HomeMy WebLinkAbout6. MANAGERS REPORT 09/02/2008
Mount Prospect
INTEROFFICE MEMORANDUM
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TRIlE CITY USA
Mount Prospect Public Works Department
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
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FROM:
FORESTRY/GROUNDS SUPERINTENDENT
DATE: AUGUST 27, 2008
SUBJECT: BID RESULTS - PARKWAY ASH TREE/STUMP REMOVALS - $37,000.
BACKGROUND
As part of our Emerald Ash Borer (EAB) Plan, the Forestry/Grounds Division sent out bid
specifications for parkway ash tree/stump removals. As explained in previous Board updates, our
plan is to start removing poor quality ash trees now in hopes of reducing the amount of tree removal
required once EAB arrives in Mt. Prospect. Sealed bids for this year's contract were opened on
August 18, 2008. This contract requires removal of ash trees growing under or near overhead utility
lines, plus the removal of their stumps. Additionally, we included a small number of parkway ash
trees that are either in poor condition, dying or structurally unsound. Because of the timing of the
contract, we were able to include both tree and stump removals under the same contract.
BID RESULTS
Fourteen invitational bids were mailed and a notice was published in a local newspaper. Three bids
and three "no bid letters" were received. Bid results to remove an estimated 70 trees and stumps
were as follows:
Bid Price for Tree and Stump Removal
Powell Tree Care, Inc.
Kramer Tree Specialists
B. Haney & Sons, Inc.
Steve Piper & Sons
Winkler's Tree Service
Nels J. Johnson Tree Experts
$36,742.00
$49,652.00
$63,913.05
NO BID
NO BID
NO BID
DISCUSSION
At the time the bid specifications were prepared the actual number of trees and stumps to be
removed was unknown. However, an estimated 70 trees will be removed. Based on field inspection,
we found 65 trees to be under or near overhead utility lines. Also, we used our Tree Manager
records to identify 5 additional trees in poor condition. Replacement trees will be planted in Spring
2009, wherever suitable planting sites are available.
Bidders were asked to submit a "price per inch" for removal of trees in each of five different size
classes, plus a "price per inch" for stump removal in two size classes. In order to draw comparisons
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between various bids, we asked bidders to use our estimated quantities to calculate an extended
cost.
The low bidder, Powell Tree Care, Inc., has held our current parkway tree removal contract since
2007 and performed very well. Additionally, they were one of the three contractors who performed
"emergency tree work" almost daily during the two weeks following the August 23, 2007 storm.
Finally, they accepted many additional storm-related tree removals following that period, holding
their original bid prices and promptly completing all work as specified.
BID RECOMMENDATION
There is $25,000.00 allocated for Emerald Ash Borer reduction in the 2008 budget (page 222
Account # 0015203-540728). Additionally, $12,000.00 remains in Account # 0015203-540725
(Tree Removals). I recommend award of the contract to the lowest qualified bidder, Powell Tree
Care, Inc. The contract will be in an amount not to exceed $37,000.00. The contract will be
terminated on or before December 31, 2008.
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I concur: