HomeMy WebLinkAbout2. DRAFT MINUTES 06/17/08 and 07/15/08
MINUTES OF THE REGULAR MEETING OF
THE MA VOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
June 17, 2008
ROLL CALL
CALL TO ORDER Mayor Wilks called the meeting to order at 7:11 p.m.
Present:
Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee Michael Zadel
PLEDGE
INVOCATION
MINUTES
APPROVE BILLS
& FINANCIALS
MAYOR'S
REPORT
Absent:
Trustee Timothy Corcoran
Trustee John Korn
PLEDGE OF ALLEGIANCE
Trustee Hoefert led the Pledge of Allegiance.
INVOCATION
Trustee Zadel gave the Invocation.
APPROVAL OF MINUTES
Mayor Wilks asked for a motion to defer approval of the June 3, 2008 Village Board
meeting minutes. [Only three members of the Village Board who were in attendance
at the June 3rd meeting were present.]
Trustee Hoefert, seconded by Trustee Zadel, moved to defer approval of the June 3,
2008 Village Board meeting minutes.
Upon roll call:
Hoerfert, Juracek, Wilks, Zadel
None
Ayes:
Nays:
Motion carried.
APPROVE BILLS AND FINANCIALS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by
an asterisk, and all items further listed in that manner would be considered with one
(1) vote, as business item "IX. CONSENT AGENDA."
MA VOR'S REPORT
Mayor Wilks recognized and thanked four (4) former Commission members for their
many years of committed service to the Village. Mayor Wilks was assisted by Police
Chief John Dahlberg and Deputy Fire Chief John Malcolm in her presentation to
those who had served on the Board of Fire and Police Commission (BOFPC).
Board of Fire and Police Commission
Mr. John Arndt 2003 - 2007
Ms. Marie Cotten 1993 - 2008
Mr. Robert McKillop 2000 - 2008 (Chair 2003 - 2008)
Mayor Wilks thanked each of them for their collective as well as individual
contributions that benefited the BOFPC.
Mr. McKillop stated it was an honor to serve the Village and work with Mr. Arndt and
Ms. Cotten.
Economic Development Commission (EDC)
Mr. Bruce Gillilan
1
Mayor Wilks thanked Mr. Gillilan for his insights and contributions to the EDC.
Mr. Gillilan thanked the Mayor and Village Board for the opportunity to serve on the
EDC and expressed his support of the Village's efforts to obtain an exclusive solid
waste contract for commercial businesses.
AMEND
CHAPTER 13
(ALCOHOLIC
LIQUORS)
An ordinance to grant a Class liS" (restaurant with lounge) liquor license to Canta
Napoli Pizzeria, 90 East Busse Avenue was presented for consideration. Granting
the license would amend Chapter 13 (Alcoholic Liquors) of the Village Code by
increasing the number of Class "S" liquor licenses issued by one (1).
Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Wilks, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of
Ordinance No. 5698:
ORD 5698
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC
LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Wilks, Zadel
Nays: None
Motion carried.
Mr. Adrian Hudema, introduced himself and the other three owners of the restaurant
who were also in attendance. Ms. Gena Hudema, Ms. Adina Gherman and Mr.
Ovidiu Gherman. Mr. Hudema stated Canta Napoli Pizzeria is a family restaurant
with a nice ambience; full menu with Napoleon style pizza. The owners are pleased
to be located in Mount Prospect and look forward to opening in August.
APPOINTMENT Mayor Wilks stated, in accordance with the Village Code, the election of the new
MAYOR PRO TEM PresidenUMayor Pro Tern would be conducted. Per the Village Code the one-year
term runs from July 1 through June 30. However, due to the resignation of Trustee
Lohrstorfer who served as Mayor Pro Tern prior to his resignation, Mayor Wilks
asked for a motion to waive the rules governing the Term of Office, so the term of
office for the new Mayor Pro Tern would take effect June 18, 2008.
Trustee Hoefert, seconded by Trustee Korn, moved to waive the rules governing
the Mayor Pro Tern term of office and begin the term June 18, 2008:
Upon roll call: Ayes: Hoefert, Juracek, Wilks, Zadel
Nays: None
Motion carried.
Mayor Wilks nominated Trustee Korn to serve as Mayor Pro Tern from June 18, 2008
- June 30, 2009. Mayor Wilks then asked for other nominations; there were no
other nominations.
There being no other nominations Trustee Hoefert, seconded by Trustee Juracek,
moved for approval to close nominations for Mayor Pro Tern.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Wilks, Zadel
None
Motion carried.
Trustee Zadel, seconded by Trustee Hoefert, moved to approve the nomination of
Trustee Korn as Mayor Pro Tern effective June 18, 2008 - June 30,2009.
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Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Wilks, Zadel
None
Motion carried.
APPOINTMENTS APPOINTMENTS
Mayor Wilks presented the following appointments for Village Board approval:
Youth Commission Appointments
Elza Maloku Term expires June 2009
Merrily Ruetsche Term expires June 2009
Trustee Zadel, seconded by Trustee Juracek, moved to approve the appointments
as listed above.
