HomeMy WebLinkAbout6.3 Motion to accept proposal for Central Road & Cathy Lane Crosswalk Improvements Construction Engineering Services in an amount not to exceed $83,954.00.Subject Motion to accept proposal for Central Road &
Cathy Lane Crosswalk !i •
Construction Engineering
• toexceed$83,,954.00.
Meeting June 20, 2023 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD -
Fiscal Impact true
Dollar Amount $83,954.00
Budget Source Capital Improvements Fund
Category CONSENT AGENDA
Type Consent
Staff is seeking to enter into a construction engineering contract to facilitate
construction of the Central Road & Cathy Lane Crosswalk Improvement Project.
The selected consulting engineer will coordinate construction activities and
preconstruction activities, provide geometric control (layout), ensure work is
constructed per the plans and specifications through field observation and
documentation, oversee material testing, prepare pay estimates, perform a final
inspection, develop as -built drawings, and complete final paperwork. GHA will
serve as a Village liaison communicating with IDOT, the Mt. Prospect Park District,
nearby businesses, and residents throughout construction.
Work is expected to begin in August and be completed in the spring 2024.
As the project designer, GHA has been intimately involved in development and
permitting for this project. As a consequence, the firm is uniquely informed and
qualified to provide observation and quality assurance services during the
1
construction phase.
GHA has also provided engineering services on several similar projects in Mount
Prospect including the Central Road & Emerson Street Crosswalk Project. On that
particular project, they provided both design engineering and construction
engineering services.
In addition, GHA is currently designing the Main Street (IL Route 83) & Busse
Avenue Crosswalk Project.
The firm has ample experience designing and constructing crosswalk
improvements on IDOT roadways. Their work has met Village staff's expectations
and achieved project goals.
GHA has provided a proposal to provide construction engineering services in an
amount not to exceed $83,954.00. This represents 9.4% of the low construction
bid, which is within a typical range per industry standards for street improvement
construction engineering. In addition, the hourly rate ($136/hour) is reasonable
and competitive for this type of work.
Alternatives
1. Accept proposal for Central Road & Cathy Lane Crosswalk Improvements
construction engineering services.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the proposal for construction
engineering of the Central Road & Cathy Lane Crosswalk Project as submitted by
Gewalt Hamilton Associates, Inc. of Vernon Hills, Illinois in an amount not to
exceed $83,954.00.
ATTACHMENTS:
GHA Proposal.pdf
2
June 15, 2023
C 0 N S U LT I N G E N G I N E E R S
Mr. Matt Lawrie 625 Forest Edge Drive, Vernon Hills, 11, 60061
Village Engineer TEL 847.47&9700 0 Fax 847.478.9701
Village of Mount Prospect www.glia-engincers.coni
1700 W. Central Road
Mount Prospect, IL 60056
Re: Proposal for Professional Engineering Services
Central Road and Cathy Lane Pedestrian Crossing and Intersection Improvements
Village of Mount Prospect, Illinois
GHA Proposal No.: 2023.CS064
Dear Mr. Lawrie:
Gewalt Hamilton Associates, Inc. (GHA), is pleased to submit our proposal for professional engineering consulting
services regarding the above referenced project to provide construction engineering services to the Village of Mount
Prospect.
Should you have any questions, or if we can be of additional assistance, please feel free to contact me via email at
LDeferville(c)gha-engineers.com or directly at (847) 821-6201. Thank you for the opportunity to be of service, and
we look forward to working with you on this project.
Sincerely,
Gewalt Hamilton Associates, Inc.
Lucas Deferville
Assistant Director of Construction and Survey Services
CC: Michael Vasak, P.E. — Gewalt Hamilton Associates, Inc.
Dave Marquardt — Gewalt Hamilton Associates, Inc.
