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HomeMy WebLinkAbout09/30/2008 VB minutes , ;jr:~0:j;}j~~~\ f!-'~.\~~\\ 4;l1illaV"f",pllut'U"P,HtS '~=;... r:~':'ll' . ~d,." MINUTES OF THE REGULAR MEETING OF THE MA VOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 30, 2008 I. CALL TO ORDER The meeting was called to order at 6:17 p.m. in the Police/Fire Training Room at the Mount Prospect Public Safety Building, 112 East Northwest Highway by Mayor Irvana Wilks. II. ROLL CALL Present at the meeting were Mayor Irvana Wilks, Trustees Timothy Corcoran, Paul Hoefert, Arlene Juracek, and Steven Polit. Staff Present was Village Manager Michael Janonis, Assistant Manager David Strahl, Fire Chief Michael Figolah, Deputy Fire Chief John Malcolm, and Administrative Project Analyst Christina Park. Also present from SRBL Architects were Jake Davis, Annabella Orlando, Louise Kowalczyk and Carol Sente as well as James Novak from Leopardo Companies. III. STATION 14 - PHASE I PROPOSED CONSTRUCTION WORKSHOP Mayor Irvana Wilks stated that the purpose of this workshop was for staff to give the Board an update on the status of the Emergency Operations Center (EOC) as well as discuss alternative elevation concepts for Fire Station 14. She then asked everyone present to go around the room and introduce themselves. Village Manager Michael Janonis gave an overview of where staff and SRBL Architects are in terms of the design for the EOC. He explained that staff has made multiple revisions to the design and feel comfortable with the current design. Fire Chief Michael Figolah gave an overview of the current floor plan and elevation concept for the EOC Mr. Janonis stated that the current design is about 1,000 square feet over the original program and therefore about $700,000 over the original budget. He said that at this point staff felt it was most important to concentrate on designing an EOC that functionally makes sense. Mr. Janonis also expressed his understanding that the EOC is the third priority in the Phase I projects, after Fire Station 14 and the modifications at Public Works. Trustee Timothy Corcoran said he felt that opportunities for visual connection in the EOC are more important than having wall space in the command room. He said that the glass wall on the south side of the command room is unnecessary. Trustee Corcoran also felt that the EOC needs to be built so that it can sustain staff for an extended period of time by incorporating elements such as a food preparation area and showers. Trustee Arlene Juracek stated that she sees value in the having the all glass wall as it gives those not in the command room the ability to see what is going on, without interfering. Trustee Steven Polit said that the increase in technology in the EOC in the form of computers and TVs should reduce the amount of wall space required. Mr. Janonis suggested that everyone not underestimate the amount of wall space that is needed. He explained that in Florida and other local EOCs even with all of the available technology they still utilized a great deal of wall space. Trustees Juracek and Hoefert both made comments about the need for dry food storage. Trustee Corcoran said that vertical storage could probably be used for items such as this. Trustee Hoefert asked how building the EOC will have an affect on the parking at Public Works and whether this will cause an issue in the future. Jake Davis, Project Manager for SRBL Architects, stated that the EOC will displace approximately 15 parking spaces. He explained that Public Works itself can deal with this loss. The real issue is what to do when the EOC is activated and the parking need increases. Chief Figolah stated that Melas Park could be used for overflow parking if the EOC was activated. Mr. Janonis suggested that staff and SRBL Architects could look at hardening portions of the Public Works building so that it meets some of the needs that the EOC can not accommodate. Mayor Wilks asked whether the locations for the break room and the locker/changing rooms could be switched. Trustee Hoefert asked whether the EOC would be structurally separate from the Public Works building. He wanted to make certain that the EOC could remain standing even if the Public Works building did not. Mr. Davis stated that the two would be structurally separate, even if they were connected/attached in some manner. Trustee Polit stated he felt there are too many access points in and out of the EOC, especially if there were airborne issues. Chief Figolah stated that the EOC would not be able to handle every issue, including airborne ones. He said the EOC was being designed with the most likely events, primarily weather events, in mind. Trustee Juracek stated that she felt there should be a bathroom near the locker/changing rooms. Chief Figolah explained that staff had looked into that, 2 but had decided against it given space constraints and the advantages having all the plumbing in one location. Resident John Matuszak, 808 Golfview Place, asked whether MPTV would have the ability to broadcast information to residents from the EOC. Chief Figolah stated they would not be able to from the EOC, only from Village Hall. He