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HomeMy WebLinkAbout7. MEETING NOTICES 10/07/2008 * MOLlnl prospecl ~:* ~:-r..,. * speClal.-t-t~* Events ~ ~ Commlsslf}n MeeLing - saturday, octoher 4, 2008 village Hall - 9:00 A.M. seplember lreJls provided by Mike lanonis Agenda 1. Call to Order 2. Approve September 13, 2008 Minutes (attached). 3. Current Financial Report - Mike 1. Current business 4. Fundraising methods for the 2009 Celestial Celebration 5. Current status of Celestial Celebration planning. New Business (if any) 6. New e-mail address-see(illrnountprospcct.com 7. Ideas for new events, ideas to incorporate into existing events, mergers, suggestions, dislikes, problem areas, comments, clarifications ***** october treats provided hy Mike Janonis ***** Words of Wisdom "Why does the Military need expensive new bombers? Have the people we've been bombing been complaining about the quality?" George Wallace, Comedian it ii." MOUNT PROSPECT SPECII.l E\'E~JTS COMMISSION Meeting Minutes Saturday, September 13, 2008 Village Hall- 9:00 a.m. CALL TO ORDER: Chairman Tom Zander called the meeting to order at 9:03 a.m. Present: Dawn Collins, Sandy DiCaro, Janice Farley, Eileen Gattas, Martha Helm, Linda Hoefert, Kathy Janonis, Mike Janonis, Paul Seils, Jim Uszler, Teresa VanOpdorp, Tom Zander Absent: Dale Draznin, Jill Friedrichs, Christina Greco, Laury Youngquist APPROVAL OF MINUTES: Sandy DiCaro, seconded by Dale Draznin, moved to approve the minutes of the August 2,2008 meeting. Motion approved. FINANCIAL REPORT: Eileen Gattas moved and Mike Janonis seconded to approve the Treasurer's Report of August 31,2008. Motion approved. CURRENT BUSINESS: 1. Do-It-Yourself Sousa: Members had received Martha Helm's written report prior to this month's meeting. We again touched on the success of the Sousa. Christina Greco's rearranging football practice at Lions Park was a tremendous help with the parking situation. Once again, the difficulties for the audience, in respect to getting to bathroom facilities and leaving in the dark were discussed and will need to be addressed before next year's event. 2. Family Bike Ride: Teresa reported that 200 participants had pre-registered, 100 people registered online, there were 67 walk ups, District 26 had 46 participants and 17 families did not show up. Online registration worked very well. Dave and Jim's Auto paid for the shirts for the event. 200 shirts were ordered, but there were approximately 300 participants. District 26 was to bring food and water for the ride and did not. Mike Janonis took it upon himself and went out to get bottled water and food for the bike ride. The cost to the Special Events Commission for this event was $114. Will discuss providing water and granola bars to all participants at next year's event. Either through a sponsor or through the SEC. 3. Celestial Celebration: The first meeting of the Celestial committee was held August 22nd. The theme will be Paris but the actual theme name has not been chosen yet. The color scheme will be black, silver and purple. It was suggested to keep all the award categories but have fewer winners. There is a possibility of going down to 8 award winners. The next meeting of the Celestial committee will be September 22nd. NEW BUSINESS: 1. Holiday House Decorating: Paul stated that the judging by Commission members will take place the week of 12/3 - 12/10. Winners will be announced at the 12/16 Village Board Meeting. ADJOURNMENT: The September 13, 2008 meeting of the Mount Prospect Special Events Commission adjourned at 10:00 a.m. NEXT MEETING: Saturday, October 4,9:00 am in the Village Hall Community Room Respectfully submitted, Eileen Gattas VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, October 9,2008 ***6:00 p.m. *** Village Hall Building 1 st Floor Community Center 50 South Emerson I Call to Order II Approval of Minutes - September 25,2008 III Review of the Proposed 2009 Village Budget . Overview . Human Services . Community Development . Police IV Chairman's Report V Finance Director's Report VI Other Business VII Next Meeting: October 16, 2008 NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. FINANCE COMMISSION DRAFT MINUTES OF THE MEETING SEPTEMBER 25, 2008 1 ST FLOOR COMMUNITY CENTER VILLAGE HALL DRAFT I. Call to Order The meeting was called to order at 7:07 p.m. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, John Kellerhals, Don Ocwieja, Tom Pekras and Ann Smilanic. Also present were Director of Finance David Erb, Deputy Director of Finance Lynn Jarog, Finance Administrative Assistant Lisa Burkemper and Mr. Shay Alima. II. Approval of Minutes A motion to approve the minutes of the meeting of July 24, 2008 was made by Commissioner Ann Smilanic and seconded by Commissioner John Kellerhals, and the minutes were accepted as presented. Commissioner John Kellerhals thanked Director of Finance David Erb for the detail provided at the July meeting and advised that the information was very helpful. III. Appointment of Vice Chairman and Secretary Chairman Vince Grochocinski explained the roles of the Vice Chairman and the Secretary and asked the Commission members for recommendations or nominations for the two positions. Commissioner Ann Smilanic nominated Commissioner John Kellerhals as the Vice Chairman, which was seconded by Commissioner Don Ocwieja. All members were in favor. Commissioner Tom Pekras nominated Commissioner Don Ocwieja as the Secretary, which was seconded by Ann Smilanic. All members were in favor. IV. Pre 2009 Village Budget Discussion Director of Finance David Erb presented the agendas for the three October budget meetings and advised that all three meetings will begin at 6:00 p.m. Director of Finance David Erb mentioned the General Fund for the 2009 Proposed Budget is balanced and reports a 7.3% increase over the previous budget. There is no increase in the General Fund tax levy and the only increase in the total tax levy was for the pension portion of the levy. Several revenues showing decreases are the Real Estate Transfer Tax, Investment Income and Home Rule Sales Tax. However, the Village's share of state sales taxes for the first six months of 2008 is up approximately 13%. Director of Finance David Erb stated that at the end of 2008 the General Fund reserves are estimated to be at approximately $12.3 million. Overall the operating budget, which includes the General Fund, Water and Sewer Fund, Refuse Fund and other special funds, shows a slight decrease in the budget over the previous year. The 2010 forecast currently shows a deficit of approximately $630,000. Typically this figure will fluctuate and change throughout the year. Chairman Vince Grochocinski asked the members for specific items they would like addressed by staff at the upcoming budget meetings. If they think of topics within the next week he requested that they please call or email him or call Mr. Erb so he can have the information ready. Commissioner John Kellerhals mentioned he would like an update on Crime Free Housing and the Traffic Enforcement Program and would like to know what the Village's policy is on immigration as it may playa role in the proposed Neighborhood Resource Center. V. Update on Marketing Plan Director of Finance David Erb provided an overview of the marketing plan concept and how the Village Board has been involved in promoting the Village and creating a marketing plan. The plan is intended to target potential residents and businesses as well as current residents and businesses. VI. Update on Randhurst Development Director of Finance David Erb provided a brief overview of the proposed Randhurst Development and provided several packets of information provided by Community Development that included the drawings and plans for the development. Mr. Erb stated that demolition of the existing mall will begin around October 15th and the project is expected to be completed in the summer of2010. VII. Update on Neighborhood Resource Center Commissioner Ann Smilanic stated that she was very much in favor of this program and was glad the program was moving forward. Director of Finance David Erb stated that Chicago Community Trust provided grant funding for the feasibility study that was performed and the findings were presented to the Village Board in June 2008. Director of Finance David Erb stated that the budget for the first year of the program is approximately $400,000 and the second year would be about $360,000. Personnel for the site are expected to be hired in January and the work on the building would begin soon after that. The grand opening is targeted for July 1 st. Commissioner John Kellerhals asked if the Village would have to purchase new computers and a phone system for the new facility. Mr. Erb stated that new computers will be purchased and then added to the computer replacement fund and new phone equipment will be purchased and tied into the Village's existing phone system. VIII. Chairman's Report There was nothing additional to report. IX. Finance Director's Report There was nothing to report. X. Other Business There was a brief discussion on the nature of the current economy and how it might affect the Village and its ability to borrow money for the Fire Station project. Commissioner John Kellerhals also mentioned that he read in the paper that the triangle project is moving slowly because of the current economy. Director of Finance David Erb mentioned that he could report at a future meeting about the status of the triangle project as information is available. Commissioner Ann Smilanic mentioned the property tax relief program that the Village will offer again this year, and asked if any members know of anyone in need to provide them with the information. Chairman Vince Grochocinski officially welcomed the newest member of the Finance Commission Pam Bazan. XI. Next Meeting: Thursday, October, 9, 2008 Commissioner Tom Pekras motioned to adjourn which Commissioner Ann Smilanic seconded. The meeting was adjourned at 8:34 p.m. The next meeting is scheduled for October 9, 2008. Respectively submitted, Lisa Burkemper Administrative Assistant Finance Department