Upon roll call: Ayes: Hoefert, Juracek, Wilks, Zadel
Nays: None
Motion carried.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD Mr. Max Ullrich
319 South Pine Street
CONSENT
AGENDA
BILLS &
FINANCIALS
RES 35-08
RES 36-08
RES 37-08
SEALING CO NT.
COMPUTERS
FENCING
WIRELESS
ACCESS
TOPOGRAPHIC
SURVEYS
Mr. Ullrich encouraged the Village to implement community programs/activities that
would instill a greater sense of patriotism. Mr. Ullrich expressed his sadness with
the apparent lack of patriotism that exists in our society and provided many
suggestions on how patriotism within our community could be promoted. Mr. Ullrich
than rang a bell stating that on the 4th of July he would rise early to ring the bell and
demonstrate his love for the United States.
Mayor Wilks thanked Mr. Ullrich for sharing his thoughts and desire to promote
patriotism. She recognized Mr. Ullrich as a Shining Star award recipient.
CONSENT AGENDA
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the following
business items:
1. Bills dated June 1 - 11, 2008
2. Financial Report dated May 1 - 31, 2008
3. A RESOLUTION TO AUTHORIZING EXECUTION OF A LEASE BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND JJAAT ENTERPRISES.
4. A RESOLUTION AUTHORIZING DECLARATION OF THE BASIC
COVERAGE FOR THE VILLAGE OF MOUNT PROSPECTS MEDICAL
INSURANCE BENEFIT
5. A RESOLUTION REQUESTING CLOSURE OF A PORTION OF CENTRAL
ROAD IN ORDER TO CONDUCT A PARADE
6. Request Village Board approval to accept NWMC bid for 2008 Crack Sealing
Program in an amount not to exceed $58,350.
7. Request Village Board approval to waive the bid process and purchase
replacement computers in an amount not to exceed $45,772.
8. Request Village Board approval to approve bid for Wells #8 and #9 fence
replacement in an amount not to exceed $25,000.
9. Request Village Board ratification of purchase of wireless access points for
$21,481.
10. Request Village Board approval to accept proposal for Topographic surveys
for Fire Station 14, Public Works Facility and Well #16 in an amount not to
exceed $14,880.
11. Request Village Board approval to accept Retail Market Analysis final report.
RETAIL MARKET Upon roll call: Ayes: Hoefert, Juracek, Wilks, Zadel
ANALYSIS Nays: None
Motion carried.
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OLD BUSINESS
NEW BUSINESS
ORD 5699
MANAGER'S
REPORT
IL DEPT OF
AGING GRANT
OLD BUSINESS
Mayor Wilks stated items 01. and 02. "Exclusive Commercial Solid Waste Services
Contract" as listed on the Agenda under Old Business had been deferred from the
June 3, 2008 Village Board meeting to tonight's meeting. However, staff has
requested these items be deferred until the July 1, 2008 Village Board meeting.
Trustee ladel, seconded by Trustee Corcoran, moved for approval to defer Item 0.1;
an ordinance amending Chapter 19 and Appendix A of the Mount Prospect Village
Code, and item 0.2; a resolution authorizing the execution of an exclusive
commercial solid waste contract for commercial solid waste services in the Village of
Mount Prospect, until the July 1, 2008 Village Board meeting.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Wilks, ladel
None
Motion carried.
NEW BUSINESS
Mayor Wilks presented for a first (151) reading of an ordinance pertaining to a
determination of the prevailing wage rates.
Trustee Hoefert, seconded by Trustee ladel, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Wilks, ladel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Juracek, moved for approval of
Ordinance 5699:
AN ORDINANCE PERTAINING TO A DETERMINATION
OF THE PREVAILING WAGE RATE
Upon roll call: Ayes: Hoefert, Juracek, Wilks, ladel
Nays: None
Motion carried.
VILLAGE MANAGER'S REPORT
Assistant Village Manager Dave Strahl presented staffs request for Village Board
approval to waive bid process and purchase items with State of Illinois grant funds.
Human Services Director Nancy Morgan provided background information regarding
the State of Illinois Department of Aging grant the Village received in the amount of
$200,000.
Ms. Morgan stated Representative Carolyn Krause was instrumental in acquiring
the grant. In an effort to benefit as many senior citizens as possible the funds will be
split between the Human Services, Fire and Police Departments. Items purchased
through the grant must be ordered before the end of the State's current budget, June
30, 2008; items to be purchased include (33) automatic external defibrillators (AED),
(4) Philips Medical Systems Cardiac Monitor/Defibrillators, emergency kits, medical
lending equipment, (10) Knox Boxes.
Staff requests Village Board approval to waive the bid process due to the time
constraint of the Illinois Department of Aging grant and the items identified to
enhance staff's ability to provide services to Senior Citizen residents be purchased in
an amount not to exceed $200,000.
