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Home My WebLink About09/16/2008 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 16, 2008 CALL TO ORDER Mayor Wilks called the meeting to order at 7:08 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Steve Polit Trustee Michael Zadel Absent: Trustee Timothy Corcoran PLEDGE PLEDGE OF ALLEGIANCE Trustee Korn led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Zadel gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Zadel, seconded by Trustee Hoefert, moved to approve the minutes of the regular meeting held September 2,2008. Upon roll call: Ayes: Hoefert, Juracek, Korn, Pol it, Zadel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS AND FINANCIALS & FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND FINANCIALS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S MAYOR'S REPORT REPORT Mayor Wilks welcomed State Representative Sidney Mathias, District 53 to the meeting. Representative Mathias sponsored the grant funded by the Illinois GRANT AWARD Department of Commerce and Economic Opportunity (IDCEO) to assist the Village with infrastructure projects; the $45,000 grant will be used for pedestrian signal improvements. Representative Mathias stated he was very pleased to return Mount Prospect residents' hard earned money back to the community to help with infrastructure projects. Mayor Wilks thanked Representative Mathias for the grant award, noting he would be kept informed of the Village's plans to install the LED countdown pedestrian signals at the designated locations. The following employees are celebrating quinquennial anniversaries with the Village this year. Mayor Wilks and Public Works Director Glen Andler recognized those in attendance and presented each with a plaque or certificate. EMPLOYEE RECOGNITION PUBLIC WORKS DEPARTMENT Joseph Gattas Julie Bolin John Mark Daniel Jones Carolyn Weiand YEARS OF SERVICE 30 20 20 20 20 1 PUBLIC WORKS DEPARTMENT Andrew Beyer Steve Balogh Salvador Castellanos Jerry Brzostowski Laura Fowle Matt Lawrie YEARS OF SERVICE 15 15 15 10 10 10 AMEND CHAPTER 13 (ALCOHOLIC LIQUORS) Mayor Wilks presented for a first (1st) reading an ordinance to delete a Class uR" (restaurant only) liquor license issued to Osaka Corporation d/b/a Nina Restaurant, 1730 West Golf Road and add one (1) Class XX (license with special conditions) liquor license issued to Osaka Corporation d/b/a Nina Restaurant, 1774-1778 West Golf Road. Village Manager Michael Janonis provided background information including the relocation of the restaurant within the Prospect Commons Shopping Center as well as the decision to recommend the Class XX liquor license. He stated the special conditions attached to the license have been discussed with Ms. Sanae Amafuji (petitioner) and she has agreed to each of the conditions. Trustee ladel, seconded by Trustee Pol it, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Polit, ladel None Trustee ladel, seconded by Trustee Po lit, moved for approval of Ordinance No. 5710: ORD 5710 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Po lit, ladel None APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following appointment and reappointments for Village Board approval: Youth Commission Appointments Steven Polit, Trustee Term expires June 2009 Anthony Addante, MPPD Term expires June 2009 Emily Lindfors Term expires June 2009 Trustee Hoefert, seconded by Trustee ladel, moved to approve the appointments as listed above. Upon roll call: Ayes: Hoefert, Juracek, Korn, ladel Nays: None Abstain: Polit Motion carried. Planning and Zoning Reappointment Keith Youngquist Term expires June 2013 2 CITIZENS TO BE HEARD Trustee Hoefert, seconded by Trustee Juracek, moved to approve the reappointment as listed above. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, Zadel None Motion carried. Board of Fire and Police Commission Appointments Charles Bennett Term expires September 2012 Jim Powers Term expires September 2012 Trustee Korn, seconded by Trustee Po lit, moved to approve the appointments as listed above. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, Zadel None Motion carried. Finance Commission Reappointments Vincent Grochocinski (Chair) Term expires September 2012 John Kellerhals Term expires September 2012 Ann Smilanic Term expires September 2012 Appointment Pam Bazan Term expires September 2009 Trustee Zadel, seconded by Trustee Korn, moved to approve the reappointments and appointment as listed above. