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HomeMy WebLinkAboutCOW Agenda Packet 10/28/2008COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Village Board Room, Mount Prospect Village Hall Tuesday, October 28, 2008 50 South Emerson Street 7:00 p.m. CALL TO ORDER - ROLL CALL Mayor Irvana K. Wilks Trustee John Korn Trustee John Matuszak Trustee Paul Hoefert Trustee Steven Polit Trustee Arlene Juracek Trustee Michael Zadel II. ACCEPTANCE OF MINUTES FOR SPECIAL MEETING OF SEPTEMBER 9, 2008 III. CITIZENS TO BE HEARD IV. 2009 BUDGET DISCUSSION Opening Remarks — Irvana K. Wilks, Mayor Budget Overview — Dave Erb, Finance Director Neighborhood Resource Center — Claire O'Shea, Senior Planner Community Development Department — William Cooney, Community Development Director Human Services Department — Nancy Morgan, Human Services Director Police Department — Chief John Dahlberg Finance Commission Comments V. ANY OTHER BUSINESS VI. ADJOURNMENT ***For those wishing to call in with questions or comments during the Budget Hearing, please dial 1/847/870-5689. *** NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056,8471392- 6000, EXTENSION 5327, TDD #847/392-6064. COMMITTEE OF THE WHOLE MINUTES SEPTEMBER 9, 2008 I. CALL TO ORDER The meeting was called to order at 7:04 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Paul Hoefert, Arlene Juracek, John Korn, Steven Polit and Michael Zadel. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl and Public Information Officer Maura EI Metennani. II. ACCEPTANCE OF MINUTES Approval of Minutes of August 12, 2008 motion made by Trustee Hoefert seconded by Trustee Korn. Minutes were approved. Approval of Minutes of August 26, 2008 motion made by Trustee Korn seconded by Trustee Juracek. Minutes were approved. III. CITIZENS TO BE HEARD None IV. MARKETING PLAN UPDATE Public Information Officer Maura EI Metennani spoke. She provided an overview of the Marketing Plan and the process that took place in May 2008 including the shareholder meetings. Consultant Fran Guziel spoke. She provided information to the Village Board regarding the focus of the target markets consisting of a position statement which is the illustration of a unique selling point as in the example of "Right Place ... Right Time". She also stated the task was to symbolize Mount Prospect with a unique logo illustrating a rising sun and the need to include a tag line that was universal to all that saw it as in the example of "Be a part of itl" Maura EI Metennani provided an overview of the survey of the tag line that took place with various businesses, at the Blues Fest, at an information desk at the library, the web site and the Downtown Merchants Association. She stated "Be a Part Of It" had a 64% favorable response with `Right Time Right Place" having a 43% favorable response rate. The business response was more favorable to "Be A Part Of It" and general comments included a positive initiative of what is happening in longer term and forward thinking. She also reviewed marketing tag lines from other municipalities and found this suggestion for Mount Prospect to be unique to Mount Prospect. It was also mention that the Public Works Department services were highlighted through many of the survey comments. She is recommending a marketing budget for 2009 of $71,000 for additional ads and marketing in addition to different levels of marketing opportunities depending on the money available for such efforts. General comments from the Village Board members included the following items: ■ Several members were appreciative of the additional research and understood the tag line usage. ■ There was discussion regarding determining a specific color scheme per event with the use of the logo and tag line. • It was also suggested that standards be created to determine the use of the logo for specific purposes and the process for getting entities to utilize the logo. ■ It was suggested the Village use local businesses in town for marketing purposes and consider prioritizing expenditures based on the exposure of specific target markets. ■ There was a concern expressed regarding the expenses for the branding opportunity and the need to avoid confusing people with a lot of differences in colors and size of different logos. ■ It was noted that it was critical that any symbol used is specifically identifiable to Mount Prospect and even if it is a unique logo for marketing purposes it should be consistently highlighted or utilized,. Consensus of the Village Board was to utilize the logo and tag line of "BE A PART OF IT" for future marketing purposes. V. VILLAGE MANAGER'S REPORT Coffee with Council on September 13 in the Community Center is scheduled from 9:00 a.m. to 11:00 a.m. Also a 911 ceremony is scheduled at 9:00 a.m. inside Public Safety building. VI. ANY OTHER BUSINESS Trustee Korn and Juracek attended a meeting at Harper College to explore the opportunities that Harper has to get more Mount Prospect participation and the services the Harper College provides. VII ADJOURNMENT Meeting adjourned into Closed Session at 8:15 p.m. Meeting returned from Closed Session at 8:38 p.m. and immediately adjourned since there was no further business to discuss. 2 VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Wednesday, October 29, 2008 7:00 p.m. Village Hall Building 1 st Floor Finance Conference Room #112 50 South Emerson I. Call to Order II. Approval of Minutes October 9, 2008 October 16, 2008 October 23, 2008 III. 2008 Budget Discussion Wrap -Up IV. Chairman's Report V. Finance Director's Report VI. Other Business VII. Next Meeting: TBD NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. MEETING NOTICE VILLAGE OF MOUNT PROSPECT POLICE PENSION BOARD MONDAY, OCTOBER 27, 2008 2:00 P.M. VILLAGE HALL 50 S. EMERSON STREET 3RDFLOOR - BOARD ROOM CONFERENCE ROOM MINUTES COFFEE WITH COUNCIL SATURDAY, OCTOBER 11, 2008 9:00 AM VILLAGE HALL, 50 SOUTH EMERSON STREET Mayor Irvana Wilks called the meeting to order at approximately 9:00 AM. Trustees John Matuszak, Steve Polit, and Arlene Juracek were also in attendance. Representing Village staff were Village Manager Michael Janonis and Deputy Director of Public Works Sean Dorsey. Village residents in attendance were: Thomas G. Tezky Jack Thomas Rodger Kruse Christy Watychowicz Kimberly Skic Carol Tortorello David Schein Mayor Wilks welcomed all in attendance. North School Street Fern Drive South Louis Street WaPella Avenue North Owen Street South Elmhurst Avenue Nawata Avenue Thomas Tezky stated he is attending this meeting to explain that he is repairing his home following flood damages received during the September 13, 2008 storm. He specifically stated that he is preparing the wood and drywall for collection by the Village's solid waste hauler but wanted the Village Board to be aware that he is temporarily staging debris outside of his home. He also related a story about his father who recently experienced medical problems requiring emergency treatment. He noted that this experience taught him the value of knowing the names and amounts of medicines taken by loved ones. He suggested that every household should maintain such a list. Jack Thomas believes he was inappropriately charged for a Village vehicle sticker. He stated that recently applied for a Village sticker for a vehicle plated with a State of Illinois Korean War veteran license plate. He stated that in the past, the Village had not required him to pay for this type of sticker. Mr. Janonis advised him that he had been charged in error and would make certain that his payment is refunded. He also inquired whether on -street parking on Fern could be restricted or alternated to one -side to better facilitate school bus and emergency vehicle traffic. Rodger Kruse thanked the Police Department for continuing efforts to apprehend traffic violators. He specifically inquired about the disposition of vehicles left on the road after drivers are arrested for not having a valid license. Mr. Janonis advised Mr. Kruse that the vehicles are either towed by the police department's towing contractor or left legally parked until another driver can retrieve the vehicle. Mr. Kruse also stated that sow thistle is growing along the north curb of Prospect between Albert, George, and Edward. Christy Watychowicz announced that the Downtown Merchants Association is hosting a Fall Festival and an Oktoberfest celebration on October 25`h. She explained that the festival is held between 1 PM and 4 PM and is intended for kids. The Oktoberfest starts 5 PM and lasts until 9 PM. The Oktoberfest is intended for all ages. Ms. Watychowicz also suggested that the Village compile an e-mail directory of residents to communicate with them important time sensitive information (i.e. unlimited waste collection following the September 13`h storm). Mr. Janonis Page 1 of 2 stated that Northwest Central Dispatch is working on developing a reverse 911 system that will enable the Village to communicate emergency information to residents in a timely way. She also stated that people turning left off of NW bound NW Highway onto westbound Central Road encroach the intersection restricting the flow of eastbound traffic on Central Road. She also commented about a similar situation at the intersection of Rand Road, Mount Prospect Road, and Central Road. Mr. Janonis stated the Village has petitioned IDOT to prohibit right -turn on red movements at Rand and Mount Prospect Road. To date, IDOT has resisted this restriction. Nevertheless, the Village is continuing this effort. Additionally, Mr. Janonis stated that the police department routinely enforces traffic violations at this intersection. She also asked if turns could be restricted off of southbound Emerson Street into the East Metra lot. She suggested that drivers needing to access this lot during rush hours could do so off of Northwest Highway without backing up traffic on Southbound Emerson Street. Kim Skic stated that she had no issues. Carol Tortorello stated that she had no issues. Dave Schein stated that there has been a very poor response to FEMA's federal individual assistance program. To date, only 3,400 residents have registered in 11 eligible counties statewide. Mr. Schein suggested that the program may be canceled if the response doesn't improve. He also asked if detention was required for the Westbrook School parking lot improvements. Mr. Schein also asked if the Village duplicates social services that might be provided by the state, county, townships, or other social service agencies. Mr. Janonis advised that the Human Services Department routinely examines the services made available to area residents and strives to avoid duplication of services. As a consequence, the Village's Human Services Department routinely adds, eliminates, or modifies the array of services it provides. Mr. Schein also inquired if the financing for the Randhurst redevelopment is at risk in light of the current international financial crisis. He also asked if the Village's contribution is at risk. Mr. Janonis responded that the financing for the Randhurst project is sound and that the Village's contributions are not at risk. Mr. Schein asked if the Village had considered providing homeowners with mortgage assistance. Mr. Janonis stated that the Village has not considered such a program. Finally, Mr. Schein inquired about the Village's position concerning the partisan election campaign of a candidate seeking statewide office. Specifically, he asked why a recent invitation to a campaign event listed some Village trustees and not others. Mayor Wilks and Trustee Juracek stated that the Village is not partisan and efforts to suggest that it is are not correct. Additionally, Trustee Juracek emphasized that she had specifically requested her name not be associated with the invitation or event Mr. Schein referenced. The use of her name in this case was against her wishes. There being no further business to discuss, Mayor Wilks adjourned the meeting at 11:05 AM. Page 2 of 2