HomeMy WebLinkAbout08/19/2008 VB minutes
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
August 19, 2008
CALL TO ORDER Mayor Pro Tem Korn called the meeting to order at 7:06 p.m.
ROLL CALL
Present:
Mayor Pro Tem John Korn
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee Steve Polit
Trustee Michael Zadel
Absent:
Mayor Irvana Wilks
Trustee Timothy Corcoran
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Zadelled the Pledge of Allegiance.
INVOCATION
INVOCATION
Trustee Juracek gave the Invocation.
AGENDA
Mayor Pro Tem Korn asked for a motion to amend Item XIV. Closed Session as
listed on the Agenda by adding Litigation 5 ILCS 120/2 (c) (11) and removing
Personnel 51LCS 120/2 (c) (1).
Trustee Po lit, seconded by Trustee Zadel, moved to approve the addition of Litigation
5 ILCS 120/2 (c) (11) and the removal of Personnel 51LCS 120/2 (c) (1) for
discussion under Item XIV. Closed Session on the Agenda.
MINUTES
APPROVAL OF MINUTES
TrusteeZadel, seconded by Trustee Juracek, moved to approve the minutes of the
regular meeting held August 5, 2008.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
APPROVE BI LLS APPROVE BILLS AND FINANCIALS
& FINANCIALS Mayor Pro Tem Korn stated the next item on the agenda, "APPROVE BILLS and
FINANCIALS" was noted by an asterisk, and unless there was a request to remove
an item(s), all items further listed in that manner would be considered with one (1)
vote, as business item "IX. CONSENT AGENDA."
MAYOR'S
REPORT MAYOR'S REPORT
APPOINTMENTS APPOINTMENTS
None.
Mayor Pro Tem Korn welcomed Boy Scout Philip Dukes from Boy Scout Troop #23;
Philip is working on his Citizenship Merit badge.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD None.
1
CONSENT CONSENT AGENDA
AGENDA Trustee Zadel, seconded by Trustee Polit, moved to approve the following business
items:
BILLS & 1. Bills dated August 1 -13,2008
FINANCIALS 2. Financial Report dated July 1 - 31,2008
3. Request Village Board approval to accept bid for the 2008 pavement marking
2008 PAVEMENT contract in an amount not to exceed $55,107.
MARKING 4. Request Village Board approval to accept bid for Public Works floor sealing
contract in an amount not to exceed $39,297.
OLD BUSINESS
PZ-14-08,215
WESTGATE RD.
PZ-15-08,
999 NORTH
ELMHURST RD.,
RANDHURST
VILLAGE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Po lit, Zadel
Nays: None
Motion carried.
OLD BUSINESS
Mayor Pro Tem Korn stated the petitioner requested withdrawal of Item A. PZ-14-08,
215 Westgate Road, "A Resolution Granting a Plat of Resubdivision for property
located at 215 Westgate Road" as listed on the Agenda.
Community Development Director William Cooney stated that after further
consideration the petitioner asked for withdrawal of his request to grant a plat of
resubdivision.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of the petitioner's
request to withdraw case PZ-14-08, 215 Westgate Road; plat of resubdivision.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Po lit, Zadel
Nays: None
Motion carried.
Mayor Pro Tem Korn presented PZ-15-08, 999 North Elmhurst Road, Randhurst
Village Redevelopment.
1. 2nd reading of AN ORDINANCE GRANTING A CONDITIONAL USE
PERMIT, CERTAIN VARIATIONS AND A SPECIAL USE FOR SIGNAGE
FOR PROPERTY LOCATED AT 999 NORTH ELMHURST ROAD
(RANDHURST)
2. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT
TO ENTER INTO A REDEVELOPMENT AGREEMENT WITH CLP/SPF
RANDHURST LLC, c/o CASTO LIFESTYLE PROPERTIES
3. A RESOLUTION DECLARING THE VILLAGE OF MOUNT PROSPECTS
INTENT TO REIMBURSE CLP/SPR FOR EXPENDITURES ASSOCIATED
WITH THE REDEVELOPMENT OF RANDHURST MALL
Community Development Director William Cooney reviewed the three (3) items
presented for the Village Board's consideration. The second (2nd) reading of the
ordinance to grant a conditional use and variations; resolution to enter into a
redevelopment agreement with the developer, and a resolution declaring the
Village's intent to reimburse the developer for expenditures associated with the
redevelopment of Randhurst. Mr. Cooney stated the Redevelopment Agreement
(RDA) authorizes the Village to provide financial assistance for the redevelopment
project, from five (5) revenue sources, and the reimbursement resolution authorizes
the Village to reimburse the developer for eligible expenditures incurred since June
19, of this year. The five revenue sources in the RDA: 1) A quarter percent
Business District Retailer's Occupation Tax (new tax - Randhurst only); 2)
Incremental Local Distributive share of the sales taxes over $236.5 million (2007
base sales); 3) Hotel tax (village wide); 4) Amusement tax on movie tickets (new
village-wide tax) and 5) food and beverage tax.
