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HomeMy WebLinkAbout09/25/2008 P&Z minutes 22-08 MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-22-08 Hearing Date: September 25,2008 PROPERTY ADDRESS: 930 E. Rand Road PETITIONER: Manhard Consulting, Ltd. PUBLICATION DATE: September 10, 2008 PIN NUMBER: 03-35-302-013-0000 REQUESTS: 1) Conditional Use for a Drive Through 2) Parking Setback Variation MEMBERS PRESENT: Richard Rogers, Chair Joseph Donnelly Leo Floros Ronald Roberts Keith Youngquist MEMBER ABSENT: Marlys Haaland STAFF MEMBERS PRESENT: Brian Simmons, AICP, Deputy Director of Community Development Consuelo Andrade, Development Review Planner INTERESTED PARTIES: Bemessa Krone, Larry Craighead, Ted Timm Chairman Richard Rogers called the meeting to order at 7:34 p.m. Joseph Donnelly made a motion to approve the minutes of the July 24,2008 meeting and Ronald Roberts seconded the motion. The minutes were approved 5-0. After hearing one previous case, Chairman Rogers introduced Case PZ-22-08, a request for a Conditional Use for a Drive Through and a Parking Setback Variation at 930 E. Rand Road, at 7:44 p.m. Brian Simmons, Deputy Director of Community Development, said the proposal is for the existing Walmart retail store. The property is located northwest of the intersection of Rand and Central Roads; bordered by B-4 district to the North, R-5 senior housing to the Northeast, B-3 directly to the East (Mount Prospect Plaza) and R-l district to the South. Mr. Simmons stated that the zoning relief being requested is a conditional use for a drive through and a parking setback variation. Mr. Simmons showed a slide of existing conditions on the proposed property. He said the proposal is an expansion of the existing shopping center. The Petitioner proposed to add a drive through on the East side ofthe building to provide additional services. Mr. Simmons said the other proposal that is not part of the zoning request was an interior remodel that would provide a larger grocery component and pharmacy use. The Petitioner would reconfigure the parking lot to maximize parking spaces on-site so the existing number of spaces would remain after the proposed improvements. The Petitioner also proposed additional landscaping and fayade improvements. Mr. Simmons stated the drive through would be located on the Southeast comer of the building between the Walmart store and the Mount Prospect Plaza Staples store. There would be two drop-off lanes for pharmacy use Richard Rogers, Chair Planning & Zoning Commission Meeting September 25, 2008 PZ-22-08 Page 2 and a loading zone would be added for the store's merchandise pickup. Mr. Simmons said there was no loading zone at the existing store. Mr. Simmons stated the second request was for a parking setback in the rear of the building. The North property line is a ten (10) foot buffer between the fence of the property and the existing curb line. The Petitioner was looking to install a trash compactor on the North side of the building. In order to maintain a twenty (20) foot fire lane around the structure, the Petitioner would need to incur two (2) feet into the required setback area. The Variation requested was to move the setback from ten (10) to eight (8) feet. Staff reviewed the Code Standards for the Conditional Use and Variation. Mr. Simmons said Staff believed that both requests would not have a detrimental impact on public health, safety, morals, comfort, or general welfare. Mr. Simmons discussed other elements that did not affect the zoning. The Petitioner proposed elevation and fayade upgrades. The upgrades would provide the store with a modem and contemporary look. Mr. Simmons stated that the Petitioner was willing to install additional landscaping to bring it up to code. He discussed the landscape plan in greater detail. Mr. Simmons said one of the conditions placed in the Staff report was for a future cross access agreement between the subject property and the neighboring property to the North. Staff had requested a 30 foot easement be provided in the Northwest comer of the site to provide future access to the property to the North; in the event of the property to the North being redeveloped or a future signal to be installed on Rand Road. Mr. Simmons stated the easement would provide the ability to construct a future cross access between the two properties to allow traffic to go from one site to the other. It was not proposed to be constructed, but it was something Staff recommended to be included as a condition in the approvals. Mr. Simmons said Staff recommended that the Planning and Zoning Commission approve the motion as listed in the Staff report. Chairman Rogers confirmed that the drive through traffic would be heading south so the passenger side of the vehicles would be the closest to the building. Leo Floros asked about the interior of the facility. Mr. Simmons stated the Petitioner was proposing to update the interior layout of the existing facility. They were proposing to split the store so the Eastern side would contain the grocery component and the Western side would be retail. Mr. Floros asked about the lawn and garden area. Mr. Simmons said from discussions with the Petitioner, this component would be removed. Chairman Rogers asked if the pharmacy would be relocated to the drive through window. Mr. Simmons stated no, the Petitioner