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HomeMy WebLinkAbout3.1 Minutes 3/21/23Village of Mount Prospect Regular Meeting of the Village Board Tuesday, March 21, 2023 / 7:00 p.m. 1. CALL TO ORDER Mayor Hoefert called the regular meeting of the Village Board to order at 7:05 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Richard Rogers, Trustee Colleen Saccotelli and Trustee Michael Zadel Absent: None a. Pledge - Pledge of Allegiance led by Trustee Matszak b. Invocation - Trustee Saccotelli provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the regular meeting of the Village Board - March 7, 2023 Motion by Richard Rogers, second by Terri Gens to approve the meeting minutes of March 7, 2023: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Absent: None Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PROCLAMATION: National Vietnam War Veterans Day - March 29, 2023 Mayor Hoefert read the proclamation aloud and presented it to Commanders Les Durov and Bill Starr of VFW Post 1557, who accepted on behalf of Mount Prospect veterans. 4.2 APPOINTMENT TO BOARDS AND COMMISSIONS - Special Events Commission: Mayor Hoefert presented the following appointments to the Special Events Commission. Both appointments fill vacant unexpired terms: Daniel Frystack - Term to expire April 2024 Jeannie Macantangay -Term to expire September 2024 Motion by Richard Rogers, second by Terri Gens to ratify the appointments to the Special Events Commission: 2 Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: None Final Resolution: Motion Passed 4.3 WITHDRAWN - PZ -12-21 / 404-410 E Rand Rd / CU: Funeral Home with One Cremation Retort. Mayor Hoefert announced the petitioner of PZ case 12-21, has withdrawn their request for a conditional use at 404-410 E. Rand Road. This case will no longer be considered by the Village Board; no further action is required. S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None 6. CONSENT AGENDA Before the vote was called to approve the consent agenda, Trustee Filippone informed the Village Clerk to record his vote as "abstain" for item 6.2, "List of Bills - March 1, 2023 to March 14, 2023" in the official record of the meeting's minutes. Village Clerk Agoranos acknowledged Trustee Filippone's request and noted the alternate vote will be reflected in the meeting minutes. Motion by Colleen Saccotelli, second by Michael Zadel to approve the consent agenda as presented: Yea: Agostino Filippone*, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed 6.1 Monthly Financial Report - January 2023 6.2 List of Bills - March 1, 2023 to March 14, 2023 - $1,971,121.19 Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Abstain: *Agostino Filippone 6.3 A RESOLUTION ADOPTING THE 2023 OFFICIAL ZONING MAP FOR THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS Resolution No. 5-23 6.4 Motion to accept bid for the Village Hall Booster Pump Replacement Project in an amount not to exceed $62,667. VBA 17-23 6.5 Motion to accept proposal for the 2023 Maple -Berkshire Relief Station Rehabilitation Project Design and Construction Engineering Services in an amount not to exceed $59,400. VBA 18-23 6.6 A RESOLUTION AUTHORIZING PAYMENT TO THE MOUNT PROSPECT PUBLIC LIBRARY AND EXERCISING RENEWAL OPTION UNDER THE TERMS OF A GROUND LEASE AGREEMENT Resolution No. 6-23 7. OLD BUSINESS None 3 S. NEW BUSINESS 8.1 1st reading of an ORDINANCE AMENDING CHAPTER 14 "ZONING" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS (PZ -03-23). Mr. Cooney presented the proposed text amendment that would create regulations for EV (electric vehicle) charging stations throughout the community. Mr. Cooney stated the subject text amendments are consistent with the Village's Strategic Plan, Comprehensive Plan and the draft Sustainability Plan. Mr. Cooney provided information regarding recent federal legislation including the Bipartisan Infrastructure Law passed in 2021 and the Inflation Reduction Act of 2022, provide funding for buildout of EV charging infrastructures and incentives for the purchase of EVs. Mr. Cooney stated there are three types of EV charging facilities: 1. Level I - household plug-in; 15-20 amps 2. Level II - single-family, multi -family households or commercial districts; 40-60 amps 3. Level III - larger capacity, commercial; utilizes a direct current (DC) for fast charging instead of alternate current (AC) used in Level I and II; DC utilizes a separate transformer with a much higher power capacity. Level III charging stations are rarely installed in residential homes. Mr. Cooney stated the proposed ordinance would also regulate where EV charging stations are to be located. EV charging stations would be permitted as an accessory use within any parking lot or parking structure in all non -single family zoning districts. EV charging stations as a primary or principle use would be considered a conditional use in the B-3, B-4, B-5, B -5c and I-1 zoning districts. In addition, the proposed ordinance would also include design standards regarding signage, pavement markings, design, ADA accessibility, screening of equipment and equipment protection. The proposed ordinance specifically defines the terms Electric Vehicle, Electric Vehicle Charging Station and Electric Vehicles Supply/Service Equipment (EVSE). Mr. Cooney stated the Planning and Zoning Commission voted 5-0 to approve the proposed text amendments regulating EV charging stations on March 9, 2023. A discussion followed. Mr. Cooney provided the following in response to questions from the Board: • Charging spots are generally the size of an average parking space; three charging spaces typically equal four regular spaces • EV charging spots are included in the total count of required parking spaces • Due to the newness and high cost of this technology, it is difficult to mandate EV charging