explained, however, that the Village has the ability to broadcast over cable to residents in times of emergency. Trustee Corcoran directed staff to do a simulation of an EOC to determine what does and does not work operationally. He requested that staff make improvements to the current EOC design and then bring it back to the Village Board. Trustee Corcoran stated that the layout of the EOC needs to work with multiple management styles, not just the one utilized by those currently in management positions. Mayor Wilks concluded the discussion regarding the EOC and transitioned to Fire Station 14. Mr. Janonis reviewed the outcomes of the August 26, 2008 Village Board workshop. He stated that the Board felt the floor plan of the building was acceptable. He reminded everyone that the size of the building footprint is driven by the site constraints. Mr. Janonis stated there are four variations necessary for the building and that ultimately time is of the essence if construction of the station is to begin in the spring. Trustee Corcoran asked whether there is adequate general storage space as well as space for any future department tools. Chief Figolah stated that there is adequate storage space for the future. Trustee Polit stated that the Board all agreed on the floor plan as presented. Trustee Juracek expressed her desire not to micromanage the interior of the building. Trustee Hoefert reminded everyone that the design includes a mezzanine which could possibly be used for future expansion. Mr. Janonis reviewed three outstanding issues from the August 26th workshop: (1) exterior architecture, (2) building materials, and (3) LEED as a function of architectural style and specific design elements. Trustee Hoefert asked why the basement was not extended under the bunk room. Chief Figolah explained that in the push to reduce overall square footage of the building this area was cut. He said that staff did not feel that area was necessary. Trustee Corcoran asked how the size of Station 14 compares to other satellite fire stations in the area and whether it includes enough room for growth. Mr. 3 Davis stated that this station is slightly larger than most satellite stations, although it includes a large training room. He said that the station does have a few areas programmed for future growth. Mr. Janonis reminded everyone that the butler building behind the station will be maintained for storage as well. Louise Kowalczyk, Project Designer for SRBL Architects, then presented five new design schemes, A through E to the Board. She explained the various design elements of each scheme. Trustee Corcoran stated that given the amount of glass in all of the schemes he does not feel the building is adequately hardened. He said he feels the Board needs to weigh hardening of the facility against LEED certification. Trustee Juracek suggested that the Board pick a design from the five schemes and then ask SRBL Architects to go back and look at options for hardening the building. Trustee Polit asked whether the large overhangs on all of the schemes will make it more difficult to harden them. Mr. Davis said that the overhangs may make it slightly more difficult, but deferred final judgment to the structural engineer. Trustee Polit also asked whether the soil conditions mean a problem in terms of the size and weight of the building. Mr. Davis replied that the soil conditions are configured into the structural element of the building. Chief Figolah said that staff and SRBL Architects were looking at multiple options for the structural component of the station. Mayor Wilks raised questions in regards to the cisterns depicted in the schemes. She then asked for all of the trustees to vote on their favorite scheme. The vote was: . Scheme A - Trustees Juracek and Polit . Scheme B - Trustees Korn and Zadel (as expressed to the Mayor) . Scheme C - Trustees Corcoran and Hoefert . Scheme D - Mayor Wilks . Scheme E - no votes Mayor Wilks then asked all of the trustees to vote on Schemes A, B, and C, as they received the most votes. The vote was unanimous for Scheme C. A discussion then took place regarding the materials for the building. Ms. Kowalczyk presented three variations of Scheme C with different building materials. The trustees agreed that materials such as limestone and brick were acceptable, as was the possibility of a standing seam roof. Trustee Hoefert stated that he felt there needed to be more separation between the windows using stone and/or brick. 4 Trustee Corcoran asked whether a metal roof would reflect light into the surrounding neighborhood and cause a nuisance. Mr. Davis and Ms. Kowalczyk stated it would not be an issue given the slope of the roof. Trustee Polit stated that he felt the roof material needed to be more traditional given the chosen design. Trustee Hoefert said a high quality standing seam roof would work. Mr. Janonis asked SRBL Architects to take Scheme C and look at ways to further harden the building. He said they would come back to the Board with more detail. IV. ADJOURNMENT The meeting was adjourned at 9:00 p.m. with a motion by Trustee Polit, seconded by Trustee Corcoran. CHRISTINA PARK ADMINISTRATIVE PROJECT ANALYST 5