HomeMy WebLinkAbout3.1 Minutes - 09/05/23Village of Mount Prospect
Regular Meeting of the Village Board
Tuesday, September 5, 2023 / 7:00 p.m.
1. CALL TO ORDER
Mayor Paul Hoefert called the Regular Meeting of the Village Board to order at 7:06 p.m.
in the Board Room at Village Hall, 50 S. Emerson St.
2. ROLL CALL:
Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee
Agostino Filippone, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak and
Trustee Colleen Saccotelli
Absent: Trustee Vincent Dante
a. Pledge of Allegiance - Mayor Paul Hoefert led the Pledge of Allegiance
b. Invocation - Trustee Grossi provided the Invocation.
3. APPROVAL OF MINUTES
3.1 Minutes of the Regular Meeting of the Village Board - August 15, 2023
Motion by Colleen Saccotelli, second by Terri Gens to approve the meeting minutes of
August 15, 2023:
Yea: Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli
Nay: None
Absent: Vincent Dante
Final Resolution: Motion Passed
4. MAYORS REPORT
4.1 PROCLAMATION: September 11 - National Day of Service and Remembrance
Mayor Hoefert read the proclamation into the record. Police Chief Michael Eterno and
Deputy Police Chief Anthony Addante accepted the proclamation on behalf of the men and
women of the Police and Fire Departments and all those who serve as first responders.
4.2 REAPPOINTMENT TO BOARDS AND COMMISSIONS
Mayor Hoefert presented the following appointments for ratification:
• Planning & Zoning Commission: Walter Szymczak
• Board of Police and Fire Commission Chair: James Powers
• Finance Commission: Donald Ocwieja
Motion by Bill Grossi, second by Terri Gens to ratify the subject appointments:
Yea: Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli
Nay: None
Absent: Vincent Dante
Final Resolution: Motion Passed
S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
Jerry Boldt
School St.
Questioned when the height of the b -boxes will be adjusted following the completion
of the waterman replacement project. Director of Public Works Sean Dorsey stated
the heights of the b -boxes will be adjusted as part of the project's final "punch list".
Thanked the Village and the landscapers who replaced the sod as part of the project
for a job well done
6. CONSENT AGENDA
Motion by Terri Gens, second by Colleen Saccotelli to accept the consent agenda as
presented:
Yea: Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen
Saccotelli
Nay: None
Absent: Vincent Dante
Final Resolution: Motion Passed
6.1. List of Bills - August 9, 2023 to August 29, 2023 - $4,724,825.73
6.2 Motion to waive the rule requiring two readings of an ordinance and adopt an
ORDINANCE PROPOSING THE ESTABLISHMENT OF THE MOUNT PROSPECT
ELK GROVE TOWNSHIP FIRE PROTECTION AND EMERGENCY MEDICAL
ASSISTANCE SPECIAL SERVICE AREA IN THE VILLAGE OF MOUNT
PROSPECT, COOK COUNTY, ILLINOIS AND PROVIDING FOR A PUBLIC
HEARING AND OTHER PROCEDURES IN CONNECTION THEREWITH
Ordinance No. 6689
6.3 Motion to waive the rule requiring two readings of an ordinance and adopt an
ORDINANCE AMENDING CHAPTER 18, -TRAFFIC- IN THE VILLAGE CODE OF
MOUNT PROSPECT. This ordinance will require stop signs on eastbound and
westbound Prospect Avenue at Maple Street.
Ordinance No. 6690
6.4 Motion to accept public improvements installed as part of commercial
development at 2240 Busse Road.
6.5 Motion to find the lowest -cost bid submitted by the Langton Group of
Woodstock, IL for the 2023-2024 Holiday Lighting Contract non-responsive to
the experience requirements of the bid documents and accept the second -
lowest cost bid submitted by McFarlane Douglass of Burr Ridge, IL as the
lowest -cost, qualified bid for the work in an amount not to exceed $45,686 in
2023.
7. OLD BUSINESS
None
S. NEW BUSINESS
8.1 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A PARKING
AGREEMENTBETWEEN THE VILLAGE OF MOUNT PROSPECT AND BUSSE 4, LLC
FOR THE PROPERTY LOCATED AT 104 E. NORTHWEST HIGHWAY (PZ -12-13)
Director of Community Development Bill Cooney presented a parking agreement between
the Village of Mount Prospect and Busse 4, LLC for the property located at 104 E.