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, Zadel None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mr. Bill Wallace 2007 East Hopi Lane Mr. Wallace addressed the Mayor and Village Board with the following questions/concerns: 1) Status of Fire Station #14; land acquisition Village Manager Janonis stated the land agreement with the River Trails Park District was completed earlier this summer. 2) Flooding - sump pump usage/illegal connections Questioned if Illinois American WaterNillage conduct periodic checks of sump pump connections. Important to educate residents on sump pump guidelines and conduct spot checks to ensure compliance. Village Manager Janonis concurred that resident education is essential; Village Newsletter is a source for this information. Both the Village and Illinois American Water do routine spot checks of sump pump connections to ensure the system is properly hooked up. However, he added, even if everyone's sump pump system had been working properly during last weekend's extraordinary rainfall, there still would have been flooding. 3 (Trustee Hoefert left the meeting at 7:47 p.m.) CONSENT AGENDA BILLS AND FINANCIALS CONSENT AGENDA Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business items: 1. Bills dated September 1 - 10, 2008 2. Finance Statement dated August 1 - 31,2008 3. A RESOLUTION APPROVING THE 2009 ACTION PLAN INCLUDING THE FISCAL YEAR 2009 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ENTITLEMENT PROGRAM 4. Request Village Board approval to accept bid for holiday tree lighting in an amount not to exceed $48,000. RES 49-08 HOLIDAY TREE LIGHTING Upon roll call: Ayes: Juracek, Korn, Polit, Zadel Nays: None Absent: Hoefert Motion carried. (Trustee Hoefert returned to the meeting at 7:50 p.m.) OLD BUSINESS OLD BUSINESS PZ-20-08, 1808 Hopi Lane PZ-20-08 Mayor Wilks presented for a second 2nd reading two (2) ordinances to 1) grant a 1808 HOPI LANE variation (side yard setback) and 2) grant a variation for lot coverage for property located at 1808 Hopi Lane. [The first (1st) readings of the ordinances were held at the August 5, 2008 Village Board meeting; at the petitioner's request the Village Board approved deferral of the second (2nd) readings until the September 16,2008 Village Board meeting.] Community Development Director William Cooney provided background information as well as an update on discussions staff have had with Mrs. Hommerding (petitioner) since the August 5th meeting. Mr. Cooney reviewed the potential options available to the Village Board in voting on this request; four options each with different ramifications on the current and future use of the property. 1) Deny both variations and require removal of the patio that was installed. 2) Approve the setback variation but deny the lot coverage variation; Village Code lot coverage requirement; 55% "green" space 3) Approve both variations with certain conditions attached. 4) Approve both variations to run with the land with no conditions attached. Ms. Hommerding addressed the Village Board stating that while she did not agree with all the statements regarding her property she would like to move forward. She offered the following in response to the available options. 1) Rather than remove the patio she would like to remove the gazebo; removal of the gazebo would add 116 square feet of green space. 2) Does not consider this an option. 3) What conditions would be attached? 4) Requested Village Board approve both variations. Ms. Hommerding stated that due to safety concerns the patio is needed, but if something has to be removed she will remove the gazebo. Villaqe Board Discussion/Comments · Petitioner's permit request denied - petitioner installed patio without permit. · Lot coverage in excess of percentage allowed by Village Code. · Flooding - lot coverage and impervious surface. 4 NEW BUSINESS FEDERAL AVIATION ADMIN (FAA) GRANT · Need to remove more than just the gazebo to meet lot coverage requirements. · Removal of gazebo and patio would provide an additional 500 square feet of green space. Although less than the 792 square feet necessary to meet lot coverage requirement, possible compromise. · If lot coverage was not an issue, would consider variation for side yard setback; lot coverage needs to be reduced. · Return area to condition prior to installation of patio - start over with permitting process. Work with Community Development to develop an acceptable plan. Mr. Bill Wallace 2007 Hopi Lane In response to a question from Mr. Wallace, staff stated the