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Home My WebLink About06/17/2008 VB minutes MINUTES OF THE REGULAR MEETING OF THE MA VOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 17, 2008 CALL TO ORDER Mayor Wilks called the meeting to order at 7:11 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee Michael Zadel Absent: Trustee Timothy Corcoran Trustee John Korn PLEDGE PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Zadel gave the Invocation. MINUTES APPROVAL OF MINUTES Mayor Wilks asked for a motion to defer approval of the June 3, 2008 Village Board meeting minutes. [Only three members of the Village Board who were in attendance at the June 3rd meeting were present.] Trustee Hoefert, seconded by Trustee Zadel, moved to defer approval of the June 3, 2008 Village Board meeting minutes. Upon roll call: Ayes: Hoerfert, Juracek, Wilks, Zadel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS AND FINANCIALS & FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S MAYOR'S REPORT REPORT Mayor Wilks recognized and thanked four (4) former Commission members for their many years of committed service to the Village. Mayor Wilks was assisted by Police Chief John Dahlberg and Deputy Fire Chief John Malcolm in her presentation to those who had served on the Board of Fire and Police Commission (BOFPC). Board of Fire and Police Commission Mr. John Arndt 2003 - 2007 Ms. Marie Cotten 1993 - 2008 Mr. Robert McKillop 2000 - 2008 (Chair 2003 - 2008) Mayor Wilks thanked each of them for their collective as well as individual contributions that benefited the BOFPC. Mr. McKillop stated it was an honor to serve the Village and work with Mr. Arndt and Ms. Cotten. Economic Development Commission (EDC) Mr. Bruce Gillilan 1 Mayor Wilks thanked Mr. Gillilan for his insights and contributions to the EDC. Mr. Gillilan thanked the Mayor and Village Board for the opportunity to serve on the EDC and expressed his support of the Village's efforts to obtain an exclusive solid waste contract for commercial businesses. AMEND CHAPTER 13 (ALCOHOLIC LIQUORS) An ordinance to grant a Class "S" (restaurant with lounge) liquor license to Canta Napoli Pizzeria, 90 East Busse Avenue was presented for consideration. Granting the license would amend Chapter 13 (Alcoholic Liquors) of the Village Code by increasing the number of Class liS" liquor licenses issued by one (1). Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Wilks, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance No. 5698: ORD 5698 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Hoefert, Juracek, Wilks, Zadel None Motion carried. Mr. Adrian Hudema, introduced himself and the other three owners of the restaurant who were also in attendance. Ms. Gena Hudema, Ms. Adina Gherman and Mr. Ovidiu Gherman. Mr. Hudema stated Canta Napoli Pizzeria is a family restaurant with a nice ambience; full menu with Napoleon style pizza. The owners are pleased to be located in Mount Prospect and look forward to opening in August. APPOINTMENT Mayor Wilks stated, in accordance with the Village Code, the election of the new MAYOR PRO TEM President/Mayor Pro Tem would be conducted. Per the Village Code the one-year term runs from July 1 through June 30. However, due to the resignation of Trustee Lohrstorfer who served as Mayor Pro Tem prior to his resignation, Mayor Wilks asked for a motion to waive the rules governing the Term of Office, so the term of office for the new Mayor Pro Tem would take effect June 18, 2008. Trustee Hoefert, seconded by Trustee Korn, moved to waive the rules governing the Mayor Pro Tem term of office and begin the term June 18, 2008: Upon roll call: Ayes: Hoefert, Juracek, Wilks. Zadel Nays: None Motion carried. Mayor Wilks nominated Trustee Korn to serve as Mayor Pro Tem from June 18, 2008 - June 30, 2009. Mayor Wilks then asked for other nominations; there were no other nominations. There being no other nominations Trustee Hoefert. seconded by Trustee Juracek, moved for approval to close nominations for Mayor Pro Tem. Upon roll call: Ayes: Nays: Hoefert, Juracek, Wilks, Zadel None Motion carried. Trustee Zadel, seconded by Trustee Hoefert, moved to approve the nomination of Trustee Korn as Mayor Pro Tem effective June 18, 2008 - June 30, 2009. 