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Home My WebLink About3.1 Minutes 05/16/23Village of Mount Prospect Regular Meeting of the Village Board Tuesday, May 16, 2023 / 7:00 p.m. Aiirieii,iided 6/5/202,3 1. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:16 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Agostino Filippone, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak and Trustee Colleen Saccotelli Absent: None 2.1 Pledge of Allegiance led by Trustee Dante 2.2 Invocation - Trustee Saccotelli provided the invocation. 3. APPROVAL OF MINUTES 3.1 Minutes of the regular Meeting of the Village Board - May 2, 2023 Motion by Colleen Saccotelli, second by Bill Grossi to approve the meeting minutes of May 2, 2023: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Absent: None Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PRESENTATION: Police Department - Administer the Oath of Office to: Bart Tweedie - Commander Mount Prospect Police Chief Mike Eterno provided a background of Bart Tweedie's achievements and outstanding job performance that led to his promotion from Sergeant to Commander of the Mount Prospect Police Department. Village Clerk Karen Agoranos administered the Oath of Office to Commander Tweedie. 4.2 ACCOLADES: Presentation of accreditation plaque by the American Public Works Association. American Public Works Association representative Sean O'Dell presented Public Works Director Sean Dorsey a plaque, awarding the Mount Prospect Public Works Department formal accreditation by the American Public Works Association (APWA). This declaration of accreditation 2 formally verifies and recognizes the Public Works department for compliance with the recommended practices of the American Public Works Association. Seeking accreditation is a voluntary approach to objectively evaluate, verify and recognize compliance with recommended management practices. Mr. Dorsey identified key members of the Public Works staff and thanked them for their hard work and dedication to excellence. Mayor Hoefert, on behalf of the Board, and Village Manager Michael Cassady congratulated the entire Public Works team for this important and well-deserved recognition. Mayor Hoefert read the following proclamations into record: 4.3 PROCLAMATION: National Public Works Week May 21 - 27, 2023 Accepted by Mr. Dorsey who invited the community to attend Saturday's annual Public Works Open House. Mr. Dorsey provided a few details of the day's family -friendly events, demonstrations, and activities. 4.4 PROCLAMATION: Monarch Butterfly Day - May 20, 2023 Proclamation accepted by members of the Mount Prospect Monarch Group and the Garden Club of Mount Prospect. 4.5 PROCLAMATION: Mental Health Awareness Month - May 2023 Mount Prospect Police Social worker Sandy Ziesak accepted. 4.6 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance increases the number of Class "F-8" liquor licenses by one (1) SALERNO'S MT. PROSPECT INC. d/b/a SALERNO'S PIZZERIA & EATERY, WHISKEY HILL BREWING & KITCHEN located at 99 W. Prospect Avenue, Mount Prospect, IL. Petitioner Robert Salerno was present and answered questions from the Board. Mr. Salerno estimates an August 2023 opening for Salerno's Pizzeria and Eatery, followed by a September 2023 opening for Whiskey Hill Brewing. Mr. Salerno thanked the Board for their continued support. Motion by Colleen Saccotelli, second by Bill Grossi to waive the rule requiring two readings of an ordinance: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Absent: None Resolution: Motion Passed Motion by Colleen Saccotelli, second by Bill Grossi to approve the subject ordinance: Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Absent: None Final Resolution: Motion Passed Ordinance No. 6676 S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Steve Polit 601 N. Wilshire • Preserving and sustaining the existence of monarch butterflies, bees and insects is an ongoing effort • Education is important to understand the concept and importance of "No Mow May" Pat Rubino 220 Can Dota 3 Expressed concern regarding traffic patterns around Lincoln School; requested traffic study Village Manager Michael Cassady responded, stating the Village is currently working with School District 57 on this issue and offered a follow-up conversation with her 6. CONSENT AGENDA As members of the Lions Club Board of Directors, Trustees Dante and Grossi each announced their decision to abstain from the vote on items 6.2 and 6.3. Clerk Agoranos acknowledged their votes of abstention will be recorded accordingly in the meeting's minutes. Motion by Terri Gens, second by Vincent Dante to approve the consent agenda: Yea: Vincent Dante*, Agostino Filippone, Terri Gens, Bill Grossi*, John Matuszak, Colleen Saccotelli Nay: None Absent: None Final Resolution; Motion Passed 6.1 List of Bills - April 26, 2023 to May 9, 2023 - $ 2,900,277.78 6.2 A RESOLUTION AUTHORIZING EXECUTION OF GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT THE FARMERS MARKET *Abstain: Vincent Dante, Bill Grossi Resolution No. 9-23 6.3 A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT WEEKLY CAR SHOWS *Abstain: Vincent Dante, Bill Grossi Resolution No. 10-23 6.4 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-1" Liquor Licenses by one (1) Chipotle Mexican Grill Inc. d/b/a Chipotle Grill #631 located at 102 E. Kensington Road, Mount Prospect, IL. Ordinance No. 6677 6.5 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-1" Liquor Licenses by one (1) MANY MICE RESTORED LLC d/b/a SURF'S UP located at 220 Randhurst Village Drive, Mount Prospect, IL. Ordinance No. 6678 6.6 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE AMENDING CHAPTER 18, -TRAFFIC- IN THE VILLAGE CODE OF MOUNT PROSPECT, SECTION 18.2009C. This ordinance will prohibit parking from 8:00 AM to 9:30 AM on the east side of Aspen Drive from Maya Lane to the school driveway at Frost Elementary School on school days. Ordinance No. 6679 7. OLD BUSINESS None S. NEW BUSINESS 8.1 Motion to Establish the Village of Mount Prospect Economic Emergency Fund Director of Finance Amit Thakkar presented items 8.1, 8.2 and 8.3 together in one presentation. 