HomeMy WebLinkAbout09/11/2023 SEC MinutesVillage of Mount Prospect
Special Events Commission
Special Meeting Minutes — September 11, 2023
Mount Prospect Village Hall
Members in Attendance: Brian Lambel (Chair), Jeannie Macatangay, Bill Grimpe, Denise
Peterson, Hazel Oreluk, Chris Gordon, Vicki Chung, Alan Cervenka, Katie Cousino, Patti Quill,
Fred Steinmiller, Kylie Cerk (Staff Liaison)
Absent: Christina Greco, Daniel Frystak
1. Call to Order at 7:05pm
2. Citizens to be Heard
a. None
3. Approval of Minutes —August 7, 2023
a. Motion to approve by Commissioner Chung; Second by Commissioner Cervenka
b. In Favor —All
c. Opposed — None
d. Abstained — Commissioner Quill
4. Current Financial Reports
a. Motion to approve by Commissioner Cervenka; Second by Commissioner
Peterson
b. In Favor —All
c. Opposed — None
5. Old Business
a. Family Bike Ride Recap
i. Commissioner Cousino reported that the event went great and had
approximately 65 attendees. Commissioner Cousino suggested sending a
reminder email to attendees beforehand, as many forgot they had signed
up.
ii. Commissioner Cousino will create a list of all items needed for the bike
ride, such as tables, chairs, and speakers from Public Works.
iii. The Commission discussed holding a second bike ride on the north side
of Mount Prospect, which has been added to the budget for 2024.
iv. Commissioner Cousino is unsure if the demand is high enough to host
two bike rides, but she does intend to change the location periodically to
be more inclusive of different neighborhoods.
v. Commissioner Cervenka mentioned that he and Commissioner Peterson
plan to add a kids' bike parade to the start of the 4th of July Parade.
b. Celebration of Cultures Recap
i. Liaison Cerk reported that Celebration of Cultures attendance was higher
than ever. She stated that the event planning committee had not met yet
to recap.
ii. The Commission discussed advertising the event in different languages
and targeting the apartment complexes near Kopp Park more directly.
6. Current Business
a. Budget Update
i. Chairperson Lambel reported that he and Liaison Cerk met with Village
Manager Cassady to discuss budget increases for the Special Events
Commission in 2024.
ii. The Family Bike Ride budget was increased to accommodate a second
bike ride, and the line item for "Other" was increased to fund the new
Halloween Decorating Contest.
b. Special Events Commission T-shirts
i. Commissioner Peterson received a quote for polo shirts.
ii. The Commission will seek out more quotes, including from Mount
Prospect businesses that are able to do the work. Follow up will take
place at a future meeting.
c. Halloween Decorating Contest
i. Commissioner Chung presented plans to host a Halloween decorating
contest for all properties in Mount Prospect. Participants will be required
to register, and a map of homes and businesses will be made available to
the public.
ii. Commissioner Oreluk motioned to host the Spooktacular Halloween
Decorating Contest; Second by Commissioner Chung
iii. In Favor —All
iv. Opposed — None
d. 2024 Shining Stars
i. The Commission discussed reviewing the award categories for this year
to be more inclusive.
ii. Commissioners will send their ideas to Liaison Cerk before the next
meeting, and she will make a list that can be reviewed and decided on by
the entire group in October.
e. Christkindlmarket
i. Liaison Cerk is working on updating the vendor form.
ii. The Commission discussed whether the event should start at 3pm or
4pm. Chairperson Lambel stated that the start time of the event has an
impact on the Village's Finance Department, which has a front desk and
lobby next to the Community Room where the market is hosted.
f. Holiday House Decorating Contest
i. Commissioner Gordon, who usually takes the lead on this event,
announced that he would like to give someone else the opportunity to
participate in planning.
ii. The Commission discussed holding the event following the same formula
as the Halloween Decorating Contest, led by Commissioner Chung.
7. Open Floor/Discussion
a. Special Events Commission Inventory
i. Liaison Cerk thanked Commissioners Greco, Quill, and Chung for
assisting with inventory of Special Events Commission items in the
basement of Village Hall.
b. Ideas for Potential Food Truck Festival
i. Commissioners Macatangay and Cousino presented initial ideas for
holding a food truck event the first weekend of April in the West Farmers
Market lot.
ii. Liaison Cerk stated that the Village has never held an event like this, and
sufficient planning will need to be done so the event does not negatively
impact local businesses. Liaison Cerk reported that tying this event to
another existing event or partnering with an organization may create more
success for a first-time event.
iii. Commissioner Macatangay will continue researching and crafting a
proposal. Commissioners Steinmiller and Gordon expressed interest in
helping plan the event. Further discussion of creating a subcommittee will
take place.
8. Next Meeting — Monday, October 2, 2023, 7pm at Police Headquarters
9. Adjournment at 8:55pm
a. Motion to adjourn by Commissioner Frystak; Second by Commissioner Peterson
b. I n favor — All
c. Opposed — None
Minutes recorded by Kylie Cerk