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Trustee Hoefert, seconded by Trustee Zadel, moved for approval to waive the bid
process and purchase items that will enhance public safety and human services to
the Village's senior citizens through the State of Illinois Department of Aging grant in
an amount not to exceed $200,000.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Wilks, Zadel
None
NWMC/SPC FUEL Assistant Village Manager Strahl stated Public Works requests Village Board
BID approval to accept NWMC Suburban Purchasing Cooperative Fuel bid award.
Deputy Public Works Director Sean Dorsey provided background information stating
the Village annually uses the Northwest Municipal Conference (NWMC)/Suburban
Purchasing Cooperative (SPC) bid contract to purchase the Village's supply of fuel.
This year's NWMC/SPC fuel contract effective June 6, 2008 to June 5, 2009 was
awarded to Texor Petroleum Company. Texor Petroleum Company's bid was for
$0.595 over the OPIS (Oil Price Information Service) low cost of fuel for unleaded
gasoline and $0.0869 for #2 bio-diesel. The cost of fuel per gallon will vary according
to market conditions, as reflected in the OPIS data sheets.
Staff recommended the Village Board accept the NWMC/SPC bid award and execute
a new fuel contract effective June 18, 2008 to June 5, 2009 with Texor Petroleum
Company which includes three (3) one (1) year extensions.
Vehicle Maintenance Superintendent Jim Guenther was also in attendance and
responded to a question from Trustee Juracek regarding the price per gallon
comparison between the 2008/2009 SPC fuel contract and the 2007/2008 SPC fuel
contract. Mr. Guenther stated the 2007/2008 and 2008/2009 per gallon rates appear
close because the OPIS per gallon rate for May 19, 2008 was used for both
2008/2009 comparison prices with the profit margins then added to the per gallon
rate.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval to accept
NWMC/SPC fuel bid award effective June 6, 2008 to June 5, 2009 with three (3) one
(1) year extensions.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Wilks, Zadel
None
OTHER
BUSINESS
OTHER BUSINESS
Assistant Village Manager Strahl stated the Arts Festival and Blues Festival would be
happening in downtown Mount Prospect this Saturday, June 21S\ activities begin at
10:00 a.m. He encouraged residents to attend both events and see the newly
refurbished intersection at Emerson Street and Busse Avenue.
The June 24, 2008 Committee of the Whole meeting; presentation discussion will be
Randhurst redevelopment.
Noting the on-going difficulties with the microphones in the Village Board room,
Trustee Hoefert requested someone be brought in to take a look at and correct the
problem.
Mayor Wilks reminded everyone of the 4th of July parade and encouraged individuals
still wanting to participate in the parade contact Ms. Jill Friedrichs, Special Events
Commission, or Public Works Director Glen Andler.
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CLOSED
SESSION
CLOSED SESSION
Mayor Wilks stated there was no need to hold the Closed Session as listed on the
agenda, Land Acquisition, 5 ILCS 120/2 (c) (5) and Personnel 5 IL 120/2 (c) (1).
ADJOURN
ADJOURN
There being no further business to discuss Mayor Wilks asked for a motion to
adjourn.
Trustee Zadel, seconded by Trustee Juracek, moved to adjourn the Village Board
meeting.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Wilks, Zadel
None
The June 17, 2008 Village Board meeting adjourned at 8:11 p.m.
M. Lisa Angell
Village Clerk
6
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
July 15, 2008
CALL TO ORDER Mayor Wilks called the meeting to order at 7:10 p.m.
ROLL CALL
Present:
Mayor Irvana Wilks
Trustee Timothy Corcoran
Trustee Arlene Juracek
Trustee John Korn
Trustee Michael Zadel
Absent:
Trustee Paul Hoefert
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Corcoran led the Pledge of Allegiance.
INVOCATION
INVOCATION
Mayor Wilks gave the Invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Korn, seconded by Trustee Juracek, moved to approve the minutes of the
regular meeting held June 3, 2008.
Upon roll call:
Ayes:
Nays:
Corcoran, Juracek, Korn, Zadel
None
Motion carried.
Mayor Wilks asked for a motion to defer approval of the June 17, 2008 Village Board
meeting minutes. [Only three members of the Village Board who were in attendance
at the June 1 ih meeting were present.]
Trustee Korn, seconded by Trustee Juracek, moved to defer approval of the June
1ih, 2008 Village Board meeting minutes.
Upon roll call: Ayes: Corcoran, Juracek, Korn, Zadel
Nays: None
Motion carried.
APPROVE BILLS APPROVE BILLS AND FINANCIALS
& FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND
FINANCIALS" was noted by an asterisk, and unless there was a request to remove
an item(s), all items further listed in that manner would be considered with one (1)
vote, as business item "IX. CONSENT AGENDA"
Mayor Wilks requested the following items under NEW Business be removed from
the Consent Agenda; Item B. Resolution authorizing the Village of Mount Prospect to
purchase the Central School House located at 101-103 South Maple Street from the
Mount Prospect Historical Society and Item E. PZ-14-08, 215 Westgate Road,
Resolution granting a Plat of Resubdivision for property located at 215 Westgate
Road. As there were no objections, Items B. and E. were removed from the Consent
Agenda for discussion as listed under New Business.
MAYOR'S
REPORT
MAYOR'S REPORT
Mayor Wilks recommended the appointment of Steven S. Po lit to the position of
Village Trustee, to complete the unexpired term of former Trustee Richard
Lohrstorfer.
1
TRUSTEE
APPOI NTMENT
Trustee Corcoran, seconded by Trustee Korn, moved to approve the appointment of
Steven S. Po lit as Village Trustee; term to expire May, 2009.
Upon roll call: Ayes: Corcoran, Juracek, Korn, Zadel
Nays: None
Motion carried.
Village Clerk Lisa Angell administered the oath of office to Mr. Polit, after which he
took his seat as Village Trustee. Trustee Polit introduced his son Brian Po lit who was
also in attendance and thanked the Village Board for the opportunity to serve as a
member of the Village Board.
2016 OLYMPICS
Mayor Wilks presented a resolution supporting the City of Chicago's bid for the 2016
Olympic and Paralympic games.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of
Resolution 38-08:
RES 38-08
A RESOLUTION SUPPORTING THE CITY OF CHICAGO'S BID
FOR THE 2016 OLYMPIC AND PARAL YMPIC GAMES
Upon roll call: Ayes: Corcoran, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
APPOINTMENTS APPOINTMENTS
None.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD None.
CONSENT CONSENT AGENDA
AGENDA Trustee Zadel, seconded by Trustee Juracek, moved to approve the following
business items:
BI LLS & 1. Bills dated June 12 - 28, 2008
FINANCIALS 2. Bills dated July 1 - 9, 2008
3. Financial Report dated June 1 - 30, 2008
RES 39-08 4. A RESOLUTION GRANTING PLAT OF EASEMENTS FOR PROPERTY
LOCATED AT 1699 WALL STREET.
RES 42-08 5. A RESOLUTION GRANTING A PLAT OF EASEMENT FOR PROPERTY
LOCATED AT 19-21 SOUTH EMERSON STREET
2009-2013 6. Request Village Board approval OF 2009 -2013 Capital Improvements Plan
CIP (CIP)
7. Request Village Board approval to reject the single bid received for Public
REBID Works floor sealing and re-bid the project for comparative pricing.
8. Request Village Board approval to reject the single bid for PED light
REJECT BID improvement; Euclid Avenue and Wolf Road.
9. Request Village Board to accept the bid results for PED light improvement in
PED LIGHT an amount not to exceed $25,000.
10. Request Village Board approval to accept bid results for HVAC maintenance
HV AC contract in an amount not to exceed $36,700.
Upon roll call: Ayes: Corcoran, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
OLD BUSINESS
COMMERCIAL
SOLID WASTE
SERVICES
OLD BUSINESS
Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 19
and Appendix A of the Mount Prospect Village Code. This ordinance amends
Chapter 19, Section 19.202, to authorize solid waste collection for nonresidential
property within the corporate limits of the Village by an exclusive solid waste
contractor.
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AMEND
CHAPTER 19
(HEAL TH
REGULATIONS)
AND APPENDIX A
ORD 5700
COMMERCIAL
SOLID WASTE
SERVICE
CONTRACT
Village Manager Michael Janonis stated the ordinance to amend Chapter 19 and
Appendix A was one (1) of two (2) items listed under Item A. Exclusive
Commercial Solid Waste Services Contract. He provided background
information regarding the proposed technical revisions to the Village Code that
would authorize solid waste collection for nonresidential property (commercial)
within the Village by an exclusive solid waste contractor. Village Manager
Janonis recommended approval of the amendment to the Village Code.
Trustee Korn, seconded by Trustee Zadel, moved to waive the rule requiring two
(2) readings of an ordinance:
Upon roll call: Ayes: Corcoran, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance
No. 5700:
AN ORDIANCE AMENDING CHAPTER 19 (HEALTH REGULATIONS)
AND APPENDIX A OF THE VILLAGE CODE OF MOUNT PROSPECT
Upon roll call: Ayes: Corcoran, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
Village Manager Janonis stated the second (2nd) item under A. was a resolution
authorizing the execution of an exclusive commercial solid waste contract for
commercial solid waste services in the Village. However, as there are indications
that a merger of Republic Services and Allied Waste is pending, the Village Manager
recommended a "no" vote on the resolution authorizing execution of the exclusive
commercial franchise agreement with Allied Waste. Village Manager Janonis stated
it would be in the Village's best interest to take a step back and see what happens
before moving forward with a contract.
Trustee Zadel, seconded by Trustee Polit, moved for approval of:
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
EXCLUSIVE COMMERCIAL SOLID WASTE CONTRACT
FOR COMMERCIAL SOLID WASTE SERVICES IN THE
VILLAGE OF MOUNT PROSPECT
Upon roll call:
Ayes:
Nays:
None
Corcoran, Juracek, Korn, Po lit, Zadel
Motion failed.
NEW BUSINESS NEW BUSINESS
Mayor Wilks presented a resolution authorizing the Village of Mount Prospect to
CENTRAL purchase the Central School House located at 101-103 South Maple Street from the
SCHOOL HOUSE Mount Prospect Historical Society. This resolution authorizes the Village to purchase
the Central School House and its contents.
Village Manager Janonis stated St. John's Episcopal Church had given title to the
school house to the Mount Prospect Historical Society, and now with the relocation of
the school house to Village property, the Historical Society was selling Central
School House to the Village for $1.00. The Historical Society has a ground lease
agreement with the Village for 101-103 South Maple Street; the sale of the school
house to the Village is part of that long-term lease agreement.
Trustee Juracek stated, as a Board member of the Mount Prospect Historical Society
she would abstain from voting on the resolution authorizing the purchase of the
school house.
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RES 40-08
GROUND LEASE
AGREEMENT
FIRE STATION 14
RES 41-08
PZ, 11-08
100 N. SCHOOL
Trustee Korn, seconded by Trustee Po lit, moved for approval of Resolution
No. 40-08:
A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT
PROSPECT TO PURCHASE THE CENTRAL SCHOOL HOUSE
LOCATED AT 101-103 SOUTH MAPLE STREET FROM THE
MOUNT PROSPECT HISTORICAL SOCIETY
Upon roll call: Ayes: Corcoran, Korn, Polit, Zadel
Nays: None
Abstain: Juracek
Motion carried.
Mayor Wilks presented a resolution authorizing the Village of Mount Prospect to
enter into a ground lease agreement with the River Trails Park District for a new Fire
Station #14.
Fire Chief Figolah stated there had been two (2) revisions to the final ground lease
agreement and the revisions were included in the "revised" ground lease agreement
presented for their approval.
1) Page 3 - Item #4, last paragraph, last sentence
The School Land Park Improvements shall be completed by the Lessee, to the
(delete) re3sonable satisfaction of the Lessor and the School District.
2) Page 4 - 1st paragraph, 1st sentence
The Parties recognize that the School Land will be leased by Lessor for a period
less than the (delete) W (insert) 99 year term of this Lease.
Fire Chief Figolah stated that with the approved ground lease agreement between
the River Trails School District and River Trails Park District (approved July 8, 2008),
and the Village Board's approval of the ground lease agreement with the River Trails
Park District, the location of the new Fire Station #14 would be resolved. He
thanked the River Trails School District and River Trail Park District for their joint
efforts.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of Resolution
No. 41-08 :
A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT
PROSPECT TO ENTER INTO A GROUND LEASE AGREEMENT
WITH THE RIVER TRAILS PARK DISTRICT FOR FIRE STATION #14
Upon roll call: Ayes:
Nays:
Corcoran, Juracek, Korn, Polit, Zadel
None
Motion carried.
Mayor Wilks presented for a first (1st) reading an ordinance granting a variation for a
side yard setback; PZ-11-08, 100 North School Street. This ordinance grants a
variation for side yard setback to accommodate expansion of an existing room to
allow egress/ingress to the residential property.
Community Development Director William Cooney provided background information
on the petitioner's request for a variation to allow a five (5) foot side yard setback for
expansion of an existing room to the west. Mr. Cooney stated the existing home is
considered non-conforming based on the side yard setback that exists along the
north property line. The existing room is currently five (5) feet from the property line
on the north side of the property; Village Code requires seven (7) feet. The petitioner,
Mr. Mike Ryan, requests the five (5) foot side yard setback for the room expansion:
(1) setback to be consistent with the five (5) foot side yard setback of the rest of the
home along the north property line and (2) allow another point of access to the home.
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ORD 5701
PZ-14-08,215
WESTGATE RD.
PZ-15-08, 999 N.
ELMHURST RD.,
RANDHURST
Mr. Cooney stated Mr. Ryan is in a wheelchair and as such staff also researched the
American with Disabilities Act (ADA), which established the guidelines for providing
access to individuals who have disabilities or handicaps.
Mr. Cooney stated the Planning and Zoning Commission recommended approval of
the request for a variation by a 5-0 vote.
Mr. Ryan and Mr. Mike Haaning, 205 Forest Avenue, were in attendance. Mr.
Haaning stated, Mr. Ryan currently does not have of egress/ingress to his home
during a power outage. The room expansion will provide Mr. Ryan an access point
during a power outage, and allow him use of his workout equipment. He stated the
neighbor adjacent to the proposed expansion supports Mr. Ryan's request for the
variation.
In response to a question from the Village Board Mr. Haaning stated the existing
family room (legal, non-conforming) was there when the petitioner purchased the
home over ten (10) years.
Trustee Corcoran, seconded by Trustee Korn, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes: Corcoran, Juracek, Korn, Pol it, Zadel
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Corcoran, moved for approval of Ordinance
No. 5701:
AN ORDINANCE GRANTING A VARIATION (SIDE YARD SETBACK)
FOR PROPERTY LOCATED AT 100 NORTH SCHOOL STREET
Upon roll call: Ayes: Corcoran, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
Mayor Wilks presented item E. PZ-14-08, which was removed from the Consent
Agenda; a Resolution granting a plat of resubdivision for property located at 215
Westgate Road.