Encl.: GHA Proposal No. 2023.CS064
3
Proposal for Professional Engineering Services
Phase III Construction Engineering
Central Road and Cathy Lane Pedestrian Crossing
and Intersection Improvements
Village of Mount Prospect, Illinois
GHA Proposal No. 2023.CS064
CONSU LT I N G ENGINEERS
625 Forrest Edge Drive, Vernon Hills, 1L. 60061
"1 EL 847.478.9700 0 FAx 847.478.9701
www.glia-engincers.coni
Village of Mount Prospect (Client), having an address of 50 S. Emerson Street, Mount Prospect, Illinois 60056 and
Gewalt Hamilton Associates, Inc. (GHA), having an office at 625 Forest Edge Drive, Vernon Hills, Illinois 60061,
agree and contract as follows:
I. Project Understanding
The Village of Mount Prospect is proposing to construct a new pedestrian crosswalk and intersection improvements
at Central Road and Cathy Lane. The proposed pedestrian crosswalk will feature a pedestrian activated crosswalk
warning system and new LED illuminated crosswalk signs to improve pedestrian safety and promote alternative
modes of transportation. The intersection improvements will include widening of the existing roadway width on
Central Road for approximately 830 linear feet to accommodate new dedicated left -turn lanes onto Cathy Lane from
both directions of travel. In general, the work includes earth excavation, pavement widening, minor drainage
improvements and utility structure adjustments, aggregate subbase installation, new concrete curb and gutter, hot -
mix asphalt surface removal and replacement, concrete median installation, sidewalk removal and replacement,
accessible pedestrian signals, new pavement markings, sod placement, and other associated improvements. It is
anticipated that this project will commence in late August 2023 and be substantially completed by the end of the
2023 construction season.
II. Scope of Services: Construction Engineering
The scope of services is based upon our knowledge of the Village, our familiarity with the project, and our experience
in performing resident engineering services on comparable pedestrian crossing and intersection improvement
projects for area communities. GHA currently anticipates the Central Road and Cathy Lane Pedestrian Crossing
and Intersection Improvements project taking approximately thirty-five (35) working days or seven (7) weeks to
substantially complete. We anticipate fifty (50) hours per week of full-time construction observation of the necessary
construction operations and processes to ensure all materials and procedures are in conformance with Village and
permitting agency requirements. GHA will also contract and coordinate with an IDOT prequalified geotechnical and
material testing subconsultant for material testing on subgrade, concrete, and HMA pavement. If construction
activities extend beyond the estimated seven (7) weeks, due to tasks out of GHA's control, we will request additional
services.
It is our practice to adhere to construction industry standards and compliance with the project plans and
specifications to efficiently produce a quality project. As such, GHA's Construction Engineering Services will be
performed in accordance with the following services:
1. Prior to construction commencement, GHA will coordinate and provide written communication to nearby
project stakeholders such as park districts, local businesses, and residents. We anticipate preparing and
hand distributing one resident notification prior to the start of construction.
2. GHA will oversee a scheduled pre -construction meeting with project stakeholders prior to the start of
construction and provide the meeting attendees with a summary in the form of Minutes for their records.
June 15, 2023 GHA Proposal No. 2023.CS064 Page 1 of 4 4
3. GHA will review drawings, diagrams, illustrations, brochures, catalog cuts, shop drawings, project
schedules, and other data which the Contractor is required to submit for conformance with the design
concept and compliance with the contract documents.
4. GHA will provide geometric control by our Licensed Surveyors in accordance with the Recurring Special
Provision `Construction Layout Stakes'. We will locate and reference the control points established for the
layout of the work per the Alignment Ties and Benchmarks sheets in the Engineering plans.
5. GHA will provide dedicated staff certified in IDOT Documentation of Contract Quantities to serve as the
Resident Engineer (R.E.), provide detailed construction documentation for the project duration, and ensure
the improvements are constructed to general conformance with the contract plans and specifications. We
will utilize GHA's standard documentation procedures which align with (DOT's Documentation of Contract
Quantities guide. We will provide Daily Observation Reports, Weekly Reports, Daily Quantities, Quantity
Book, Pay Estimates, Authorizations, and other reports as required. We will measure, record, and provide
source documentation daily for all quantities for which payment will be made, and we will adhere to general
IDOT requirements regarding inspection rates, including, but not limited to, depth checks, yield
requirements, and material weight ticket collection. GHA will keep a project box on site, including all the
necessary up-to-date documentation in accordance with standard procedures and IDOT's Documentation
of Contract Quantities guide.
6. If a field change or Authorization is required, whether force account or agreed unit price, GHA will notify
and advise the Village prior to making any decisions that may affect the budget. In addition, our
documentation of the Contractor's daily activities will help provide sufficient information to permit verification
of the nature and costs of any changes in plans or authorized extra work.
7. GHA will contract and coordinate with an IDOT prequalified geotechnical and material testing subconsultant
who will administer the quality assurance testing for the field and laboratory requirements regarding hot -
mix asphalt, concrete, soils, and aggregate quality. We will confirm and document that all the materials
used on the project meet or exceed the quality requirements of the contract. An allowance for this work has
been provided in our fee table.
8. GHA will make observations of the utility marks provided by the JULIE system and address potential
conflicts with the Contractor.
9. GHA will perform daily traffic control inspections in addition to those required weekly and bi-monthly during
night hours, and respectively submit deficient remarks to the Contractor with appropriate corrections
requested.