2
Mr. Cooney then stated that based on the Village Board's review and discussion of
the petitioner's request for a Conditional Use and variations the only outstanding
issue from the July 15th Village Board meeting was Costco's condition that a wrought
iron fence be installed at the northern edge of the Costco parking area.
The Village Board had expressed concern with Costco's decision to have the fence;
an impediment to customer access to the mall, and disconnect with mall synergy.
Trustee Corcoran and Mr. Cooney met with Costco and Casto representatives on
August 5, 2008 to discuss the proposed wrought iron fence. In a letter dated August
13, 2008, Costco responded to the August 5th discussion with the Village which
reiterated their position on the fence. Costco believes that protecting its parking area
for members is critical to the success of its operations.
However, to satisfy both the needs of Costco and the long term concerns of the
Village, Costco agreed to meet with representatives of the Village approximately one
(1) year after the opening of the new theater and the retail shops to reevaluate the
performance of the fence and to re-consider the need for the fence. [Mr. Cooney
distributed copies of the letter from Costco which is attached to and made part of the
meeting minutes.]
Village Manager Michael Janonis also reviewed the Randhurst Village
Reimbursement Resolution which allows for the reimbursement of certain expenses
related to the Randhurst redevelopment project to the developer.
Village Manager Janonis reviewed the general parameters of the Village's financial
commitment to the project. The Village's financial assistance in the construction of
the project will be paid with funds generated from the new mall.
VillaQe Board Comments/Discussion - Proiect Construction
1. Project Construction relative to:
· Costco fence - still an impediment, questioned whether Costco considers itself
part of Randhurst Village
· Project plans for old foundation?
· Project plans water retention?
· Code compliance - parking lot lighting?
· Project design - elevations
Casto representatives Mr. Arnold Gitten, (Beam Architecture) and Mr. Jim Conroy
(Casto Development Director) responded to questions and comments regarding
project construction.
· Costco fence - Costco is supportive of Randhurst Village but maintaining
adequate parking for their customers is a priority.
· Project plans for old foundation of mall - part of the foundation will be filled/ part
will be used for retention to meet code requirements and part will be used for
underground parking. Abatement of entire area, engineer testing throughout
filling process, setting plates will be leveled off and independent engineer testing
prior to installation of footings.
· Water retention - installation of two (2) new retaining walls under current location
of Steve and Barry's.
· Parking lot lighting - comply with Village Code lighting requirements; flat lens
with full cut-off. Parking lot will be fully illuminated for one (1) hour after mall
closing, then minimal lighting for safety. (Jewel 24 hour operation - full lighting
in parking lot)
· Elevations - Casto has redesigned elevations, roof lines fully built out - Mr.
Cooney to provide Village Board with updated versions of more detailed
elevations.
3
Redevelopment Aareement
Mr. Cooney responded to several questions and provided confirmation of financial
terms/tax revenue sources included in the Redevelopment Agreement.
· Accretion Amount - Payoff of Note A - Note A will be paid off with bonds
· Revenue from Taxes
Hotel tax will be applied village wide, but only funds generated from Randhurst
Village hotel tax will be used to payoff Randhurst project; remaining will go into
general fund.
Amusement tax - currently no amusement tax, will need to institute one prior to
October 1, 2008; amusement tax will only apply to movie theater tickets.
Trustee Juracek stated that the limitation of the amusement tax to movie theater
tickets only, would need to be clearly specified in the amusement tax ordinance.
Sales tax - Mr. Cooney clarified the agreement as it applies to Home Rule Sales
tax and State Sates tax for sales on the Randhurst Village site. He stated the
Village will receive 100% of its Home Rule sales tax and the developer will
receive percent (100%) of the Village's local distributive share (1%) of the
Municipal Retailers' Occupation Taxes generated by sales on the property in
excess of two hundred thirty six million five hundred thousand dollars
$236,500,000. The state sales tax money is remitted to the State and the State
then gives the Village its share.
Mr. Hutchens, Casto, addressed the Village Board regarding the viability of life style
centers similar to the proposed redevelopment of Randhurst. He stated the trend is
down for enclosed malls, only one (1) enclosed mall being built in the United States.