would have interior systems deliver the items from one side of the store to the other. The pharmacy would not be on the Eastern side of the store. Chairman Rogers stated that the drive through would be for the pharmacy only. Mr. Simmons said the drive through would be for the pharmacy and the loading area for Internet sales and site to store pickups. Mr. Donnelly asked if the Petitioner was proposing signage. Mr. Simmons stated no Variation for signage was requested at the time of the meeting. General discussion continued regarding signage and if the Petitioner would need a Variation for the signage. It was determined that if the Petitioner would need a Sign Variation, they would have to come back to the Planning and Zoning Commission for approval. Richard Rogers, Chair Planning & Zoning Commission Meeting September 25, 2008 PZ-22-08 Page 3 Mr. Donnelly questioned the intersection by the bank at the Southeast portion of the parking lot. He stated that the plans showed this area would be closed off and the only accessible intersection would be through the front of the store. Mr. Simmons said he has discussed this with the Petitioner and they would be revising this plan at the building permit phase. This was a condition that was placed in the Staff Report. There was further discussion regarding the traffic layout in the parking lot. Mr. Simmons stated due to lease agreements, Walmart could not reduce the number of parking spaces without having every tenant at Mount Prospect Plaza sign off on this type of request. Mr. Simmons said this would take an extensive amount of time. He stated Walmart was trying to maintain the current number of existing spaces. There was further discussion regarding the number of parking spaces. Mr. Donnelly asked ifthere would be outdoor seasonal storage since the proposal showed the outdoor garden area being eliminated. Mr. Simmons stated the Petitioner still could have seasonal storage sales. Discussion continued regarding outdoor seasonal storage. The Petitioner would have to conform to Village Code for outdoor sales. Chairman Rogers swore in all parties that were speaking on behalf of the Petitioner. Bernessa Krone of Manhard Consulting Ltd., 900 Woodland Parkway, Vernon Hills, IL, stated her firm was the Civil Engineer for Walmart. Ms. Krone said she wanted to clarify the proposed area for the truck dock located at the Northwest comer of the proposed site. She said there would be a one (1) foot dyed color strip separating the truck turn around and the customer vehicular access areas. Ms. Krone confirmed that the garden center would be removed, but supplies would still be sold in the store. Keith Youngquist asked about the entrance doors through the existing garden center located at the Southwest comer ofthe building. Ms. Krone stated these doors would be made into standard fire doors. There was further discussion regarding seasonal sales. Chairman Rogers asked the Petitioner to clarify the drive through. Larry Craighead, 211 N. Record Street, Dallas, TX stated he was the architectural consultant for Walmart. Mr. Craighead said the current plan had the pharmacy in the center of the store. He said a pneumatic tube system would connect the pharmacy and the drive through; similar to a bank configuration. Chairman Rogers questioned the stacking of cars at the drive through. Ms. Krone said there would be enough stacking for at least five (5) cars. Chairman Rogers confirmed with Staff that Village Code requires three (3). Chairman Rogers asked about the "Market & Pharmacy" signage. He said based on the elevation, it did not look like it met code. Chairman Rogers stated the Petitioner may have to come back to the Planning and Zoning Commission for signage approval. Ms. Krone said a full sign package with the dimensions and area of the proposed signs would be delivered to Staff for review. Ms. Krone stated if the signs did not meet Code, then she would be willing to come back for a Variation or revise the signage to conform to Code. Mr. Youngquist asked where the Petitioner planned on placing the monument sign. Ms. Krone said it would be placed near the detention basin along Rand Road. Mr. Simmons stated there was no existing ground sign on the property, so the Petitioner would be granted one ground sign to serve the facility. Mr. Donnelly asked the Petitioner for the need of a second loading dock and trash compactor. Ms. Krone said the additional dock and trash compactor was needed due to the expansion and remodel of the store. One truck dock and compactor would be used for the grocery component and the other for the general merchandise component. Richard Rogers, Chair Planning & Zoning Commission Meeting September 25, 2008 PZ-22-08 Page 4 Mr. Donnelly asked about the recycling unit in the Northeast comer. Ms. Krone stated Walmart crushes bails and pallets. They were proposing an enclosed structure on the Northeast wall that would be screened along the existing truck dock. Ms. Krone said Walmart was not in favor of granting the cross access easement at this time. She stated that they are concerned mixing the truck and vehicular traffic; along with the uncertainty of where a potential traffic signal would be placed on Rand Road. Ms. Krone said she would work with Staff for an agreement and requested that it not be a condition that the Planning and Zoning Commission vote