10. GHA will review associated documentation and prepare monthly pay requests for the Village's review and
provide the required documentation and recommend payment.
11. GHA will schedule a final walk-through upon project completion with the Village of Mount Prospect
representatives to generate a punch list of deficiencies.
12. GHA will keep current red -marked as -built drawings as the work is performed. We will annotate by hand all
revisions, substitutions, variations, and omissions made or discovered during construction. Upon project
completion, GHA will provide the Village with electronic copies of the hand -annotated, red -marked plan set.
13. GHA will coordinate contract closeout procedures with the Contractor and the Village to ensure an
expedient and productive closeout timeline.
June 15, 2023 GHA Proposal No. 2023.CS064 Page 2 of 4 5
14. As a representative or liaison of the Village of Mount Prospect, GHA staff understands the importance of
our interface with the public, and will conduct all dealings with public officials, business owners, residents,
and the traveling public with professionalism and courtesy.
III. Services Not Included
The following are not included in our Scope of Services:
Construction layout, pre and post cross-sections, as -built surveys.
Permit and review fees.
IEPA NPDES inspections and SWPPP plan preparation.
4. Project documentation using IDOT CMMS management system.
Meetings with public officials, Village staff, construction managers, agencies, contractors, homeowners,
or consultants beyond those included in the scope.
Structural Engineering.
Other services not specifically identified in Section II. Scope of Services.
IV. Proposed Engineering Staff
Mr. Lucas Deferville will serve as the Project Manager, and Mr. Jon Zuhr will serve as the Resident Engineer.
Additional professional and technical staff will provide support and assistance as needed.
V. Compensation for Services
For the services noted above and based on the anticipated project duration, GHA proposes billing on a time and
material (T&M) basis in accordance with our 2023 Hourly Rate schedule attached herein, based on the estimated
amounts as follows:
Construction Engineering Services $76,549.00
QA Material Testing (Allowance) $5,000.00
T&M Fee $81,549.00
Estimated Reimbursable Expenses $2,405.00
T&M Fee + Reimbursables $83,954.00
If required, any reimbursable expenses, including items such as printing, messenger service, truck days, mileage
etc., will be billed direct to the Client without markup. Statements of GHA charges made against a project are
submitted to Clients every four weeks and will detail services performed. This permits the Client to review the status
of the work in progress and the charges made.
Should additional services be requested and authorized by the Client beyond those outlined in Section II: Scope of
Services, will be billed on a time -and -material (T&M) basis in accordance with the attached GHA Hourly Rate
schedule. GHA will coordinate with the Client prior to completing any additional services.
June 15, 2023 GHA Proposal No. 2023.CS064 Page 3 of 4 6
VI. General Conditions
The delineated services provided by Gewalt Hamilton Associates, Inc. (GHA) under this Agreement will be
performed as reasonably required in accordance with the generally accepted standards for civil engineering and
surveying services as reflected in the contract for this project at the time when and the place where the services are
performed.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a
third party against either the Client or GHA. GHA's services under this Agreement are being performed solely for
the Client's benefit, and no other party or entity shall have any claim against GHA because of this Agreement or the
performance or nonperformance of services hereunder. In no event shall GHA be liable for any loss of profit or any
consequential damages.
GHA shall not have control of and shall not be responsible for construction means, methods, techniques, sequences,
or procedures, or for job site safety measures. Such control is the sole responsibility of the Client's Contractor.
The Client and GHA agree that all disputes between them arising out of or relating to this Agreement, or the Project
shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree otherwise.
This Agreement, including all subparts and Attachment A, which is attached hereto and incorporated herein as the
General Provisions of this Professional Services Agreement, constitute the entire integrated agreement between
the parties which may not be modified without all parties consenting thereto in writing.
VII. Authorization
By signing below, you indicate your acceptance of this Agreement in its entirety.
Gewalt Hamilton Associates, Inc.
M
Lucas Deferville
Village of Mount Prospect
Assistant Director of Construction & Survey Services Name:
Title:
Date:
Encl.: Attachment A
BDE 3608 Fees
BDE 436 Direct Expenses
Staff Hour Table
GHA Hourly Rates
June 15, 2023 GHA Proposal No. 2023.CS064 Page 4 of 4 7
ATTACHMENT A TO GEWALT HAMILTON ASSOCIATES, INC.
PROFESSIONAL SERVICES AGREEMENT
1. Standard of Care. The services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be reasonably
performed consistent with the generally accepted standard of care for the Scope of Basic Services called for herein at the time when and the
place where the services are provided. GHA will use reasonable care to comply with applicable codes and laws in effect at the time its services
are provided.