Huge costs associated with enclosed malls. Strong trend for return to pedestrian
experience with open air malls. Casto views Mount Prospect as a forward thinking
community.
Commenting on the importance of regenerating the mall, members of the Village
Board expressed their support of the Randhurst Village.
· If mall continues to exist as is - only sales will be from anchor stores
· Mall still has recognition and good location - could lose that edge if
redevelopment is put on hold
· Randhurst Village - right time, right location, by the right people
· Randhurst ran out of stores - time to replace
Mr. Mal Houlec
927 Quince Lane
Mr. Houlec questioned the change in project plans from condominiums to apartment
rentals. Concerned rental properties may generate more crime. He also questioned
the Village borrowing 25 million dollars ($25,000,000) for the project; pay back
schedule and interest rate.
In response Mr. Cooney explained the Village was not taking on any debt with this
project. The Village is giving the petitioner a 25 million dollar note, petitioner can
take that note to get investors.
Apartments rather than owner occupied condominiums are a better fit for this site. As
time passes and redevelopment is again needed, it would be more difficult to move
forward with owner occupied housing. It was noted that the proposed up-scale
housing will be owned and maintained by Casto.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance
No. 5705:
ORD 5705
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT, CERTAIN
VARIATIONS AND A SPECIAL USE FOR SIGNAGE FOR PROPERTY
LOCATED AT 999 NORTH ELMHURST ROAD (RANDHURST)
4
RES 43-08
RES 44-08
NEW BUSINESS
AMEND
CHAPTER 18,
(TRAFFIC)
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of Resolution
No. 43-08:
A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT
TO ENTER INTO A REDEVELOPMENT AGREEMENT WITH CLP/SPF
RANDHURST LLC, c/o CASTO LIFESTYLE PROPERTIES
Upon roll call: Ayes: Hoefert, Juracek, Korn, Po lit, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of Resolution
No. 44-08:
A RESOLUTION DECLARING THE VILLAGE OF MOUNT PROSPECTS
INTENT TO REIMBURSE CLP/SPR FOR EXPENDITURES ASSOCIATED
WITH THE REDEVELOPMENT OF RANDHURST MALL
Upon roll call: Ayes: Hoefert, Juracek, Korn, Po lit, Zadel
Nays: None
Motion carried.
Noting this as a historic moment, Mayor Pro Tem Korn stated Randhurst was loved
when it was new in 1962, but the time is now to replace it with a new, revitalized mall.
Mr. Hutchens thanked the Village Board and staff working with Casto on this project.
Mayor Pro Tem Korn stated Item C. under Old Business, PZ-20-08 1808 Hopi had
been deferred until the September 2,2008 Village meeting.
NEW BUSINESS
Mayor Pro Tem Korn presented for a first reading an ordinance amending Chapter
18, Traffic, of the Village Code. This ordinance implements components of the post-
studies conducted in Zones 7, 8 and 13 as part of the Village's "Residential
Intersection Traffic Control" program and the "Residential Speed Limit" program.
Village Engineer Matt Lawrie provided a summary of the results from the second
(2nd) post-studies conducted in the three (3) zones since implementation of the
approved intersection control and speed limit plans one (1) year ago. The first post-
studies in these zones were conducted six (6) months after implementation.
Using the evaluations from the first (1st) post-studies, the second (2nd) post-studies
focused on those locations that were deemed to require additional evaluation.
However, like the first (1st) post-studies, the accident records at all locations in the
zones were reviewed.
Zone 7 - Northwest Highway to the north and east, Central Road to the south and
the western Village limits; 7 intersections and 1.6 miles of streets.
The results of the post-studies indicate the operating characteristics within the
neighborhood have generally improved since implementation of the traffic control and
speed limit modifications. There were no recommendations for adjustments.
Zone 8 - Kensington Road to the north, Main Street (Route 83) to the east, Central
Road and Northwest Highway to the south and western Village limits; 61
intersections and 12.8 miles of street.
5
The results of the post-studies indicate the operating characteristics within the
neighborhood have generally improved implementation of the traffic control and
speed limit modifications. It appears the sign changes have improved the flow of
traffic with the neighborhood and enhanced safety.
Based on the two (2) post-studies staff recommended one (1) change to the
intersection control in the neighborhood at Gregory Street and Dale Avenue. The
primary concern at this location is the conflict between vehicles and pedestrians. A
proposal to install a sidewalk along Gregory Street was not supported by the
neighborhood. Therefore, the best option to regulate conflicts between vehicles and
pedestrians is to adjust traffic control measures at Gregory Street and Dale Avenue.
