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HomeMy WebLinkAboutOrd 869 10/02/1962 ORDINANCE NO. 869 AN ORDINANCE CREATING THE OFFICES OF VILLAGE COMPTROLLER AND DIRECTOR OF FINANCE, ESTABLISHING A FINANCE DEPARTMENT AND AMENDING CERTAIN PROVISIONS OF THE MUNICIPAL CODE NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois: Section 1. That the Municipal Code of Mount Prospect is hereby amended by adding to Chapter 4 thereof the following: -Article VIII. Village Comptroller. "Section 4.801. There is hereby created the office of Village Comptroller who shall be appointed by the President with the advice and consent of the Board of Trustees. The term of office of said Village Comptroller shall be indefinite and until a successor is appointed and confirmed. "Section 4.802. Duties. The Village Comptroller shall have such power and duties as are accorded to a comptroller by virtue of the Illinois Municipal Code and such other power and duties as are assigned to him by the President and Board of Trustees." "Section 2. That the Municipal Code of Mount Prospect is hereby amended by adding to Chapter 4 thereof the following: "Article IX. Director of Finance. "Section 4.901. There is hereby created the office of Director of Finance who shall be appointed by the President with the advice and consent of the Board of Trustees. The term of office of said Director of Finance shall be indefinite and until a successor is appointed and confirmed. "Section 4.902. Duties. The Director of Finance shall be the head of the Department of Finance and shall be ex-officio Village Comptroller. In addition to the duties required by State law, he shall have the followinp duties, functions and responsibilities: "(a) Preparation of the tentative annual budget and preparation of recommended annual appropriation and levy ordinances, in accordance with the general policy directives issued him by the President and Board of Trustees. He shall submit the recommended appropriation and levy ordinances to the Village Attorney for approval as to form. He shall submit the tentative annual budget to the President, Board of Trustees and Village Manager by the first Tuesday of March preceding the commence- ment of the fiscal year for which it is proposed. He shall have access to all records of any department of the Village for the purpose of preparing the foregoing. "(b) Supervision of the Village treasury. "(c) Maintain all accounting records and reports as to Village finances in accordance with State law and generally accepted accounting principles. "(d) Report periodically on financial matters to the President and Board of Trustees and Village Manager. Page One .' "(e) Establish all procedures relating to the collection, encumbrance and disbursement of the Village's funds. "(f) Make recommendations as to the financial condition of the Village and suggestions as to its improvement. "(g) Approve all building permits before issuance to insure the applicant's financial compliance with Village ordinances. "(h) Maintain an inventory of real and personal property owned or leased by the Village together with tax exemption records. "(i) Supervise all other offices of the Village insofar as they relate to the collection or disbursement of Village funds. "(j) Perform all duties and responsibilities charged to a Village Comptroller, including the maintenance of special assessment accounts and general obligation and revenue bond accounts. "(k) He shall have all other duties, powers, functions and responsibilities which are necessary to carry out any of the above functions and as may from time to time be given him by direction of the President and Board of Trustees. The Director of Finance, in the performance of his duties, shall be subject to the supervision, control and direction of the President and Board of Trustees." Section 3. That the Municipal Code of Mount Prospect is hereby amended by adding thereto Chapter 7-A, which shall read as follows: "Chapter 7-A. DEPARTMENT OF FINANCE. "Section 7.101A. There is hereby created and established an executive department of the Municipal Government of the Village which shall be known as the Department of Finance and which shall include a Director of Finance, Village Comptroller, Village Treasurer-Collector and such other subordinates and assistants as the President and Board of Trustees may hereinafter provide. The Village Treasurer-Collector, Comptroller and said subordinates and assistants shall be under the direction and supervision of the Director of Finance, and shall perform such duties as shall be prescribed by State law, the Director of Finance and the President and Board of Trustees." Section 4. That subparagraphs B, C and D of Section 4.103 of the Municipal Code of Mount Prospect are hereby amended to read as follows: "B. Submit recommendations to the President and Board of Trustees as to expenditures to be considered in the annual budget, including salary and wage adjustments, capital expenditures, purchase and contract services to be made in any fiscal year. "C. Prepare and submit to the Village Board as of the end of the fiscal year a complete report on the administrative activities of the Village for the preceding year. "D. Consolidate or combine offices, positions, departments or units under his direction with the approval of the President and Board of Trustees. The Village Manager may be the head of one or more departments except the Department of Finance." Page Two "r......\ Section 5. That Section 3.104 and Section 3.105 of the Municipal Code of Mount Prospect is hereby repealed. Section 6. That paragraph A of Section 4.l03 of the Municipal Code of the Village of Mount Prospect be amended to read as follows: "A. Recommend to the Village President officers of the village who are required to be appointed. He shall further recommend the removal or suspension of any such officer to the Village President when such removal or suspension will be consistent with the best interest of the Village. All recommendations for appointment or removal shall be based upon merit and upon qualifications or disqualifications of such officer without regard to political belief or affiliations. Copies of said recommendations either for appointment or removal shall be delivered to Members of the Board of Trustees." Section 7. Amend paragraph E and I of Section 4.103 to read as follows: "E. Recommend to the governing body the salary to be paid each appointive officer and subordinate employee of the Village. "I. Purchase of all materials, supplies and equipment, for which funds are provided in the budget, but he may not purchase any item which exceeds any budget appropriation until the Village Board has increased the appropriation; provided that for purchase of more than $500- he shall be required to receive sealed bids and shall present such bids to the Village Board for approval or rejection. The Manager shall advise the Village Board as to whether or not any contract offered is desirable, or which of several contracts offered is most desirable for the Village. In case of accidents or other circumstances creating an emergency, the Village Manager may, with the consent of the Village Board, award contract and make purchases for the purposes of repairing damages caused by the said accident or meeting said public emergency; but he shall file promptly with the Village Board a certificate showing such emergency and the necessity of such action, together with an itemized account of all expenditures." Section 8. Section 4.603 of the Municipal Code of the Village of Mount Prospect shall be amended by repealing the following language: "and shall perform such other duties as may be required by the Village Manager." Section 9. Section 4.607 of the Municipal Code of the Village of Mount Prospect is amended to read as follows: "Section 4.607 Accounting. The Treasurer shall keep such books and accounts as may be required by statute or ordinance and he shall keep them in the manner required by law and good accounting principles and as directed by the Director of Finance." Section 9-A. That this ordinance shall be in full force and effect from and after its passage and approval according to law, and all other ordinances relating to finances in conflict with the above provision be hereby repealed. PASSED and APPROVED this SECOND day of OCTOBER, 1962. ~~O;.~~ Attest: -p~--" Co, 0~.",- Village Clerk Page Three