2. Duration of Proposal. The terms of this Agreement are subject to renegotiation if not accepted within 60 calendar days of the date
indicated on this Agreement. Requests for extension beyond 60 calendar days shall be made in writing prior to the expiration date. The fees
and terms of this Agreement shall remain in full force and effect for one year from the date of acceptance of this Agreement, and shall be
subject to revision at that time, or any time thereafter if GHA gives written notice to the other party at least 60 calendar days prior to the
requested date of revision. In the event that the parties fail to agree on the new rates or other revisions, either party may terminate this Agreement
as provided for herein.
3. Client Information. Client shall provide GHA will all project criteria and full information for its Scope of Basic Services. GHA may
rely, without liability, on the accuracy and completeness of the information Client provides, including that of its other consultants, contractors
and subcontractors, without independently verifying that information.
4. Payment. Payments are due within 30 calendar days after a statement is rendered. Statements not paid within 60 calendar days of the
end of the calendar month when the statement is rendered will bear interest at the rate of one percent (1.0%) per month until paid. The provision
for the payment of interest shall not be construed as authorization to pay late. Failure of the Client to make payments when due shall, in GHA's
sole discretion, be cause for suspension of services without breach or termination of this agreement. Upon notification by GHA of suspension
of services, Client shall pay in full all outstanding invoices within 7 calendar days. Client's failure to make such payment to GHA shall constitute
a material breach of the Agreement and shall be cause for termination by GHA. GHA shall be entitled to reimbursement of all costs actually
incurred by GHA in collecting overdue accounts under this Agreement, including, without limitations, attorney's fees and costs. GHA shall
have no liability for any claims or damages arising from either suspension or termination of this Agreement due to Client's breach The Client's
obligation to pay for GHA's services is in no way dependent upon the Client's ability to obtain financing, rezoning, payment from a third party,
approval of governmental or regulatory agencies or the Client's completion of the project.
5. Instruments of Service. The Client acknowledges GHA's plans and specifications, including field data, notes, calculations, and all
documents or electronic data, are instruments of service. GHA shall retain ownership rights over all original documents and instruments of
service. All instruments of service provided by GHA shall be reviewed by Client within 10 calendar days of receipt. Any deficiencies, errors,
or omissions the Client discovers during this period will be reported to GHA and will be corrected as part of GHA's Basic Services. Failure to
provide such notice shall constitute a waiver. The Client shall not reuse or make, or permit to be made, any modifications to the instruments of
service without the prior written authorization of GHA. The Client waives all claims against GHA arising from any reuse or modification of
the instruments of service not authorized by GHA. The Client agrees, to the fullest extent permitted by law, to defend and indemnify and hold
GHA harmless from any liability, damage, or cost, including attorneys' fees, arising from the unauthorized reuse or modification of the
instruments of service by any person or entity. The parties agree that if elements of the Scope of Basic Services identified in this Agreement
are reduced and/or eliminated by Client, then Client waives, releases and holds GHA harmless from all claims and damages arising from those
reduced and/or eliminated services. If GHA's Scope of Basic Services does not include construction administration phase services, Client
assumes responsibility for interpretation of the instruments of service and construction observation, and waives all claims against GHA for any
act, omission or event connected thereto. Unless included in GHA's Scope of Basic Services, GHA shall not be liable for coordination with of
the services of Client's other design professionals.
6. Electronic Files. The Client acknowledges that differences may exist between the electronic files delivered and the printed instruments
of service. In the event of a conflict between the signed / sealed printed instruments of service prepared by GHA and the electronic files, the
signed / sealed instruments of service shall control. GHA's electronic files shall be prepared in the current software GHA uses and will follow
GHA's standard formatting unless the Scope of Basic Services requires otherwise. Client accepts that GHA makes no warranty that its software
will be compatible with other systems or software.
7. Applicable Codes. The Client acknowledges that applicable laws, codes and regulations may be subject to various, and possibly
contradictory, interpretations. Client accepts that GHA does not warrant or guarantee that the Client's project will comply with interpretations
of applicable laws, codes, and regulations as they may be interpreted to the project. Client agrees that GHA shall not be responsible for added
project costs, delay damages, or schedule changes arising from unreasonable or unexpected interpretations of the laws, codes, or regulations
applied to the project, nor for changes required by the permitting authorities due to changes in the law that became effective after completion
of GHA's instruments of service. Client shall compensate GHA for additional fees required to revise the instruments of service to comply with
such interpretations. Client shall also compensate GHA for additional fees required to revise the instruments of service if Client changes the
project scope after GHA's completes its instruments of service.
