HomeMy WebLinkAbout2. DRAFT MINUTES 09/02/2008
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
September 2, 2008
CALL TO ORDER Mayor Wilks called the meeting to order at 7:07 p.m.
ROLL CALL
Present:
Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee Steve Polit
Trustee Michael ladel
Absent:
Trustee Timothy Corcoran
PLEDGE
PLEDGE OF ALLEGIANCE
Mayor Wilks led the Pledge of Allegiance.
INVOCATION
INVOCATION
Trustee Polit gave the Invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Korn, seconded by Trustee ladel, moved to approve the minutes of the
regular meeting held August 19, 2008.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, ladel
Nays: None
Motion carried.
APPROVE BILLS APPROVE BILLS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by
an asterisk, and unless there was a request to remove an item(s), all items further
listed in that manner would be considered with one (1) vote, as business item "IX.
CONSENT AGENDA."
MAYOR'S MAYOR'S REPORT
REPORT Mayor Wilks presented a resolution commemorating September 11, 2001.
Trustee ladel, seconded by Trustee Juracek, moved for approval of Resolution No.
45-08:
RES 45-08
A RESOLUTION COMMEMORATING SEPTEMBER 11,2001
Upon roll call: Ayes: Hoefert, Juracek, Korn, Po lit, Wilks, ladel
Nays: None
Motion carried.
Village Manager Michael Janonis accepted the resolution and stated the Village will
commemorate the events of September 11, 2001 with a remembrance ceremony on
Thursday, September 11, 2008 at 9:00 a.m. at the Mount Prospect Public Safety
building.
CHAMBER OF
COMMERCE
WEEK
Mayor Wilks presented proclamations acknowledging "Chamber of Commerce
Week," September 8 -12, and "Live United Week," September 22 -26.
Mr. Jim Uszler, Mount Prospect Chamber of Commerce Executive Director, accepted
the proclamation recognizing Chamber of Commerce week.
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Mr. Uszler thanked the Village Board for their support and highlighted a few of the
Chamber's networking activities. He also stated the Chamber is hosting the
September 18th, Constitutional Convention Debate to be held in the Village Board
room at 7:30 p.m.
LIVE UNITED Mr. Greg Guarrine, Superintendent of School District #23 and 1s1 Vice President of
WEEK the Northwest Suburban United Way, accepted the Live United Week proclamation
which is part of the United Way, 2008 National Campaign to get communities to work
together in support of education, income and health opportunities for all individuals.
He stated a food drive will be conducted the week of September 22 -26.
APPOINTMENTS APPOINTMENTS
None.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD None.
CONSENT CONSENT AGENDA
AGENDA Trustee Korn, seconded by Trustee Zadel, moved to approve the following business
items:
BILLS 1. Bills dated August 14 -27, 2008
2. Request Village Board approval to accept bid for parkway Ash tree/stump
PARKWAY TREE/ removals contract in an amount not to exceed $37,000.
STUMP REMOVE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
OLD BUSINESS OLD BUSINESS
PZ-20-08, 1808 Hopi Lane
PZ-20-08 1. 2nd reading of two (2) ordinances to 1) grant a variation (side yard setback)
1808 HOPI LANE and 2) grant a variation for lot coverage for property located at 1808 Hopi
Lane.
The first (1 SI) readings of the ordinances were held at the August 5, 2008 Village
Board meeting and approval was given by the Village Board for deferral until the
September 2, 2008 Village Board meeting. Mayor Wilks stated the petitioner has
requested this item be deferred until the September 16,2008 Village Board meeting.
Trustee Korn, seconded by Trustee Polit, moved for approval to defer PZ-20-08, 2nd
reading of ordinances to 1) grant a variation (side yard setback) and 2) grant a
variation for lot coverage for property located at 1808 Hopi Lane.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
NEW BUSINESS
NEW BUSINESS
Levee 37
Mayor Wilks presented; (1) 1 sl reading of an ordinance authorizing intergovernmental
agreements providing for flood control as part of the US Army Corps of Engineers'
Upper Des Plaines River Flood Damage Reduction Project, including an agreement
between the Village of Mount Prospect and the State of Illinois Department of Natural
Resources, the State of Illinois Department of Transportation and the City of
Prospect Heights and (2) a resolution authorizing the Village of Mount Prospect to
execute an intergovernmental agreement with the Solid Waste Agency of Northern
Cook County.
LEVEE 37
Mayor Wilks stated the Levee 37 project will alleviate flooding from the Upper Des
Plaines River for residents of Mount Prospect and Prospect Heights.
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Mayor Wilks recognized the efforts of former Mayor Skip Farley who, since the
beginning, has remained steadfast in the Village's pursuit of the flood control project.
Village Manager Janonis provided background information stating the Village has
sought flood control measures for the Des Plaines River since the floods of
1986/1987. After several years of diligent work with the Army Corps of Engineers,
the construction contract for Levee 37 will be awarded prior to the end of the federal
fiscal year; $16 million in Federal funds are pledged to this project.
Village Manager Janonis presented staff's recommendation to adopt the ordinance
authorizing the execution of the two (2) new Intergovernmental Agreements (IGA)
and the amendment of a third existing IGA. 1) IGA with IDNR, IDOT, Prospect
Heights and Mount Prospect - secures land rights on IDOT ROWand covers
obligations of local sponsors of the Levee project 2) IGA with Forest Preserve of
Cook County, Prospect Heights and Mount Prospect - secures easement rights on
forest preserve land for construction of the levee and compensation to the District 3)
amends existing IGA between Prospect Heights and Mount Prospect - provides for
mutual obligations in the operation and maintenance of the Levee and
reimbursement to Mount Prospect for money advanced on behalf of Prospect
Heights.
