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Home My WebLink About06/06/2023 VB Minutes Village of Mount Prospect Regular Meeting of the Village Board Tuesday, June 6, 2023 / 7:00 p.m. 1. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:08 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL: Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Agostino Filippone, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak and Trustee Colleen Saccotelli Absent: None a. Pledge of Allegiance - Led by Trustee Filippone b. Invocation - Trustee Matuszak provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board – May 16, 2023 Motion by Colleen Saccotelli, second by Bill Grossi to approve the meeting minutes of May 16, 2023 Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 ACCOLADES: Recognition of River Trails Middle School Mayor Hoefert formally recognized and congratulated the young athletes of the River Trails Middle School Track and Field team who qualified and performed at the State Championships. The team earned several achievements at the event, but most notably, the 4x100 girls relay team finished in first place and were crowned state champions. Coach Jim Kuperman, along with several athletes and coaches who were in attendance, accepted the proclamation and thanked the Mayor and Board for this recognition. 4.2 PROCLAMATION: National Garden Week - June 4-10, 2023 Mayor Hoefert read the proclamation into record. Jeannie Weber, President of the Garden Club of Mount Prospect accepted the proclamation. 4.3 PROCLAMATION: Pride Month - June 2023 Mayor Hoefert read the proclamation into record. Alan Cervenka, member of the Special Events Commission, accepted the proclamation and thanked the Board for their recognition Pride Month. 3 4.4 PROCLAMATION: Gun Violence Awareness Month - June 2023 Mayor Hoefert read the proclamation into record. Mount Prospect Crime Prevention Coordinator Greg Sill accepted. 4.5 Appointment of Trustee John Matuszak to serve as Mayor Pro-Tem for term beginning July 1, 2023 and ending June 30, 2024. Mayor Hoefert moved for the nomination of Trustee John Matuszak to serve as Mayor Pro Tem for the term to run July 1, 2023 -June 30, 2024. Trustee Saccotelli seconded the nomination. Mayor Hoefert opened the floor for other nominations; there were no other nominations. There was no discussion. Motion by Trustee Saccotelli, second by Trustee Filippone to close the nomination period: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Motion Passed Motion by Mayor Hoefert, seconded by Trustee Saccotelli to ratify the nomination of Trustee John Matuszak to serve as Mayor Pro Tem for the term to run July 1, 2023 -June 30, 2024. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, Colleen Saccotelli Nay: None Abstain: John Matuszak Final Resolution: Motion Passed 5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD John Mallory 1 N. Emerson Expressed concerns with the traffic porkchop and crosswalk on Central Road and Emerson Street, stating it is a dangerous configuration; suggested the elimination of the left turn lane on South Emerson Street to westbound Central Road 6. CONSENT AGENDA Citing a conflict of interest, Trustee Filippone announced he is abstaining from the vote on item 6.2 Motion by Colleen Saccotelli, second by Terri Gens to accept the consent agenda as presented: Yea: Vincent Dante, Agostino Filippone*, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 6.1 Monthly Financial Report - April 2023 6.2 List of Bills - May 10, 2023 to May 30, 2023 - $7,856,582.39 *Abstain: Agostino Filippone 7. OLD BUSINESS None 8. NEW BUSINESS 8.1 1st reading of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2023 AND ENDING DECEMBER 31, 2023 Director of Finance Amit Thakkar presented a budget amendment to the current budget that contains three items: 1) Retention incentive 2) Phase II funding for the Melas/Meadows Bridge and 3) Lead Service Replacement program. 4 Mr. Thakkar presented the following: 2% Retention Incentive for the Fire Department Union Employee Mr. Thakkar stated this incentive amounts to $147,102. Mr. Thakkar stated the current collective bargaining agreement was negotiated and signed before inflation rose to a 40-year high in 2022. Non-union employees received a 2% one-time retention incentive pay-out due to high inflation in October 2022. The proposed amendment provides Fire Union employees with a similar retention incentive. This will not impact annual pension costs. Phase II Engineering for Melas/Meadows Bridge - $500,000 Mr. Thakkar stated the Village was recently awarded a grant of $3 million from the Illinois Transportation Enhancement Program. Mr. Thakkar stated this project was not a funded item in the 2023 budget and did not have a funding source. The grant now allows this project to have a funding source. The proposed amendment will add $500,000 for Phase II engineering for the project. Lead Service Line Replacement - $100,000 Mr. Thakkar stated Village staff is preparing an inventory of lead-based water service lines. The current budget allocates $50,000 from the Overhead Sewer Program for lead service line replacements. The program assists homeowners and pays 66% of the