8. Utilities and Soils. When the instruments of service include information pertaining to the location of underground utility facilities or
soils, such information represents only the opinion of the engineer as to the possible locations. This information may be obtained from visible
surface evidence, utility company records or soil borings performed by others, and is not represented to be the exact location or nature of these
utilities or soils in the field. Client agrees that GHA may reasonably rely on the accuracy and completeness of information furnished by third
parties respecting utilities, underground conditions and soils without performing any independent verification. Contractor is solely responsible
for utility locations, their markings in the field and their placement on the plans based on information they provided. Client agrees GHA is not
liable for damages resulting from utility conflicts, mistaken utility locates, unfavorable soils, and concealed or unforeseen conditions, including
but not limited to added construction costs and/or project delays. If the Client wishes to obtain the services of a contractor to provide test holes
and exact utility locations, GHA may incorporate that information into the design and reasonably rely upon it. If not included in the Scope of
Basic Services, such work will be compensated as additional services.
8
Attachment A. July, 2018 Page 1 42
9. Opinion of Probable Construction Costs. GHA's Scope of Basic Services may include the preparation of an opinion of probable
construction costs. Client acknowledges that GHA has no control over the costs of labor, materials, or equipment, or over the contractor's
methods of determining prices, or over competitive bidding or market conditions. Opinions of probable costs, shall be made on the basis of
experience and qualifications applied to the project scope contemplated by this Agreement as well as information provided by Client (the
accuracy and completeness of which GHA may rely upon), and represent GHA's reasonable judgment. Client accepts that GHA does not
guarantee or warrant that proposals, bids, or the actual construction costs will not vary from opinions of probable cost prepared for the Client.
GHA shall not be liable for cost differentials between the bid and/or actual costs and GHA's opinion of probable construction costs. Client
agrees it shall employ an independent cost estimator if, based on its sole determination, it wants more certainty respecting construction costs.
10. Contractor's Rork. Client agrees that GHA does not have control or charge of and is not responsible for construction means,
methods, techniques, sequences or procedures, or for site or worker safety measures and programs including enforcement of Federal, State and
local safety requirements, in connection with construction work performed by the Client or the Client's construction contractors. GHA is not
responsible for the supervision and coordination of Client's construction contractors, subcontractors, materialmen, fabricators, erectors,
operators, suppliers, or any of their employees, agents and representatives of such workers, or responsible for any machinery, construction
equipment, or tools used and employed by contractors and subcontractors. GHA has no authority or right to stop the work. GHA may not direct
or instruct the construction work in any regard. In no event shall GHA be liable for the acts or omissions of Client's construction contractors,
subcontractors, materialmen, fabricators, erectors, operators or suppliers, or any persons or entities performing any of the work, or for failure
of any of them to carry out their work as called for by the Construction Documents. The Client agrees that the Contractor is solely responsible
for jobsite and worker safety and warrants that this intent shall be included in the Client's agreement with all prime contractors. The Client
agrees that GHA and GHA's personnel and consultants (if any) shall be defended/indemnified by the Contractor for all claims asserted against
GHA which arise out of the Contractor's or its subcontractors' negligence, errors or omissions in the performance of their work, and shall also
be named as an additional insured on the Contractor's and subcontractors' general liability insurance policy. Client warrants that this intent
shall be included in the Client's agreement with all prime contractors. if the responsible prime contractor's agreement fails to comply with the
Client's intent, then the Client agrees to assume the duty to defend and indemnify GHA for claims arising out of the Contractor's or
subcontractors' negligence, errors or omissions in the performance of their work.
11. Contractor Submittals. Shop drawing and submittal reviews by GHA shall apply only to the items in the submissions that concern
GHA's scope of Basic Services and only for the purpose of assessing if, upon successful incorporation in the project, they are generally
consistent with the GHA's Instruments of Service. Client agrees that the Contractor is solely responsible for the submissions and for compliance
with the Instruments of Service. Owner agrees that GHA's review and action in relation to the submissions does not constitute the provision of
means, methods, techniques, sequencing or procedures of construction or extend to jobsite or worker safety. GHA's consideration of a
component does not constitute acceptance of an assembled item.
12. Hazardous Materials. Client agrees that GHA has no responsibility or liability for any hazardous or toxic materials, contaminants or
pollutants.
13. Record Drawings. If required by the Scope of Basic Services, record drawings will be prepared which may include unverified
information compiled and furnished by others, the accuracy and completeness of which GHA may reasonably rely upon. Client accepts that
GHA shall not verify the information provided to it and agrees GHA will not be responsible for any errors or omissions in the record drawings
due to incorrect or incomplete information furnished by others to GHA.