4 Mr. Thakkar began by defining what a fund balance is and its importance, relevance and purpose to a governmental body. A fund balance includes three categories: Non -spendable Fund Balance, Restricted Fund Balance (revenue for a specific reason and purpose i.e. American Rescue Fund) and Unrestricted Fund Balance (budget -approved expenses for day-to-day services). Mr. Thakkar explained that a fund balance is needed because not all revenues are collected upfront or at the same time. By state regulation under the Prompt Payment Act, the Village is required to pay all bills within sixty days or less; the fund balance assists with this in addition to compliance with on-time debt service payments, risk management purposes and stabilization of tax rates. Mr. Thakkar further explained what a fund balance does for a municipality by stating it defines the minimum, maximum and target fund balance and defines action items in cases where the fund balance falls below the minimum required fund balance. The fund balance also ensures continuity of operation and is an important criterion evaluated by credit rating agencies. The higher the fund balance policy requirements, the higher the creditworthiness, which results in a lower interest rate. Mr. Thakkar stated the Village's target fund balance is 25 percent of the year's annual budgeting expenditures. Mr. Thakkar added the maximum fund balance is capped at 50 percent. Recent projects funded by the Fund Balance included flood control projects at Burning Bush and Aspen Trails, abatement of pension levies, abatement of Police and Fire Headquarter debt levies and replacement of the Village Vehicle Sticker program revenue. Mr. Thakkar presented issues with the Village's current Fund Balance Policy. The issues include emphasis placed on the accounting fund balance instead of a spendable fund balance, absence of an official emergency fund and lack of long-term contingency reserves should the Village be faced with economic downturns, state legislative impacts and other emergency challenges. Mr. Thakkar provided a snapshot of the Village's current fund balance along with how much fund balance is sufficient to maintain a smooth operation that includes a four-month cash reserve balance. Future uses of the fund balance include $2 million towards additional pension abatements, $1.4 million toward Police and Fire Headquarters bond and $1.4 million to the Vehicle Sticker fund, resulting in approximately $282 annual relief for an average household. Mr. Thakkar shared staff recommendation regarding revisions to the Village Fund Balance that include increasing the fund balance target to approximately 40 percent of the annual budgeted expenditures. Revisions include direction for use should the fund balance increase beyond 60 percent and dips below 30 percent. If or when this decrease occurs, staff will report if the decrease is temporary or permanent. If permanent, staff will be required to report to the Finance Commission and the Village Board if contingency planning should be deployed and/or use of the Economic Emergency Fund should be triggered. Mr. Thakkar stated staff is also recommending creation of an Economic Emergency Fund for use during unforeseen emergencies. Unforeseen emergencies are defined as natural or manmade disasters, revenue shortfalls, economic downturn, emergency infrastructure repairs, pension and debt service levy abatements and stabilizing public finance. Mr. Thakkar stated an Economic Emergency Fund can provide budgeting flexibility which allows local governments to address unexpected expenses without cutting programs or services. Existence of an emergency fund can also improve the credit ratings for local governments, making it easier and cheaper to borrow money when needed. Most important however, is the ability for a municipality to meet the emergency needs of the time. 5 Mr. Thakkar displayed a fund balance analysis of surrounding communities and provided staff recommendations for the creating of an Economic Emergency Fund. Mr. Thakkar proposed funding the Economic Emergency Fund with one-month worth of cash totally $6.5 million. This amount will be transferred to this fund from 2022 surplus and will be invested in short-term investments with high liquidity and high credit ratings. The Finance Commission, by a vote of 4- 1, voted to support this initiative. Mr. Thakkar stated in the event of an emergency, the Village Code allows the Village Manager to respond promptly and accordingly. If the emergency is not considered extremely urgent, appropriations from the fund will be presented to the Finance Commission for recommendation and to the Village Board before their final approval. Finally, Mr. Thakkar presented budget amendments to the 2023 annual budget. Staff is proposing allocating 100 percent of home -rule sales tax ($6.4 million) to the General Fund and allocating $2.0 million to each of the Capital Project Funds from the State Sales Tax and the remaining will be allocated to the General Fund ($24.0 million). In addition, the initial funding of the Economic Emergency Fund will come from a transfer from the General Fund totaling $6.5 million. Mr. Thakkar answered questions from the Board. A robust discussion followed. 