Northwest Highway.
Mr. Cooney stated the subject property is the former site of Busse Flowers, located on the
Northeast corner of Emerson and Northwest Highway. The petitioner, Nicolas and
Associates, demolished the existing building and plans to construct an 18,000 -square -
foot, 2 -story retail building with zero (0) off-street parking. Mr. Cooney displayed
renderings of the planned project that pay homage to the historic Busse building.
Mr. Cooney stated the Village Zoning Code allows for an off-street parking agreement. The
subject parking agreement reserves up to ten (10) parking spaces for employees in the
Emerson Street Parking Deck. The Village maintains off-site parking agreements with
other downtown businesses. Mr. Cooney stated the Planning and Zoning Commission
voted to approve the subject parking agreement by a vote of 6-0 on August 24, 2023. Mr.
Cooney stated a representative for the petitioner is present to answer questions.
Mr. Cooney provided the following in response to auestions from the Board:
• The former tenant, Busse Flowers, did not have a parking agreement with the
Village as they had ample parking in the rear of the property that no longer exists.
• This agreement is for a twenty-year term; the first year is free and the agreement
is subject to review to determine if fees will be assessed in the future.
• Maple Street Parking Deck, Emerson Street Parking Deck, and the East and West
Commuter lots are all identified on Google maps (confirmed by Assistant Village
Manager Nellie Beckner)
Board Comments:
• Ample parking is available at all downtown parking decks.
• Suggested the Village enhance education and communication efforts to increase
residents' awareness regarding downtown parking options.
Carolyn Strahammer, legal representative for the petitioner, provided the following in
response to questions from the Board:
• The proposed project includes a 2 -story building with retail/restaurant on the first
floor and retail/offices on the second floor
• Proposed plans and recent new construction in the area do not allow for adequate
parking on-site and thus, the need for a parking agreement with the Village
• No confirmed tenants to date
• Construction is tentatively scheduled to begin in Spring 2024
Public Comment:
Louis Goodman
Resident
• Questioned if residents can park on the west side of the Chase property.
Ms. Beckner responded, stating residents may park in the Chase lot after 5:OOp.m.,
although many residents park there during the day. Ms. Beckner stressed that although
the building is currently vacant, the property is privately owned and parking is not
enforced by the Village.
Steve Po I it
601 N. Wilshire Dr.
• Questioned if the development has been approved by the Board.
Mr. Cooney responded, stating the property is currently zoned B-5 commercial and does not
require Board approval; if the parking agreement is approved, the developer will move
forward with the project.
• Referencing a past proposed development (development of the former Sekura
property), expressed concern that a parking agreement was not offered to
developers at that time.
Mr. Cooney and Ms. Beckner both responded, stating it is up to the developer to pursue
this request from the Village; neither recalled the specific occasion Mr. Polit referenced.
A discussion followed. Upon recommendation from Trustee Filippone, the Board provided
consensus to add language in the resolution that would tie the parking agreement to this
project only. Ms. Strahammer agreed with the Board's recommendation.
Motion by Colleen Saccotelli, second by Bill Grossi to approve the subject Resolution:
Yea: Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli
Nay: None
Absent: Vincent Dante
Final Resolution: Motion Passed
Resolution No. 13-23
8.2 1st Reading of AN ORDINANCE GRANTING A VARIATION (PARKING LOT
SETBACK) FOR PROPERTY LOCATED AT 555 BUSINESS CENTER DRIVE,
MOUNT PROSPECT, ILLINOIS (PZ -11-23)
Director of Community Development Bill Cooney presented an ordinance that would grant
a variation for parking lot setback at 555 Business Center Drive in the Kensington
Business Center.
The petitioner, Aaron Bruder of CAGE Civil Engineering, is requesting relief from the 10 -ft
setback along the southern property line. Novak and Parker operate a distribution facility at
the subject location.
Mr. Cooney displayed a map of the subject property. The rear -drive and south drive aisles
are not sufficient for trucks to maneuver on site, which forces trucks to roll onto landscaped
areas, causing damage. Mr. Cooney displayed a map of the existing condition of the parking
lot and the proposed plan. The proposed variation would allow widening the south drive -aisle
to a width of forty-six (46') feet and two feet(2') from the south lot line. The two -foot
setback will allow trucks to easily and safely maneuver turns without disrupting the
property's landscape.