He then presented staff's recommendation to approve the resolution authorizing the
execution of an Intergovernmental Agreement with the Solid Waste Agency of
Northern Cook County (SWANCC) for land acquisition.
Villaqe Board Comments/Discussion
The Village Board recognized the many public officials who actively supported this
project on behalf of the residents of Mount Prospect and Prospect Heights including;
Congressmen, State Representatives, Cook County Commission, Prospect Heights
officials, Mayor Wilks and former Mayor Farley. It was noted that Mayor Farley was
recognized at a recent Cook County Board meeting for his involvement with this
project; a testament to the good relationship the Village maintained with other
agencies during the process and reimbursement to the Village for money advanced
on behalf of Prospect Heights.
Trustee Hoefert, seconded by Trustee Po lit, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Juracek, moved to approve Ordinance
No. 5708:
ORD 5708
AN ORDINANCE AUTHORIZING THE VILLAGE PRESIDENT AND
VILLAGE CLERK TO EXECUTE CERTAIN INTERGOVERNMENTAL
AGREEMENTS PROVIDING FOR FLOOD CONTROL AS PART OF
THE US ARMY CORPS OF ENGINEERS' UPPER DES PLAINES RIVER
FLOOD DAMAGE REDUCTION PROJECT, INCLUDING AN
AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT
AND THE STATE OF ILLINOIS DEPARTMENT OF NATURAL
RESOURCES, THE STATE OF ILLINOIS DEPARTMENT OF
TRANSPORTATION, AND THE CITY OF PROSPECT HEIGHTS,
ILLINOIS
Upon roll call: Ayes: Hoefert, Juracek, Korn, Pol it, Zadel
Nays: None
Motion carried.
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RES 46-08
COMMERCIAL
SOLID WASTE
CONTRACT
RES 47-08
PUBLIC WORKS
AUCTION
Trustee Juracek, seconded by Trustee Zadel, moved to approve Resolution
No. 46-08:
A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT
TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE
SOLID WASTE AGENCY OF NORTHERN COOK COUNTY (SWANCC)
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Polit, Zadel
None
Mayor Wilks presented Item B., Exclusive Commercial Solid Waste Services
Contract. 1) request for Village Board approval to reject commercial solid waste
services proposal and 2) a resolution authorizing the execution of an exclusive
commercial solid waste contract for commercial solid waste services in the Village of
Mount Prospect.
Public Works Director Glen Andler provided a summary of the information presented
at the July 15, 2008 Village Board meeting regarding the request for proposals and
contract for commercial solid waste services. Based on staff's recommendation the
Village Board voted against awarding the contract to Allied Waste. (Information
presented indicated acquisition of Allied Waste by Republic Services was pending;
Republic Services is ARC Disposal's parent company.) Since that time staff have
negotiated an agreement with ARC Disposal for commercial solid waste services.
Mr. Andler stated ARC will also enter into an annexation agreement with the Village.
Before moving forward with staff's recommendation to award the commercial solid
waste contract to ARC Disposal, the Village Board must first approve staff's request
to reject the other commercial solid waste service proposals submitted.
Mr. Andler provided the following in response to questions from the Village Board.
· ARC pricing consistent with prices received from RFP's.
· Terms of contract with ARC same as with Allied Waste.
. Commercial solid waste contracts with other haulers would be null and void upon
effective date of ARC contract. 1) corporate contracts would be exempt 2)
businesses would not see an increase if current pricing lower than ARC.
· Commercial waste only - no special, hazardous or medical waste
· Recycling services provided as part of service
Trustee Hoefert, seconded by Trustee Zadel, moved to approve request to reject
commercial solid waste services proposals.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Korn, moved to approve Resolution
No. 47-08:
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
AN EXCLUSIVE COMMERCIAL SOLID WASTE CONTRACT
FOR COMMERCIAL SOLID WASTE SERVICES IN THE
VILLAGE OF MOUNT PROSPECT
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Pol it, Zadel
None
Mayor Wilks presented for a first (151) reading an ordinance authorizing the sale of
certain personal property owned by the Village of Mount Prospect.
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ORD 5709
MANAGER'S
REPORT
OTHER
BUSINESS
CLOSED
SESSION
ADJOURN
This ordinance allows the Village, as a member of the Northwest Municipal
Conference, to participate in a public auction of surplus vehicles, at the Mount
Prospect Public Works Facility.
Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Zadel, moved to approve Ordinance No.
5709:
AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL
PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT
VILLAGE MANAGER'S REPORT
Village Manager Janonis stated the Special Events Commission was sponsoring the
Family Bike Ride. The event is scheduled for Saturday, September 6th, 9:00 a.m. at
Melas Park.
OTHER BUSINESS
None.
CLOSED SESSION
Mayor Wilks asked for a motion to enter Closed Session to discuss PersonnellLCS
120/2 (c) (1) and Litigation 51LCS 120/2 (c) (11).
Trustee Korn, seconded by Trustee Zadel, moved to meet in Closed Session to
discuss PersonnellLCS 120/2 (c) (1) and Litigation 51LCS 120/2 (c) (11).
Upon roll call: Ayes: Hoefert, Juracek, Korn, Pol it, Zadel
Nays: None
Motion carried.
The Village Board entered Closed Session at 7:56 p.m.
ADJOURN
The Village Board reconvened in Open Session at 8:25 p.m., held a brief discussion
on the recent meeting with staff and Gateway Centre. There being no further
business to discuss the September 2, 2008 Village Board meeting adjourned at 8:31
p.m.
M. Lisa Angell
Village Clerk
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