stations, even for large developments • Permits are required to install charging stations in private homes (Level I and II) • There is a charge to use the charging stations; cost is market-driven No further discussion. Motion by Michael Zadel, second by Terri Gens ordinance and adopt the subject ordinance: Yea: Agostino Filippone, Terri Gens, John Michael Zadel Nay: None Final Resolution: Motion Passed Ordinance No. 6669 to waive the rule requiring two readings of an Matuszak, Colleen Saccotelli, Richard Rogers, 4 8.2 Waive the Rules Requiring Two Reading of an Ordinance and Adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2022 AND ENDING DECEMBER 31, 2022 Director of Finance Amit Thakkar presented items 8.2 and 8.3; both ordinances are budget amendments for fiscal years 2022 and 2023 respectively. The proposed 2022 budget amendments include carrying forward $12,660,129 in Capital Improvment Project (CIP) budget items from the year 2022 to 2023. The amount represents approved budget items from various capital projects started in 2022 but have not been completed due to circumstances outside the Village's control. Mr. Thakkar provided details on the major carryover items including the Rand/83/Kensington intersection Phase II Design Engineering, Phase III Engineering for Rand/Central/Mount Prospect Road intersection, Fairview Gardens Footing Tile disconnection and vehicles replacements. Mr. Thakkar stated the Village collected $11.5 million in additional revenues. The additional revenue is from State Income and Sales taxes, interest income and ambulance fee service charges. The Debt Service Fund captured $450,000 in interest savings from the refunded Series 2013 Bonds in 2022, which was not in the original budget. Mr. Thakkar stated the proposed amendment recognizes newly issued bonds as revenues totally $8.2 million and recognizes the bonds bonds paid off as an expense in 2022. Due to a better-than-expected sales performance, the Randhurst Mall Business District Tax collection increased. The proposed budget amendment recognizes $450,000 in additional revenues for the year and the same amount is added to the expense budget for the year. Mr. Thakkar provided details on amendments to the CIP, Flood Control Construction Fund, Water Sewer Fund and Risk Management Fund. The amendments collectively increase the revenue budget for the year 2022 from $154,130,092 to $164,194,092; a net increase of $10,064,000. The carryover budget items are reducing the 2022 budget by $12,660,129 and the other items are increasing the 2022 budget by $8.548.384. Together, the amendments are reducing the 2022 budget by $4,111,745. The final budget for 2022 is $157,688,233. Mr. Thakkar presented the budget amendments for 2023. Mr. Thakkar stated the carryover items from 2022 ($12,660,129) will increase the 2023 expenditure budget from $148,201,054 to $160,861,183. Mr. Thakkar stated the proposed budget amendment for 2023 includes the hiring of two additional police officers. Mr. Thakkar turned the floor over to Police Chief Michael Eterno. Chief Eterno presented information to support the addition of two police officers. The additional officers will allow the department to create another investigator position and add to the Special Response Team. Additional supporting reasons include the following: • increase in transient crimes • recent uptick in crime in the northeast part of the Village • re-formation of Special Response Team • additional resources for the Investigative Unit • overtime and mental health of police officers • maintain overall low crime rates in the Village Chief Eterno stated that if approved, staffing will increase from 86 sworn officers to 88. Chief Eterno stated the department is currently comprised of 67 patrol officers, one (1) Student Resource Officer, two (2) officers assigned to Crime Prevention and Community Relations, two (2) members of the Gang Unit/Special Response Team, and five (5) administrators including the Chief. Chief Eterno displayed a graph depicting staffing levels from 2005 to present. The primary concentration is patrol and investigations to keep the community safe. However, Chief Eterno stated additional 5 staff would benefit special assignments and specialty units including traffic enforcement. Chief Eterno stated traffic safety is a big concern amongst our residents. Chief Eterno stated the proposed budget amendment for 2023 includes two additional police officers for a total budget impact of $268,922. This includes salary, health insurance and cost of Medicare. Chief Eterno provided the following in response to questions from the Board: • The police department has a sufficient number of vehicles and equipment to accommodate two additional officers; the department is in the process of purchasing additional used portable radios • The national fentanyl crisis has reached the suburbs including Mount Prospect • Police staffing levels are evaluated often; unsure if and how many additional police officers will be needed in the future The Board expressed unanimous support for two additional police officers. In response to a question from the Board, Mr. Thakkar stated rising interest rates will not affect the Village directly, but it will or can affect our business community. Mayor Hoefert stated he supports increasing the police department's staffing levels and will continue to support in the future. Motion by Michael Zadel, second by John Matuszak to waive the rule requiring two readings of an ordinance and adopt the subject ordinance: Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: None Final Resolution: Motion Passed Ordinance No. 6670 8.3 Waive the Rules Requiring Two Reading of an Ordinance and Adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2023 AND ENDING DECEMBER 31, 2023 Motion by Michael Zadel, second by Terri