Mr. Cooney stated the petitioner of PZ-14-08 had requested a deferral on this matter
until the August 5, 2008 Village Board meeting. The petitioner would like to meet
with staff for additional discussion regarding the Village's detention requirements as it
applies to the request for resubdivision of the subject property.
Trustee Zadel, seconded by Trustee Juracek, moved to defer PZ-14-08, a
resolution granting a plat of resubdivision for property located at 215 Westgate
Road until the August 5, 2008 Village Board meeting:
Upon roll call: Ayes: Corcoran, Juracek, Korn, Pol it, Zadel
Nays: None
Motion carried.
Mayor Wilks presented PZ-15-08, 999 North Elmhurst Road, Randhurst Village
Redevelopment.
1. 1st reading of AN ORDINANCE GRANTING A CONDITIONAL USE
PERMIT, CERTAIN VARIATIONS AND A SPECIAL USE FOR SIGNAGE
FOR PROPERTY LOCATED AT 999 NORTH ELMHURST ROAD
(RANDHURST)
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2. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT
TO ENTER INTO A REDEVELOPMENT AGREEMENT WITH CLP/SPF
RANDHURST LLC, c/o CASTO LIFESTYLE PROPERTIES
Community Development Director William Cooney provided background information
including history of the mall since it was first opened in 1962, and the current shift in
both retail design and strategies; movement to de-mall malls.
He stated that due to competition in the retail market the status of Randhurst has
significantly decreased. However, area demographics remain strong enough to
support a mall.
Mr. Cooney stated the proposed project was presented at the June 26, 2008
Planning and Zoning Commission. As part of the proposed project the petitioner
requested: 1) Conditional Use for a Commercial Planned Unit Development; 2)
Building Height and Setback Variations; 3) Special Use for Signs Associated with a
Large Scale Development; 4) Variation for Temporary Leasing Signs; 5) Variation
to increase maximum fence height; 6) Variation to Site Lighting and Illumination
Standards; and 7) Waiver of Street Lighting Requirements.
The Planning and Zoning Commission by a vote of 4-1 recommended approval of: 1)
Conditional Use for a Commercial Planned Unit Development; 2) Building Height and
Setback Variations; 3) Special Use for Signs Associated with a Large Scale
Development; 4) Variation for Temporary Leasing Signs and 5) Variation to Site
Lighting and Illumination Standards.
By a vote of 4-1 the Planning and Zoning Commission recommended denial of:
1) Variation to increase maximum fence height; and 2) Waiver of Street Lighting
Requirements.
Mr. Cooney stated representatives from Casto Lifestyle Properties (property
owners/developer) would provide a detailed overview of the project and respond to
questions.
Ms. Aarti Kotak, attorney, introduced Casto representatives and provided a general
overview of the proposed development; approximately 155,000 square feet of newly
constructed retail with a total square footage of approximately 980,000 square feet.
Ms. Kotak also reviewed the petitioner's requests for Village Board approval.
Casto Lifestyle Properties President, Mr. Brett Hutchens, provided a general
information about Casto, highlighting its success in the midwest and southeast
regions of the United States. Mr. Hutchens stated the company has proven
successful in the developmenUredevelopment of open air mixed use facilities. Casto
has partnered with JP Morgan on the Randhurst Village project which includes a
hotel, mixed use of retail, hospitality, offices as well as future residential components.
Mr. Arnold Gitten, project architect, reviewed in detail the Randhurst Village site plan.
As proposed, the central portion of the existing mall will be demolished and the
southern entrance from Elmhurst Road will be extended through the center of the
site. New commercial store fronts, pedestrian areas and parking will be constructed
on either side of this roadway, creating a sense of "Main Street" to the development.
The new plaza will incorporate elements to enhance the pedestrian environment
including decorative pavement, seating walls, outdoor fireplace, planting beds, street
furniture and outdoor dining. The existing Bed, Bath and Beyond, Carson Pirie Scott,
Home Depot and Costco will be incorporated into the new development. The existing
AMC theater will be relocated to the northern end of the roadway.
The existing parking lot will be reconfigured to both maximize the number of parking
spaces and to improve traffic flow. A parking structure south of the theatre will serve
the development and accommodate the majority of parking for the theatre. The hotel
will have underground parking.
6
Mr. Gitten stated walking paths designed for people to walk through the entire
shopping center; and the sidewalks along the Main Street area will be wider. There
will also be additional on-site sidewalks for pedestrians accessing the mall from the
surrounding neighborhoods. He stated Costco recently requested a 48 inch wrought
iron fence be installed in front of their walkway; the fence would prohibit access to
the walkway adjacent to Costco. The intent is to ensure adequate parking is available
for their customers.
Trustee Corcoran questioned Costco's request for the wrought fence iron. He
expressed concern with Costco's decision to install a fence that will impede customer
access, and requested this matter be pursued with Costco's corporate office.
Mr. Gitten responded to additional comments and questions from the Village Board.
· Bicycle racks have been added to the site plan; bike lanes may be added.