costs up to $10,000. Mr. Thakkar stated in the first five months, $43,907 has been spent from this fund. The proposed amendment will allow additional funding to satisfy the current demand for the program. Mr. Thakkar and Sean Dorsey, Director of Public Works provided the following in response to questions from the Board: Grant money for the Meadows-Melas Bridge is a reimbursable grant (Village pays upfront and is reimbursed later); should the project not move forward after spending $500,000 for Phase II, Mr. Dorsey was uncertain if the Village would be required to "pay-back" the State and would need to consult with IDOT to confirm $3 million is the grant cap amount; 80% use of federal funds and 20% use of local funds; Village is applying for additional grants Village-owned water system has 11,000 water line services of which 9,000 have been inspected; 730 homes were identified as having lead service lines; inspections of the remaining lines must be inspected by April 2024 The lead replacement initiative is a Federal mandate It will take approximately one day to replace the water line in a home Board Comments: Expressed concern with the proposed 2% increase for Fire Union employees; concerned the Police and Public Works Unions will ask for the same increase and wants what is fair for all employees. While acknowledging appreciation for the difficult and important work of the Fire Department, Trustee Filippone expressed concern for the integrity of union negotiations. Trustee Filippone voiced concern with the impact of offering additional monies outside of the union contract period already bargained for and how that would impact other union contracts currently and in the future. Trustee Filippone acknowledged there were several hot button issues at play in this vote, including unions, the nature of work, salaries, Village government, taxes, and budgets. Village Manger Michael Cassady responded, stating non-union employees received this one-time 2% pay-out last year and the same benefit is being built into negotiations with the Police Union and was built-in to the Public Works Union negotiations recently due to the current severity of inflation. The Fire Union negotiated their contract before the 5 economic downturn; Village Manager saidTrustee Filippone asked for kindness, equity and fairness and Mr. Cassady stated the Village is striving for the same Increase for firefighters is an important retention mechanism Encouraged communication with our State legislators to acquire funding assistance for the lead service replacement project Support for one-time expenditure to benefit our firefighters Retention of good employees is very important Trustee Filippone requested that the proposed ordinance be separated into three ordinances with three accompanying separate votes. Village Attorney Lance Malina stated since the ordinance is presented as one ordinance, a trustee does not have the right to separate and divide an ordinance. Mr. Malina stated if the motion to waive the rules and adoption passes as presented, there is no further action. If the motions fail, a trustee may request the ordinance to be re- presented. Trustee Filippone said had the votes been separated he would have voted “Nay” on the 2% incentive bonus for reasons previously noted about integrity of union negotiations; he would have voted “Nay” on the bridge expenditure since there was no confirmation that the $500,000 would have been reimbursable even if bridge construction did not ultimately move forward; he would have voted “Aye” on the lead service replacement. Motion by Colleen Saccotelli, second by Vince Dante to waive the rule requiring two readings of an ordinance; Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Agostino Filippone Motion Passed Motion by Bill Grossi, second by Colleen Saccotelli to approve the budget amendment as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Nay: Agostino Filippone Final Resolution: Motion Passed Ordinance No. 6681 9. VILLAGE MANAGER'S REPORT Village Manager Michael Cassady announced next week's Committee of the Whole will be held at Lion's Park Recreation Center from 6:00 p.m to 8:00 p.m. The topic for discussion is an update on downtown development. 10. ANY OTHER BUSINESS Mayor Hoefert reminded that Coffee with Council is scheduled for Saturday, June 10 at 9:00 a.m. Trustee Grossi thanked everyone who attended last Sunday's opening day of the Farmer's Market. The market is sponsored by the Lions Club and is open every Sunday through October. Trustee Grossi also invited everyone to attend the Lions Club's Cruise Nights every Saturday from 3:00 p.m. to 6:00 p.m. Mayor Hoefert encouraged residents to attend the Village-sponsored Fridays on the Green summer concert series. Mayor Hoefert added it is a fun, family-friendly community event. Public Comment: Steve Polit Resident Reminded Mayor Hoefert to ask for public comment on each agenda item 6 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Saccotelli, seconded by Trustee Grossi motioned to adjourn the meeting. By unanimous voice call vote, the June 6, 2023 regular meeting of the Village Board of Trustees adjourned at 8:20 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 7