Loading...
HomeMy WebLinkAbout3.1 MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, June 20, 2023 / 7:00 p.m. 1. CALL TO ORDER Mayor Pro -Tem John Matuszak called the Regular Meeting of the Village Board to order at 7:04 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL: Members present upon roll call by the Village Clerk: Trustee Vincent Dante, Trustee Agostino Filippone, Trustee Bill Grossi, Mayor Pro -tem John Matuszak and Trustee Colleen Saccotelli Absent: Mayor Paul Hoefert and Trustee Terri Gens a. Pledge of Allegiance - Led by Mayor Pro -tem Matuszak b. Invocation — Trustee Grossi provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board — June 6, 2023 Motion by Colleen Saccotelli, second by Bill Grossi to approve the meeting minutes of June 6, 2023 Yea: Vincent Dante, Agostino Filippone, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Absent: Terri Gens Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PROCLAMATION: Recognizing Juneteenth as a Day of Celebration and Reflection Mayor Pro -tem Matuszak read the proclamation into record, acknowledging this very important event in our nation's history. 4.2 PROCLAMATION: Honoring Felix Martinez - National Waste and Recycling Association's 2023 Residential Driver of the Year Mayor Pro -tem Matuszak read the proclamation into record honoring Republic Services residential driver Felix Martinez, who serves the residents of Mount Prospect. 4.3 APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS Mayor Pro -tem Matuszak presented the following appointments for ratification: Finance Commission Appointment: Edward Derfler - Term to Expire May 2025 (Filling unexpired term) Audit Committee Appointment: William Grossi - Term to Expire May 2024 (Filling unexpired term) 2 Firefighter's Pension Board Reappointment: Amit Thakkar - Term to Expire June 2026 Motion by Colleen Saccotelli, seconded by Vincent Dante to ratify the appointments and reappointment as presented: Yea: Vincent Dante, Agostino Filippone, Bill Grossi, Colleen Saccotelli, John Matuszak Nay: None Absent: Terri Gens Final Resolution: Motion Passed S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None 6. CONSENT AGENDA Motion by Colleen Saccotelli, second by Vincent Dante to accept the consent agenda as presented: Yea: Vincent Dante, Agostino Filippone, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Absent: Terri Gens Final Resolution: Motion Passed 6.1 List of Bills - May 31, 2023 to June 13, 2023 - $2,606,717.88 6.2 A RESOLUTION AUTHORIZING AN ADDENDUM TO MUTUAL AID BOX ALARM SYSTEM (MABAS) AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND MABAS ILLINOIS Resolution No. 11-23 6.3 Motion to accept proposal for Central Road & Cathy Lane Crosswalk Improvements Construction Engineering Services in an amount not to exceed $83,954.00. 7. OLD BUSINESS None S. NEW BUSINESS 8.1 1st reading of AN ORDINANCE AMENDING CHAPTER 21, "BUILDING CODE," OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS Director of Building and Inspection Services Bill Schroeder presented an ordinance amending Chapter 21 of the Village Code relating to electric vehicle (EV) charging stations in single family homes. Mr. Schroeder stated the current Village Code does not require EV chargers in residential homes. Mr. Schroeder explained there are three (3) levels of EV Chargers based on range and application. Level 1 chargers are most common in single family homes and are 120v. Mr. Schroeder reviewed the proposed requirements for charging stations in a single family home that include: • installation of EV infrastructure in all new single-family homes and homes with more than 750 square feet of renovation • minimum of one (1) dedicated 40 Amp circuit from the main electric panel to the garage terminating in a receptacle or an EV charging system • all new detached garage projects require installation of at least two (2) empty/future conduits from main electric panel in the house to the garage terminating in empty junction box To assist with the increased cost of construction from the proposed amendments to the Village Code, Mr. Schroeder stated the Village will provide a one -time, $500 permit discount for new single family homes and renovations. Residents constructing new detached garages will receive a one-time $200 permit discount. Mr. Schroeder stated the permit discounts have a sunset clause of July 1, 2026. 3 Mr. Schroeder provided the following in response to questions from the Board: • There is no discount for residents who install a charging station in an existing garage • Staff will work with the Village Communications team to promote the permit discount program • ComEd assured staff they are prepared to handle an increase in capacity brought on by residential EV charging stations (response provided by Assistant Village Manager Nellie Beckner) • ComEd is provided notification of every electrical upgrade installation in the Village Board Comments: • Does not support permit discount for EV charging stations; we do not discount solar panel permits • If discounts for EVs are approved, discounts for solar panels should be considered as well • If approved, important to promote discount program • New state law will mandate this (effective January 1, 2024); Village discount program is not needed • Should not provide incentive for those who are simply complying with Village code and state mandates • This will impact the grid despite assurance from ComEd Supports ordinance without permit discount/incentive language Supports discount program because it encourages reinvestment in existing homes Public Comment: Louis Goodman 310 N. School Street • Questioned if a generator could be used to charge EVs Mr. Schroeder responded, stating use of a generator in this situation is risky due to the potential of backfeeding and recommended a safer alternative under the direction of a professional electrician. Trustee Filippone later added to the discussion, stating power from a generator is likely insufficient to charge a vehicle. Steve Polit 601 Wilshire Drive • Offered possible reasoning behind permit discount for new construction versus no discount for an electric upgrade permit to accommodate an EV in an existing garage Motion by Colleen Saccotelli, second by Agostino Filippone to waive the rule requiring two readings of an Ordinance: Yea: Vincent Dante, Agostino Filippone, John Matuszak, Colleen