Gens to waive the rule requiring two readings of an ordinance and adopt the subject ordinance: Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: None Final Resolution: Motion Passed Ordinance No. 6671 9. VILLAGE MANAGER'S REPORT 9.1 Motion to waive the formal bid process and enter into an agreement with the Flock Group to provide license plate readers (LPR) in an amount not to exceed $140,450.00. Chief Eterno stated the topic of license plate readers (LPR) is not new; the technology has been available for over ten years and usage amongst suburban communities has risen in recent years. Chief Eterno noted use of LPRs were instrumental in the identification and capture of the individual responsible for last year's shooting incident in Highland Park. Citing safety of the community as a top priority, Chief Eterno stated the department began to research LPRs last year to assist the department in deterring crime, gathering evidence and capturing offenders. Chief Eterno stated there are several different types of LPR cameras available. The type the department selected will be mounted on poles installed adjacent to public roadways. Chief Eterno stated that according to the Illinois State Police, use of LPRs on expressways have been attributed to the decrease highway shootings. 0 Chief Eterno stated it is important to dispel the notion that use of LPRs are "big brother" technology. To assist with this, Chief Eterno introduced Flock Group representative Dan Murdock, who presented additional information. Mr. Murdock presented detailed information regarding the purpose and use of LPRs. Mr. Murdock stated Flock Group is privacy focused and ethically designed. Images captured by the cameras are retained for 30 days unless they are part of an active investigation as deemed by the police department. Mr. Murdock emphasized Flock does not and will not sell data; the data will be owned by the Police Department. It was also noted the Flock system is not tied to any other government agency such as the Secretary of State. Flock directly integrates with federal and state databases to assist with detecting stolen vehicles and amber and silver alerts. Chief Eterno and Mr. Murdock provided the following in response to questions from the Board: • Cameras are not intended to capture speed or erratic driving behaviors or violations; used for investigative purposes only • Cost includes 23 cameras • Video footage is not entered into a master state or federal database; information is retained for 30 days unless otherwise requested by the Police department • In addition to capturing the make, model and color of vehicles, the cameras have the ability to recognize special identifiers such as roof racks, bumper stickers, significant vehicle damage etc. • Flock is responsible for the maintenance of cameras; damage caused by weather or other natural causes are covered by Flock; does not cover damage caused by humans • The Flock Group product is used by many neighboring communities; important in the use of information -sharing amongst communities Public Comment: Carole Delahunty Mount Prospect resident Chief Eterno provided the following in response to Ms. Delahunty: • Cameras are activated by motion and are pointed towards traffic; cameras are not intended or utilized to capture pedestrians or pedestrian traffic • Signage will not accompany camera locations; intended to be discreet Steve Polit 601 N. Wilshire Drive Chief Eterno and Mr. Murdock provided the following in response to questions from Mr. Polit: • Cameras capture 20 frames per second • If a vehicle is registered or flagged as stolen, the database will recognize the license plate as stolen • There are two data bases that are used; the nationwide database updates every five or six hours • LPRs would have captured the license plates of the vehicles involved in the recent illegal street racing activities 7 There are four categories or criteria that LPRs would be used for; to identify stolen vehicles, vehicles associated with Amber or Silver alerts and criteria as defined by the police department In response to a clarifying question from the Board, Chief Eterno stated the Motorola cameras currently in use by the Police Department are used strictly for parking enforcement and/or law enforcement. Chief Eterno reiterated that the LPR cameras are intended to deter crime. Louis Goodman Mount Prospect resident Chief Eterno provided the following in response to questions from Mr. Goodman: • The cost of $140,000 is for a two year agreement; $76,450.00 from the drug seizure fund will be used toward the $140,000 balance Mr. Goodman expressed skepticism that LPRs are good use of funds No further discussion. Motion by Michael Zadel, second by Colleen Saccotelli to waive the formal bid process and enter into an agreement with the Flock Group to provide license plate readers (LPR) in an amount not to exceed $140,450.00. Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Final Resolution: Motion Passed Mayor Hoefert expressed his support of this agreement. 9.2 As submitted 10. ANY OTHER BUSINESS Trustee Gens asked the public to save the date for the Mental Health Matters event sponsored by the Human Services Department and the Mount Prospect Public Library scheduled for May 10, 2023 from 5:30 p.m. to 8:30 p.m. Trustee Gens also reminded everyone that the Public Works Department will once again host their annual Open House on May 20, 2023 from 9:00 a.m to 1:00 p.m. Trustee Filippone congratulated the PREP Varsity hockey team for winning the State Championship. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Zadel seconded by Trustee Rogers motioned to adjourn the meeting. By unanimous voice vote, the March 21, 2023 regular meeting of the Village Board of Trustees adjourned at 9:16 p.m Respectfully submitted, Karen M. Agoranos Village Clerk 0