Mr. Cooney stated the Planning and Zoning Commission held a public hearing on August 24,
2024 and voted to recommend approval of the subject variation by a vote of 6-0. Mr.
Cooney stated staff concurs with the Commission's recommendation.
Mr. Cooney provided the following in response to questions from the Board:
• The petitioner has not asked for relief for lot coverage
• If trees are removed due to the expansion, they must be replaced by the petitioner
Property owner Dan Novak responded to a question from the Board, stating trucks currently
back into the lot off Business Center Drive and block traffic on the street. Mr. Novak stated
the variation will improve not only the maneuverability for the truck drivers but also improve
the overall appearance of the property and drivability in and around the Kensington Business
Center.
No further discussion.
Motion by John Matuszak, second by Colleen Saccotelli to waive the rule requiring
two readings of an ordinance:
Yea: Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli
Nay: None
Absent: Vincent Dante
Motion by Colleen Saccotelli second by John Matuszak to approve the subject ordinance as
presented:
Yea: Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli
Nay: None
Absent: Vincent Dante
Final Resolution: Motion Passed
Ordinance No. 6691
9. VILLAGE MANAGER'S REPORT
9.1 Motion to accept Northwest Municipal Conference (NWMC) Suburban Purchasing
Cooperative Joint Purchasing Agreement for the procurement of eleven (11) Ford F -Series
work trucks in an amount not to exceed $550,584
Director of Public Works Sean Dorsey presented a request to purchase eleven (11) Ford F -
series vehicles. The purchase includes pick-up trucks and 1 -ton dump trucks. The trucks are
offered through the Northwest Municipal Conference Suburban Purchasing cooperative joint
purchasing agreement and satisfies the Village's public bidding process. The vehicles will be
purchased through Sutton Ford in Matteson, Illinois
Mr. Dorsey displayed a summary of the proposed purchase that included details about the
current models in the fleet and their proposed replacements. Mr. Dorsey noted that seven
(7) of the eleven (11) vehicles included in this proposal were approved by the Board and
ordered in 2022; however, Ford was unable to fulfill the order. Mr. Dorsey stated that
while there is no guarantee this order will be fulfilled, staff is confident Ford is in a better
position to do so. In addition, the vehicles are approximately $2,500 less per vehicle than
when the order was placed last year.
Dorsey stated_ • - ++ approval of - Northwest Municipalr _ _ e
Suburban Purchasing Agreement pricing for the procurement of eleven (11) Ford F -Series
work trucks for• • •- --+w $550,584.00.
In response to a question from the Board, Mr. Dorsey stated the amount budgeted for
last year's purchase was transferred to the 2023 budget.
Motion by Bill Grossi, second by John Matuszak to accept the Northwest Municipal
Conference (NWMC) Suburban Purchasing Cooperative Joint Purchasing Agreement
for the procurement of eleven (11) Ford F -Series work trucks in an amount not to
exceed $550,584:
Yea: Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen
Saccotel li
Nay: None
Absent: Vincent Dante
Final Resolution: Motion passed
9.2 No additional report.
10. ANY OTHER BUSINESS
Mayor Hoefert asked Mr. Dorsey to report on the progress of the Styrofoam recycling
program. Mr. Dorsey reported the program is very successful and is pleased with the
participation from the community. Scheduled drop-offs at the Public Works facility are
conducted weekly, on Tuesdays and Thursdays, and there is usually a steady stream of
participants. Mayor Hoefert stated he hopes the Village can offer daily drop-offs in the
future. Mr. Dorsey stated the program requires supervision to ensure that the quality of
the Styrofoam collected is acceptable for recycling. Mayor Hoefert encouraged residents to
participate in all forms of recycling.
Trustee Gens encouraged residents to read the Village's Annual Report which is available
on the Village website's transparency portal.
Mayor Hoefert announced Coffee with Council will take place on Saturday, September 9 at
9:00 a.m.
Assistant Village Manager Nellie Beckner reminded everyone that Friday, September 8
marks the season's final "Fridays of the Green" music event and encouraged all to attend.
11. ADJOURNMENT
With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Motion
by Trustee Matuszak, seconded by Trustee Filippone, to adjourn the meeting. By unanimous
voice call vote, the September 5, 2023, regular meeting of the Village Board of Trustees
adjourned at 8:17p.m.
Respectfully submitted,
Karen M. Agoranos, Village Clerk