14. Disputes. Client agrees to limit GHA's total aggregate liability to the Client for GHA's alleged acts, errors or omissions to $50,000
or the amount of GHA's paid fees for its services on the project, whichever is greater. GHA's liability to Client shall be limited to twelve
months from the last invoice submitted to Client by GHA, regardless of payment by Client. GHA makes no guarantees or warranties, either
expressed or implied, including any warranty of habitability or fitness for a particular purpose_ The parties agree to waive all claims against
the other for any and all consequential damages, including attorneys' fees. The parties agree to waive against each other all rights and claims
otherwise covered by property insurance, by builder's risk insurance or by all risk insurance, including but not limited to subrogation rights
regardless of whether the claims arise during or post -construction and regardless of final payment to GHA.
All disputes arising out of or relating to this Agreement shall first be negotiated between the parties. If unresolved, the dispute shall be
submitted to mediation as a condition precedent to litigation. Mediation shall take place in Chicago, Illinois unless the Client and GHA mutually
agree otherwise. The fees and costs of the mediator shall be apportioned equally between the parties. If mediation is unsuccessful, litigation
shall be the form of dispute resolution and shall be filed in the jurisdiction where the project was pending. The controlling law shall be the law
of the jurisdiction where the project was located. Client agrees that all causes of action under this Agreement shall be deemed to have accrued
and all statutory limitations periods shall commence no later than the date of GHA's services being substantially completed. Client agrees that
any claim against GHA arising out of this Agreement shall be asserted only against the entity and not against GHA's owners, officers, directors,
shareholders, or employees, none of whom shall bear any liability and may not be subject to any claim.
15. Miscellaneous. Either Client or GHA may terminate this Agreement without penalty at any time with or without cause by giving the
other party ten (10) calendar days prior written notice. The Client shall, within thirty (30) calendar days of termination pay GHA for all set -vices
rendered and all costs incurred up to the date of termination in accordance with compensation provisions of this Agreement. Client shall not
assign this Agreement without GHA's prior written consent. There are no third -party beneficiaries to this Agreement.
9
Attachment A. July, 2018 Page 2 42
FIRM NAME
PRIME/SUPPLEMENT
Prepared By
PAYROLL ESCALATION TABLE
FIXED RAISES
Gewalt Hamilton Associates, I
Printed 6/15/2023 10:01 AM
CONTRACT TERM
5 MONTHS
START DATE
8/1/2023
RAISE DATE
8/2/2023
END DATE
12/31/2023
ESCALATION PER YEAR
Bureau of Design and Environment
Prepared By: Consultant
DATE 06/15/23
PTB -ITEM# 1
OVERHEAD RATE 163.18%
COMPLEXITY FACTOR 0
% OF RAISE 3%
year First date Last date Months % of Contract
0 8/1/2023 8/2/2023 0 0.00%
1 8/3/2023 1/2/2024 5 103.00%
The total escalation = 3.00%
Page 1 of 5
BDE 3608 Template (Rev. 10/28/21)
10
r
T
FIRM NAME
PRIME/SUPPLEMENT
PTB -ITEM #
PAYROLL RATES
Gewalt Hamilton Associ: DATE
ESCALATION FACTOR
Note: Rates should be capped on the AVG 1 tab as necessary
3.00%
Principal
IDOT
$80.56
CLASSIFICATION
PAYROLL RATES
CALCULATED RATE
CE VI
ON FILE
$72.36
Principal
$78.21
$80.56
CE VI
$75.00
$77.25
CE VI
$70.25
$72.36
CE IV
$57.50
$59.23
CE III
$44.00
$45.32
CE III
$39.79
$40.98
CEI
$33.21
$34.21
LS IV
$52.88
$54.47
LS III
$43.81
$45.12
LS I
$23.50
$24.21
GISP III
$61.00
$62.83
ETV
$63.25
$65.15
ET IV
$40.21
$41.42
ET III
$33.83
$34.84
ET II
$31.50
$32.45
ET I
$24.50
$25.24
AD I
$25.96
$26.74
Environmental Consultant I
$31.00
$31.93
Bureau of Design and Environment
Prepared By: Consultant
06/15/23
Printed 6/15/2023 10:01 AM Page 2 of 5 BIDE 3608 Template (Rev. 10/28/21)
FIRM
PTB -ITEM #
PRIME/SUPPLEMENT
COST PLUS FIXED FEE
COST ESTIMATE OF CONSULTANT SERVICES
Gewalt Hamilton Associates, Inc.