2 Upon roll call: Ayes: Nays: Hoefert, Juracek, Wilks, Zadel None Motion carried. APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following appointments for Village Board approval: Youth Commission Appointments Elza Maloku Term expires June 2009 Merrily Ruetsche Term expires June 2009 Trustee Zadel, seconded by Trustee Juracek, moved to approve the appointments as listed above. Upon roll call: Ayes: Hoefert, Juracek, Wilks, Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD Mr. Max Ullrich 319 South Pine Street CONSENT AGENDA BILLS & FINANCIALS RES 35-08 RES 36-08 RES 37-08 SEALING CONI. COMPUTERS FENCING WIRELESS ACCESS TOPOGRAPHIC SURVEYS Mr. Ullrich encouraged the Village to implement community programs/activities that would instill a greater sense of patriotism. Mr. Ullrich expressed his sadness with the apparent lack of patriotism that exists in our society and provided many suggestions on how patriotism within our community could be promoted. Mr. Ullrich than rang a bell stating that on the 4th of July he would rise early to ring the bell and demonstrate his love for the United States. Mayor Wilks thanked Mr. Ullrich for sharing his thoughts and desire to promote patriotism. She recognized Mr. Ullrich as a Shining Star award recipient. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Zadel, moved to approve the following business items: 1. Bills dated June 1 - 11, 2008 2. Financial Report dated May 1 - 31, 2008 3. A RESOLUTION TO AUTHORIZING EXECUTION OF A LEASE BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JJAAT ENTERPRISES. 4. A RESOLUTION AUTHORIZING DECLARATION OF THE BASIC COVERAGE FOR THE VILLAGE OF MOUNT PROSPECT'S MEDICAL INSURANCE BENEFIT 5. A RESOLUTION REQUESTING CLOSURE OF A PORTION OF CENTRAL ROAD IN ORDER TO CONDUCT A PARADE 6. Request Village Board approval to accept NWMC bid for 2008 Crack Sealing Program in an amount not to exceed $58,350. 7. Request Village Board approval to waive the bid process and purchase replacement computers in an amount not to exceed $45,772. B. Request Village Board approval to approve bid for Wells #8 and #9 fence replacement in an amount not to exceed $25,000. 9. Request Village Board ratification of purchase of wireless access points for $21,481. 10. Request Village Board approval to accept proposal for Topographic surveys for Fire Station 14, Public Works Facility and Well #16 in an amount not to exceed $14,880. 11. Request Village Board approval to accept Retail Market Analysis final report. RETAIL MARKET Upon roll call: Ayes: Hoefert, Juracek, Wilks, Zadel ANALYSIS Nays: None Motion carried. 3 OLD BUSINESS NEW BUSINESS ORD 5699 MANAGER'S REPORT IL DEPT OF AGING GRANT OLD BUSINESS Mayor Wilks stated items D1. and 02. "Exclusive Commercial Solid Waste Services Contract" as listed on the Agenda under Old Business had been deferred from the June 3, 2008 Village Board meeting to tonight's meeting. However, staff has requested these items be deferred until the July 1, 2008 Village Board meeting. Trustee Zadel, seconded by Trustee Corcoran, moved for approval to defer Item D.1; an ordinance amending Chapter 19 and Appendix A of the Mount Prospect Village Code, and item D.2; a resolution authorizing the execution of an exclusive commercial solid waste contract for commercial solid waste services in the Village of Mount Prospect, until the July 1, 2008 Village Board meeting. Upon roll call: Ayes: Nays: Hoefert, Juracek, Wilks, Zadel None Motion carried. NEW BUSINESS Mayor Wilks presented for a first (1st) reading of an ordinance pertaining to a determination of the prevailing wage rates. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Wilks, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Juracek, moved for approval of Ordinance 5699: AN ORDINANCE PERTAINING TO A DETERMINATION OF THE PREVAILING WAGE RATE Upon roll call: Ayes: Hoefert, Juracek, Wilks, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT Assistant Village Manager Dave Strahl presented staffs request for Village Board approval to waive bid process and purchase items with State of Illinois grant funds. Human Services Director Nancy Morgan provided background information regarding the State of Illinois Department of Aging grant the Village received in the amount of $200,000. Ms. Morgan