swimming pool is not considered a storage area for rain water. To develop a storage system for water would be more costly than removing the patio. Ms. Harley Hommerding 1808 Hopi Lane Ms. Hommerding stated her mother has made every effort to work with the Village. Her mother does not have the financial means to remove the patio or other structures on the property to meet the lot coverage requirement. Trustee Zadel, seconded by Trustee Juracek moved to approve an ordinance granting a variation (side yard setback) for property located at 1808 Hopi Lane. Upon roll call: Ayes: Nays: None. Hoefert, Juracek, Korn, Po lit, Zadel Motion failed. Trustee Zadel, seconded by Trustee Po lit, moved to approve an ordinance granting a variation for lot coverage for property located at 1808 Hopi Lane. Upon roll call: Ayes: Nays: None. Hoefert, Juracek, Korn, Polit, Zadel Motion failed. The petitioner will need to remove the patio. In response to her question regarding available options, Ms. Hommerding was informed that the Village Board was her last appeal at the local level. If she chose, she could file a complaint with the Circuit Court. NEW BUSINESS Mayor Wilks presented for a first (1st) reading of a resolution supporting the application of the Village of Mount Prospect for funding for planning and promotion of compatible land uses under the Federal Aviation Administration (FAA) Vision 100 - Century of Aviation Reauthorization Act. Mr. Cooney provided background information stating the Village is requesting a total of $390,000 from the FAA, which includes a 20% Village match of $78,000 for planning and promotion of development and redevelopment of land uses within the Village. He stated the Village has seen significant development based on its proximity to O'Hare International Airport and Interstate 90. And, with new development there is a need to ensure the compatibility between existing land uses. The Village proposes to use the grant money for 1) Zoning Ordinance Update 2) Retail and Industrial Design Guidelines 3) Industrial Park Subarea Plan with Industrial Market Study and 4) Annexation Study. 5 MANAGER'S REPORT OTHER BUSINESS CLOSED SESSION ADJOURN Trustee Hoefert, seconded by Trustee Korn, moved to approve Resolution No. 48-08: A RESOLUTION SUPPORTING THE APPLICATION OF THE VILLAGE OF MOUNT PROSPECT FOR FUNDING FOR PLANNING AND PROMOTION OF COMPATIBLE LAND USES UNDER THE FEDERAL AVIATION ADMINISTRATION (FAA) VISION 100- CENTURY OF AVIATION REAUTHORIZATION ACT Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, ladel Nays: None Motion approved. VILLAGE MANAGER'S REPORT Village Manager Janonis provided a summary report on the severe flooding that occurred as a result of the recent heavy rainfall; approximately nine (9") inches in a 36 hour period; the Des Plaines River came up in record fashion. He stated the Public Works Department with assistance from numerous volunteer agencies and residents built a levee, and the Village's Emergency Operations Center was opened in response to the flooding and related community needs. He also provided the following information: · Flood debris will be collected at no additional charge for the next two (2) weeks · River Road (Camp McDonald to Seneca Lane) should be open by the weekend. · Village does not pay for residential flood damage - residents should contact homeowner's insurance company · Doubtful federal funding will be available to residents but Village will monitor and keep residents informed. Mayor Wilks and Trustees recognized the efforts of the many residents who volunteered to help with the flooding; remarkable the number of individuals/families that volunteered to work. Also, recognized the Public Works Department for their quick actions to minimize flooding, and to their response as well as those of Fire and Police personnel in meeting community needs. OTHER BUSINESS None. CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss Personnel ILCS 120/2 (c) (1). Trustee Korn, seconded by Trustee ladel, moved to meet in Closed Session to discuss PersonnellLCS 120/2 (c) (1). Upon roll call: Ayes: Hoefert, Juracek, Korn, Po lit, ladel Nays: None Motion carried. The Village Board entered Closed Session at 8:55 p.m. ADJOURN The Village Board reconvened in Open Session at 9:35 p.m., discussed the process for honorary street naming. There being no further business to discuss the September 16, 2008 Villa~e. Bo.~rd~~;1ee~inf4a~'ourned .9:41 p.m. ----/;rZ_-;Z;:.A?F h / . / / '/~~~-Z:..J'f ><7" M. tfsa Angell Village Clerk 6