OVERHEAD RATE 163.18%
COMPLEXITY FACTOR 0
Bureau of Design and Environment
Prepared By: Consultant
DATE 06/15/23
DBE
DROP ITEM
BOX
MANHOURS
(A)
PAYROLL
(B)
OVERHEAD
&
FRINGE BENF
(C)
DIRECT
COSTS
(D)
FIXED
FEE
(E)
SERVICES
BY DBE
OTHERS TOTAL
(G) (H)
TOTAL
(B -G)
% OF
GRAND
TOTAL
Preconstruction Coordinatic
48
2,178
3,554
806
-
6,538
7.79%
Preconstruction Meeting
6
296
483
110
-
889
1.06%
Control Layout
19
867
1,414
321
-
2,602
3.10%
Project Management
28
1,824
2,977
2,405
675
5,000 -
12,881
15.34%
Construction Observation
315
13,046
21,289
4,827
-
39,162
46.65%
Pay Estimates
12
782
1,276
289
-
2,347
2.80%
Traffic Control Inspections
8
331
541
123
-
995
1.19%
RFI's
24
1,679
2,740
621
-
5,040
6.00%
Punch List & Final Inspectic
44
1,917
3,129
709
-
5,755
6.85%
Record Drawings
8
331
541
123
-
995
1.19%
Project Closure
52
2,249
3,669
832
-
6,750
8.04%
Subconsultant DL
01
1
-
TOTALS 1
5641
25,500 1
41,613 1
2,405 1
9,436 1
5,000 1
83,954
100.00%
67,113
Printed 6/15/2023 10:01 AM
Page 3 of 5
DBE 0.00%
BDE 3608 Template (Rev. 10/28/21)
iK
FIRM
PTB -ITEM#
PRIME/SUPPLEMENT
Gewalt Hamilton Associates, Inc.
AVERAGE HOURLY PROJECT RATES
Bureau of Design and Environment
Prepared By: Consultant
DATE 06/15/23
SHEET
OF
PAYROLL.TAL
CLASSIFICATION
PROJ. RATES..
-
13
Printed 6/15/2023 10:01 AM Page 4 of 5 BDE 3608 Template (Rev. 10/28/21)
FIRM
PTB -ITEM#
PRIME/SUPPLEMENT
Gewalt Hamilton Associates, Inc.
AVERAGE HOURLY PROJECT RATES
Bureau of Design and Environment
Prepared By: Consultant
DATE 06/15/23
SHEET 2 OF 5
PAYROLL..
CLASSIFICATION
14
Printed 6/15/2023 10:01 AM Page 5 of 5 BIDE 3608 Template (Rev. 10/28/21)
14
Printed 6/15/2023 10:01 AM Page 5 of 5 BIDE 3608 Template (Rev. 10/28/21)
111inob D Direct Costs Check Sheet
of Transpolrtafion
COMPANY NAME: Gewalt Hamilton Associates
...............................................................................................................
PTB NUMBER:
...............................................................................................................
TODAY'S DATE: 6/15/2023
Per Diem (per GOVERNOR'S TRAVEL CONTROL
Up to state rate maximum
$0.00
$0.00
BOARD)
Lodging
(per GOVERNOR'S TRAVEL CONTROL BOARD)
iActual cost (Up to state rate maximum)
$0.00j
$0.00
Lodging Taxes and Fees
Actual cost
$0.00
$0.00
(per GOVERNOR'S TRAVEL CONTROL BOARD)
d
1
Air Fare
'Coach rate, actual cost, requires minimum two weeks' notice,
$0.00;
$0.00
jwith prior IDOT approval
Vehicle Mileage (per GOVERNOR'S TRAVEL
Up to state rate maximum
$0.500
$0.00
CONTROL BOARD)
Vehicle Owned or Leased
j$32.50/half day (4 hours or less) or $65/full day
37 $65.001
$2,405.00
Vehicle Rental
Actual cost (Up to $55/day)
$0.00
$0.00
Tolls
'Actual cost
$0.00'
$0.00
Parking
Actual cost
$0.00
$0.00
Overtime
'Premium portion (Submit supporting documentation)
$0.00'
$0.00
Shift Differential
Actual cost (Based on firm's policy)
$0.00
$0.00
Overnight Delivery/Postage/Courier Service
iActual cost (Submit supporting documentation)
$25.00,
$0.00
Copies of Deliverables/Mylars (In-house)
Actual cost (Submit supporting documentation)
$0.25
$0.00
Copies of Deliverables/Mylars (Outside)
'Actual cost (Submit supporting documentation)
$0.00,
$0.00
Project Specific Insurance
Actual cost
$0.00
$0.00
Monuments (Permanent)
'Actual cost
$0.00'
$0.00
Photo Processing