Staff recommended a 4-way stop controlled intersection at Gregory Street and Dale
Avenue.
Zone 13 - Central Road to the north, Mount Prospect road to the east and Northwest
Highway to the south and west; 28 intersections and 6.6 miles of street.
The results of the post-studies indicate the operating characteristics within the
neighborhood have generally improved implementation of the traffic control and
speed limit modifications. It appears the sign changes have improved the flow of
traffic within the neighborhood and enhanced safety.
Based on the two (2) post-studies staff recommended one (1) change to the
intersection control in the neighborhood at Busse Avenue and Maple Street. The
Village Code no longer recognizes Busse Avenue as having stop signs at Maple
Street; as part of the residential traffic control program approval for removal of the
stop signs was given. However, the stop signs were never removed as it was
recommended the signs provided added safety for emergency vehicles. As Maple
Street is regularly used by emergency vehicles staff recommend the Village Code be
amended to reflect Busse Avenue and Maple Street as a 4-way stop controlled
intersection.
Mr. Lawrie stated the residents in the affected Zones were notified of the one (1) year
post-studies, and were invited to attend and participate in the August 19th Village
Board meeting.
Villaae Board Comments/Discussion
· Support recommended changes at Gregory Street and Maple Street and Busse
Avenue and Maple Street
· Studies/traffic incidents - major reduction in accident rates
· Residential traffic programs - brought consistency to intersections
· Positive feedback from residents
· Increased traffic on collector streets - people understand can improve travel by
using collector streets
· Consistent traffic controls and speed limits - improves driving behavior and
safety
· Stop signs most important feature - delineate who has right of way
In response to Trustee Hoefert's question regarding the two (2) biggest benefits of
the residential traffic programs Mr. Lawrie stated:
1) Safety - reduction in accidents indicates we are making progress, laying a
good foundation for safe neighborhoods
2) Efficient movement of traffic - greater sense of ease moving through
neighborhoods.
Trustee Juracek suggested that for safety and traffic enforcement purposes it would
be beneficial, at some point, to have an intern monitor the controlled intersections to
determine which stop signs are frequently blown.
6
Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinahce
No. 5706:
ORD 5706
AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE
MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
Mayor Pro Tem Korn presented for a first (1st) reading an ordinance designating a
representative to the Northwest Suburban Municipal Joint Action Water Agency
(JAWA ) for the Village of Mount Prospect. JAWA is the governmental agency that
administers the distribution of Lake Michigan water provided to 2/3 of the Village.
Village Manager Janonis stated that as a member of JAWA the Village is required to
designate and appoint a representative and alternate representative to the Board of
Directors of JAWA As former Trustee Richard Lohrstorfer had been the designated
alternate, the Village must appoint a new alternate. Mayor Wilks asked Trustee
Juracek to serve as the alternate representative.
Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance
No. 5707:
ORD 5707
AN ORDINANCE DESIGNATING A REPRESENTATIVE TO THE
NORTHWEST SUBURBAN JOINT ACTION WATER AGENCY
FOR THE VILLAGE OF MOUNT PROSPECT
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
MANAGER'S VILLAGE MANAGER'S REPORT
REPORT Phase I Construction ManaQer
Village Manager Janonis stated a team of administrative staff working with SRBL
FIRE STATION 14 Architects had completed the interview and selection process for a Construction
Manager (CM) for Phase 1 of the proposed Fire Station #14 and related construction
projects.
Fire Chief Mike Figolah provided an overview of the function of the Construction
Manager, the selection process and staffs recommendation. Fire Chief Figolah
stated several steps were taken to identify the most qualified Construction Manager
for the project including a Request for Proposal/Qualifications; interview and ranking
of the top four (4) firms of the twelve who submitted RFP/Q's and negotiation of the
fee structure and contract terms/conditions with the recommended firm; Leopardo
Companies, Inc.
7
OTHER
BUSINESS
CLOSED
SESSION
ADJOURN
Fire Chief Figolah stated the main function of the Construction Manager (CM) is to
coordinate and supervise the construction trades.
In addition, it is the responsibility of the Construction Manager to maintain the project
budget and guarantee a "maximum" price for the projects.
Fire Chief Figolah stated approval of the Construction Manager contract does not
authorize execution of construction. The Village will continue to hold public
meetings with residents well in advance of construction approval.
Villaae Board Comments/Discussion
· Rigorous selection process with many factors including quality and financials
considered.
