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Home My WebLink About3.1 Minutes 08/15/2023Village of Mount Prospect Regular Meeting of the Village Board Tuesday, August 15, 2023 / 7:00 p.m. 1. CALL TO ORDER Mayor Paul Hoefert called the Regular Meeting of the Village Board to order at 7:03 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL: Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Agostino Filippone, Trustee Bill Grossi, Trustee John Matuszak and Trustee Colleen Saccotelli Absent: Trustee Terri Gens a. Pledge of Allegiance - Posting of Colors by the Mount Prospect Police and Fire Department Honor Guard with the Pledge of Allegiance led by Trustee Saccotelli b. Invocation - Trustee Matuszak provided the Invocation. 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board - August 2, 2023 Motion by Vince Dante, second by Agostino Filippone to approve the meeting minutes of August 2, 2023: Yea: Vincent Dante, Agostino Filippone, Bill Grossi, John Matuszak Nay: None Absent: Terri Gens Abstain: Colleen Saccotelli Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PRESENTATION: Police Department - Oath of Office I Promotion of Commander Anthony Addante to the rank of Deputy Chief of Administration Upon the retirement of Deputy Police Chief of Administration Timothy Griffin on August 11, 2023, Police Chief Michael Eterno presented the promotion of Commander Anthony Addante to the rank of Deputy Chief of Administration. Chief Eterno detailed Addante's decorated career thus far with the Village of Mount Prospect which earned him the promotion. Village Clerk Karen Agoranos administered the oath of office to Deputy Police Chief Anthony Addante. 4.2 PRESENTATION: Police Department - Oath of Office I Promotion of Officer Jeff Taylor to the rank of Sergeant Chief Eterno presented the promotion of Officer Jeff Taylor to the rank Sergeant. Chief Eterno detailed Officer Taylor's accomplishments. Jim Powers, Chair of the Board of Fire and Police Commissioners, administered the Oath of Office to Sergeant Jeff Taylor. Mayor Hoefert announced a brief recess at 7:21 p.m. The meeting resumed at 7:24 p.m. 4.3 PROCLAMATION: School's Open - Safety Week, August 21-25, 2023 Mayor Hoefert read the proclamation into record. Chief Eterno accepted the proclamation and urged residents to be extra cautious when driving in the vicinity of schools and to be mindful of the increased presence of pedestrians and bicyclists around the community. 4.4 APPOINTMENT TO BOARDS AND COMMISSIONS - Special Events Commission Appointment Mayor Hoefert presented the following appointment for Board ratification: Special Events Commission Appointment William Grimpe - Term to expire August 2027 Motion by Colleen Saccotelli, second by Vincent Dante to ratify the appointment of Willam Grimpe to the Special Events Commission: Yea: Vincent Dante, Agostino Filippone, Bill Grossi, John Matuszak, Colleen Saccotelli Absent: Terri Gens Final Resolution: Motion Passed S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Jerry Boldt School St. • Expressed concern with the landscape restoration portion of the watermain replacement project, suggesting the quality of soil used was inadequate. Mr. Boldt referenced a letter from Water and Sewer Division Superintendent Casey Botterman which stated upon inspection by Village staff, issues with the soil were detected and deemed unacceptable; the issue will be corrected by the contractor. Director Sean Dorsey added that soil correction is underway, and the final landscape restoration should be completed by mid-September. Louis Goodman Resident • Expressed concern regarding the poor condition of the roadway on Gregory Street due to the watermain replacement project in that area; expressed concern that there were lulls in construction activity Mr. Dorsey responded, stating the area will be completely resurfaced but the project is weather dependent and may take longer than anticipated. In addition, the scope of the project extends to many areas of the Village and is also being coordinated with the street resurfacing project. 6. CONSENT AGENDA Citing a conflict of interest, Trustee Filippone announced he is abstaining from the vote on item 6.6 Motion by Colleen Saccotelli, second by Vincent Dante to accept the consent agenda as presented: Yea: Vincent Dante, Agostino Filippone*, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Absent: Terri Gens Final Resolution: Motion Passed 6.1 List of Bills - July 26, 2023 to August 8, 2023 - $1,444,435.16 6.2 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. Ordinance No. 6686 6.3 Motion to accept bid for Wolf Road Culvert Repairs in an amount not to exceed $84,454. 6.4 Motion to accept bid for 2023 Backyard Drainage Program for an amount not to exceed $120,160. 