Actual cost
$0.00
$0.00
2 -Way Radio (Survey or Phase III Only)
'Actual cost
$0.00
$0.00
Telephone Usage (Traffic System Monitoring Only)
Actual cost
$0.00
$0.00
CADD
'Actual cost (Max $15/hour)
$0.00'
$0.00
Web Site
Actual cost (Submit supporting documentation)
$0.00
$0.00
Advertisements
iActual cost (Submit supporting documentation)
$0.00,
$0.00
Public Meeting Facility Rental
Actual cost (Submit supporting documentation)
$0.00
$0.00
Public Meeting Exhibits/Renderings &Equipment
'Actual cost (Submit supporting documentation)
$0.00'
$0.00
Recording Fees
Actual cost
$0.00
$0.00
Transcriptions (specific to project)
iActual cost
$0.00,
$0.00
Courthouse Fees
Actual cost
$0.00
$0.00
Storm Sewer Cleaning and Televising
'Actual cost (Requires 2-3 quotes with IDOT approval)
$0.001
$0.00
Traffic Control and Protection
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00
$0.00
Aerial Photography and Mapping
'Actual cost (Requires 2-3 quotes with IDOT approval)
$0.001
$0.00
Utility Exploratory Trenching
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00
$0.00
Testing of Soil Samples"
'Actual cost
$0.00'
$0.00
Lab Services`
Actual cost (Provide breakdown of each cost)
$0.00
$0.00
Equipment and/or Specialized Equipment Rental'
'Actual cost (Requires 2-3 quotes with IDOT approval)
$0.001
$0.00
$0.00
$0.00
$0.00f
$0.00
$0.00
$0.00
$0.00f
$0.00
$0.00
$0.00
$0.00f
$0.00
$0.00
$0.00
$0.00f
$0.00
$0.00
$0.00
$0.001
$0.00
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
PRINTED 6/15/2023 BDE 436 (Rev. 02/02/ 15
Central Road and Cathy Lane Pedestrian Crossing and Intersection Improvements
Staff Hour Estimate of Consultant Services
Gewalt Hamilton Associates, Inc.
June 15, 2023 GHA Proposal No. 2023.CS064 Page 1 of 1 16
Total
CE IV
LS IV LS III ET V ET IV
Hours
I. Phase III Construction Engineering
Preconstruction Coordination 8 40 48
Preconstruction Meeting 2 4 6
Control Layout 1 18 19
Project Management 28 28
Construction Observation
315
315
Pay Estimates
12
12
Traffic Control Inspections (Nights)
8
8
RFI's
16
8
24
Punch List & Final Inspections
4 40
44
Record Drawings
8
8
Project Closure
4 48
52
I. Category Subtotal
16
1 18 66 463
564
June 15, 2023 GHA Proposal No. 2023.CS064 Page 1 of 1 16
fi1 GEWALT HAMILTON� ASSOCIATES, INC.
.In L, mployee-Owned C'onr any
GHA PROFESSIONAL SERVICES HOURLY RATE GUIDE:
2023
The following rates will remain in effect until December 31, 2023, at which time they are subject to an
annual increase:
PRINCIPAL
$ 260.00
CIVIL ENGINEER VI
$ 230.00
CIVIL ENGINEER V
$ 218.00
CIVIL ENGINEER IV
$ 202.00
CIVIL ENGINEER III
$ 180.00
CIVIL ENGINEER II
$ 170.00
CIVIL ENGINEER 1
$ 148.00
LAND SURVEYOR IV
$ 200.00
LAND SURVEYOR III
$ 165.00
LAND SURVEYOR II
$ 145.00
LAND SURVEYOR 1
$ 135.00
GIS PROFESSIONAL III
$ 190.00
GIS PROFESSIONAL II
$ 156.00
GIS PROFESSIONAL 1
$ 148.00
ENVIRONMENTAL CONS. 1 $ 138.00
ENGINEERING TECHNICIAN V
$ 210.00
ENGINEERING TECHNICIAN IV
$ 160.00
ENGINEERING TECHNICIAN III
$ 142.00
ENGINEERING TECHNICIAN II
$ 125.00
ENGINEERING TECHNICIAN 1
$ 95.00
ACCOUNTING II
$ 182.00
ACCOUNTING 1
$ 125.00
ADMINISTRATIVE 1
$ 88.00
Services provided under this Agreement will be billed according to the rates in effect at the time
services are rendered.
HAMILTONGEWALT •CIATES, INC. - 62S FOREST EDGED•VERNON.00.
f
17