· Phase 1- includes Fire Station #14, EOC and Public Works addition
· Public meetings very important - neighborhood residents encouraged to
participate
· Remain cognizant of budget
Trustee Hoefert, seconded by Trustee Zadel, moved for approval to award
Phase I Construction Manager Contract to Leopardo Companies, Inc.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Pol it, Zadel
None
Motion carried.
Village Manager Janonis stated school starts next week and encouraged drivers to
take responsibility and drive safely. He stated traffic units would be concentrating in
neighborhoods around the schools.
OTHER BUSINESS
None.
CLOSED SESSION
Mayor Pro Tem Korn asked for a motion to enter Closed Session to discuss
Litigation 51LCS 120/2 (c) (11).
Trustee Zadel, seconded by Trustee Polit, moved to meet in Closed Session to
discuss Litigation 5 ILCS 120/2 (c) (11).
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
The Village Board entered Closed Session at 8:44 p.m.
ADJOURN
The Village Board reconvened in Open Session at 9:10 p.m.; there being no further
business to discuss the August 19, 2008 Village Board meeting adjourned at 9: 11
p.m. / , /r~n
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M. Lisa Angell
Village Clerk
8
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Commercial Real Estate Services
August 13,2008
Via Courier Only
Mr. Bill Cooney
Director of Community Development
Village of Mount Prospect
50 S. Emerson Street
Mount Prospect, Illinois 60056
Re: Randhurst Village Re-Development- Costco 999 N. Elmhurst
Road, Mount Prospect, Illinois
Dear Mr. Cooney:
Thank you for taking time to meet with me and Ted Johnson, the designated
representatives of Costco, on Tuesday, August 5, 2008, to discuss concerns raised by the
Village Board regarding the proposed four foot wrought iron fence to be located at the
northern edge of the Costco parking area.
As you know, Costco believes that protecting its key member parking areas is
critical to the ultimate success of its operations at the Randhurst Village location.
Maintaining convenient member parking is even more critical for Costco when the
warehouse operations are located adjacent to other retail operations that open earlier in
the morning, which can sometimes result in the shopping center customer parking
overflowing into the Costco parking lot, thus reducing the number of parking spaces
available for Costco's members in Costco's parking fields during Costco's hours of
operation. Costco has agreed already to a reduction in the scope of the proposed fence
from its original request and has limited the fence to the parking field most proximate to
the front comer entrance (the approximate area that was previously a "no penetration
area" in the Costco lease which restricted entrances of other retailers within this zone).
By combining a wrought iron fence with masonry piers and incorporating landscaping
on both sides of the fence, we are confident that the resulting barrier will be an attractive
visual element of the development. The fence will provide the added benefit of
preventing the Costco oversized shopping carts from getting onto the Main Street
pedestrian walkway areas.
We appreciate the Village's concerns regarding the pedestrian barrier that the fence
may create. Casto understands, and somewhat shares your concerns, that the fence may
restrict potential cross-shopping opportunities between Costco and the Main Street retail
shops. Casto hopes that in the future, after the Main Street retailers and new theater and
new hotel open and begin to re-energize Randhurst Village, Costco will determine that
the potential upside from the synergy Main Street customers offer will
2311 W. 22nd Street, Suite 208, Oak Brook, Illinois 60523 (630)575-8338 Fax: (630)575-8388
Mr. Cooney
August 13,2008
Page2
outweigh its concern over the effect the fence has upon the availability of parking for its
members.
To satisfy both the needs of Costco and the long term concerns of the Village,
Casto agrees to install the fence and landscaping as indicated on the attached site plan,
and Casto and Costco (and/or its agents) further agree to meet with representatives of the
Village (planning staff and up to 2 members of the Board of Trustees) approximately one
year after the opening of the new theater and the new Main Street retail shops to re-
evaluate the performance of the fence and to re-consider the need for the fence and/or
consider modifications to the design or configuration of the fence, it being understood,
however, that while Costco agrees to use its good faith business judgment in connection
with the foregoing matters at such future date, Costco does not thereby commit itself to
agree to any changes to the fence at such future date.
Costco is a substantial component to the Randhurst property as well as to the
Village of Mount Prospect. We appreciate the cooperation from the Village in helping us
move forward and resolve this fence issue. Both Costco and Casto agree to continue to
work with the Village of Mount Prospect as we move forward with this re-development
in an effort to continually improve the final result, consistent with the respective needs,
concerns, and objectives of all parties. Should you have any questions or require
additional information regarding this matter, please do not hesitate to contact me
directl y.
Very truly yours,
INTREPID PROPERTIES, INe.
Michael . Stratis
Vice President & Counsel
Ce: G. Thomas (Costeo)
T. Johnson (TJ Design)
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