on. Chairman Rogers said he preferred to see the condition listed with the plan and specific details could be worked out with Staff. Mr. Simmons said Staff was willing to work on the issues. He stated this was a long term improvement requesting an easement to grant the option to have the connection in the future. Mr. Donnelly said he believed if the loading dock was turned around, the easement could be used and it would solve a lot of issues. Ted Timm from the firm of Timm & Garfinkle, 770 Lake Cook Road #150, Deerfield, IL, said he is the attorney representing Walmart. He specifically discussed the cross easement issue with Walmart. He stated they were concerned with the traffic impact to their truck, and the visibility from their trucks with traffic coming from the area. Mr. Timm said Walmart believed this was a huge safety concern. Mr. Timm agreed to work with Staff. Chairman Rogers said he would prefer to keep the cross access easement as a condition. He said the Petitioners would have a chance to discuss the cross easement access with the Village Board as the case is Village Board final. Mr. Donnelly wanted to clarify another condition, the color indicated for the turnaround. There was further discussion regarding the proposed dyed concrete strip. Mr. Simmons said Staff would work with the Petitioner regarding the concrete strip. Chairman Rogers asked if the Petitioner had seen the conditions A-G placed in the Staff Report. Ms. Krone stated yes. She agreed to all conditions with the exception of the cross easement access. Chairman Rogers called for additional questions or comments; hearing none, the public hearing was closed at 8:24 p.m. Keith Youngquist made a motion to approve Case Number PZ-22-08, a request for a Conditional Use for a drive through and a parking setback Variation at 930 E. Rand Road, subject to the following conditions. Leo Floros seconded the motion. "To approve: 1) A Conditional Use permit for a Drive Through subject to compliance with the following conditions: A. Sign permits, in accordance with the current sign regulations and requirements of the Village of Mount Prospect, shall be issued for each proposed sign. B. Prior to the issuance of a development permit, the petitioner shall provide final civil engineering drawings for review and approval by the Village. The engineering drawings shall include all site work including utilities, storm water detention, and associated improvements. C. Development of the site in general conformance with the site and landscape plans prepared by Manhard Consulting, LTD. dated September 11, 2008 and received by the Community Development Department on September 15, 2008. The site plan shall be modified to reflect the following changes: Richard Rogers, Chair Planning & Zoning Commission Meeting September 25, 2008 PZ-22-08 Page 5 a. A thirty (30) foot access easement shall be provided to the east of the existing detention basin to provide future cross-access between the subject property and the neighboring property to the north. The easement shall be recorded with the property prior to the issuance of a building permit and shall be aligned with the drive aisle immediately to the east of the basin. b. The existing four legged intersection located in the southeast comer of the subject property (adjacent to Charter One Bank) shall remain in its current configuration. Plans shall be revised to maintain the fourth leg of this intersection to maintain access to the south end of the parking lot from this drive aisle. D. Development of the elevations in general conformance with the building elevations prepared by Shade Lawrence O'Quinn, dated September 10, 2008, and received by the Community Development Department on September 15,2008. E. If new outdoor lighting will be provided, prior to the issuance of a building permit, the petitioner shall submit photometric plans that satisfy the Village's code requirements for illumination. F. The Petitioner shall construct all building additions according to all Village Codes and regulations, including, but not limited to: the installation of automatic fire sprinklers, fire hydrants and roads must be located and constructed according to Development and Fire Code standards. Where applicable, the buildings will also require the installation of a stand pipe system. G. A building permit, in accordance with the current regulations and requirements of the Village of Mount Prospect, must be issued within one (1) year from the date of adoption of the enabling ordinance by the Village Board which authorized the development proposal. The development approvals granted herein, without need for further action by any Village board, commission or official, shall become null and void if no building permit is issued within the one (1) year requirement and improvements completed within a period of eighteen (18) months. 2) A Parking Setback Variation from the required ten (10) feet to eight (8) feet along the north property line. UPON ROLL CALL: A YES: Donnelly, Floras, Roberts, Youngquist, Rogers, NAYS: NONE Motion was approved 5-0. Joseph Donnelly made a motion to adjourn at 8:27 p.m., seconded by Ronald Roberts. The motion was approved by a voice vote and the meeting was adjourned. Ryan Kast, Community Development Administrative Assistant H:\PLAN\Planning & Zoning COMM\P&Z 2{K)8\Minutes\PZ-22.08 930 E Rand Road (WaJmart)