HomeMy WebLinkAbout7. MANAGERS REPORT 09/16/2008
Mount Prospect
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
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TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: FORESTRY/GROUNDS SUPERINTENDENT
DATE: SEPTEMBER 9, 2008
SUBJECT: BID RESULTS - HOLIDAY TREE LIGHTING - $48,000.00
BACKGROUND
Funding has been included in the 2008 budget for contractual installation, and later removal, of
white lights on selected trees in the downtown. We mailed out 14 sets of bid specifications for
this work, and placed a bid notice in the local paper. The specifications describe a two-year
contract, although we reserved the right not to renew the second year if we are not satisfied with
the work done in year one.
BID RESULTS
Bids were opened on September 2,2008. Three bids were received. Bid results were as follows:
Bidder
Cost to install and remove one strand
2008 2009
$ 9.98 $ 9.98
No Bid No Bid
No Bid No Bid
Temple Display
Winkler's Tree Service
Nels Johnson Tree Experts
DISCUSSION
We contacted several of the contractors who did not bid, and they indicated they were too busy
to perform the work at this time. The low bidder, Temple Display, has installed the lights the
past two years, and did a good job for us. The last time this contract was bid was in 2006. At
that time, Temple was also the low bid and their price per strand was $8.41. Although the
current price is 18.6% higher, we believe it is acceptable due to labor and fuel costs and the
amount of time needed to place the lights thoroughly throughout the crown of each tree to our
expected standards.
Based on past experience, we estimate that approximately 4298 strands will need installation this
year. Cost to install and later remove 4298 strands would amount to $42,894.04. Because this is
an estimate, and we may need to add strands to achieve the proper coverage, we are adding a
$5,105.96 contingency. Total contract amount would then be $48,000.00.
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BID RECOMMENDATION
I recommend award of a two-year holiday lighting contract to the low bidder, Temple Display.
Year one would be in an amount not to exceed $48,000.00. There are sufficient funds in the
2008 budget to cover this proposed contract. Year two would be in the amount approved by the
Village Board for the 2009 Budget.
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I concur:
H:\Forestry\Grounds\ W ord\2008\Memo-Holiday light bid.doc