6.5 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 18, "TRAFFIC" IN THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance prohibits parking on the west side of Westgate Road between Central Road and Thayer Street. Ordinance No. 6687 *6.6 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE GRANTING A CONDITIONAL USE TO OPERATE A MASSAGE THERAPY ESTABLISHMENT AT 137 WEST PROSPECT AVENUE (PZ -05-23) Yea: Vincent Dante, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Abstain: Agostino Filippone Absent: Terri Gens Ordinance No. 6688 6.7 Motion to accept bid for 2023 Debris Hauling and Aggregate Material Delivery in an amount not to exceed $290,525. 7. OLD BUSINESS None S. NEW BUSINESS None 9. VILLAGE MANAGER'S REPORT 9.1 Motion to accept proposal for a Stormwater Management Master Plan for an amount not to exceed $363,040. Director of Public Works Sean Dorsey provided background information regarding the history of flooding in the Village that began with a severe weather event in 2011 that triggered widespread flooding throughout the Village. As a result, a stormwater study was conducted that identified projects that the Village could implement that would help mitigate flooding in the future. Mr. Dorsey stated staff has worked diligently to complete storm sewer improvements in the Hatlen Heights Subdivision, Prospect Meadows Subdivision, and along Isabella Street, as well as flood control projects at Burning Bush Trails and Aspen Trails Parks. In addition, the Village created the Backyard Drainage Program in 2015 and is nearing completion of the program. Mr. Dorsey stated the next significant step is to develop a comprehensive Stormwater Management Master Plan that will serve as a guide for future policies, programs, and projects for the next twenty (20) years. The proposed Master Plan will focus on a proactive approach instead of a reactive approach. Mr. Dorsey noted this project has been identified as a top priority action item in the 2023-2024 Strategic Plan. Mr. Dorsey provided details on the Request for Proposals (RFP) that solicited engineering consultants to assist with the task of developing the Stormwater Master Plan. Mr. Dorsey stated the RFP required the inclusion of several components including a hydraulic model of all storm sewer, combined sewer, ditch and culvert, and detention pond systems in the Village. Other components of the RFP include an in-depth analysis of the stormwater system of Basin 79C, review of the Village's existing stormwater maintenance and monitoring activities and identification of new programs and polices, development of green initiatives related to stormwater management and methods to improve public and private stormwater systems, and to mitigate flooding to private structures and properties. Mr. Dorsey stated three (3) proposals were received from engineering firms. Each proposal was reviewed by staff and rated based on certain criteria that included company background, experience, scope of work, schedule, work effort and proposal content. In addition, staff conducted interviews of all three consultants. Mr. Dorsey stated staff determined Christopher Burke Engineering was the preferred consultant for this project. Christopher Burke Engineering has provided engineering services for the Village on multiple stormwater projects in recent years. They are experienced professionals and staff is confined they are the best qualified for this project. Mr. Dorsey stated staff recommends the Board approve the proposal submitted by Christopher Burke Engineering for an amount not to exceed $363.040. A discussion followed and Mr. Dorsey responded to questions from the Board. Public Comment: Steve Polit 601 Wilshire Drive • Village should adopt topographical regulations to address residential easement changes that can affect an entire block; encouraged the Village to remain proactive Motion by Colleen Saccotelli, second by Bill Grossi to approve a proposal for a Stormwater Management Master Plan for an amount not to exceed $363,040. Yea: Vincent Dante, Agostino Filippone, Bill Grossi, John Matuszak, Colleen Saccotelli Absent: Terri Gens Final Resolution: Motion Passed 9.2 As submitted No report 10. ANY OTHER BUSINESS Trustee Saccotelli noted the Village recently launched the Community Job Board on the Village website and encouraged Mount Prospect job seekers and businesses to utilize this valuable resource. Mayor Hoefert stated he recently attended the Boxwood Bash neighborhood block party and thanked all who participated in the event. Mayor Hoefert added it was well -attended and continues to be a great community event. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Motion by Trustee Matuszak, seconded by Trustee Filippone, to adjourn the meeting. By unanimous voice call vote, the August 15, 2023, regular meeting of the Village Board of Trustees adjourned at 8:06 p.m. Respectfully submitted, Karen M. Agoranos, Village Clerk