Saccotelli Nay: Bill Grossi Absent: Terri Gens Resolution: Motion Passed Motion by Colleen Saccotelli, second by Agostino Filippone to approve the subject ordinance as presented: Yea: Agostino Filippone, Colleen Saccotelli Nay: Vince Dante, Bill Grossi, John Matuszak Absent: Terri Gens Resolution: Motion Failed Motion by Bill Grossi, second by Colleen Saccotelli to approve the subject ordinance, striking the discount/incentive provision: Yea: Vincent Dante, Agostino Filippone, Bill Grossi John Matuszak, Colleen Saccotelli Nay: None Absent: Terri Gens Final Resolution: Motion Passed Ordinance No. 6682 4 9. VILLAGE MANAGER'S REPORT 9.1 Motion to accept bid for Central Road & Cathy Lane Crosswalk Project for an amount not to exceed $976,937.00. Village Manager Michael Cassady introduced the project that will improve and increase safety at the intersection of Central Road and Cathy Lane. A study performed in 2017 identified several pedestrian intersection improvements; this project was one of those identified. The Village has negotiated with the Illinois Department of Transportation (IDOT) to move this project forward. Director of Public Works Sean Dorsey discussed intersection improvements at Central Road and Cathy Lane. Central Road is an IDOT owned and maintained road; Cathy Lane is Village -owned and maintained. The current intersection includes stop signs and a crosswalk with antiquated beacons to access the Central Community Center. Mr. Dorsey stated improvements are needed at this intersection. In addition, this project has been part of the Strategic Plan for many years and was identified in the 2017 Central Road Corridor Study. Mr. Dorsey stated the Village worked with IDOT and engineering firm, Gewalt Hamilton, to develop a design to improve the overall safety of this intersection. Mr. Dorsey displayed plans of the proposed improvements. The design included roadway widening, a pedestrian refuge island, new center left turn lanes for vehicles on Central Road turning onto Cathy Lane, pavement markings, illuminated signage and pedestrian activated rectangular rapid flashing beacons. Mr. Dorsey stated if approved, work is expected to begin in August 2023 and be completed in the spring of 2024. The Village received three (3) bids. The lowest cost bid was submitted by Martam Construction for $888,123.70. The Village engineers estimate was $760,868.33. Mr. Dorsey stated staff considered re -bidding the project, but, after careful consideration, staff determined Martam's cost is appropriate in today's economy. The cost of the project is higher than anticipated due to several factors. The project involves management of several different trades and subcontractors and due to the nature of the project, it was not possible to reduce or alter the scope of the project. In addition, the time to obtain a permit from IDOT was an 18 -month process, causing project and pricing updates during a high -inflation period. Martam has performed work in the Village for the past 30-40 years and are well-qualified to perform this job. Mr. Dorsey stated staff recommends a 10% contingency be included to allow for quantity variances and unanticipated conflicts. Board Comments: • Important for residents to understand Village staff considered and requested a stoplight; a traffic study was conducted and traffic activity at the intersection did not satisfy State of Illinois warrants that would allow a traffic signal • Concerned with queuing in the left turn lane heading east on Central for those who want to turn north onto Cathy; concerned it will cause a sight barrier. Mr. Dorsey responded, stating IDOT reviewed this and determined the queue and line of sight will be manageable • Although the cost of the project is significant, supports project because it will greatly improve pedestrian safety • Thanked staff for their perseverance on the project • Cost of project is staggering when compared to 2017 estimates Mr. Dorsey provided the followina in response to auestions from the Board: • Hawk system was also considered but did not meet state warrants; this is the best solution • Promotion of this project will be pushed out through media commercials and social media platforms 5 Public Comment: Steve Polit 601 Wilshire Drive • Concerned with rise in cost from estimates presented in 2017 Village Manager Cassady responded, stating the Village is still beholden to IDOT and associated unanticipated costs that would have happened in 2017 had the Village pursued the project. Mr. Dorsey added the study presented in 2017 were concept plans that did not include key features (pedestrian refuge island, pavement markings and advanced warning signs) that are part of the project today and additional IDOT requirements including widening the road, adding a left turn lane, street resurfacing and overhead flashing beacons. No additional discussion. Motion by Colleen Saccotelli, second by Bill Grossi to accept the bid for Central Road & Cathy Lane Crosswalk Project for an amount not to exceed $976,937.00.: Yea: Vincent Dante, Agostino Filippone, Bill Grossi John Matuszak, Colleen Saccotelli Nay: None Absent: Terri Gens Final Resolution: Motion Passed 10. ANY OTHER BUSINESS Trustee Saccotelli encouraged members of the Board to join committees of the Northwest Municipal Conference. Trustee Saccotelli noted the importance of being active at the Conference level to advocate for important local issues including challenges working with IDOT. Trustee Grossi wished everyone a safe and happy holiday. Trustee Grossi reminded everyone that the Lions Fest begins June 30 and continues through July 4. Trustee Filippone announced the end of the soccer season and expressed gratitude to volunteers, coaches, the Mt. Prospect Park District and River Trails Park District staff and employees. Trustee Filippone thanked the Flaming Pickles and the Cosmic Comets for a great season. Mayor Pro -tem Matuszak acknowledged a Boy Scout in the audience who is working toward his Citizen in the Community Merit Badge. 11. ADJOURNMENT With no additional business to conduct, Mayor Pro -tem Matuszak asked for a motion to adjourn. Trustee Saccotelli, seconded by Trustee Grossi motioned to adjourn the meeting. By unanimous voice call vote, the June 20, 2023 regular meeting of the Village Board of Trustees adjourned at 8:24 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 6