stated Representative Carolyn Krause was instrumental in acquiring the grant. In an effort to benefit as many senior citizens as possible the funds will be split between the Human Services, Fire and Police Departments. Items purchased through the grant must be ordered before the end of the State's current budget, June 30, 2008; items to be purchased include (33) automatic external defibrillators (AED), (4) Philips Medical Systems Cardiac Monitor/Defibrillators, emergency kits, medical lending equipment, (10) Knox Boxes. Staff requests Village Board approval to waive the bid process due to the time constraint of the Illinois Department of Aging grant and the items identified to enhance staffs ability to provide services to Senior Citizen residents be purchased in an amount not to exceed $200,000. 4 Trustee Hoefert, seconded by Trustee Zadel, moved for approval to waive the bid process and purchase items that will enhance public safety and human services to the Village's senior citizens through the State of Illinois Department of Aging grant in an amount not to exceed $200,000. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Wilks, Zadel None NWMC/SPC FUEL Assistant Village Manager Strahl stated Public Works requests Village Board BID approval to accept NWMC Suburban Purchasing Cooperative Fuel bid award. Deputy Public Works Director Sean Dorsey provided background information stating the Village annually uses the Northwest Municipal Conference (NWMC)/Suburban Purchasing Cooperative (SPC) bid contract to purchase the Village's supply of fuel. This year's NWMC/SPC fuel contract effective June 6, 2008 to June 5, 2009 was awarded to Texor Petroleum Company. Texor Petroleum Company's bid was for $0.595 over the OPIS (Oil Price Information Service) low cost of fuel for unleaded gasoline and $0.0869 for #2 bio-diesel. The cost of fuel per gallon will vary according to market conditions, as reflected in the OPIS data sheets. Staff recommended the Village Board accept the NWMC/SPC bid award and execute a new fuel contract effective June 18, 2008 to June 5, 2009 with Texor Petroleum Company which includes three (3) one (1) year extensions. Vehicle Maintenance Superintendent Jim Guenther was also in attendance and responded to a question from Trustee Juracek regarding the price per gallon comparison between the 2008/2009 SPC fuel contract and the 2007/2008 SPC fuel contract. Mr. Guenther stated the 2007/2008 and 2008/2009 per gallon rates appear close because the OPIS per gallon rate for May 19, 2008 was used for both 2008/2009 comparison prices with the profit margins then added to the per gallon rate. Trustee Hoefert, seconded by Trustee Zadel, moved for approval to accept NWMC/SPC fuel bid award effective June 6, 2008 to June 5, 2009 with three (3) one (1) year extensions. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Wilks, Zadel None OTHER BUSINESS OTHER BUSINESS Assistant Village Manager Strahl stated the Arts Festival and Blues Festival would be happening in downtown Mount Prospect this Saturday, June 21st, activities begin at 10:00 a.m. He encouraged residents to attend both events and see the newly refurbished intersection at Emerson Street and Busse Avenue. The June 24, 2008 Committee of the Whole meeting; presentation discussion will be Randhurst redevelopment. Noting the on-going difficulties with the microphones in the Village Board room, Trustee Hoefert requested someone be brought in to take a look at and correct the problem. Mayor Wilks reminded everyone of the 4th of July parade and encouraged individuals still wanting to participate in the parade contact Ms. Jill Friedrichs, Special Events Commission, or Public Works Director Glen Andler. 5 CLOSED SESSION CLOSED SESSION Mayor Wilks stated there was no need to hold the Closed Session as listed on the agenda, Land Acquisition, 5 ILCS 120/2 (c) (5) and Personnel 5 IL 120/2 (c) (1). ADJOURN ADJOURN There being no further business to discuss Mayor Wilks asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Juracek, moved to adjourn the Village Board meeting. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Wilks, Zadel None The June 17, 2008 Village Board meeting adjourned at 8:11 p.m. - /7J~ci4,cjL~--f M. Lisa Angell 0./ Village Clerk 6