· 120 hotel rooms
· office parking - assigned parking in theater parking deck
· office space versus apartments above retail shops - apartments cost prohibitive
· fence height variation - Casto no longer seeks variation; will comply with Village
fence height requirements.
In response to additional comments from the Village Board regarding the Costco
fence, Mr. Hutchens stated Costco has been cooperative but concerned about loss
of parking for its customers. The wrought iron fence will be heavily landscaped for
aesthetics.
Mr. David Galler, project architect, presented the architectural elements and
elevations. Elevations are similar to Chicago style architecture; predominately
masonry buildings with flats roofs. When tenants are identified there may be slight
changes to elevations. Casto continues to work with staff to enhance detailing. He
discussed proposed signage, noting that at the request of the Planning and Zoning
Commission the height of the signs was lowered.
Casto asking Village Board for the ability to do future development of northwest
corner of property. Mr. Galler displayed a sketch of the proposed future phase of
residential units; four (4) story building with 200 units above ground retail.
A fly-thru of a completed "Randhurst Village" was shown.
VillaQe Board Comments/Discussion.
· Costco fence - residents will question Village Boards decision to allow fence.
Costco needs to be integrated with rest of mall.
· Size of mall - need for trolley service.
Casto responded that trolley service did not appear warranted. Each anchor
store has its own area and store management is comfortable with parking and
store access.
· Snow management
Casto - snow will be plowed from parking areas and removed to outer
parameters of site.
· Residential housing
Mr. Cooney stated request for future housing would need to go back to Planning
and Zoning for approval.
· Shopping cart management
minimal usage - need to assist Home Depot to maximize cart control
· Safety concerns - add more stop signs and traffic calming devise to reduce
speed, enhance traffic flow and increase pedestrian safety.
· Lighting requirements - full cut-off, flat lens; no wall packs
Casto no longer seeks waiver of street lighting requirements; will comply with all
Village street lighting requirements.
· Requested developer provide architectural colored renderings of buildings for
August 5th meeting.
Casto will have requested exhibits at August 5th Village Board meeting.
7
AMEND
CHAPTER 22,
FLOODPLAIN
REGULATIONS
ORD 5702
AMEND
CHAPTER 18
(TRAFFIC)
· Concrete for buildings
Casto - only use for theater and parking deck
Mayor Wilks stated the second (2nd) reading of the ordinance to grant a Conditional
Use permit, certain variations and a special use for signage for property located at
999 North Elmhurst Road (Randhurst) would be held at the August 5, 2008 Village
Board meeting.
Village Manager Janonis recommended deferral of the resolution authorizing the
Village of Mount Prospect to enter into a Redevelopment Agreement with CLP/SPF,
Randhurst LLC, c/o Casto Lifestyle properties until the August 5th Village Board
meeting.
The Redevelopment Agreement is the second (2nd) component of Pl-15-08, 999
North Elmhurst Road, Randhurst Village Redevelopment.
Trustee ladel, seconded by Trustee Corcoran, moved to defer approval of the
resolution authorizing the Village of Mount Prospect to enter into a Redevelopment
Agreement with CLP/SPF, Randhurst LLC, c/o Casto Lifestyle properties until the
August 5th Village Board meeting.
Upon roll call:
Ayes:
Nays:
Corcoran, Juracek, Korn, Po lit, ladel
None
Motion carried.
Mayor Wilks called a recess at 9:12 p.m.
Mayor Wilks reconvened the Village Board meeting at 9:21 p.m.
Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 22,
Floodplain Regulations of the Village Code of Mount Prospect. This ordinance
amends Section 22.102, entitled "Definitions" and Section 22.105 entitled "Base
Flood Elevation" under Article I Floodplain Management Regulations.
Mayor Wilks stated the updated flood maps to amend the Village Code were
reviewed by Village Engineer Jeff Wulbecker. Mr. Wulbecker was in attendance to
respond to questions regarding the proposed code amendment; there were no
questions.
Trustee Corcoran, seconded by Trustee ladel, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes: Corcoran, Juracek, Korn, Polit, ladel
Nays: None
Motion carried.
Trustee Corcoran, seconded by Trustee lade!, moved for approval of Ordinance
No. 5702:
AN ORDINANCE AMENDING CHAPTER 22 FLOODPLAIN
REGULATIONS OF THE VILLAGE CODE OF MOUNT PROSPECT
Upon roll call: Ayes: Corcoran, Juracek, Korn, Polit, ladel
Nays: None
Motion carried.
Mayor Wilks presented for a first (1st) an ordinance amending Chapter 18, Traffic, of
the Village Code. This ordinance eliminates the one-way designations along School
Street and Busse Avenue adjacent to St. Paul Lutheran School and Church.
8
MANAGER'S
REPORT
Village Engineer Jeff Wulbecker presented background information regarding the
2007 traffic changes around St. Paul Lutheran School and Church (School Street
and Busse Avenue). Stating a post-study to determine the effect of the changes was
conducted in the spring of 2008, Mr. Wulbecker provided an overview of the post-
study findings.
· School activities - overall conditions have improved and the school continues to
support the new traffic regulations.