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Ire 't. be a c. c. li Ir'i g:;g u n n e cess a Ir' ya s't, lr"u Ire gg s a Ire a..... ce a..... li n g a a,ll a.,ll a ba Ir4I Ib u c;ll g','g e t a Ir yr cIre t.lr II t an a Ir'i "II ct. clll s II Ire g UI a IY Ip"IY so Ire Public Comment: Steve Polit 601 N. Wilshire • Offered his own explanations that an average resident can relate to and understand regarding Village budgeting Pat Rubino 220 Can Dota • While the suspension/elimination of the vehicle sticker is appreciated, money never seems to come back to the resident; questioned what determines a man-made disaster; expressed concern regarding the possibility of large numbers of migrants entering the Village. Mayor Hoefert stated the Economic Emergency Fund is a responsible action by the Village but understands the ambiguity using the word "emergency." Mayor Hoefert defined a natural disaster as a tornado or flood; an example of a man-made disaster is a rail spill or terrorist attack. Mayor Hoefert stated the Village historically maintains a healthy General Fund; due to this, the Village has been able to manage difficult economic periods. The Village Board has a long history of fiscal responsibility. 0 Bill Scott 507 W. Go Wando Advocated to give some money back to the residents; generate spending; multiplier effect Mr. Thakkar responded and provided ways the Village gives money back to the residents through tax abatements (levying less). 8.1 Motion to Establish the Village of Mount Prospect Economic Emergency Fund Motion by Colleen Saccotelli, second by Vincent Dante to establish the Village of Mount Prospect Economic Emergency Fund: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Agostino Filippone Absent: None Final Resolution: Motion Passed 8.2 Motion to Approve Revisions to the Fund Balance Policy. Motion by Colleen Saccotelli, second by Vincent Dante to approve revisions to the Fund Balance Policy: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Agostino Filippone Absent: None Final Resolution: Motion Passed 8.3 Waive the rules requiring two readings of an Ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2023 AND ENDING DECEMBER 31, 2023. Motion by Colleen Saccotelli, second by Bill Grossi to waive the rule requiring two readings of an ordinance: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Agostino Filippone Absent: None Motion by John Matuszak, second by Bill Grossi to approve the subject Budget Amendment Ordinance: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Agostino Filippone Absent: None Final Resolution: Motion Passed Ordinance No. 6680 9. VILLAGE MANAGER'S REPORT 9.1 Motion to approve the purchase of Axon Taser 7's to replace the Police Department's current inventory of Tasers from Axon Enterprises, Inc. in an amount not to exceed $80,057.96. Police Chief Mike Eterno presented information regarding the purchase of Axon Taser 7 Chief Eterno stated the department has utilized Axon Tasers as an effective intermediate tool for several years and it is Department policy that every officer assigned to the field must always carry a taser while on duty. Chief Eterno stated tasers are used to subdue physically violent offenders to avoid physical altercations. Chief Eterno stated tasers resemble the look of a firearm but are bright yellow in color. Chief Eterno stated the current tasers in use are reaching the end of their useful life (a typical lifespan is five years). The proposed purchase of the Axon Taser 7 model is an upgrade from the current model in use and is more effective. Chief Eterno added Axon is a trusted and respected 7 manufacturer of tasers; their models are used by most police departments and are effective and very reliable. The proposal includes the purchase of thirty Axon Taser 7s and accessories including battery packs, holsters, targets, charging docs and cartridges; the proposal also includes a five- year warranty. Chief Eterno stated staff recommends the waiver of the bidding process and approve the purchase of Axon Taser 7s to replace the Police Department's current inventory of Tasers from Axon Enterprises in an amount not to exceed $80,057.96. Chief Eterno stated this purchase is included in the Police Department's 2023 Capital Improvement Projects budget and if approved, will be paid from Asset Seizure funds. Chief Eterno responded to questions from Board. In response to a question, Chief Eterno stated the current tasers will be traded -in and likely be refurbished by Axon and resold. Chief Eterno stated the Department received a discount for the trade-ins. Commander Bart Tweedie added to the discussion, stating the Axon Taser 7 is an improvement over the existing tasers in use by improving the probability of getting a violent offender safely into custody. Motion by Bill Grossi, second by Vincent Dante to approve the purchase of Axon Taser 7's to replace the Police Department's current inventory of Tasers from Axon Enterprises, Inc. in an amount not to exceed $80,057.96. Yea: Vincent Dante, Agostino Filippone, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotel li Nay: None Absent: None Final Resolution: Motion Passed 9.2 As submitted No additional report. 10. ANY OTHER BUSINESS Mayor Hoefert reminded residents that the Public Works Open House is Saturday, May 20 from 9:00 a.m. to 1:00 p.m. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Saccotelli second by Trustee Grossi motioned to adjourn the meeting. By unanimous voice vote, the May 16, 2023, regular meeting of the Village Board of Trustees adjourned at 9:39 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 0