement and rehabilitation of
estimated 13,800 linear feet of water main within the Village -owned potable water distribution
system. 1,800 linear feet of this project will be completed by cured in place pipelining due to its
location and size. Desired services also include solicitation and review of bids as well as
construction management and inspection.
Background
The pipe segments that are up for replacement are due to pipe age and water loss from main
breaks. The project includes the replacement of all associated fire hydrants, main line water
valves, water services from the main to the b -box and potentially full water service replacement
if lead is discovered. Also, a pipe size increase at each location. A map of all the location are
included in exhibit C and all are located within residential neighborhoods with the lining being
located on the Mount Prospect Golf Course.
Several of the locations will require a connection to an existing water main on Central Road,
Northwest Highway and Busse Road. These connection could potentially need IDOT and Cook
County permitting.
There is also a potential of encountering lead Service lines specifically on Hi Lusi Avenue and
Edward Street. The Village does have inventory data on most of these properties.
Problem Statement
The Village seeks a qualified Consultant to provide specified civil engineering services necessary
to let, award, and implement a water main replacement project utilizing contracted resources.
The scope and scale of this proposed project will be limited by available funding.
Project Scope
The consultant will provide professional engineering services and provide, at a minimum, the
following:
Design/Bidding Phase
• Consultant shall prepare detailed plans and specifications suitable for bidding.
Plans and specifications shall conform to all current Village of Mount Prospect,
Illinois Environmental Protection Agency and Standard Specifications for Water
& Sewer Main Construction in Illinois design criteria.
• Consultant will make application for and obtain any and all necessary permits
IDOT, County, IEPA and/or MWRDGC permits.
• Consultant will answer and resolve any IDOT, County, IEPA and/ or MWRDGC
concerns or issues with design.
• Consultant shall have a geological and topography survey completed.
• Consultant shall supply a detailed engineer's estimate of costs for construction of
the project.
• Consultant shall submit all bid documents to the Village for review and approval
prior to distribution.
• Consultant shall advertise and solicit bids for the proposed project from
qualified, capable, and experienced water main construction contractors. All
prospective bidders will obtain plans and specifications from the Consultant.
(Printing of documents will be billed at cost to the parties requesting plans.)
• Consultant shall evaluate bids, check references, verify contractor
representations, and make a written recommendation for award to the Village.
• Consultant shall assist the Village in assembling all construction contract
documents for necessary for execution of the awarded contract.
Construction Management and Inspection Phase
• Consultant shall conduct a preconstruction conference with representatives of
the Owner, Contractor(s), Utilities and other interested parties affected by the
proposed construction.
• Consultant shall provide resident engineers, inspectors, technicians, and
surveyors for the project as follows:
• Provide a Resident Engineer/Inspector (RE/1) for daily
observation of the work during the construction period to
observe and record construction progress under the general
guidance of the Engineer. On the basis of on-site observation, the
Engineer will keep the Owner informed of the progress of the
work, shall endeavor to guard the Owner against defects and
deficiencies in the work of the Contractors, and may disapprove
or reject work as failing to conform to the contract documents.
• Provide one set of construction survey stakes. The projects are
to be staked only once in the field. Any additional staking will be
at the contractor's expense.
• Prior to the start of construction, the Consultant shall make a
digital photographic survey of the targeted work zone(s) to
document existing conditions of both public and private
property. The survey shall be conducted at a scale sufficient to
note defects in driveways, sidewalks, structures, and landscaping
in or adjacent to probable construction work areas.
• Prepare written daily inspection reports. Reports are to be
delivered to Owner in an electronic format. Digital photographs
documenting work tasks in progress as well as any potential
problems or unusual conditions shall also be included with each
report.
• Assist the Owner in preparation of any necessary change order
and/or field directives.
• Process monthly applications for payment submitted by the
Contractor(s), and forward to Owner with recommendations for
approval and payment.
• Assist the Owner with the resolution of inquiries, complaints, or
concerns raised by residents or the public.
• Review shop drawings and other equipment/material submittals
as may be required by the contract documents.
• Perform a field observation of all completed work before a final
application for payment is processed for the Contractor.
Proposed Schedule
Submit proposals
October 2023
select firm
October 2023
award contract to consultant
October 2023
Kick-off meeting
October 2023
Submit preliminary plans to Village
Submit final plans to Village
December 2023
January 2023
Bid Opening
January/ February 2024
Construction
March — September 2024
Final Completion
October 2024
Post project review
November 2024