· Church activities - one-way southbound designation along School Street,
(Central Road to Evergreen Avenue) routinely disobeyed - signs are posted
· Park activities - no issues
As part of the post-study, 17 surveys were sent to nearby homes, the school, church
and park district. Three (3) surveys were returned; all supported the changes made
in 2007.
However, based on feedback from Police, Fire and Public Works Departments as
well as residents in attendance at the June 8, 2008 Safety Commission, the Safety
Commission determined; (1) eliminC)ting the part-time one-way designations on
School Street and Busse Avenue would eliminate the routine disobedience and
confusion and (2) allow residents easier access in and out of the neighborhood and
would not compromise safety.
Bya vote of 9-0, the Safety Commission recommended:
· Repeal the ordinance that provides for a one-way westbound designation along
Busse Avenue between Elm Street and Owen Street on Sundays from 7:00 a.m.
and 1 :00 p.m.
· Repeal the ordinance that provides for a one-way southbound designation along
School Street between Central Road and Evergreen Avenue on Sundays from
7:00 a.m. and 1 :00 p.m.
Mr. Wulbecker stated surveys regarding the recommended changes were sent to
nearby homes, St. Paul Church and School and the Park District; 24 surveys. The
Engineering Department received two (2) surveys; one (1) supporting and (1)
opposing the recommended changes.
Mr. Strahle
113 South School Street
Mr. Strahle expressed his concern regarding the recommended changes. He stated
the change in the traffic pattern will be confusing for parishioners and compromise
safety.
He stated he was unaware a survey had been sent to the Church and would like an
opportunity for further discussion with the Church Board and parishioners regarding
the recommended changes to the traffic pattern.
Recognizing the need to educate parishioners of changes in the traffic pattern, if
approved, Mr. Wulbecker stated signs with flashing lights indicating two-way traffic
would be posted. Information regarding the changes would be given to the Church.
Trustee Zadel recommended the ordinance be held for a second (2nd) reading at the
August 5th Village Board meeting to allow further discussion and comments from the
Church.
Mayor Wilks stated the ordinance would stand as a first (1st) reading.
VILLAGE MANAGER'S REPORT
All items under the Village Manager's report except E. were approved under the
Consent Agenda.
9
PUBLIC WORKS
LABOR
CONTRACT
OTHER
BUSINESS
CLOSED
SESSION
Assistant Village Manager Dave Strahl presented a request for Village Board
approval to ratify Public Works labor contract between International Union of
Operating Engineers, Local 150, Public Employee Division and the Village of Mount
Prospect.
Assistant Village Manager Strahl stated the negotiation process had been completed
and a tenant agreement covering Public Works employees working as mechanics,
electricians and mechanics was reached. The agreement, retroactive to May 1, 2007
will expire April 30, 2012. The five (5) year contract includes annual wage increases
as well as substantial increases in the employee monthly insurance contributions.
This is the same insurance provision Police Union employees and Village non-union
employees.
Assistant Village Manager Strahl added, as with all Village employees the Village
enjoys an outstanding working relationship with Public Works employees.
Trustee Corcoran, recognized the loyal and talented Public Works employees and
the services they provide. However, he will vote "No" to approve the contract; not
because of employees but because of State legislation that continues to tie the
hands of local government in negotiating labor negotiations. The strain on municipal
budgets from these state mandates will force municipalities to make reductions in
labor and residential services.
Trustee Polit stated he did not have enough information to cast an informed vote, so
he would be voting, "present."
Trustee Zadel, seconded by Trustee Juracek, moved for Village Board approval to
ratify Public Works labor contract between the International Union of Operating
Engineers, Local 150, Public Employee Division and the Village of Mount Prospect
for the period May 1, 2007 through April 30, 2012.
Upon roll call: Ayes:
Nays:
Present:
Motion carried.
Juracek, Korn, Wilks, Zadel
Corcoran
Polit
Village Manager Janonis noted the following:
· Village Board meeting -
July 29th - No meeting, fifth (5th) Tuesday of the month
August 5th - Next Village Board Meeting
· MidSummer Downtown Block Party
Saturday, July 26th
food/entertainment and free activities/rides for kids
· Farmers Market
Sundays - Metra Train Commuter Lot
OTHER BUSINESS
None.
CLOSED SESSION
Mayor Wilks asked for a motion to enter Closed Session to discuss Litigation 5 ILCS
120/2 (c) (11), she added there was no need for discussion of Personnel 5 ILCS
120/2 (c) (1) as listed on the Agenda.
10
Trustee Zadel, seconded by Trustee Juracek, moved to meet in Closed Session to
discuss Litigatioin 5 ILCS 120/2 (c) (11).
Upon roll call: Ayes: Corcoran, Juracek, Korn, Polit, Zadel
Nays: None
Motion carried.
The Village Board entered Closed Session at 9:44 p.m.
ADJOURN
ADJOURN
The Village Board reconvened in Open Session at 10: 15; there being no further
business to discuss the July 15, 2008 Village Board meeting adjourned at 10:16 p.m.
M. Lisa Angell
Village Clerk
11